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HomeMy WebLinkAbout2014-04-14 Tourism Commission Minutes (2) TOURISM COMMISSION RIVERSIDE, MISSOURI, Monday, April 14, 2014 at 6:00 p.m. At 6:00 p.m. on April 14, 2014, the Tourism Commission for the City of Riverside, Missouri, met in the Board of Aldermen Conference Room at City Hall, 2950 NW Vivion Road, Riverside, Missouri. Answering roll call was Jason Rule, Jerry Pietsch, and Jennifer Goering. Alderman Aaron Thatcher, Meredith Hauck, Director of Administration and Stacey Rasco, Executive Assistant (recorder) were also present. Motion to Approve Commissioner Goering made a motion to approve the minutes from Minutes February 10, 2014. Commissioner Rule seconded the motion. All voted in favor. Motion passed. FY 2013-2014 Tourism No report. Fund Budget Update 2014 Funded Projects Ms. Hauck reported that after approval of Tourism sponsorships, letters of Review understanding were sent out to each event requestor. Ms. Hauck has received letters back from everyone except the Midwest Truck Show Nationals event coordinators. They originally asked for $10,000. The commission allotted $5000 with a request for more information. For th budgeting purposes we need this closed out by June 30. They have been st given a deadline of June 1. Commissioner Pietsch will make contact with that vendor this week. Further updates:  Northland Ethnic Fest was successful and a final report will be coming soon.  Team Shakespeare will be held over Memorial Day weekend. Ms. Hauck will send out a reminder this week.  Highland Games will be the first weekend in June and all seems to be going well there.  Have not heard an update on Riverfest. Will have by the June meeting with details of the event. It was asked if they have a planning committee. Ms. Hauck noted that there are two city employees among a group of about 10 who form the planning committee. They have contracted with O’Neill and are working closely with them. The Tourism Commission gave the Riverfest committee $100,000 to use for Riverfest with three standing conditions: 7,500 attendees o No parking issues o A marketing “buzz” about the event Metro-wide o There has been no other contact about any other events for 2014. We have received a few calls for people looking for funding for 2015. It was noted that the $35,000 remaining in the budget will roll over to next year if not utilized. If it is requested to be used, it would require Board of Alderman approval. Budget will remain the same at $175,000 for the next budget year, 2015. Funding Request – Ms. Hauck asked the Commission to consider funding a Riverside History Riverside History Project Project that would start with documenting community stories and building a library of history for the future. The best media would be video and interviews. With the city preparing to enter into a partnership with Lynchpin this would be a great project to incorporate at the same time. Lynchpin created the branding for the city and our trail signs so they are very familiar with our city. We could potentially compile 5-7 minute YouTube videos for approximately $25,000. The interviews would be more time intensive and editing would drive up the cost. Once completed, we would like to incorporate into a city social media campaign and then look at what other possibilities there are that we could do with the information. The Mayor would like to put together a history book of the city. We could use this for welcoming new residents to the city. Commissioner Goering suggested that we do a short clip on the website with some of these interviews, etc. Commissioner Rule voiced concern that this is not going to have the impact we are looking for. The website is not viewed by many and with there being a free Facebook Riverside page; it’s not going to be an easy task to bring certain elements to the public eye. The challenge is gathering the information so that we can develop an archive of our own here at the city. Would there be some interest in funding the collection of this information with possibly a summer intern? If we hire an intern for 30 hrs a week for 12 weeks $5000 would provide the staff and the camera that we would need to purchase. Commissioner Rule made a motion to approve $5,000 in funding for the Riverside History Project. Commissioner Pietsch seconded the motion. All voted in favor. The motion passed. Adjournment – 6:20 p.m. Commission was adjourned.