HomeMy WebLinkAboutR-2021-081 Purchase 2022 Polaris Ranger UTV RESOLUTION NO. R-2021-081
A RESOLUTION AUTHORIZING THE PURCHASE OF A 2022 POLARIS RANGER
UTV FROM POLARIS SALES INC IN AN AMOUNT NOT TO EXCEED $22,346.23
WHEREAS, City Code Section 135.070.13 authorizes the City to contract with a vendor
for the purchase of goods or services without utilizing the competitive bidding procedures when,
in the opinion of the Board of Aldermen, the contract would be in the best interest of the City;
and
WHEREAS,despite City Code Section 135.070.13, City staff has nonetheless identified a
cooperative purchasing program offering the product herein described by way of the Polaris
defense contract.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF
THE CITY OF RIVERSIDE, MISSOURI AS FOLLOWS:
THAT the Board of Aldermen finds and determines that it is in the best interest of the
City to authorize the purchase of a Polaris Ranger UTV from Polaris Sales, Inc. in Minnesota
without utilizing the competitive bidding procedures, and the attached quote sheets describing
the purchase in the total amount of$22,346.23 is hereby approved; and
FURTHER THAT the Mayor, the City Administrator, the Fire Chief, and other
appropriate City officials are hereby authorized to take any and all actions as may be deemed
necessary or convenient to carry out and comply with the intent of this Resolution and to execute
and deliver for and on behalf of the City all certificates, instruments, agreements, and other
documents, as may be necessary or convenient to perform all matters herein authorized.
PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside,
Missouri, the day of July 2021.
' M or Kathleen L. Rose
ATTEST''-
Robin Kincaid, City Clerk
40 POLRRIa
Polaris Sales Inc SALES inn. gov.info@polaris.com
2100 Hwy 55,Medina(Hamel),MN 55340 www.polaris.com
Phone: 866-468-7783 Fax: 763-847-8288
Name: David Snarr Quote Number: QUO-23021-LOP8S5
Contact
Information: Email: jsnarr@riversidemo.com Revision#: 2
Phone: 8163729203 Date: 6/16/2021 11:10 AM
Fax: Quote Expires: 8/16/2021
Bill To: Ship To:
Riverside Fire Riverside Fire Contract Name: Polaris Direct
2990 NW VIvion Rd Contract#:
2990 NW VIvion Rd Expiration Date:
Riverside, MO 64150
Riverside, MO 64150 Cage: 3FP69
Duns#: 123399383
Tax ID#: 41-1921490
Customer#:
Freight Delivery Payment Payment
Terms Terms Methods
FOB Destination-CONEYS Visa
150 Days tict 30 Mastercard
US Continental(CONUS)Only Wire Check
Item# QTY Description MSRP Discount Price Extended
R21 RSE99AW 1 RANGER CREW XP 1000 Premium- $18,799.00 $17,484.66 $17,484.66
Burgundy Metallic-49 State
2883274 1 Crew Poly Roof(2889223) $539.99 $451.58 $451.58
2883874 1 Compact Rescue Skid w/Attendant Seat $4,334.99 $4,334.99 $4,334.99
Comments: Ben Fearing Sr Inside Sales Rep-Polaris Government\Defense SUBTOTAL $22,271.23
gov.info@polaris.com INSTALL* $75.00
866-468-7783,option 1
Depending on timing of any award,vehicle model and color are FREIGHT $0.00
subject to change TAX $0.00
*Installation Pricing is Open Market TOTAL $22,346.23
Wire Payment: Phone: 1-888-799-4737
US Bank ABA#: 091 000 022
602 2nd Ave South Acct#: 1 702 2513 9170
Minneapolis,MN 55402 Ref:Polaris Direct MIL-1/14/2021 11:41 AM-David Snarr
Quote:Page 1 of 2
POLRRIS° E
Polaris Sales Inc SALES inn. gov.info@polaris.com
2100 Hwy 55,Medina(Hamel),MN 55340 www.polaris.com
Phone: 866-468-7783 Fax: 763-847-8288
PO#:
Ship To Address: Billing Address:
Name: Name:
Address: Address:
Address: Address:
Address: Address:
City, State&ZIP: City, State&ZIP:
Contact Name: Contact Name:
Phone: Phone:
Alternate Contact Name: Alternate Contact Name:
Alternate Phone: Alternate Phone:
Email: Email:
Credit Card Holder:
Credit Card Type: VISA / Mastercard
Card Number:
Expiration Date:
To accept this quotation,sign here and return:
Printed name:
Quote: Page 2 of 2
CITY OF
(2y RSI
MISSOURI
Upstream from ordinary.
City of Riverside
Resolution Overview
Agenda Date:
July 6`", 2021
BACKGROUND:
The 2021/2022 budget allotted funds for the replacement of a Polaris Ranger UTV. Staff
is recommending the purchase of Polaris Ranger Crew XP 1000 with rescue skid from Polaris
Industries through their Government/Defense contract group for a total price of$22,346.23.
We researched cooperative contract pricing as an example MARC, we could not find any
for UTV's. The pricing we received is through Polaris defense contract.
Previously, the Fire Department was using an old Polaris Ranger UTV from Public
Works, this unit became too expensive to maintain and was sold last year on the Purple Wave
auction site.
This unit will be used for EMS responses along our trails, at EH Young park etc. during
certain special events.
BUDGETARYIMPACT:
The cost of this purchase is $22,346.23.
Request for Capital Equipment Purchase Approval
Fiscal Description Budget Funds Purchase Request Within
Year Available Budget
2022 Polaris Ranger $40,000 $22,346.23 YES