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2015-12-14 Tourism Packet Reduced Size
CITY OF RIVERS1 MISSOURI Upstream from ordinary. TOURISM COMMISSION MEETING RIVERSIDE CITY HALL 2950 NW VIVION ROAD RIVERSIDE, MISSOURI 64150 AGENDA DECEMBER 14, 2015 6:00 P.M. 1. Call to order 2. Roll call 3. Elect Chairperson and Vice Chairperson 4. Motion to approve minutes from August 10, 2015 5. Financial Overview 6. KC Art Institute Partnership 7. 2016 Tourism Sponsorship Applications a. Northland Ethnic Fest b. Highland Games c. Taste of Africa Festival d. Tourism Aerial Video Services e. Dust Bowl Jamboree f. Riverside Area Chamber of Commerce g. Midwest All Truck Nationals (Incomplete Application) 8. Adjournment E Jackie Carlson Planning & Business Services ATTES:, Posted 12-07-2015 at 11:30 a.m. TOURISM COMMISSION RIVERSIDE, MISSOURI Monday, August 10, 2015 at 6:00 p.m. At 6:00 p.m. on August 10, 2015, the Tourism Commission for the City of Riverside, Missouri, met in the Board of Aldermen Conference Room at City Hall, 2950 NW Vivion Road, Riverside, Missouri. Answering roll call were Commissioners Hope Carriger, Jennifer Goering, Lori Locke and Julie Rule. Also present were Board liaison Alderman Frank Biondo, City staff member Jackie Carlson, and representing the Kansas City Art Institute Sonja Garrett and Hannah Lodwick. Motion to Approve Minutes Commissioner Rule made a motion to approve the minutes from June 8, 2015. Commissioner Goering seconded the motion. All voted in favor. Motion passed. KC Art Institute Ms. Carlson gave a brief overview of the previous discussions the Partnership Commission has had regarding the Kansas City Art Institute's (KCAI) request for sponsorship for both a fall and spring art class. She noted that the Commission had approved the sponsorship with the following conditions: 1.) The KCAI has a presence at/participants in the upcoming fall Chamber wine and art event. 2.) The completed artwork is made available in some capacity for marketing purposes. Ms. Carlson stated she had been in contact with the KCAI regarding the approval and conditions and they had some concerns. Thus, she asked them to attend the meeting so all the issues could be addressed. Ms. Garrett, Director of the School for Continuing and Professional Studies at KCAI provided background on the partnership between KCAI and the City and Tourism Commission. The goal of the Riverside En Plein Air classes is to introduce residents to art. The class is open to anyone, but the sponsorship covers the costs of Clay and Platte County residents. The past two classes have been very successful. Before Ms. Hauck left the City, she and Ms. Garrett had discussed expanding the partnership to include a class focused on high school students. Ms. Lodwick provided details on the past two classes. The 2014 class had 12 Riverside residents and 2 non-residents. The Spring 2015 class had 10 Riverside residents. KCAI projects the Fall 2015 class will have 1042 residents. The feedback they received from the students is that the locations are very scenic, specifically the waterfall by Briarcliff and EH Young Park. The students enjoyed the class, liked the instructor and several expressed interest in taking additional classes, especially if they were offered in a different medium. Ms. Lodwich noted KCAI would like to continue the partnership, but they had questions regarding participation in the event and the additional costs associated with both of the conditions. She indicated the costs would depend on the activity/presence at the event. They may need to provide materials or pay staff. Additionally, a photographer may need to be hired to take photos of artwork so they can be utilized for marketing purposes. Tourism Sponsorship Process Commissioner Carriger inquired about the possibility of a photography student taking the photos and if it would be possible for student volunteers to assist with the event activity. This could be displaying their work or doing a live painting exhibit. Commissioner Rule explained that participation in the event and the marketing material were important to ensure the sponsorship had a broader reaching tourism component. She inquired about the costs to meet these conditions. Ms. Garrett said the costs would depend on the skill level of the photographer and the art medium. Commissioner Goering asked if KCAI could reach out to the previous students to see if they would share their finished work and allow it to be photographed. Ms. Garrett noted they could inquire with the previous students and said they will provide enrollment/student information for the upcoming classes. KCAI does two exhibitions per year where they invite 40-50 students to showcase their work. They can invite the Riverside students, which will provide a way to showcase Riverside art work. Commissioner Rule asked if it's possible for someone on staff to take photos. Ms. Carlson noted that having staff do it would likely require overtime, which has not be budgeted or approved. The Commission noted they would like to display the artwork at City Hall. Ms. Carlson asked the Commission to confirm that: - They were in support of funding the request. - They will work with KCAI to find a photographer. - KCAI will have a presence at the Chamber wine and art event. - KCAI will provide the student roster, access to artwork and will assist with finding a photographer. The Commission agreed unanimously. Ms. Carlson gave an overview of the current tourism sponsorship application submittal and review process. Staff is recommending an application form and final report form be required for all submittals. She also asked the Commission to consider: - Requiring applicants to be present at the meeting to answer questions. - Allowing/requiring applicants to give a presentation on their proposal. - Holding a special meeting in November to review early applications. The Commission discussed the review process and Commissioner Goering made a motion to: - Establish a submittal deadline of one month (generally early Nov) prior to the review date, and - Establish a 90 day (generally late February) cutoff date from the date of approval of the sponsorship for submittal of the signed Memorandum of Understanding. Commissioner Locke seconded the motion. The Commission agreed unanimously. Motion passed. The Commission also discussed a desire to review the submittals prior to the meeting and try to get answers to any questions before the meeting. Commissioner Rule indicated she was not in favor of having the applicants present or provide a presentation due to time constraints. Ms. Carlson reminded the group that Commission meetings are open to the public so anyone, including applicants, is welcome to attend. The Commission reviewed the application form and final report form. They asked that space be added to the application form to ask "How many years has the event been held?" and "How many years and what amounts of funding has the event received previously?" For the final report form the Commissioner requested verbiage to be added that requires recipients' to include copies of invoices to show how the Tourism sponsorship money was utilized. Adjournment, 7:13 p.m. The meeting was adjourned by unanimous consent. City of Riverside 2015-16 Budget vs. Actual Tourism Fund City fiscal year is July 1 - June 30 Revenues Tourism Tax Total Revenues Expenditures KCAI Fall Class (7 @ $174) KCAI Spring Class 2016 Sponsorships Total Expenditures Revenues less expenditures Reserve Fund Balance 2015-16 Thru 10-31-2015 78,385 78,385 1,218 1,218 77,167 2015-16 Budget 175,000 175,000 2,610 2,610 169,780 175,000 403,586 415,283 CITY OF I RIVERS! MISSOURI Upstream from ordinary. MEMORANDUM TO: Riverside Tourism Commission FROM: Jackie Carlson, Planning & Business Services MEETING DATE: December 14, 2015 RE: KCAI Class Sponsorship Requested Action At its August 10, 2015 meeting the Commission approved the Kansas City Art Institute's (KCAI) request for a Tourism Sponsorship to pay the enrollment fee for up to 15 Clay and Platte County residents for both a fall and spring art class provided several conditions were met. Staff is asking the Commission to review the following information and decide if the conditions have been fulfilled. Please note that due to a staff miscommunication the invoice for the fall class ($1,218 = 7 x $174) has been paid. Sponsorship Overview Following approval of the sponsorship, staff drafted a Memorandum of Understanding (MOU) which was reviewed and approved by the Commission members. The MOU was sent to KCAI on September 1, 2015. It was signed by the KCAI on September 17, 2015, returned to the City and signed by acting Commission Chairperson Hope Carriger on September 24, 2015. The signed MOU is attached and details the full agreement. The condition in question is #4. 4. The Tourism Service Provider will participate in the Riverside Area Chamber of Commerce's Fall 2015 Wine and Art event. Wine and Art Event The Chamber held its "Food Truck Frenzy" on October 13 from 4:30 — 6:30. It was promoted as an event with food, wine and entertainment. The Chamber asked the KCAI to present a student gallery and have a live artist at work during the two hour timeframe (see attached email). KCAI emailed their students asking them to participate and also provided student email addresses to the Chamber. Two KCAI class participants responded to the Chamber's email and showed their work at the event. These two artists were the only KCAI representation at the event. Update on condition #5 — Digital Files Due to the timing of the sponsorship approval/contract in relation to the fall class, digital photos of the fall class's artwork will not be taken until the spring. This will allow KCAI to photograph all the artwork at once. MEMORANDUM OF UNDERSTANDING THIS MEMORANDUM OF UNDERSTANDING entered into on th• is2'{ qday of Tx , 2015, by and between the City of Riverside, Missouri Tourism Commission ("City") and the Kansas City Art Institute ("Tourism Service Provider"). WHEREAS, the City receives tourism tax revenues which are to be used to promote tourism; and WHEREAS, the City's Tourism Commission solicited applications from interested groups for projects to promote tourism; and WHEREAS, the Tourism Service Provider desires to hold two art courses, Riverside En Plein Air, in the City that seek to increase the number of first time and return visitors to the City, and expand the public's awareness of the City's unique beauty, activities and amenities; Now, therefore, in consideration of the mutual covenants and agreements set forth herein, the parties agree to the following: 1. The Tourism Service Provider shall organize and conduct two art courses, Riverside En Plein Air, that will be held each Saturday for four weeks beginning on the first Saturday in October 2015 and March 2016. 2. Each Saturday the class shall be held in a different location in Riverside to highlight the City's unique beauty and amenities. 3. The cost of the course per student will be $174 ($129 class fee + $45 material fee) and will be open to anyone with a maximum number of 15 students per course. Students that are residents of Clay County or Platte County will be sponsored for the full cost of the course through Tourism Fund assistance. Following completion of the course, the Tourism Service Provider will send an invoice to the City for the number of Clay and Platte County residents taking the course. 4. The Tourism Service Provider will participate in the Riverside Area Chamber of Commerce's Fall 2015 Wine and Art event. 5. The Tourism Service Provide will provide the roster of registered students and access to the completed artwork. They will also work with the City to find a photographer to take photos of the completed artwork and provide access to the digital photo files at no cost to the City. The City shall have full permission to utilize the photographs for marketing, promotional and other similar purposes at no charge. 6. The City agrees to provide Tourism Fund financial assistance to the Tourism Service Provider in an amount not to exceed $5,220 (30 students x $174). City of Riverside Tourism Commission: Kansas City Art Institute.: By:C- Name: itlt. Caf rI c1e.Y Title: (J Date: 24-015 By: Name: iturykb( Title: V` e-4- *efit. y-5 Date: From: Hope Carriger To: Jackie Carlson; Hannah Lodwick Cc: Sonja Garrett Subject: Re: Contract Date: Thursday, September 03, 2015 2:49:24 PM Hi! To follow up with my last email, we are planning the event this year on Thursday, October 1st from 4:30-6:30pm. It will be at Riverside's Food Truck Court in the Horizons Business Park. We would like your participation this year to present student work as a gallery that will be in a covered tent in the court, and the live artist at work during the time. We can present the artist, and two additional comped tickets to the event for an fun time of food truck food sampling, wine tasting, and art gallery enjoyment! Please let me know if you have additional questions, and we can work through the aspects of this event. Hope Carriger Director, Riverside Area Chamber of Commerce Marketing Chair, Northland Young Professionals info@riversidemochamber.com hope.carriger@yahoo.com 281-795-6641 Don't worry.. .be happy! On Thursday, September 3, 2015 2:39 PM, Jackie Carlson <jcarlson@riversidemo.com> wrote: Thanks, Hannah. I have forwarded your question Hope at the Chamber. Details of the event are starting to come together so hopefully we can finalize KCAI's participation. Thanks. Jackie Carlson Planning & Business Services City of Riverside 2950 N.W. Vivion Road • Riverside, MO 64150 Direct: 816-372-9075 City: 816-741-3993 Mobile: 816-645-6962 From: Hannah Lodwick [mailto:hlodwick@kcai.edu] Sent: Thursday, September 03, 2015 2:23 PM To: Jackie Carlson Cc: Sonja Garrett Subject: Re: Contract Hi Jackie, This is great, thank you! We are looking forward to continuing the partnership with the City of Riverside. Before we send off the contract, we would like further details on item 4, addressing our role in participating in the Art and Wine event. Does this include the live painting that we mentioned? Sincerely, On Tue, Sep 1, 2015 at 11:41 AM, Jackie Carlson <jcarlson@riversidemo.com> wrote: Hi Hannah, Please find attached the service agreement for the fall and spring courses. Let me know if you have any questions or comments. Thanks! Jackie Carlson Planning & Business Services City of Riverside 2950 N.W. Vivion Road • Riverside, MO 64150 Direct: 816-372-9075 City: 816-741-3993 Mobile: 816-645-6962 Stay Connected http://twitter.com/RiversideMo http://facebook.com/RiversideMo http://www.RiversideMo.com Riverside recycles — please consider the environment before printing this e-mail. Hannah Lodwick Adult Program Specialist School for Continuing and Professional Studies Kansas City Art Institute 32 E. 46th St., Kansas City, MO 64112 t: (816) 802-3487 1 e: hlodwickakcai.edu From: Hope Carriger To: Jackie Carlson Subject: Fw: Fwd: Next Week Date: Monday, October 26, 2015 4:47:53 PM Hope Carriger Director, Riverside Area Chamber of Commerce Marketing Chair, Northland Young Professionals info@riversidemochamber.com hope.carriger@yahoo.com 281-795-6641 Don't worry...be happy! On Monday, October 26, 2015 4:36 PM, Sonja Garrett <sgarrett@kcai.edu> wrote: Hope, Thanks for checking in. I want to offer the suggestion to promote Riverside events during the scheduled plein air classes. Recruiting students for events is best done in person. If the instructor can share information during the scheduled classes, we may see increased participation! I look forward to hearing from you after the meeting. Sonja On Mon, Oct 26, 2015 at 2:41 PM, Hope Carriger <hope.carriger@yahoo.com> wrote: Hi Sonja - I wanted to follow up on the above event. We had two class participants show up from KCAI that responded to my group email- their work was great! The tourism commission will be meeting again to review the terms from the signed contract and event overview. Any questions until then, please let Jackie or I know, and we will be back in touch on a later date. Hope all is well! Hope Carriger Director, Riverside Area Chamber of Commerce Marketing Chair, Northland Young Professionals info@riversidemochamber.com From: Hannah Lodwick To: Jackie Carlson Cc: Sonja Garrett Subject: Fwd: Reminder: Riverside Chamber Art and Wine Event Date: Friday, November 20, 2015 3:46:50 PM Forwarded message From: Hannah Lodwick <hlodwickCalkcai.edu> Date: Thu, Oct 8, 2015 at 9:21 AM Subject: Reminder: Riverside Chamber Art and Wine Event To: FOAD Tuesday, October 13 0 4:30-6:3Opm Help us kick oft the euent with a Ribbon Cutting! Enjoy small plates from tasty food trucks paired with unique wines! Music a sclusiue ItEf11 gallery. *Must be 21+ for the cnmphmentary wine tasting. eavc�f��. tMNorthland I1'ryanizalions *1 Partnering together Fara tieIter C olnniunl ly, 1n r hand vy� V��NS. a•ks,ri•,.eiVr.Act r 1-°e ,, 6, L 39 Sf e 11- S1O/fIttendee for 5+ different Food Truck tastings! Complimentary wine for 21. For registration, email info@llitrersiteMUGhamber.com Hello! This is a reminder for your participation in the Art and Wine Event! Students may exhibit their work from the Riverside en Plein air and receive complementary tickets to this fun event! Tuesday, October 13th from 4:30 p.m. - 6:30 p.m. Interested in participating? Please send confirmation to Hope Carriger at hope.carriger@yahoo.com by Friday at 5 p.m. Your work from the Riverside en Plein Air course will be located in a covered tent gallery at 38th and Horizons Parkway. Students may drop off the desired work prior to the event, and Hope Carriger will be there to assist exhibiting students all day! The Chamber of Commerce will present any participating artists, and you will also receive two free tickets to the event for attending! These tickets include food truck samplings and wine tastings. Hannah Lodwick Adult Program Specialist School lur Continuing and Professional Studies Kansas City Art Institute 32 E. 46th St., Kansas City, MO 64112 t: (816) 802-3487 1 e: hlodwick(a kcai.edu Hannah Lodwick Adult Program Specialist School for Continuing and Professional Studies Kansas City Art Institute 32 E. 46th St., Kansas City. M() 64112 t: (816) 802-3487 I e: hlodwick(kcai.edu Click here for complete adult non-credit course listinos! From: Hannah Lodwick To: Jackie Carlson Cc: Sonja Garrett Subject: Fwd: Next Week Date: Friday, November 20, 2015 3:48:04 PM Re: Current student roster. Forwarded message From: Hannah Lodwick <hlodwick@kcai.edu> Date: Tue, Oct 6, 2015 at 2:47 PM Subject: Re: Next Week To: Hope Carriger <hope.carriger@yahoo.com> Hi Hope, Things are going well, busy but fun over here! I hope things are well with you as well. I have received some questions and have forwarded these students to the Riverside Chamber. One prior student was Linda Callen at Ikkc002@yahoo.com. I will send out a reminder email today, as the last email was sent on September 24th. At this point, I have not received any hard confirmations. I can include for students to send you a confirmation for their participation at your email, if you would like! I welcome the Riverside Chamber to also contact these students as well, if you would like! I have included the contact lists' emails below: tbargfrede2@gmail.com, lauribuck@live.com, Ikkc002@yahoo.com, kim.henzi@aol.com, ssjtrunks158604@gmail.com, jimlovekc@gmail.com, Angelarenee. m@gmail.com, judyh@reecenichols.com, marilynjwalter@msn.com, kcart4jc@aol.com, jan.wiley77@gmail.com, marypaints4jc@aol.com cclandis@bmail.com mark.anderson@nkcschools.orq, azorch@sbcglobal. net lauribuck@live.com patcarlton00(@hotnnail.com sunflowermyheart@gmail.com Additionally, do you have any printed material you could forward my way? I could print this and hand this off to the instructor to help with additional promotion. Thanks again for checking in, and I am excited to see our students participate! Best, On Tue, Oct 6, 2015 at 2:33 PM, Hope Carriger <hope.carriger@yahoo.com> wrote: Hi Hannah - I hope things are going well! Any update on how much art we will have next week? I have a tentative amount of tables/easels rented but need a more accurate count if possible. Thank you! Hope Carriger Director, Riverside Area Chamber of Commerce Marketing Chair, Northland Young Professionals info@riversidemochamber.com hope.carriger@yahoo.com 281-795-6641 Don ' t worry... be happy ! Hannah Lodwick Adult Program Specialist School for Continuing and Professional Studies Kansas City Art Institute 32 E. 46th St., Kansas City, MO 64112 t: (816) 802-3487 1 e: hlodwickOkcai.edu Hannah Lodwick Adult Program Specialist School for Continuing and Professional Studies Kansas City Art Institute 32 E. 46th St., Kansas City, MO 64112 t: (816) 802-3487 1 e: hlodwick@kcai.edu Click here for complete adult non-credit course listings! From: Hannah Lodwick To: Jackie Carlson Cc: Sonja Garrett Subject: Fwd: Fall 2016 Riverside en Plein Air News!! Date: Friday, November 20, 2015 3:50:08 PM In this below email thread, you will see three separate emails outlining promotions for this Art and Wine Event. Please be in touch if you have any further questions. Forwarded message From: Hannah Lodwick <hlodwick@kcai.edu> Date: Thu, Sep 24, 2015 at 9:32 AM Subject: Re: Fall 2016 Riverside en Plein Air News!! To: Hannah Lodwick <hlodwick@kcai.edu> Hello! I apologize for the inconvenience, the Art and Wine event has been moved to Tuesday, October 13th from 4:30-6:30 p.m. This is the confirmed time, and as a reminder, students that participate get free tickets for the event! Riverside En Plein Air Saturdays from 9 a.m. - noon October 3rd - 24th This class is free and sponsored by the City of Riverside. Interested? Please rag 816-802-3333 and we will enroll you in the course! SuppR are provided, please bring a travel easel! School for Continuing and Professional Studies Kansas City Art Institute r. There is also still room in the upcoming Riverside en Plein air course, enroll today at 816-802-3333. Thank you! On Tue, Sep 22, 2015 at 9:11 AM, Hannah Lodwick <hlodwick(akcai.edu> wrote: Hello, This email is to inform you that the Art and Wine event has been moved to October 15th. The School for Continuing and Professional Studies would love for student participation in this event, and it would be a great opportunity. We hope that you can still participate! If you have further questions about participating in the event by showing an artwork or live painting, please contact Jackie Carlson with the City of Riverside at icarlson(ariversidemo.com. The further details from above, such as drop off are still in place. Best, On Tue, Sep 8, 2015 at 4:50 PM, Hannah Lodwick <hlodwick@kcai.edu> wrote: Hello! You have been invited to exhibit your work at the City of Riverside Chamber of Commerce' Art and Wine event, held Thursday, October 1st from 4:30-6:30 p.m., at the Riverside Food Truck Court in the Horizons Business Park. Your work from the Riverside en Plein Air course will be located in a covered tent gallery at 38th and Horizons Parkway. Students may drop off the desired work prior to the event, and Hope Carriger will be there to assist exhibiting students all day! The Chamber of Commerce will present any participating artists, and you will also receive two free tickets to the event for attending! These tickets include food truck samplings and wine tastings. Additionally, the Chamber of Commerce is interested in finding a student that would be interested in live painting from the landscape! If you have any desire to do so, let us know and it will be a great addition to this fun event! During this event, we will also be promoting the upcoming Riverside en Plein Air course! This class meets Saturdays from 9 a.m. - noon, October 3rd - 24th. The locations vary each class, and the main meeting point will be at the Riverside Community Center. This class is free and sponsored by the City of Riverside. Interested? Please call 816-802-3333 and we will enroll you in the course! Supplies are provided, please bring a travel easel! If you have interest in exhibiting or live painting, please let me know by Friday, September 11th, and I can provide additional details at that time. Best, Hannah Lodwick Adult Program Specialist Continuin;_ :uid Professional Studies Kansas City Art Institute 32 E. 46th St., Kansas City, M0 64112 t: (816) 802-3487 I e: hlodwicMkcai.edu CITY OF I RIVERS! MISSOURI Upstream from ordinary. MEMORANDUM TO: Riverside Tourism Commission FROM: Jackie Carlson, Planning & Business Services MEETING DATE: December 14, 2015 RE: 2016 Tourism Sponsorship Proposal Submittals Overview This fall, the City released a Request for Proposals on behalf of the Tourism Commission for proposals to sponsor projects that will expand and enhance the tourism industry in Riverside in 2016. All previous sponsorship recipients were notified of the RFP and the RFP was also advertised in the Platte County Landmark. Proposals were due by noon on Friday, November 13, 2015. The email sent to the previous recipients and the application form are attached. Below is a summary of the proposals that were submitted. The full proposals are included with this memo. Additionally, some proposals include a memo from staff or other documentation. Project - Organization Funding Requested 2015 Funding Notes Northland Ethnic Festival — Park Hill School District $2,000 $2,000 Kansas City Scottish Highland Games — Highland Games, Inc. $10,500 $10,500 Original application incomplete, missing items were submitted by 11/25 deadline Taste of Africa Festival — Kansas City Africans $16,100 NA Not-for-profit is NOT yet registered Tourism Aerial Video Services — Northland SkyCam $24,000 NA For profit entity; proposed activity does NOT differ from normal business activities Dust Bowl Jamboree — Attache International $37,500 $18,200 Riverside Area Chamber of Commerce — Full-time staff position & 3 Tourism Related Events (Tour de Platte, Food Truck Frenzy & Riverfest) $100,000 $35,000 — Chamber $77,300 - Riverfest Total $190,100 Midwest All Truck Nationals — Genuine Chevy GMC Truck Club of KC $15,000 $6,000 Incomplete Application, Ineligible for funding —11/18 staff requested missing information be submitted by 11/25, information not received From: Jackie Carlson To: Jackie Carlson Bcc: "hunts@missouri.edu"; "platteco@missouri.edu"; "Adkins, Sarah"; "info@alltrucknats.com"; "Diane Pepper"; "James A. Spawn"; "gjacksl@yahoo.com"; "Hope Carriger"; "Sherri Grant"; Steve Grant Subject: REMINDER - 2016 Riverside Tourism Sponsorship Applications Requested Date: Tuesday, October 20, 2015 9:30:00 AM Attachments: 2016 Sponsorship Application.pdf 2016 Riverside Tourism Sponsorship The Riverside Tourism Commission is soliciting proposals from groups interested in hosting events or leading initiatives that would expand or enhance the tourism industry in Riverside. More than $175,000 in sponsorship funding is available to be awarded for projects taking place during the 2016 calendar year. The deadline for proposals is Friday, November 13, 2015 at noon. Eligible applicants will present projects that: increase the number of visitors to Riverside (first time or returning), generate a return -on -investment for Riverside residents and businesses and expand the public's knowledge of Riverside. Funding for the sponsorship program is provided through the City's Tourism Tax Fund. In addition to offering sponsorships, the Riverside Tourism Commission also provides funding and oversight for other tourism -related programs in the City. The complete Request for Proposals is available on the City of Riverside's website, www.riversidemo.com (click "View More" under the "What's New" section on the homepage if you don't see it). Also, the application form is attached. When completing your proposal please note: • All proposals must include a completed application form. • Late and/or incomplete applications will not be considered for funding. • Proposals are distributed to the Tourism Commission electronically. It is requested that proposals be submitted in an electronic form, such as a PDF. If submitting hard copies, please do not bind them so they can easily be scanned. • The Tourism Commission will review the proposals at their regular meeting on Monday, December 14, 2015 at 6:00 pm at Riverside City Hall, 2950 NW Vivion Road, Board of Aldermen Chambers. The meeting is open to the public and you are encouraged to attend. For questions, contact Jackie Carlson, Planning and Business Services at (816) 372-9075 or icarlson(ariversidemo.com. Jackie Carlson Planning & Business Services City of Riverside 2950 N.W. Vivion Road • Riverside, MO 64150 Direct: 816-372-9075 City: 816-741-3993 Mobile: 816-645-6962 City of Riverside Tourism Enhancement Grant Application Cover Sheet Project Information Project Name Organization Dates (if event) Contact Information Location (if event) Contact Name Email Address Phone Address + City/State/Zip Funding Request Amount Requested Total Project Cost I hereby certify that, to the best of my knowledge, the information submitted in this packet is true. Contact Signature Date Submission Deadlines: The deadline for proposals is Friday, November 13, 2015 at noon. Please submit this coversheet and the application components to: City of Riverside 2950 NW Vivion Road Riverside, MO 64150 CITY OF MISSOURI Upstream from ordinary. Riverside Tourism Enhancement Grant Application - 2016 1 City of Riverside Tourism Enhancement Grant Application Components 1. Cover Letter: Project Narrative a. Provide a brief project overview. Include the number of years the project has taken place and if Tourism funding has been received in previous years. If funding has been received, include the amount(s). b. Address how the project addresses the Tourism Commission goals. Please be as specific as possible. c. Describe your organization or business. Include a general description of the mission of the organization, how the project relates to that mission and how the organization is poised to successfully implement the project. d. Who is the target audience for your project? How will you inform them of the project? Estimate the number of individuals you will reach. 