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HomeMy WebLinkAbout2009-031 - Shafer, Kline & Warren Northwood Phase 2BILL N0.2009-31 ORDINANCE NO. 2009-31 AN ORDINANCE AUTHORIZING THE CITY OF RIVERSIDE, MISSOURI TO ENTER INTO AN AGREEMENT WITH SHAFER, KLINE & WARREN INC. FOR DESIGN SERVICES FOR THE NORTHWOOD ROAD PHASE II PROJECT WHEREAS, the City of Riverside, Missouri ("City") engaged in negotiations with Shafer, Kline & Warren Ina ("SKW") for provision of engineering and design services related to the Northwood Road Phase II Project under consideration by the City (the "Project"); and WHEREAS, the City and SKW have reached an agreement concerning the provision of and payment for road design services for the Project (the "Agreement"). NOW, THEREFORE, be it ordained by the Board of Aldermen of the City of Riverside, Missouri, as follows: Section 1. The City of Riverside shall enter into the Agreement whereby SKW shall provide design and engineering services related to the Project as described in the task order attached hereto as Exhibit A to the City at a total cost not to exceed $228,795.00, subject to all of the terms and conditions of the current contract for City Engineer services between SKW and the City. Section 2. This Ordinance shall be in full force and effect from and after its passage and approval. / ~ // Passed this / 7 day of SY~e'.~~~.GG~i , 2009. Mayor ATTE C' Clerk North Northwood Road Proposed Houn 8 Feas Rlveroide, Mleaourl Direct Expenses Total Survey $ 18,380.00 $ 3,725.00 $ 22,105.00 Road $ 183,390.00 $ 23,300.00 $ 208,890.D0 TOTAL $ 228,796.00 Deliverables: two 34" x 22" exhibits for public meeting two half-size {hound or unbound) sets of title sheet, rypicels, plan 8 profiles for prelim submittal. one half-size (hound or unbound) set of title sheet, typicals, plan 8 profiles for prelim resubmidaf.(once) two half-size (bound or unbound) sets of title sheet, typicals, plan 8 profiles, crosssections far dw submittal, one half-size (bound or unbound}.set of tl8e sheet, typicals, plan 8 profiles, crosssections for dvr resubmitlal.(once} one half-size unbound sealed set of complete plans, one set of unbound contract documents, one eatlmate of eagmeted costa one full-size unbound sealed set of complete plans {20-scale plans with prolltes and plans on the same shee!} Notes: 1. Fee includes up to 3 review meetings with the City staff. 2, fee €ncludes up to 2 coordinatlan meetings, 1 public meeting, end one copy of Byer. 3. Fee does not Include environmental design or permitting. 4. Utility coordination InGudea providing plena to the Ciry with utility locations based on Missouri One-Call. Relocation plans of the utilities faclptlea (induding Water SeMces) are net Included within title scope. 5. Plans will be designed based on APWA guidelines, and will not be drawn to MoDOT drafting standards and specs, nor subject to MoDOT review. Submitials will be to the City. 6. R!W deacdpdona are included. R(W exhibit drawings are not Included. R/W acquisition is responsiblllty of City of Riverside 7. Staking of Easements and R/W, for negotiation purposes, is not included. 8. Services performed during construction shell be on an hourly basis and are not Included in thla proposal. B. SKIN will provide contreG documents. The City witl advertise 8 tat the proJeG. 10. Lighting is not included buf may be added by supplemental agreement. 11. No retaining walls are anticipated. If the need arises during design, design fees shall be negotiated of that time. 12. No additional survey is incuded for possible grade changes which may ocwr after lnitlaE survey Is completed. Optional Items: Lighting Design $16,000.00 Retalning Wall Design TBD Services not Included: 1 Daslgn to Mo0OT standards 2 As-built drawings 3 Lighting design Is not Included in the fee, but can be added for the fee noted 4 Environmental tlealgn 5 Permitting e RAN exhibit drawings 7 Construction SeMCes 8 Construction Observation 9 Staking of Easements and RNV, for negotiation purposes 10 Retalning wall design 11 Additional survey for possible grade changes which may occur after the Initial survey Is complete 12 Design of Utility Relocatlona 13 Duplicaffon of plans for letting of the proJeG 14 Disiributlon of plans during the bidding of the project 16 Any service or task not specifically noted in the Scrape of Services P:1700336-0601Prolect ManagementlCOntrectlProposed Pee June 20 2006.