2. Project Evaluation Provide a description of the evaluation procedures used throughout the project to quantitatively measure the success of the project. Suggested measures include: attendance count, zip codes of attendees, details of advertising plan including placement details and number of impressions, and any other measures routinely used by your organization to measure success. 3. Project Budget Please complete the two attached budget forms (Project Budget form and Budget Explanation form) in their entirety. The budget will be judged on its completeness and if costs are reasonable and well -researched. A list of eligible and ineligible expenses is included in the Riverside Tourism Commission Funding Guidelines (pg 8). Please provide a budget explanation for each category where tourism funds will be used; multiple Budget Explanation forms may be necessary. 4. If not-for-profit, include a list of all officers and board members and 501 incorporation papers or a copy of the annual report filed with the Secretary of State. 5. If for-profit, include a statement detailing why this project differs from normal businesses activities and should be considered a tourism program. City of Riverside Tourism Enhancement Grant Evaluation Criteria Applications will be reviewed by the Tourism Commission and evaluated on items such as: • Supports goals of the Tourism Commission - Increase the number of first-time visitors to Riverside, the number of return trips of current visitors, and/or the length of visitor stays - Expand the visiting public's awareness of Riverside's unique history, events, activities and amenities - Generate significant research -based return -on -investment for Riverside's residents and businesses • Potential for positive return on investment • Completeness and thoroughness of application, including budget portion In addition, applications will be considered in relation to the other projects that have received funding in that fiscal year in order to promote a diverse offering. Riverside Tourism Enhancement Grant Application - 2016 2 City of Riverside Tourism Enhancement Grant Application Component - Project Budget Projected Revenue Overall Project Admission Fees Staff Salary Concession/Souvenir Sales Fundraising Memberships Entertainment Business/Corporate Contributions Foundation Individual Contributions Supplies/Materials Other Governmental Contributions Other (please specify): Other (please specify): Equipment Rental Other (please specify): Requested Riverside Sponsorship Amount Total Income Travel Expenses Sponsorship Specific* Overall Project Staff Salary Contracted (or other) Salary Entertainment Legal/Insurance/Banking Supplies/Materials Postage Equipment Rental Space Rental Travel Utilities Advertising/Marketing/Design Printing Other (please specify): Other (please specify): Other (please specify): Other (please specify): Other (please specify): Total Expenses *Sponsorship Specific: indicate items that will be paid for using Riverside Tourism Funds. A list of eligible expenses is included in the Funding Guidelines packet. Riverside Tourism Enhancement Grant Application - 2016 3 City of Riverside Tourism Enhancement Grant Application Component - Budget Explanation Fill out a budget explanation table below for each category from the "Expenses" table on the Project Budget sheet where tourism funds are planned to be used. Make sure you are only planning to use grant funds to cover eligible expenses. Category should match what's listed on the "Expenses" table Example Expense Category: Sponroship Specific Expenses: Explanation: Itemize expenditures and provide any other relevant details. Equipment Rental $1,500 Overall Project Expenses: $1,500 4 — 10' x 10' tents: $1,000 3 large spot lights: $400 2 portable hand washing stations: $100 Sponsorship Specific Expenses only include expenses you plan to pay for from Tourism Funds. Your overall project expenses in this category may be more if not all expenditures are being covered by grant funds. Make sure these match Project Budget. Expense Category: Sponsorship Specific Expenses: Explanation: Expense Category: Sponsorship Specific Expenses: Explanation: Expense Category: Sponsorship Specific Expenses: Explanation: Overall Project Expenses: Overall Project Expenses: Overall Project Expenses: Riverside Tourism Enhancement Grant Application - 2016 4 City of Riverside Tourism Enhancement Grant Application Cover Sheet Project Information Northland Ethnic Festival Project Name Organization April 9, 2016 Dates (if event) Contact Information Nicole Kirby Park Hill South High School Location (if event) Contact Name kirbyn@parkhill.k12.mo.us (816) 359-6030 Email Address Phone 7703 NW Barry Road, Kansas City, MO 64153 Address + City/State/Zip Funding Request $2,000 Amount Requested $2,200 Total Project Cost I hereby certify that, to the best of my knowledge, the information submitted in this packet is true. Nicole Kirby Digitally signed by Nicole Kirby Date: 2015.11.24 14:48:56 -06'00' Contact Signature 11/24/2015 Date Submission Deadlines: The deadline for proposals is Friday, November 13, 2015 at noon. Please submit this coversheet and the application components to: City of Riverside 2950 NW Vivion Road Riverside, MO 64150 Riverside Tourism Enhancement Grant Application - 2016 CITY OF lit1VER5 .11)K MISSOURI Upstream from ordinary. 1 City of Riverside Tourism Enhancement Grant Application Component - Project Budget Projected Revenue Overall Project Admission Fees $o Concession/Souvenir Sales _ $o Fundraising $o Memberships $o Business/Corporate Contributions $o Foundation $o Individual Contributions $o Other Governmental Contributions $o Other (please specify): $600 (program reserves) Other (please specify): $o Other (please specify): $o Requested Riverside Sponsorship Amount $2,000 Total Income $2,600 Expenses Sponsorship Specific* Overall Project Staff Salary _ $o $o Contracted (or other) Salary $0 $200 (custodial costs) Entertainment $1,500 $1,500 Legal/Insurance/Banking $o (in-kind donation) Supplies/Materials $o (in-kind donation) Postage $o $o Equipment Rental $0 (in-kind donation) Space Rental $o (in-kind donation) Travel $o $o Utilities $o $o Advertising/Marketing/Design $500 $500 Printing $0 (in-kind donation) Other (please specify): $o $o Other (please specify): $0 $o Other (please specify): so $0 Other (please specify): $o $0 Other (please specify): $o $o Total Expenses $2,000 $2,200 *Sponsorship Specific: indicate items that will be paid for using Riverside Tourism Funds. A list of eligible expenses is included in the Funding Guidelines packet. Riverside Tourism Enhancement Grant Application - 2016 3 City of Riverside Tourism Enhancement Grant Application Component - Budget Explanation Fill out a budget explanation table below for each category from the "Expenses" table on the Project Budget sheet where tourism funds are planned to be used. Make sure you are only planning to use grant funds to cover eligible expenses. Category should match what's listed on the "Expenses" table Example Expense Category: Sponroship Specific Expenses: Explanation: Itemize expenditures and provide any other relevant details. Equipment Rental $1,500 Overall Project Expenses: $1,500 4 — 10' x 10' tents: $1,000 3 Targe spot lights: $400 2 portable hand washing stations: $100 Sponsorship Specific Expenses only include expenses you plan to pay for from Tourism Funds. Your overall project expenses in this category may be more if not all expenditures are being covered by grant funds. Make sure these match Project Budget. Expense Category: Sponsorship Specific Expenses: Explanation: Expense Category: Sponsorship Specific Expenses: Explanation: Expense Category: Sponsorship Specific Expenses: Explanation: Entertainment (fee for Ethnic Enrichment Commission to provide food vendors, craft booths and performers) $1,500 Overall Project Expenses: $ 1 , 500 Advertising, Marketing, Design (We are asking for $500 for signs to place around the community and online advertising) $500 Overall Project Expenses: $500 Overall Project Expenses: Riverside Tourism Enhancement Grant Application - 2016 4 City of Riverside Tourism Sponsorship Program Application for 2016 Northland Ethnic Festival Project Narrative: The Northland Ethnic Festival will be 13 years old in 2016. For the last several years, we operated with funding and support from Riverside Tourism sponsorship program and Platte County Parks & Recreation Outreach Grants. Through the efforts of leaders at the Park Hill School District, Maple Woods Community College, Mid -Continent Public Library and Platte County University Extension, we offered this event free to the public, without corporate or commercial funding, making this a true public service. Last year, the $2,000 from the City of Riverside Tourism Commission was the only source of funds and covered our costs, which were almost identical to our anticipated costs for this year. The Park Hill School District donates the use of the facility, equipment, marketing design and printing. Meeting the City of Riverside's Tourism Commission Goals: The Northland Ethnic Festival supports the Tourism Commission's primary goal of increasing the number of first-time visitors and the number of retuning visitors. By marketing the festival throughout the region, many of the attendees reside outside the City of Riverside. This is often their first time in Riverside and at Park Hill South High School. Many of our attendees say they come back every year. Riverside's residents also benefit from this event, which exposes them to crafts and performances from dozens of world cultures. Description of Organization: The Northland Ethnic Festival planning committee is a collection of volunteers from the Park Hill School District, Maple Woods Community College, Mid -Continent Public Library and Platte County University Extension. This committee sets and approves the budget, and the Park Hill School District now handles the event's finances. Neither the committee nor the Park Hill School District is a 501(c)3 or a for-profit business. Target Audience: Our target audience is families from all over the Northland and the Kansas City metropolitan area. We market to this group through fliers in the school districts, a video on cable TV, notices on social media, press releases to local papers and yard signs throughout the region. Each year, we have about 1,500 attendees, and we hope to exceed that target this year. Project Evaluation: We count each person entering Park Hill South High School to measure our attendance, providing stickers to help with accuracy. We also survey attendees as they leave to help us determine where people come from and how we can improve our event. See the attached results from last year's events. City of Riverside Tourism Enhancement Grant Application Cover Sheet Project Information Kansas City Scottish Highland Games Project Name Highland Games, Inc. Organization 6/11 - 6/12-2016 E.H Young Park Dates (if event) Contact Information Steve & Sherri Grant Location (if event) Contact Name sherri312003@yahoo.com 913-634-3648 Email Address Phone 9993 Nieman Rd, Overland Park, KS 66214 Address + City/State/Zip Funding Request 10,500 80,000 Amount Requested Total Project Cost I hereby certify that, to the best of my knowledge, the information submitted in this packet is true. Sherri Grant Digitally signed by Sherri Grant DN: cn=Sharri Grant, 0, 0u, email=sherri312003@yai+oo coin, c=US Dale: 2010.11.11 09:08:33 -06'00' Contact Signature 11/11/2015 Date Submission Deadlines: The deadline for proposals is Friday, November 13, 2015 at noon. Please submit this coversheet and the application components to: City of Riverside 2950 NW Vivian Road Riverside, MO 64150 Riverside Tourism Enhancement Grant Application - 2016 CITY OF RIVERS MISSOURI MISSOURI Upstream from ordinary. 1 City of Riverside Tourism Enhancement Grant Application for the Kansas City Scottish Highland Games and Celtic Festival - 2016 Project Description The Kansas City Scottish Highland Games & Celtic Festival is a non for profit organization entirely run and managed by volunteers. We host our annual festival each year on the second weekend of June; the festival has been held at EH Young Park in Riverside since 2006. The Highland Games is a 3 day event and we currently just completed our 38th year. Competitors and guests travel from over all over the United States and Scotland to attend our Scottish Heritage event. They are able to discover with activities that range from genealogy, history, clans, dance, pipes and drums, athletics and children's events. They can also enjoy authentic Scottish and favorite local foods as well as Celtic merchandise vendors. We have an entertainment stage with live Irish and Scottish Music throughout the weekend, featuring favorite regional entertainers as well as nationally known headliners. Our Festival is a family and cultural event, where people can come and learn about their Scottish heritage. We strive to reach families of all ages interested in learning about another culture. Our motto has always been, "Come be a Scot, even if you're not". Each year we work to increase our activities to give the audience something new to watch or do to insure they will want to return the next year. Our success each year is solely dependent upon attendance and sponsorship. We expanded our audience participation events each year with the Scottish Wrestling, Kid's events, Pipes and Drums competition, Kilts and Kleats (our Soccer game) and our Entertainment bands also invited wide audience participation. We feel that the more events we have that stimulate the audience the more they feel welcome and involved. Ultimately this would lead to their return in the future. For 2016, we are adding a Tug -A -War competition for our Athletes and would like to extend an invitation to the Riverside Police and Fire Department with a friendly competition. For 2016 we will be hosting a formal Scottish Tea on Sunday to draw a larger crowd and this will be hosted by our new sponsor of the Daughters of the British Empire. As always we are looking to further our activities to showcase our Celtic heritage and roots Overview of 2014- 2015 KC Highland Games The 2014-2015 was another great year with a few big challenges to quickly overcome. We have a great team of people who came together to make adjustment as fast as we could to hold a wonderful event. As we all know the biggest challenge was the closing of E.H Young Park the weekend before the Highland Games. The TV stations hurt us by that announcement and then didn't provide an update that the park was open. We did the best we could via our website and social media pages to make the public know we were still having the games. In hindsight, we needed to contact the TV station with a press release letting them know all was good. We feel we have a great team put together to make the 2015 Highland Games another successful year. The potential of losing of the park days before the event did cause us to panic if not look for alternative places to hold the games if necessary. The inability to park cars on the grass and find alternative places at the last minute was another big challenge and we continuously send our gratitude to the Argosy Casino for allowing us to park the cars in their lot. Outside of having these challenges we still had great turn out of people and want to hold our event again in E.H. Young park again for the 2016, as the venue is great place to hold our Event. On a more local side, we have found over the past that a large number of Johnson County, Lawrence and Topeka families are driving to Riverside for the Highland Games. We are now pushing our advertising to the North Land area to attract even more people; we have seen more of an increase from the Northland over the years. In the City of Riverside, we bring a large amount of people to RED -X, the Corner Cafe (every morning of the games you will find a large crowd of Games attendees eating there) and then to finish off their stay with a games of Slots (many of our Vendors stay and Eat) at Argosy Casino. Advertising & Promotions for 2014- 2015 Our goal for 2014 — 2015 was a trial year where we tried to control expenses with Advertising. We did although have promotional events held throughout the Greater Kansas City area to promote the Highland Games. We did a Pub Night with Dancing Demonstrations at the Dubliner in the Power & Light both on St. Patrick's Day and in May as a Get excited for the Games event. We also partnered with Mikes Tavern located in Kansas City Mo. We will be expanding this event to a Street Fair where we will provide a snapshot of events that will be available during the Highland Games. For our Social Media, we have Facebook where we currently have over $4,500 likes which can provide anywhere from over 15,000 — 20,000 additional impressions. We continued to grow our Facebook site with continuous information and fun facts, advertising our events. For 2016 we will be including more advertising of our sponsors to help draw more people to those locations. In the fall of 2014 we created a new and exciting Webpage that is less busy and provides more of a brand we are trying to establish in Riverside and Kansas City. We have had over 10,000 hits to our site. Additionally we always use the KC Star and Channel 5 as our leading Public Advertising source. For 2014- 2015 we were on the cover of the KC Star Sunday as well as the front page of the Sports Page. We have Channel 5 covering the event as well. Attendance History Since the beginning of our relationship with Riverside (2006) we have brought many new people to the City. We have had people from all over the United States and the World attends our highly recognized Highland Games. We have Competitors, Clans, and Vendors from all over. We see people coming from Colorado, Texas, Nebraska, Iowa, Maryland, Oklahoma, New Hampshire, Florida, Arkansas, Washington, California, Kentucky and last but not least Scotland. We have many who return to our Highland Games because of the location each year. Below I have provided data that we collected via zip codes from 2009-2011. In 2012 - 2015, we didn't collect those data specifics. In 2011 is where we had the large Clan attending our Highland Games that brought people from as far away as New Zealand. In 2016 we would like to collect Zip Code data again to get information on where we see people coming from. This will be done at the gate as people enter. Attendance Numbers 2012 Paying Customers — 1847 Complimentary Passes — 125 Competitors, Vendors, Clans & Volunteers — 830 Attendance Numbers 2013 Pay Customers — 2663 Complimentary passes 105 Competitors, Vendors, Clans & Volunteers — 850 Attendance Numbers 2014 Pay Customers - 2849 Complimentary Passes — 95 Competitors, Vendors, Clans & Volunteers — 825 Attendance Numbers 2015 Pay Customers — 1849(not sure of total new versus return visits) Complimentary Passes —25 Competitors, Vendors, Clans & Volunteers — 730 Goals and Plans for 2016 Highland Games: For 2016 we are making a few changes to advertising of the Highland Games. We will be increasing TV and Print publications in the Northland area. The Street Fair at Mike's Tavern will be a new venture that will help promote our games at RockHurst University and along with UMKC. We are entertaining Clans using our Central locations as their General Membership Meeting. We are able to entertain more people from all over the United States. We are continuously working on building our Athletic Competitions, so that we can be a host site in the future for the Master Championship and hope to have that competition back in Kansas City in 2017. We have a very experienced and well known Athlete as our Athletic Director. He has competed across the United States, Canada and Scotland. We continue to look at ways to increase our awareness in Kansas City. We have plans for each month starting in January. This was a success last year and we continue to incorporate more PR events. We would like to add a booth from Riverside that showcases the History of your City. We will be canvassing Riverside for more sponsorship where they will be able to represent their company out our Highland Games. We also gained new sponsorships with the Daughters of the British Empire which has over a 1000 members in Kansas City and The Dubliner restaurant. We continue to find a look for more relationships to support our games. Request for Grant (information that is on page 4 of Grant Request) For 2016 we are asking for the below funds, which I have broken out: $10,500.00 for Advertising & Publicity The Advertising & Publicity funds help us continue to increase awareness of our Event. The Advertising & Publicity will be used to advertise with the Kansas City Star, The Pitch Magazine, Entercom Radio Stations, The Northlander, along with our Web and Social Media outlets. For a minimum amount we are asking for $10,500. 00 to help with Advertising & Publicity. Project Revenue Overall Project Admission Fees $ 24,000.00 Concession/Souvenir Sales $ 10,000.00 Fundraising $ 3,000.00 Memberships $ - Business/Corporate Contributions $ 15,000.00 Foundation $ - Individual Contributions $ - Other Governmental Contributions $ - Other (please specify): Dance & Athletic $ 5,500.00 Other (please specify): Vendor, Concession & Clan Fees $ 12,000.00 Other (please specify): Games Merchandise $ 2,500.00 Other (please specify):Whiskey Tasting $ 4,000.00 Other (please specify):Tea Tasting $ 1,500.00 Requested Riverside Sponsorship Amount $ 10,500.00 Total Income $ 88,000.00 Expenses Sponsorship Spe Overall Project Staff Salary $ - $ - Contracted (or other) Salary $ - $ - Entertainment $ - $ 12,000.00 Legal/Insurance/Banking $ - $ 2,800.00 Supplies/Materials $ - $ 500.00 Postage $ - $ 300.00 Equipment Rental $ - $ 3,000.00 Space Rental $ - $ 4,000.00 Travel - Hotel expenses for Bands $ - $ 2,200.00 Utilities $ - $ - Advertising/Marketing/Design $ 8,500.00 $ 5,000.00 Printing $ 2,000.00 $ 2,000.00 Other (Please Specify): Competition - Dance & Athletics $ - $ 6,500.00 Other (Please Specify): Pipes & Drums Performances $ - $ 5,000.00 Other (Please Specify) Concession & Vending $ - $ 6,300.00 Other (Please Specify): Childrens' Area $ - $500.00 Other (Please Specify) : Field setup $ - $ 6,000.00 Total Expenses $ 10,500.00 $ 56,100.00 CITY OF RIVERS! MISSOURI Upstream from ordinary. MEMORANDUM TO: Riverside Tourism Commission FROM: Jackie Carlson, Planning & Business Services MEETING DATE: December 14, 2015 RE: Taste of Africa Festival Proposal Please note that the group submitting this application, Kansas City Africans, is not a registered not-for- profit organization. Staff inquired about the status of registration, but had not received any information as of the writing of this memo. Because a registered not-for-profit organization has certain fiduciary responsibilities that an individual/unregistered group does not, staff recommends that, should the Commission decide to fund the request, funding be provided by paying the event's vendors directly following submittal of a detailed invoice. City of Riverside Tourism Enhancement Grant Application Cover Sheet Project Information Project Name Organization , aJ iquogsk a 16 Dates (if event) • 1-/ "(Pun J xverfrovl)" Bark, Location (if event) Contact Information Contact Name citf}Cukcencc"1, cam 13) 2-1-11-1 -57c c Email Address's V Phone (home and cell) /017-0 PI .94 t si- Overla i dpc{ rk kaKrscLJ vr6.112, Address + City/State/Zip Funding Request /00 Amount Requested ,,/2.o.5 Total Project Cost I hereby certify that, to the best of my knowledge, the information submitted in this packet is true. Contact Signaiire i(Vgq/ Date Submission Deadlines: The City of Riverside Tourism Enhancement Grant process has two funding cycles each year. Funding can be awarded up to one calendar year before an event. Fall Cycle Deadline: 12 p.m. on August 1, 2012 Spring Cycle Deadline: 12 p.m. on February 1, 2013 Please submit this coversheet and the application cornponents to: Meredith Hauck City of Riverside 2950 NW Vivion Road Riverside, MO 64150 Riverside Tourism Enhancement Grant Application 1 TASTE OF AFRICA (Family Fun -day, And Business Expo) PROJECT NARRATIVE In 2015 we did the very first `Taste Of Africa Festival' that was a big success despite the many challenges we faced in organizing the event. The biggest challenge was that this was the first time we were doing it, and we had a short time to plan and evaluate everything. The idea was born in 2009, around July after we had an award giving event called `Msanii Awards' that was to recognize, and reward African artists living in North America for their talents, to show them support and encouragement to work harder and not giving up on their dreams. Taste Of Africa was born as we thought of how the following year we were going to have several events to attract more crowds for the awards and make it a full fun weekend with different activities finishing off with the awards. Due to luck of funds, it never happened, and the awards disappeared into the thin air. In 2014 one of our members discovered the E.H Young Park and this brought back the spirit of reinventing the dream we had, to bring Africa close to those who have never experience it by having the event, and supporting the local owned Africans business (businesses owned by Africans living in the city) through inviting them to be a part of the event by vending at the event, selling their merchandise, and services while promoting their businesses giving out information about them. In 2016 we are looking of bringing back the event to the City Of Riverside once again to be held on Saturday August 6t" from loam to around 11pm at night (Friday from 3pm depending on funds.) We believe a multiple day event would be great for attracting double the intended number of guest. The event is intended to attract many first-time visitors to Riverside including some Africans business owners from all over the mid -west whom we intend to invite to be part of our vendors, and a much larger crowd than the one we had during the inauguration one, and we hope to bring out a large number of returning visitors to Riverside for that weekend. VISION STATEMENT Experience Africa Away From Africa MISSION STATEMENT To emphasize and promote the growing African communities, organizations and businesses around the greater Kansas city, Kansas city Missouri area, and the entire mid -west region through a family friendly, social networking recreation function for people of all ages from any ethnic background, giving them an experience about Africa like never before, educating them about the different countries in the continent, the people living in it, their lifestyle (way of living), fashion, culture, arts and a taste of the different types of foods from different cultures. GOALS: - 1. To provide recreation activities, and fun entertainment for the whole family. (All ages) 2. To provide a platform for African owned business in the city and around mid -west to promote their businesses. 3. To educate non -Africans about Africa as a continent, culture, fashion, food, and life style. 4. To promote tourism, and awareness of Riverside by attracting in -town and out-of-town crowds and businesses to visit the city while attending the event. 5. To showcase local talents exposing them to new audiences. (Africans artists and performers) 6. To strengthen the African communities living here in Kansas City and surrounding areas. 