>as V Recap a22@00a Summary of Costs City of Riverside Northwood Rd. OFFICE SURVEY TASK CREW (2) RLS SURVEY TECH TOTAL 1. Finish Base map 8 4 40 52 2. Utlitily Location Survey 16 2 2 20 3, Obtain 0&E Reports 2 2 4. Misc Pick-up 16 8 24 5. Write Easements 60 60 TOTAL HOURS 40 68 50 158 HOURLY RATE $160.00 $110.00 $90.00 SUBTOTAL COST $fi,400.00 $7,480.00 $4,500.00 $18,380.00 TOTAL DIRECT COSTS $18,380.00 Reimbusable Expanses D. Records $3,000.00 E. Printing $50.00 F. Mileage $675.00 SUBTOTAL REIMBURSABLE EXPENSES $3,725.00 TOTAL $22,105.00 P:V00338-0801Project ManagementlContractlProposed Fee june 20 2008.x1s \ Survey 6!22/2008 Summary of Coga Ciry of Rlvereide Northwood Rd. Engineer Engineer Technician ROAD TA8K8 Prinelpel Aasociete V i 111111 Clerical Total Houra 1. U81ily COCrdlne0on 2 8 8 18 2. Site Vieit 0. 4 4 t2 3. Pian Prepere0ort T018 Sheet 4 8 12 Reference Sheet 8 8 18 Plan sheaf set uA S notes 8 48 80 136 Hadzontal alignment 20 80 80 180 Crossa9c0ons 8 92 80 100 Typical Segions 24 32 56 Ver9caiProfiles 20 40 40 100 Intersection details 4 - 24 40 fib Reieinin9 Walls 0 Dr'rvawaya 4 18 40 80 Earthwork 32 40 72 Hydreullc 8 Hydrological Dealgn 40 60 100 Set RlYJ 32 40 72 Crossroatls 4 24 40 88 Erosion ConBOi %an 32 q0 72 Pavement Merldng 8 Slgnage Plan 4 24 32 80 Straelll9hting - p Trelfic Control Plans t8 AO 80 118 Quartthlea 12 T8 A8 80 198 CoatEa0mates 8 20 20 48 4.6pecifirs8ons 40 8 48 5. Meatings 0. Public mae0ngs (1) A 8 ie 1A 8 5A 8. Review maetings (3) 18 24 24 ~ 64 C. Coo~nalbn meelinge (2) A 8 A 2A 8. Administration 3 40 24 A 75 7. QAJOC 3 80 40 40 183 TOTAL HOURS 8 282 142 878 A2A 16 1930 HOURLY RATE 9170.00 $150.00 5135.00 590.00 $75.00 500.00 SUBTOTAL COST 51,020.00 939,300.00 E49,t70.00 580,800.00 E62,100,00 5980.00 5483,390.00 TDTAL DIRECT COSTS 183,390.00 Reimbureable Ezpensas Oectechnical 520,000.00 PdnSng 53,000.00 Mileage 9900.00 SUBTOTAL REIMBURSABLE EXPENSES 523,300.00 TOTAL 9400,890.00 P?70099&aBOV'ro)eU ManapemenaContrecOPropeeed Fee June 20 2008.ds i R99d 9127!2008 BASIC SERVICES SUMMARY Attached to and [Wade a part of the Agreement for Professional Services dated July 24, 2008, by and between Cily of Riverside and Shafer, Kline & Warren, irtc., in respect to design of North Northwood Road, the "Project" described tltercin. SCOPE Or BASIC SERVICES Fnr the compensation outlined in this Agreement, SKW will perform the following professional services. Services no[ detailed within the Scope of Basic Services are specifically excluded firom the scope of SK W's work and SKW assumes no responsibility to perform any services not specifically listed. The work performed by the Consultant under this Agreement includes work, services, materials, equipment and supplies to design improvements to Northwood Road starting at the existing improvements (approximately 0.62miles south of NW S2nd Sheet), north to N W 52nd Street. These plans will be draRed and designed using AP WA standards. Services shall include the following: Surveying and Mapping Previously surveyed information will be incorporated into a GeopakT~ base map. Services will include the location of all visible above ground improvements, which will include locations ofthc corners of exisKing bui}dings, sidewalks, sen~icc drives, parking lots and light poles adjacent to the site. SKW will contact utility companies and attempt to obtain locations of their tacilities that are within the limits of the roadway improvements. The results of this attempt will be shown or noted on the survey. SKW will also measure the flow fine dopths of storm drainage structures and sanitary manholes and reflect the Etna lino and top elevations ofthose stnrctar•es on the topographical survey on (hose structures accessible: at ground level. No bars will be set at property corners. Preliminary Roadway Design Improvements will include athree-lane (33' front of curb to front of curb) roadway section for approximately 0.25 miles which willtaper to atwo-lane (24' front of curb to front of curb) roadway section for the remaining 0.25 miles. ]mprovements will include an enclosed drainage system and a 5' sidewalk on one side. Improvements will be designed using APWA stnndards and the Policy on Geometric Design of highways and Streets 2001 (Green Bark) in Iinglish units, once. Preliminary roadway design and pla» preparation will include, but not be limited to the following items: 1. Prepare title sheet. 2. Set horizontal and vertical alignment. 3. Develop typical sections. 