7. To build up the community spirit between Africans and the locals here in the city. 8. To contribute socially and economically towards the community. We are a not-for-profit organization, but still working on getting registered, but for know we are still working on getting board members who are dedicated to the growth of this organization, people who are willing to take their time and help our community not to be left behind. You should consider us, giving us an opportunity to bring out our (Kansas City/Mo) diverse community, and our neighboring cities' for this one of a kind event to enrich them of the African culture, and heritage while promoting tourism to Riverside, plus increasing the number of return trips of current visitors every year, as our long-term goal is to make `Taste Of Africa Festival' the biggest most diverse event in the mid-westce Project Evaluation Attendance Count The first festival was attended by about 280 people between the hours of 12 noon to 9pm, and being the first time to do it with a short notice and a rainy weather, we found it to be a great success despite all odds. Many people thanked us (the organizers) and asked that we keep the event happening every year. Among the attendees we had a very good number of people who live around the Kansas City, and Kansas City Missouri area. Also we had a good number of people who had traveled from St. Louis, Indiana, Nebraska, Wichita, Oklahoma, Minnesota, and Dallas, Tx. Our goal is to attracted more people from all over the mid -west region and the entire North America. The event is schedule to happen in Riverside, a city in KCMO, which has a great advantage because of its geographical location. We say this because in a radius of eight hours drive, we have a lot of cities with great number of people of African descents, who we can easily attract if the event is planned right, meaning with enough eye catching activities such as artists performances (musicians, Poets, dancers, public speakers/mentors etc) African food, kids activities, sports, fashion show just to mention a few that we previously had during the very first one. We had some special guests including a doctor of African origin living in the metro area, working with commucare.org offering free mammogram for "African -born women". He offered a brief speech to the crowd ladies in particular about the importance of getting screened for breast cancer. Also we had some representative from NAMI (National Association For Mental Illness) who had a presentation about mental health/illness. Advertising For our first event we did not have any sponsors, but only limited funds to we contributed from out of pocket making it hard to have a big advertisement campaign. We spoke with several radio stations in the city and found it to expensive to market it with them, and we hope in future we shall be able to do it. We depended on social media, giving out flyers, and hanging posters. Next year we are hoping to go back to several radio stations, at least one local TV station, and also use the same ones we used earlier. Also we are looking forward to work with several other promoters around the city who have quit a good number of followers on social media, with about 15,000 followers on their face book page. City of Riverside Tourism Enhancement Grant Application Component - Project Budget Projected Revenue Grant Specific* Overall Project Admission Fees i.1iq-. — (Yluijbe 1� / i- ri Concession/Souvenir Sales Fundraising 4 Memberships Entertainment g f0 0 0 Business/Corporate Contributions M Foundation Supplies/Materials " N I 11 - Individual Contributions Postage V Other Governmental Contributions Equipment Rental 1-1)14 Other (please specify): Space Rental _ -- Other (please specify): Travel Other (please specify): Utilities - — Requested Riverside Tourism Grant Advertising/Marketing/Design XIS ¢} Total Income Printing _, Pips `a9oo 4101 640 CM ( 6 Expenses Grant Specific* Overall Project Staff Salary _ 1 1 50.5.6 Contracted (or other) Salary 21, }p Entertainment g f0 0 0 S/00 0 Legal/Insurance/Banking Supplies/Materials _ Postage Equipment Rental 5 ) 0 0 5 1 0 0 Space Rental _ Iti.ki y50 — lMj 900 Travel v 6 t►O 0 Utilities 20 0 Advertising/Marketing/Design J/000 6,y00 0 Printing (� 70 0 so D Other (please specify): 4fr curl chq- co 01L / Other (please specify): d Other (please specify): Other (please specify): Other (please specify): 1-J 0 6 2- ,...Q - S‘ Total Expenses *Grant Specific: indicate items that will be paid for using Riverside Tourism Funds. A list of eligible expenses is included in the Funding Guidelines packet. Riverside Tourism Enhancement Grant Application 3 City of Riverside Tourism Enhancement Grant Application Component - Budget Explanation Fill out a budget explanation table below for each category from the "Expenses" table on the Project Budget sheet where tourism funds are planned to be used. Make sure you are only planning to use grant funds to cover eligible expenses. Category should match what's listed on the "Expenses" table Example Expense Category: Equipment Rental Grant Specific Expenses: $1,500 Explanation: Itemize expenditures and provide any other relevant details. Overall Project Expenses: $1,500 4 — 10' x 10' tents: $1,000 3 Targe spot lights: $400 2 portable hand washing stations: $100 Grant Specific Expenses only include expenses you plan to pay for from Tourism Funds. Your overall project expenses in this category may be more if not all expenditures are being covered by grant funds. Make sure these match Project Budget. Expense Category: Fn r in Grant Specific Expenses: ;0p0 3 cb' o 10414 — 1-11-00 frj1C14fl anar3 - 1).00 Explanation: Expense Category: Overall Project Expenses: , 0 00 Enlccruin mall i S flit- r +m Tor ii r fel— ,peat, le 1-0 e v d titf ern uhzt ev Grant Specific Expenses: 51100 Explanation: 501AnA 1,500 1,9,00 Expense Category: Grant Specific Expenses: Explanation: Overall Project Expenses: Qttcfr Conitri r( (L i,900 T 1rs 600 T v pirorroilms 10 00 Overall Project Expenses: / 60 00 Riverside Tourism Enhancement Grant Application 4 From: Jackie Carlson To: "tasteofafricakcCa gmail.com" Subject: RE: Riverside Grant Date: Wednesday, November 25, 2015 8:49:00 AM Dear Elias, In order for the information to be included in the packet to the Tourism Commission I must receive it by 5:00 pm on Monday, November 30. I strongly recommend someone for your group be present at the December 14 meeting. Thank you. Safe travels. Jackie Carlson Planning & Business Services City of Riverside 2950 N.W. Vivion Road • Riverside, MO 64150 Direct: 816-372-9075 City: 816-741-3993 Mobile: 816-645-6962 From: tasteofafricakc@gmail.com [mailto:tasteofafricakc@gmail.com] Sent: Wednesday, November 25, 2015 6:02 AM To: Jackie Carlson Subject: Re: Riverside Grant Hello, We received your email, and we really do apologize for the late response. How soon or how much time do we have to provide the information you were asking for some we will out of the country for the whole of December for the holidays as we also try to reach out to potential sponsors back in Africa mostly in real estate during our visit and for myself I won't be back until the second week of January 2016. Sincerely Elias Njogu Taste Of Africa Festival On Nov 19, 2015, at 11:07 AM, Jackie Carlson <jcarlson@riversidemo.com> wrote: Hi Elias, I have briefly reviewed the Taste of Africa Festival application and have the following questions/comments. - I recommend you provide a more detailed budget, specifically identifying other revenue sources. - Please provide additional information on the status of registering as a not-for-profit organization. Have any documents been submitted to proper authorities? Thank you. Jackie Carlson Planning & Business Services City of Riverside 2950 N.W. Vivion Road • Riverside, MO 64150 Direct: 816-372-9075 City: 816-741-3993 Mobile: 816-645-6962 Stay Connected http: //twitter.com/RiversideMo http://facebook.com/RiversideMo http://www.RiversideMo.com Riverside recycles - please consider the environment before printing this e-mail. CITY OF 1 RIMERS! MISSOURI Upstream from ordinary. MEMORANDUM TO: Riverside Tourism Commission FROM: Jackie Carlson, Planning & Business Services MEETING DATE: December 14, 2015 RE: Tourism Aerial Video Services Proposal Please note that NorthLand SkyCam is a for-profit entity. Their proposal of providing tourism aerial video services for $24,000 is part of their normal business activities. Item #5 under 'application components' states: "If for-profit, include a statement detailing why this project differs from normal business activities and should be considered a tourism program." Staff has spoken with the applicant regarding the Commission's goals and different types of projects that have been funded over the years. We discussed the potential of the services and that perhaps a future application in partnership with / as a vendor for a not-for-profit entity like the City, County, Convention and Visitor's Bureau, a tourism event, etc. may be a good opportunity. City of Riverside Tourism Enhancement Grant Application Cover Sheet Project Information Tourism Aerial Video Services 2016 Project Name NorthLand SkyCam. Affordabale Aerial Imagery Using Drones. Organization Jan 2016 Dec 2016 Riverside MO Dates (if event) Contact Information Location (if event) Mike Raymond. Chief Pilot - Operations Manager Contact Name Mike @NorthLandSkyCam.US 816.919.1595 Email Address Phone PO Box 1371 Platte City Mo 64079 Address + City/State/Zip Funding Request $24,000.00 Amount Requested $24,000.00 Total Project Cost hereby cyrtyr th. the ., my knowled y the information submitted in this packet is true. Contact Signature 11.13.15 Date Submission Deadlines: The deadline for proposals is Friday, November 13, 2015 at noon. Please submit this coversheet and the application components to: City of Riverside 2950 NW Vivion Road Riverside, MO 64150 CITY OF RIVERS 1DE MISSOURI Upstream from ordinary. Riverside Tourism Enhancement Grant Application - 2016 1 Tourism Aerial Video Service Our business is built around the rapidly growing industry of aerial imagery using UAV's, otherwise known as "Drones". The evolution in the technologies of drones, aerial photography and cinematography has made it very efficient, popular, and newsworthy. Most of the news that you have heard and will hear on mainstream media can be somewhat negative. Despite its negative media image, it is an excellent way to acquire imagery. In the industries and specialties such as transportation, engineering / architecture, city infrastructure, utilities, archeology, wildlife, construction, farming, conservation, real estate, and yes, even tourism.... Drone Camera Imagery is very safe, cost effective, dynamic, and engaging. Realtors use our services, so that the property they want to sell can be displayed and presented to the customer dynamically. Nowadays, customers want to evaluate the property and the surrounding environment. This is called contexting. Using aerial imagery, both medium and low altitude, we can show how close that property, site, or event is to the major highway or nearby retail. We can show if there are any parks, greenways, amenities in the immediate area, ETC... The services we provide are a perfect match for the tourism industry. Our aerial video tours and low altitude imagery will act as a stimulus to begin the relationship that you will be building with that individual, family, corporate event planner, ETC The services we would provide would lead to the discovery of new information and increase in knowledge. Think of the popular show Aerial America Who doesn't like the views and the insight that that viewpoint provides? Who has not learned something or two from watching that show cover historical towns and sites and events from the air? It has become a very popular trend to use Drone Camera Imagery to capture moments during a social gathering. Our services have been availed for all sorts of personal events like weddings, birthdays, ground breakings, ribbon cuttings, music concerts, and group pics. Aerial videography is also very commonly used to get full coverage of an event. Over the past decade there has been a growth in the tourism industry. If a community spends the appropriate amount of money in promoting a location, it has a direct impact on the rate of tourists. An increase in the percentage of tourists will boost the economy, and will inevitably benefit the community. Tourism is crucial to the economy of many communities. Hence, the importance of aerial imagery has increased drastically. Drone Camera Imagery is relevant in this field as it helps create a beautiful campaign for a location. The tourism industry relies on the imagery of locations to lure tourists into visiting a destination. Tourists decide upon a destination through several factors. When people began to plan a vacation the first thing they do is search for famous places and look at the imagery of different destinations. Pictures and videos of these locations are captured with the help of flying robot cameras. Tourism relies on the natural beauty, history and culture of a location to entice tourists. The services available in our company bring life to the tourism campaigns of any location. Our imagery campaign encompass the stunning scenery and landscapes, and symbolize the culture and traditions of a place. Hello and thank you for your time. My name is Mike and I am the Chief Pilot and operations manager for Northland SkyCam. Or SkyCam for short. SkyCam is an insured, veteran owned enterprise based in Platte City Missouri. We are active members of Northland Regional and Parkville Chambers of Commerce. Our story has been featured in the Platte County Citizen and KSHB-41 news, noted for the creative ways that we get the best aerial imagery possible to enhance a business or an event's marketing and media presence. In other words ENHANCE THE BRAND..... Our unique robotic aerial camera platforms are purpose built to ensure safety, reliability, and performance. Our state of the art technology delivers amazing results at a fraction of the cost of traditional, manned aircraft, aerial photography services. Our aircraft are amazing, but it's the experience of the pilot that uses them to their full potential, that makes SkyCam the best choice for your next event or creative project. As Chief UAV Pilot and Operations Manager I put into use my years as a former Army Aviation Officer, with decades of experience in safe flight, airspace and vertical envelopment, to make sure the event has safety first and foremost. Project Narrative... I am applying for the City of Riverside Tourism Enhancement Grant. For $24,000.00. For the production of 12 - 5 minute Tourism Aerial Imagery Videos. These videos can be used on Social Media, Television, Cable, and in email campaigns. They will feature local indoor and outdoor aerial and low altitude imagery gathered by flying robot cameras. It's a unique perspective that is really effective at showing the emotion and the grandeur and scale of the event, building, or site. I have not done this as a full service yet. However, I have acquired the skills and I have the equipment necessary. In the past year, I have been a camera drone operator / contractor on a number of commercials and shoots for Jeep, Saint Louis University, KC Film and Media, KU, Braircliff Development, Eastbrook Park, Stevens Construction, Delta Innovative Solutions... to name a few... I have worked for directors of photography and nationally famous producers and have had my work complimented and featured in several campaigns. I have enhanced the camera drone imagery equipment with the latest editing software and equipment so that I can offer full campaign services to communities such as Riverside. Picture the show Aerial America and then think of a combination of 12 events, sites, buildings that could be promoted, one a month, in a similar way for the City of Riverside. Using social media the videos rank very high in the organic searches. Using You-Tube, Linked In, Twitter, and Facebook the imagery could reach thousands of people in other areas of our region that have travel or conventions or daytrips to plan for themselves, their families, or their companies. The featured sites, events, or buildings could be established by officials as viable, promotable and effective campaigns. You could even have contests to help vote or nominate these 12 sites, events, buildings. Further promoting the concept. I would produce 1 each month in the first 10 days of the month. 5 minutes each with narrative voice over, music, graphics, etc.... The details could be worked out in the future but hopefully this has stimulated some discussion and interest in this endeavor. Please allow me some time in person to meet with the committee to see if this is a fit for both of us. Mike Raymond Chief UAV Pilot - Operations Manager NorthLand SkyCam "Affordable Aerial Imagery Using Drones" 816.919.1595 www.NorthLandSkyCam.com You Tube Channel for videos. https://www.youtube.com/channel/UCgMFgnkmmvQKux5U-7_brFQ/videos Attache International4, Inc. 1912 Clay Street • North rainsas City, M 64116 Ph 816.421.1991 Tlltcrri.t1coi a1 November 12, 2015 Jackie Carlson Director of Administration City of Riverside 2950 NW Vivion Road Riverside, MO 64150 Dear Ms. Carlson, 1912 Clay Street N. Kansas City, MO 64116 816-421-1991 Jspawn321@aol.com It is our pleasure to submit this proposal for City of Riverside Tourism Enhancement Project fund- ing to produce and manage Dust Bowl Jamboree II, a multi -faceted event on October 1, 2016, at the E. H. Young Riverfront Park. The events of the Dust Bowl Jamboree will focus around the 1930's. When down home music and the birth of automotive technology were peaking. The music is fun, clean, and upbeat. This activity takes a slice of Americana from the 1930's and 1940's and celebrates the best of those times. Recently, we submitted a Final Report from our August 8, 2015 first effort of this format. The City of Riverside granted $18,200 for the inital effort. This was a huge success as a new concept. We built many bridges with the business, automotive, musical and general population, as well as out of area visitors. We did learn a few things and have incorporated them into this request which will improve and expand the program and the results. Thank you for your consideration of this application. Very sincerely, gCU7iQd. Ct. Sp2lLRF2 Jim Spawn President )4 ezeaecue vleaoa9e.ye,re awe Adeeditat, Ilaterriatiorial 1912 Clay Street N. Kansas City, MO 64116 816-421-1991 Jspawn321@aol.com About Attache International, Incorporated Founded in 1991, Attache International, Inc., is a creative management and publishing firm. Located in North Kansas City, we have worked with mostly not-for-profit corporations. The company and its staff have a proven record of managing and producing a wide range of pub- lic events. Included are meetings, conventions, entertainment and educational functions. Examples include: Dust Bowl Jamboree - 2015 Combined a seven -act music festival with an outstanding vintage car show. Attendance was more than 1,200 people and more than 100 vintage automobiles were entered. Visitors from 10 states attended. "Running with Bonnie & Clyde: The Red Crown Symposium and Road Tour." This multi -faceted program was repeated three times, each time with greater attendance. In 2014, at Zona Rosa, an overflow crowd of 475 people attended the symposium, viewed artifacts and met family members of local law enforcement and family members of the Barrow and Parker families. Dozens of vintage vehicles drove Platte County roads that were used by the Barrow gang in 1933. Convention Planning Conventions have been planned and conducted at the American Royal Livestock Show, Denver Livestock Show, Houston Livestock Show and Rodeo and other agricultural venues. Design and Publishing The company has enjoyed national recognitions in the design and publishing industry, having produced magazines, brochures, signs, etc., to augment their events. Among Attache Internation- als, Inc., awards are gold medal recognition from the International Automotive Media Awards, Livestock Publications Council and Old Cars Weekly. Affiliations and Recognitions Governor's Spotlight Award 2008 - Missouri Department of Tourism Betty Soper Award - Platte County Historical Society Member, Society of Automotive Historians Member, International Automotive Media Awards. Member, Model A Ford Club of America Life Member, Model A Ford Foundation, Inc. Numerous Gold Medallion winner - International Automotive Media Awards /1 Creative 7/taaafe F's. ?oust Dust Bowl Jamboree II The Great Depression was not great at all and it affected most Americans and their way of life. Some said, "We were so poor, but we didn't know it." With poverty, drought and hardship also came a simpler time. A time when life's simple pleasures meant much. In the 1930's, people enjoyed their music and they loved the thrill of the automobile revo- lution as cars and trucks raced to replace horses in agriculture and basic transportation. Our proposed event honors both of these American treasures. The Dust Bowl Jamboree is a day -long event. A unique car show that makes old rusty cars or "hillbilly" cars the stars for a day, with a back -drop of other highly restored vintage automobiles to be viewed by the public. To enhance and make Dust Bowl Jamboree II a continued success, we propose changing the tal- ent lineup by hosting Pokey Lafarge. Pokey LaFarge Pokey LaFarge (born 1983) is an American musician and songwriter focusing on the American roots genre. As of 2013, he tours with a 5 -piece band consisting of Joey Glynn (bass), Adam Hoskins (guitar), Ryan Koenig (harmonica, wash- board, and snare drum), TJ Muller (cornet, trombone) and Chloe Feoranzo (clarinet, saxophone). Pokey Lafarge recently appeared on the David Letterman Show, the Grand Ole Opry and just returned from a Euro- pean tour. He and his band are widely traveled, especially in the Midwest. Pokey's home is at St. Louis, Missouri. A large following of more than 58,000 friends are listed on the Pokey LaFarge Facebook page. Widely known and growing in popu- larity daily! They'll bring the up-tempo, clean, toe tapping and dancing music just like it was "back in the day?' Tourisim Enhacement Project Propsal • Dust Bowl Jamboree II Dust Bowl Jamboree Music Festival & Vintage Car Show Free Admission to 3 p.m. • 12 p.m. Car Show begins • 1 p.m. A hosted Bluegrass Jam Session begins with open seating for anyone who wants to play. Concert Details Tentative Line -Up of Talent Showtime 3 p.m. Old Fangled - From Lawrence, Kansas - five exciting players KC Rain Dogs - Probably Kansas City's most notable bluegrass band with four talented players Pokey LaFarge Show - A fascinating six piece show. • Show ends at approximately 7 p.m. Written Permission Parking on the grass To accommodate both the car show and concert goers it is necessary to park on the grass area. Parking attentants will assist. Food Trucks/Vendors We would like to enlist food trucks to supply food and beverages on October 1. They would be contacted via the Kansas City Food Truck Association. Alcoholic Beverages Parkville American Legion hosted the beer stand and we plan to invite them back. They did a fine job. Beer sales will be cut off prior to the end of the Pokey LaFarge Show. Tourisim Enhacement Project Propsal • Dust Bowl Jamboree II POKEY LAFARGE Tourisim Enhacement Project Propsal • Dust Bowl Jamboree 11 POKEY LAFARGE Tourisim Enhacement Project Propsal • Dust Bowl Jamboree II Other Details We believe the Dust Bowl Jamboree achieves a strategy to expand tourism, for both first-time and returning visitors to E. H. Riverfront Park. It will promote the City of Riverside in a special way. We expect vintage car owners from the Midwest to attend. For lovers of old time music, this is a special day and they will travel to hear the unique Pokey LaFarge program. The Kansas City metropolitan area offers a bonanza of visitors - they just need a good reason to come to Riverside. The economic activity as a result should be noteworthy. Although a one -day event, out of area visi- tors may stay one or two nights in or near Riverside. Additional meals and shopping are a strong part of tourism benefits. The promotion involved with this event brings increased public awareness of the City of Riverside. Excitement that says a trip to the City of Riverside is fun and enjoyable. A Title Sponsorship could included name/logo on all marketing/promotion materials, as well as the title/naming of the event. Potential candidates would include Boulevard Beer, Argosy Casino, Harley Davidson, Thoroughbred Ford, etc. For example, the car show goody bags or "flour sacks" can include title sponsor printed on the bag along with event logo. Same idea for the hand fan. A Title Sponsorship could be offered for $2,500- $3,000. Program ad sales for any interested business - $50 - $150, depending on ad size. Potential advertis- ers would include local businesses, but also the vintage car industry has many related companies, such as parts, insurance, clubs, etc. Donations - this can be in-kind and also from individuals interested in the event. We have a com- mittment from Premium Waters, a Riverside company, to supply bottled water for the event. Summary The Dust Bowl Jamboree has dozens of moving parts to be addressed. We've done our best to iden- tify the estimated cost and income possiblilites for them within this request. We expect the Dust Bowl Jamboree to attract local and area business opportunities for involvement. We pledge our best efforts to encourge particpation among the business community as well as, the public. A lot of businesses will want to be a part of it. Promoted well, the Dust Bowl Jamboree will be the "buzz" around town. Dust Bowl Jamboree will expand the public's awareness of Riverside's unique history, events, activities and amenities. Successful management of Dust Bowl Jamboree may make the event expand to a yearly opportunity. Thank you for your consideration. Tourisim Enhacement Project Propsal • Dust Bowl Jamboree 11 City of Riverside Tourism Enhancement Grant Application Cover Sheet Project Information Dust Bowl Jamboree Project Name Attache International, Inc Organization October 1, 2016 E. H. Young Riverfront Park Dates (if event) Contact Information Jim Spawn Location (if event) Contact Name Jspawn321@aol.com 816-916-4100 Email Address Phone 1912 Clay Street • North Kansas City, MO 64116 Address + City/State/Zip Funding Request $ 37,500 $ 47,500 Amount Requested Total Project Cost I hereby certify that, to the best of my knowledge, the information submitted in this packet is true. lsl awo. c /Z. Sp.accv_i2. Contact Signature November 12, 2015 Date Submission Deadlines: The deadline for proposals is Friday, November 13, 2015 at noon. Please submit this coversheet and the application components to: City of Riverside 2950 NW Vivion Road Riverside, MO 64150 CITY OF RIVERS!_D MISSOURI Upstream from ordinary. Riverside Tourism Enhancement Grant Application - 2016 1 Tourisim Enhacement Project Propsal • Dust Bowl Jamboree II $1,500 Title Sponsor $3,000 PCCVB $1,000 Vendors $1,500 Advertsing $3,000 NWMO Model A Club NFP Park Rental Lodging five rooms Security/EMT's $37,500 $47,500 $ 2,500 $18,650 $ 2,850 $ 1,250 $ 150 $ 3,500 $ 750 $ 1,000 $ 5,000 $ 1,750 $ 5,000 $ 3,000 $20,150 $ 2,850 $ 2,500 $ 550 $ 3,500 $ 450 $ 750 $ 2,000 $ 5,000 $ 1,750 $37,500 $47,500 Tourisim Enhacement Project Propsal • Dust Bowl Jamboree 11 Staff Salary Attache International Staff Contracted Salary $ 2,500 Northwest Missouri Model A Ford Club Car Show management Entertainment $18, 650 Pokey Lafarge band Two regional Bluegrass band Announcer Stage Manager Fee Jam Session Host Tourisim Enhacement Project Propsal • Dust Bowl Jamboree II $ 5,000 $ 3,000 $20,150 Legal/Insurance/Banking $ 2,850 $ 2,850 Event Insurance BMI License ASCAP License Liability Insurance Supplies/Materials $ 1,250 $ 2,500 Straw bales/rope/hardward for stage/envelopes/notebooks/ office supplies/stage decor/aspirin Postage $ 150 $ 550 Correspondence with vendors, car show entries, etc. Tourisim Enhacement Project Propsal • Dust Bowl Jamboree 11 Equipment Rental $ 3,500 Dumpster Porta Potties RV for night watchman Sound Equipment Travel $ 750 Lodging for headline artists Advertising/Market/Design $ 3,500 $ 750 $ 1,000 $ 2,000 Artist logo Graphic design/layout for progams, signs and banners Facebook Tourisim Enhacement Project Propsal • Dust Bowl Jamboree II Printing $ 5,000 $ 5,000 Flyers - event promotion Goody bags Signs, posters, banners Event Program T-shirts & Fans Security $ 1,750 $ 1,750 Police EMT's Night watchman Tourisim Enhacement Project Propsal • Dust Bowl Jamboree 11 Car Show �.