4. Develop preliminary roadway quantities and estimate of probable construction cost in association with approved preliminary plans (one time). Right-of--Way Deaign Based upon commetrts to the prelitninery plans, right-of-H•ay plans will be developed according to City gttidelines in order to write legal descriptions for permanent and temporary easements. F:ascment limits will be established. Right ofway plans will be submitted to the City foracquisition. by the City. Legal Descriptions Prepae ownership and easement descriptions according to City R/W statdards, Prepare up to 60 legal descriptions for acquisition ofright-of--wayand/or easements upon direction from the City (one time). Final Raad Design Fittttl Plans will be developed to City standards. Final construction docutnents wilt be submitted as noted indeliverables, Final Opinion ofProbable Constntction Costs wdll be submitted. Final plans wilt include, but not be limited to the following: 1. 'title Sheet. 2. Gcueral Notes and Qttantity Recapihdation Sheet. 3. 'Typical section. 4. Roadway Plan and Profile. 5. Drainage Plan, Profiles & Details. 6. Hydraulic Calculations/Schedule ofInlets. 7. Pavement Mazking/Signing. 8. Erosion Control Pfan. 4. Traffic Control /Sequence of Cor>,Struction Plans. 10. Miscellaneous Details. f 1. Drainage Area tvlap. 12. Roadway Cross Sections (SO ft, intervals). • Assist the City with bidding the projc~cl. • Meetings -attend up to three (3) project review meetings, two {2) coordination meetings, one (l) public meeting, and one (1)pre-construction meeting. • Specifications - prepaze specifications attd bid form, • Qualiq~ Assurance -review final plans, quantites and Opinion of Construction Costs. • Administration -administer the project and coordinate with other team members. Deliverables: 1. 1'wo 34" x 22" exhibits far the public meeting. 2. "Two - half~size (bound or unbound} sets of title sheet, typicals, plan & profiles for preliminary submittal. 3. One -- half-size (bound or unbouud) sets of title sheet, typicals, plan & ptofiles for preliminary resubtnittat (onto). 4. Discs with .TlF images for utility companies. Full-size prints are not included. 5. T'wo -half-size (bound or unbound) sets of title sheet, typicals, plan & profiles, cross- sections far R/W submittal, 6, One -half-size (bound or unbound} sets of title sheet, typicals, plan & profiles, cross- sections for R/W resubmittal (once). 7. One -half-size unbound sealed sets of complete plates, One -set of unbound contract documents. 8. One- Opinion of Probable Construction Casts. 9. One-tall-size unbound bond sealed set ofcomplete plans (1"= 20'-scale plans with pra6Jes and plans on the satne sheet}, Note: Duplication of plans for letting the project are not included, but can be added as an extra service. Utility Coordination Cotrtact and work with utilities to determine the locations of existing attd planned facilities to be shown on the plaits. Conduct a meeting with the utility company, Send the City's standard utility notice letter to all utility companies at the proper times during the design phase. Advertise and letting of the Protect SKW will prepare bid documents. Advertisement and letting will be performed by the City. Construction Services Constuction Services are not included in the fee and will be billed on act hotnly bests at the SK W bill rate schedule in effect at the time services arc performed. Standards APWA Specifications and Design Criteria. Policy on Geometric Design al'Higlrways end Streets 2001 (Green Book). ADDITIONAL SEIiVICC5 If agreed to by the client and SKW, we will provide Additional Services related to the Project. Additional Services are those not included as part of the Basic Scope of Serrdces and shall be paid for by the Client in addition to payment for Basic Services, in accordance with SKW's prevailing 1'ee schedule, in effect at the tiute that such services are rendered, or as otherwise agreed to by the client and SKW. 1. Design to MaDOT standards. 2. As•built drawings. 3. Lighting design is not Included in the fee, but can be added. 4. Environmental design, 5, Permitting. G. R/W e.~dribit drawitgs. 7. Construction Services. 8. Construction Observation. 9. Staking of Easements and 12/W, for negotiation purposes. l0. Retaitvng wail design. t 1. Addition~lsurveyforpossihlegradechangesw}uchtnayoccuraftrstheinitialsurveyiscomplete. 12, Design of Utility Relocations. 13. Duplicat[on ofiplans for leiting of the project. 14. Distribution ofplans dwting the bidding of the project. I5. Any service or task not specifically noted in the Scope of Services.