�� hosted by � �xz�car club � j Tourisim Enhacment ProjecPropsal • Dust Bowl Jamboree U City of Riverside Tourism Enhancement Grant Application Cover Sheet Project Information Project Name •Ioss I.R.x AT,Qu ChoLvikbeLCht Curtman,) Organization Dates (if event Contact Information C Location (if event) ResDRA, PQ i au* t --fly ).00Liza Contac 1 ame �Q SftdQ�` � 0+ ?No --lig. 2 c� E ail ddress Phone s -/ Rho l �"4.c I Add' • ss +(City/State/Zip Funding Request `btDO 000. oo k 111 RiapWIV1 ,RIveiAde, At) (11 50 Amount Requested Total Project Cost OD I hereby 'ertify that, tgithst of my knowledge, the information submitted in this packet is true. Conta t re Date Submission Deadlines: The deadline for proposals is Friday, November 13, 2015 at noon. Please submit this coversheet and the application components to: City of Riverside 2950 NW Vivion Road Riverside, MO 64150 CITY OF RIVERSIDE MISSOURI Upstream from ordinary. Riverside Tourism Enhancement Grant Application - 2016 1 1. Cover Letter: Project Narrative a. The Riverside Chamber of Commerce is submitting this proposal for 2016 sponsorship funding in the amount of $100,00.00 to assist in funding a full-time staff person and for the Chamber to conduct 3 tourism related events: Food Truck Frenzy, Tour De Platte and Riverfest (to include a BBQ contest component and entertainment). As the Chamber is a membership -based organization with a volunteer board, the only way to facilitate these events is with a full-time staff person. In 2015 the Chamber received a $35,000 sponsorship. This funding allowed the Chamber to hire a full-time staff person, allowing the Chamber to conduct 3 successful tourism events: Food Truck Frenzy, Tour De Platte and the Holiday Lighting Ceremony. Beyond these events, the Chamber has experienced significant growth with a full-time staff person. Membership has grown from 55 to over 100. Attendance at Chamber events has steadily grown throughout the year. Local businesses have become engaged; many participating in the tourism related events creating the desired connection between visitors and local businesses. The Chamber has created additional awareness of Riverside and its businesses. b. The Chamber is growing in membership, bringing more awareness and people to Riverside, Missouri. Connecting members as well as bringing new and returning visitors to the community provides increases awareness of local businesses and the community's unique assets. The Chamber wishes to continue the commitment of coordinating or enhancing three, or more, community/tourism influenced events for opportunity of business exposure to our members, and attract more visitors to the city. A big change in 2016 is that the Chamber will be taking over Riverfest. The Chamber has discussed this idea with the City and has received full support. All parties see this as an opportunity to better connect local businesses with event attendees and increase sponsorships. Additionally, this allows the City to be a sponsor of the event in the form of providing Public Works, Police, and Fire staff. c. Describe your organization or business. Include a general description of the mission of the organization, how the project relates to that mission and how the organization is poised to successfully implement the project. The Riverside Area Chamber promotes positive relationships amongst the business and general community by connecting large and small business owners, referring contacts, attracting more customers, and promoting business to community members. The Chamber has increased membership over 45% this past year and will continue to recruit members, which in return, increases awareness and attracts more people to the area. This growth, outreach and continued growth is only possible by maintaining a full time staff position. A staff member is necessary to build and maintain relationships, create marketing campaigns, and coordinate events and efforts to benefit both the businesses and community. d. Who is the target audience for your project? How will you inform them of the project? Estimate the number of individuals you will reach. Target Audience, Riverside Area Chamber of Commerce We are targeting business representatives in the immediate and surrounding community of Riverside, Missouri for membership, and general public for event participation and attendance. Email invitation, direct mail, and social media reach on top of occasional fliers, newspaper/magazine ads, and phone calls are how the Chamber reaches others for participation. Target Audience, Riverfest The Friday evening "BBQ & Preview" event will be targeting the BBQ participants and attendees that wish to attend this exclusive event for a higher ticketed price. The Chamber will have a subcommittee/community involvement that are active in the BBQ contest affiliations in the Greater KC Area, help our contacts for participants, and be the experts for this area of the event. Riverfest will offer different genres of musical entertainment including country, oldies rock, and others to attract a mixed audience to Riverside. The tourism funding is critical to help provide print and social media advertising to both organic and specific areas of the metro. To the extent possible local businesses will be utilized for the food, entertainment, etc. to highlight Chamber business members and continue business recognition to Riverside. 2. Project Evaluation Provide a description of the evaluation procedures used throughout the project to quantitatively measure the success of the project. Suggested measures include: attendance count, zip codes of attendees, details of advertising plan including placement details and number of impressions, and any other measures routinely used by your organization to measure success. Social media platforms (Facebook, Twitter, Linkedln, Instagram) have an implemented analytics to track impresses and active followers and provide updates periodically as requested. These provide location demographics for the audience. As for print media, with direct mail we can specifically target communities as recommended for genres. We can provide these specifics as they approach. Billboard companies provide their car reach per location as requested. For the BBQ participants, event vendors, etc. we will have their contact information with signed agreement forms to track. Pre selling the 'preview night' tickets in advance will allow us to collect contact information to generate more targeted areas for years to follow. For general admission attendees will have to have public safety help with head counts, as well as take into consideration of 21+ wrist bands and vendor sales to help throughout the day. Charging a minimal fee for the main stage event Saturday night can provide an opportunity to collect contact information (small details such as possibly a zip code) as desired or recommended by the Tourism Commission. 3. Project Budget *See attached. 4. If not-for-profit, include a list of all officers and board members and 501 incorporation papers or a copy of the annual report filed with the Secretary of State. 2016 Board of Directors President of the Board: Erin Winstead, Provision Living Past President: Greg Personelli, Argosy Casino Hotel & Spa Treasurer: Tammy Moody, BankLiberty Board of Directors: Dana Bruegging, Embassy Landscape Group Jackie Carlson, City of Riverside Dr. Matt Silvius, Eagle Animal Hospital Diane Smith, Freedom Insurance Group Lauri Cline, Briarcliff Dental Stephanie Amaya, Park Hill School District Tim Kelly, Argosy Casino Hotel & Spa REVENUE Admission Fees Notes $20,950 Chamber Luncheons 54,400 Riverfest S15,000 1,500 attendees at $10 for Headline Food Truck Frenzy 51.550 155 at $10 Concessions/Souvenir Sales 55,500 Riverfest Beer Sales _ $5,000 Food Truck Glass $500 100 at $5 for Alcohol Sponsorships $38,200 Luncheons 5600 Tour De Platte 51,600 Riverfest 535,000 Chamber Celebration S1.000 Memberships _ 521,050 Est. 125 members at varying levels Advertising 5250 Directory 5250 Vendors 51,250 Riverfest $1,250 Parking 5500 Riverfest Preferred Parking 50 at $10 Chamber Revenue Total _ $87,700 Tourism Grant $100,000 Total Revenue 5187,700 FXPFNSfs :Staff 536,875 Base Salary $35,000 Commissions $1,875 _ Entertainment 586,250 _ Tour De Platte 5250 Riverfest- Bands S75,000 550,000 Headliner Riverfest- Booking & Management, $10,000 Food Truck Frenzy $1,000 Legal/Insurance , 52,375 Board $1,375 Riverfest $1,000 Supplies/Materials 54.000 Office Supplies 5500 Ribbon, General Office, Toner Tour De Platte 51,150 $2,000 Lamination, Bike Rings, Shirts Beverages, Gloves, Snacks, Etc. Riverfest Food Truck Frenzy S350 Plates, Cups, Basket Postage $500 Equipment Rental 530,905 Riverfest $30,000 Generators, Lights. Sound, Etc. Food Truck Frenzy 5905 Space Rental 5900 Luncheons $0 Waived for Chamber Office $0 Donated for Chamber Tour De Platte S0 Donated for Chamber Riverfest $900 ,Advertising/Marketing/Design $9,670 Website 50 _ Paid 51,050 in 2015 for Re -Design Magazine 54,670 4, 2/3 Page ads, 2 1/3 page ads Newspapers 51.000 Facebook Boosts 51,000 $S00-Riverfest, $250 Events Billboards 53,000 Printing- Event Fliers 5225 Tour De Platte $75 Riverfest _ 575 Food Truck Frenzy S75 Signage $732 Tour De Platte $91 Riverfest $550 Food Truck Frenzy 591 $126 for Direction Signs 2015 Parking/Shuttle $3,500 Riverfest Public Safety 5350 Tour De Platte S350' Riverfest SO' $6k Donated from City Public Works 51,350 Riverfest $1,100 Food Truck Frenzy $250 (Food 59,100 _ Luncheons $4,200 _ Food Truck Frenzy $4,900 TOTAL EXPENSES 5186,732 tate of LIMITED EXEMPTION FROM MISSOURI SALES AND USE TAX ON PURCHASES AND SALES (Civic) Issued to: Missouri Tax I.D.: 13826182 RIVERSIDE AREA CHAMBER OF COMMERCE 2950 NW VIVION RD RIVERSIDE MO 64150 Effective Date: 08/20/2015 Your application for sales/use tax exempt status has been approved pursuant to Section 144.030.2(21), RSMo. This letter is issued as documentation of your organization's exempt status. Your organization must adhere to all requirements of your exempt status. This is a continuing exemption subject to legislative changes and review by the Director of Revenue. Outlined below are specific requirements regarding this exemption. This summary is not intended as a complete restatement of the law. You should review the law to ensure your understanding and compliance. • This exemption is not assignable or transferable. It is an exemption from sales and use taxes only and is not an exemption from real or personal property tax. • Purchases by your organization are not subject to sales or use tax if conducted within your organization's exempt civic or charitable functions and activities. When purchasing with this exemption, furnish all sellers or vendors a copy of this letter. • Individuals making personal purchases may not use this exemption. • Agents or contractors may not claim or benefit from your organization's exempt status. Contractors paying for construction materials to fulfill a contract with your organization must pay sales and use tax on all such materials. Only purchases of construction materials that are directly billed to your organization may be purchased exempt from sales tax. • Sales by your organization are not subject to sales or use tax if conducted within your organization's exempt civic or charitable functions and activities. • Sales not directly related to your exempt function that are made only to raise funds for your organization, are not exempt unless such sales are occasional or isolated sales. • If your organization engages in a competitive commercial business that serves the general public, even if the profits are used for purposes of your exempt function, you must obtain a Missouri Retail Sales Tax License and collect and remit sales tax. • Any alteration to this exemption letter renders it invalid. If you have any questions regarding the use of this letter, please contact the Taxation Division, P.O. Box 358, Jefferson City, Missouri 65105-0358, Email salestaxexemptions Vidor.mo.gov, or call 573-751-2836. (DT6034) 14/1;44'0 1421; DEPARTMENT OF REVENUE Taxation Division CERTIFICATE OF NO "i'X DUE RIVERSIDE AREA CHAMBER OF COMMERCE 2950 NW VIVION RD RIVERSIDE MO 64168 RIVERSIDE AREA CHAMBER OF COMMERCE DATE: AUGUST 20, 2015 MISSOURI TAX ID NUMBER: 13826182 To Supervisor of Liquor Control: The Missouri Department of Revenue certifies that the above listed taxpayer/account has filed all required returns and paid all sales tax due, including penalties and interest, or does not owe any sales tax, according to the records of the Missouri Department of Revenue, as of August 20, 2015. These records do not include returns that are not required to be filed as of this date for taxes previously collected or that have been filed but not yet processed by the Department. This certificate is only for the purpose of obtaining a liquor license and is not pursuant to Section 144.150, RSMo. This statement only applies to sales tax due and does not limit the authority of the Director of Revenue to assess, and/or collect liabilities under appeal, in default of an installment agreement entered into with the Director of Revenue or that become known to the Department as a result of audit, review of taxpayer's records, or determination of successor liability. THIS CERTIFICATE REMAINS VALID FOR 90 DAYS FROM THE ISSUANCE DATE. DIRECTOR OF REVENUE OR DELEGATE STATE OF MISSOURI BY: Susan White Supervisor Business Tax Registration Section ND:DU3068 TAR055 201523200301110 2015 Monthly Ad Rates 24X I2X Full Page 1250 1420 1575 2/3 Page , 920 1045 1210 1 1/2 Page 710 800 920 1/3 Page 495 580 685 1/4 Page 415 475 550 Back Cover 2295 2620 2785 Inside FC 2095 2410 2625 Inside BC 1565 1780 2040 2 Page Spread 1990 2185 2435 Prices shown are per month based on the length of your contract. Need design help? One-time ad design $495 Unlimited ad design $795 i PRICE OPEN PER HOME 2400 80 1875 60 1420 50 1050 30 805 30 3460 150 3460 140 2575 100 3650 130 trier Ad Featured on our website which gets $395 more than 80,000 hits per month. per month Drives traffic to your website. 230px X 345px AdSizes For a complete list of ad specifications, visit: LifestylePubs.com/Ad-Specifications FULL PAGE 8.5" X 11.125" Includes Bleed Magazine trims to 8.375" X 10.875" Safe area is 7.75" X 10.375" 2/3 PAGE 4.667" X 9.875 1/2F VERT 3.458" AGE ICAL 9.875" 1/2 PAGE HORIZONTAL 7.08.3" X 4.75" 1/4 3.458" PAGE X 4.75" 1/3 PAGE HORIZONTAL 7.083" x 3.15" For 2 -page spread, double the full page size horizontally. Allow 1/2 inch safe area in gutter. Ad materials for each issue are due to us by the 15th of the previous month. Example: Ad materials for the June issue are due May 15. Northland LIFE S T Y L E' 913.599.4300 email: info@LifestylePubs.com website: NorthlandLifestyle.com facebook.com/NorthlandLifestyle CITY OF 1 RIMERS! MISSOURI Upstream from ordinary. MEMORANDUM TO: Riverside Tourism Commission FROM: Jackie Carlson, Planning & Business Services MEETING DATE: December 14, 2015 RE: Midwest All Truck Nationals Staff deems the application submitted by Genuine Chevy GMC Truck Club of KC for the Midwest All Trucks Nationals as incomplete and thus, ineligible for funding. The four pages submitted on November 13 did not include a cover letter, project narrative, project evaluation, or not-for-profit documentation. Staff emailed the applicant on November 18 stating the missing information needed to be submitted by November 25 for the application to be considered for funding. The information was not submitted. On November 30 the applicant emailed (see attached) asking that an allowance be made and included documentation on the organization's not-for-profit status. No other application components had been submitted as of the writing of this memo. Should the Commission decide to consider the application, please be aware of the following regulations regarding signage / event promotion. The application includes a request for $900 for 6 "feather banners". Per the City Code this type of signage is considered attention attracting devices and is prohibited. The application also includes a request for 6 new banners at $150 each ($900). The City's special events policy states the City may display up to 5 banners provided by the event planner at predetermined public locations for up to two weeks prior to the date of the event. ILI oj,ect Information ; 17th Annual Midwest All Truck Nationals Project Name Genuine Chevy GMC Truck Club of KC Organization September 9-11, 2016 Dates (if event) Dana Gaileen Jackson EH Young Riverfront Park Location (if event) Contact Name gjacks1@yahoo.com Email Address 816-560-1229 Phone 10606 N Main Kansas City, Mo 64155-1630 Address + City/State/Zip Edik Re+ Amount Requested I hereby certify that, tore best of my kno ledge, the information submitted in this packet is true. A ,/, /,_, v7U%//5-- Total Project Cost Contact Signature Date Submission Deadlines: The deadline for proposals is Friday, November 13, 2015 at noon. Riverside Tourism Enhancement Grant Application - 2016 CITY OF RIVERSI MISSOURI Upstream from ordinary 1 even Overall Project Admission Fees (fib Concession/Souvenir Salesi7 o Fundraising Memberships Business/Corporate Contributions Foundation Individual Contributions Other Governmental Contributions Other (please specify): Other (please specify): Other (please specify): Requested Riverside Sponsorship Amount Total Income prise see attached sheet of the 2015 income -expense Sponsorship Specific* Overall Project Staff Salary Contracted (or other) Salary Entertainment Legal/Insurance/Banking Supplies/Materials ,220 30v; Postage Equipment Rental Space Rental .ales 204 / ?5-, ee7 Travel Utilities Advertising/Marketing/Design /2®'o, Printing Other (please specify): eidie.5 Other (please specify): 3567 Other (please specify): Other (please specify): Other (please specify): Total Expenses /5 &a `=T /1'/50 -.3, '7 *Sponsorship Specific: indicate items that will be paid for using Riverside Tourism Funds. A list of eligible expenses is included in the Funding Guidelines packet. Riverside Tourism Enhancement Grant Application - 2016 3 Fill out a budget explanation table below for each category from the "Expenses" table on the Project Budget sheet where tourism funds are planned to be used. Make sure you are only planning to use grant funds to cover eligible expenses. Category should match what's listed on the "Expenses" table Expense Category: Sponroship Specific Expenses: Explanation: Itemize expenditures and provide any other relevant details. Equipment Rental $1,500 Overall Project Expenses: $1,500 4 —10' x 10' tents: $1,000 3 large spot lights: $400 2 portable hand washing stations: $100 Sponsorship Specific Expenses only include expenses you plan to pay for from Tourism Funds. Your overall project expenses in this category may be more if not all expenditures are being covered by grant funds. Make sure these match Project Budget. Expense Category: Sponsorship Specific Expenses: Explanation: Expense Category: Sponsorship Specific Expenses: Explanation: Expense Category: Sponsorship Specific Expenses: Explanation: Equipment Rental 1,000.00 Overall Project Expenses: 1,000.00 tables, chairs, canopys, portable toilets, hand washing stations Advertising and Marketing 12,000.00 see attached ideas for this Printing Overall Project Expenses: 12,000.00 1,700.00 Overall Project Expenses: 2,000.00 Printing of a promotional item for participants, ie. Market bags, coolers, hats. Approximate cost of 750.00 Balance of printing will be used for welcome booklet, estimated cost of 350.00 and Posters 600.00 Category should match what's listed on the "Expenses" table Riverside Tourism Enhancement Grant Application - 2016 4 Advertising and Marketing are critical and additional "upfront" money to increase radio time, potential Cable TV ad, Social Media , and enhanced directional information for guests to find the park will make a difference Increase radio expense from current 4,000.00 to 6,000.00 Cable TV ad 1,000.00 Clean crisp "Feather Banners" see example, that will look attractive as well as be informational, 6 ea @ 150.00 total 900.00 0 Wave Banner Feather Banner Teardrop Banner New Banners per the city's guidelines for display 6ea @ 150.00 per 900.00 1/2 page ad in national magazines relevant to show vehicles, estimated cost 2,000.00 Additional printed matter for distribution beginning in March 2016 continuing through show time, ie; post cards to past participants to "save the date". From: Jackie Carlson To: "Gaileen Jackson" Subject: RE: 2016 Grant Application - Incomplete Date: Tuesday, December 01, 2015 4:50:00 PM Attachments: image001.pnq Gaileen, I will include this email and any other additional information you submit by Thursday with the Commission's packet, noting the submittal date. Please be aware that this does not change staff's review that the application was incomplete. It will be the Commission's discretion as to whether they will still consider the request or not. I will warn you that given the increased number of applications last year and this year the Commission has been very clear that all applicants are to complete the application in its entire and submit it on time. Regarding the banners, the Unified Development Ordinance regards these banners as 'attention attracting devices' which are prohibited. To change the ordinance, the Planning Commission will review your request and make a recommendation to the Board of Aldermen. The Board will make the ultimate decision on changing the ordinance. Based on my experience with the Planning Commission and Board and our many discussions on signs, my personal opinion is that approval of allowing the banners would be an uphill battle. Please let me know if you have additional questions or information to submit. Thank you. Jackie Carlson Planning & Business Services City of Riverside 2950 N.W. Vivion Road • Riverside, MO 64150 Direct: 816-372-9075 City: 816-741-3993 Mobile: 816-645-6962 From: Gaileen Jackson [mailto:gjacksl@yahoo.com] Sent: Monday, November 30, 2015 11:53 AM To: Jackie Carlson; Mongo Subject: Re: 2016 Grant Application - Incomplete Jackie, I somehow missed your communication from the 18th notifying me of the incompleteness of the application. I would hope that there could be some sort of allowance made on our part. I do not mean to ask for special favors but is there any way to allow this? Today is the first I have been made aware of the problem. We are a registered Not for profit in the state of Missouri and I did not enclose that information as I have not been ask before for it. I can obtain this soon. As for the banners and feather banners, there is a great deal of confusion the part of our participants when trying to locate the park and I imagine that this is an ongoing problem as well as an issue for others. I am aware of the current rules in Riverside, and I am willing to address this issue with whichever board handles this. I think that this is something that can and should be changed for the future. We have had a great long standing relationship with Riverside and our event has a great reputation. We would like to continue this and continue to be a positive event for Riverside. I am attaching the last 2 years of Not for profit documents. We can have the needed cover letter as soon as tomorrow. Thank you for the consideration. Gaileen Jackson 816-560-1229* From: Jackie Carlson <jcarlson(@riversidemo.com> To: Gaileen Jackson <gjacksl ©yahoo.com> Sent: Monday, November 30, 2015 10:05 AM Subject: 2016 Grant Application - Incomplete Hi Gaileen, Please be aware that because the requested additional information has not been submitted, Genuine Chevy GMC Truck Club of KC's application will be forwarded to the Tourism Commission as incomplete and thus, ineligible to receive funding. Please contact me with questions. Jackie Carlson Planning & Business Services City of Riverside 2950 N.W. Vivion Road • Riverside, MO 64150 Direct: 816-372-9075 City: 816-741-3993 Mobile: 816-645-6962* From: Jackie Carlson Sent: Wednesday, November 18, 2015 5:18 PM To: 'Gaileen Jackson' Subject: RE: 2015 truck show final report and 20116 grant request Hi Gaileen, I have briefly reviewed your application and have the following questions/comments. - Do you have a cover letter/project narrative and project evaluation overview as requested in the "application components" on page 2 of the application form? If these items are not submitted by next Wednesday, November 25 your application will be forwarded to the commission as "incomplete." - Is Genuine Chevy GMC Truck Club of KC a registered not-for-profit? If so, can you please submit a list of 2016 officers/board members. - Are the wave, feather and teardrop banners proposed for a location outside the City limits? Please note that these type of banners are not permitted in Riverside. The City will install and display up to 5 banners provided by the event organizers that are 8' x 3'. Please let me know if you have any questions. Thanks. Jackie Carlson Planning & Business Services City of Riverside 2950 N.W. Vivion Road • Riverside, MO 64150 Direct: 816-372-90750 City: 816-741-3993 Mobile: 816-645-69620 From: Gaileen Jackson [mailto:gjacksl@yahoo.com] Sent: Friday, November 13, 2015 10:21 AM To: Jackie Carlson; Meredith Hauck; Mongo Subject: 2015 truck show final report and 20116 grant request Please find attached the 2015 final report and the request for 2016 grant If you need anything else please let me know. thanks gaileen 816-560-12290 Jason Kander Secretary of State 2015 ANNUAL REGISTRATION REPORT NONPROFIT *SECTION 1, 3 & 4 ARE REQUIRED REPORT DUE BY: 8/31/2015 N00058980 GENUINE CHEVY-GMC TRUCK CLUB OF K.C. GAILEEN JACKSON 10606 N MAIN KANSAS CITY MO 64155-1630 X100058980 Date Filed: 11/17/2015 Jason Kander Missouri Secretary of State ORGANIZED UNDER THE LAWS OF: Missouri 1 PRINCIPAL PLACE OF BUSINESS OR CORPORATE HEADQUARTERS: 10606 N Main {Required) STREET Kansas City MO 64155-1630 CITY / STATE ZIP 2 If changing the registered agent and/or registered office address, please check the appropriate box(es) and fill in the necessary information. ❑ The new registered agent IF CHANGING THE REGISTERED AGENT, AN ORIGINAL WRITTEN CONSENT FROM THE NEW REGI5TERED AGENT MUST BE ATTACHED AND FILED WITH THIS REGISTRATION REPORT. 0 The new registered office address Must be a Missouri address, PO Box alone Is not acceptable. This section is not applicable for Banks, Trusts and Foreign Insurance. 3 OFFICERS NAME AND PHYSICAL ADDRESS (P.O. BOX ALONE NOT ACCEPTABLE). MUST LIST PRESIDENT AND SECRETARY BELOW PRESIDENT Jackson, Gaileen STREET 10606 N Main CITY/STATE/ZIP Kansas City MO 64155-1630 A SECRETARY Bowman, Barbara STREET 2410 NE 60th St CITY/STATE/ZIP Gladstone MO 64118-1630 STREET CITY/STATE/ZIP STREET CITY/STATE/ZIP BOARD OF DIRECTORS NAME AND PHYSICAL ADDRESS (P.O. BOX ALONE NOT ACCEPTABLE). MUST LIST AT LEAST THREE DIRECTORS BELOW NAME Willis, Mike STREET 2601 NW 136th Terr CITY/STATE/ZIP Kansas City MO 64154 * B NAME Will€s, Jerry STREET 2222 N 6 Mile Church RD CITY/STATE/ZIP Independence MO 64055 NAME Mosley, Steve STREET 18409 Hanthorn CITY/STATE/ZIP Independence MO 64057 NAME STREET CITY/STATE/ZIP NAMES AND ADDRESSES OF ALL OTHER OFFICERS AND DIRECTORS ARE ATTACHED 4 The undersigned understands that false statements made in this report are punishable for the crime of making a false * declaration under Section 576.060 RSMo. Photocopy or stamped signature not acceptable. Authorized party or officer sign here Gaileen E Jackson (Required) Please print name and title of signer: Gaileen E Jackson / President NAME TITLE REGISTRATION REPORT FEE IS: $10.00 If filed on or before 8/31/2015 $15.00 If flied after 9/30/2015 Corporation will be administratively dissolved if report is not filed by 11/29/2016 WHEN THIS FORM IS ACCEPTED BY THE SECRETARY OF STATE, BY LAW IT WILL BECOME A PUBLIC DOCUMENT AND ALL INFORMATION PROVIDED 15 SUBJECT TO PUBLIC DISCLOSURE E-MAIL ADDRESS (OPTIONAL): REQUIRED INFORMATION MUST BE COMPLETE OR THE REGISTRATION REPORT WILL BE REJECTED RETURN COMPLETED REGISTRATION REPORT AND PAYMENT TO: Secretary of State, P.O. Box 1366, Jefferson City, MO 65102 Jason Kander Secretary of State 2014 ANNUAL REGISTRATION REPORT NONPROFIT *SECTION 1, 3 & 4 ARE REQUIRED REPORT DUE BY: 8/31/2014 N00058980 GENUINE CHEVY-GMC TRUCK CLUB OF K.C. GA1LEEN JACKSON 10606N MAIN KANSAS CITY MO 64155-1630 N00058980 Date Filed: 3/24/2015 Jason Kander Missouri Secretary of State ORGANIZED UNDER THE LAWS OF: Missouri PRINCIPAL PLACE OF BUSINESS OR CORPORATE HEADQUARTERS: 10606 N Main (Required) STREET Kansas City MO 64155-1630 CITY / STATE ZIP 2 If changing the registered agent and/or registered office address, please check the appropriate box(es) and 011 in the necessary information. 0 The new registered agent IF CHANGING THE REGISTERED AGENT, AN ORIGINAL WRITTEN CONSENT FROM THE NEW REGISTERED AGENT MUST BE ATTACHED AND FILED WITH THIS REGISTRATION REPORT. ❑ The new registered office address Must be a Missouri address, PO Box alone is not acceptable. This section Is not applicable for Banks, Trusts and Foreign Insurance. 3 OFFICERS NAME AND PHYSICAL ADDRESS (P.O. BOX ALONE NOT ACCEPTABLE). MUST LIST PRESIDENT AND SECRETARY BELOW PRESIDENT Jackson, Galleen STREET 10606 N Main CITY/STATE/ZIP Kansas City MO 6415 5-163 0 A SECRETARY Bowman, Barbara STREET 2410 NE 60th St CITY/STATE/ZIP Gladstone MO 64118-1630 STREET CITY/STATE/ZIP STREET CITY/STATE/ZIP BOARD OF DIRECTORS NAME AND PHYSICAL ADDRESS (P.O. BOX ALONE NOT ACCEPTABLE). MUST LIST AT LEAST THREE DIRECTORS BELOW NAME Mosley, Steve STREET 18499 Hanthorn CITY/STATE/ZIP Independence MO 64057 B NAME Willis, Jerry STREET 2222 N 6 Mile Church RD CITY/STATE/21P Independence MO 64055 NAME WIIIIs, Mlke STREET 2601 NW B6th Terr CITY/STATE/ZIP Kansas City MO 64154 NAME STREET CITY/STATE/ZIP NAMES AND ADDRESSES OF ALL OTHER OFFICERS AND DIRECTORS ARE ATTACHED 4 The undersigned understands that false statements made In thls report are punishable for the crime of making a false declaration under Section 576.060 RSMo. Photocopy or stamped signature not acceptable. Authorized party or officer sign here Gaileen Jackson (Required) Please print name and title of signer: Gaileen Jackson / President NAME TITLE REGISTRATION REPORT FEE 15: $10.00 If filed on or before 8/31/2014 $15.00 If filed after 9/30/2014 Corporation will be administratively dissolved if report is not flied by 11/29/2015 WHEN THIS FORM IS ACCEPTED BY THE SECRETARY OF STATE, BY LAW IT WILL BECOME A PUBLIC DOCUMENT AND ALL INFORMATION PROVIDED I5 SUBJECT TO PUBLIC DISCLOSURE E-MAIL ADDRESS (OPTIONAL): gjacks1@yahoo.com REQUIRED INFORMATION MUST BE COMPLETE OR THE REGISTRATION REPORT WILL BE REJECTED RETURN COMPLETED REGISTRATION REPORT AND PAYMENT TO: Secretary of State, P.O. Box 1366, Jefferson City, MO 65102