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Home My WebLink AboutR-2021-106 Purchase Three Motorola APX4500 Mobile Radios for the Fire Department RESOLUTION NO. R-2021-106 A RESOLUTION AUTHORIZING THE PURCHASE OF THREE MOTOROLA APX4500 MOBILE RADIOS FOR THE FIRE DEPARTMENT FROM COMMENCO IN AN AMOUNT NOT TO EXCEED $10,032.87 WHEREAS, the City Fire Department, as part of an ongoing multiyear upgrade process have need to purchase and upgrade three mobile radios; and WHEREAS, the City of Riverside in the adoption of its purchasing policy has approved the practice of purchasing equipment from competitive bids awarded by other governmental entities through the cooperative bidding process; and WHEREAS, Johnson County, Kansas competitively bid and awarded to Commenco the cooperative contract for Motorola Mobile Radios; and WHEREAS, funds for such purpose were budgeted in the Fiscal Year 2021-2022 budget; and WHEREAS, the City of Riverside finds it is in the best interest of the citizens of the City of Riverside to authorize and approve the purchase of three (3) Motorola APX4500 Mobile Radios from Commenco in an amount not to exceed $10,032.87 NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI AS FOLLOWS: THAT the Board of Aldermen finds and determines that it is in the best interest of the City to authorize the purchase of three (3) Motorola Mobile Radios for the Fire Department from Commenco off the Johnson County, Kansas cooperative contract in an amount not to exceed $10,032.87 is hereby approved; and FURTHER THAT the Mayor, the City Administrator, the Fire Chief, and other appropriate City officials are hereby authorized to take any and all actions as may be deemed necessary or convenient to carry out and comply with the intent of this Resolution and to execute and deliver for and on behalf of the City all certificates, instruments, agreements, and other documents, as may be necessary or convenient to perform all matters herein authorized. PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside, Missouri, the 31 —day of September 2021. taVr Kathleen L. Rose ATTEST: Robih Kincaid; City clerk MOT'OROLA SOLUTIONS QUOTE-1513939 Three APX4500 Remote Mount Mobile Radio Billing Address: Shipping Address: Quote Date:07/22/2021 RIVERSIDE FIRE DEPT, CITY RIVERSIDE FIRE DEPT, CITY Expiration Date:10/20/2021 OF OF Quote Created By: 2990 NW VIVION RD 2990 NW VIVION RD James Brafford RIVERSIDE, MO 64150 RIVERSIDE,MO 64150 Public Safety Account Manager US US james.brafford@commenco.com 816-753-2166 End Customer: RIVERSIDE FIRE DEPT,CITY OF Assistant Chief Jeff Taylor jetaylor@riversidemo.org 816-718-0987 Contract: 21810-JOHNSON COUNTY (KS) Payment Terms:30 NET Line# Item Niimhor Desscfip�ion Oly List Ptice Sale Price Ext. Sair-P,ice APXTI 4500 Enhanced 1 M22URS9PWIBN APX4500 ENHANCED 7/800 3 $5,286.00 $3,280.00 $9,840.00 MHZ MOBILE 1a GA00318AC ENH:5 YEAR ESSENTIAL 3 SVC lb G67DQ ADD:REMOTE MOUNT 02 3 APXM 1 C QA02756AD ADD: 3600 OR 9600 3 TRUNKING BAUD SINGLE SYSTEM 1d GA01606AA ADD: NO GPS/WI-FI 3 ANTENNA NEEDED 1e G843AH ADD:AES ENCRYPTION AND 3 ADP 1f GA00804AA ADD:APX 02 CH(GREY) 3 1g G444AH ADD:APX CONTROL HEAD 3 SOFTWARE 1h W969BG ADD: MULTIKEY OPERATION 3 Any sales transaction following6 Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the"Underlying AyaamanI—)that authorizes Cuslomar to purchase equipment and/or servicos or license software(collecfively"'Products'").If no Underlying Agreement exists between Motorola and Customer,than Motorola's Standard Terms of Use and Motorde's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Momee,United States-60661-k:36-1115800 Pagel IMOTOROLA SOLUTIONS QUOTE-1513939 Three APX4500 Remote Mount Mobile Radio Line hern Numbui Desil Qty List Price Sale Price Ext.Sale Price 1i G90AC ADD: NO MICROPHONE 3 NEEDED APX 1j G142AD ADD: NO SPEAKER APX 3 1 k G89AC ADD: NO RF ANTENNA 3 NEEDED 2 LSVOOQ00202A DEVICE PROGRAMMING 3 $64.29 $64.29 $192.87 Program modified template into Enhanced APX4500 mobile radios. Grand Total $1 0,032.87(U$D) Notes: Any sales transaction foltow Motorola's quota is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(!he'Underlying Agreement")that authorizes Customer to purchase equipment andror services or license software(collectively""Products"').If no Underlying Agreement exists between Motorola and Customer,then Motorola''Slandard Terms of Use and Mail Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe Un4ed Slates-60661-it:36-1115800 Page 2 CITY OF RIVERSI MISSOURI Upstream from ordinary. City of Riverside Resolution Overview Agenda Date: Sept 21 s', 2021 BACKGROUND: The 2021/2022 budget allotted funds for the replacement of several of our Motorola Mobile Radios as part of an ongoing multiyear upgrade process. Staff is recommending the purchase of Three (3) Motorola APX 4500 from Commenco through the Johnson County KS cooperative contract total price of$10,032.87 These Radio will replace radios in apparatus that are no longer serviced, and parts are no longer available. The old radios will be used as spares until we complete the replacement project. In the 22/23 Budget cycle BUDGETARY IMPACT: The cost of this purchase is $10,032.87. Request for Capital Equipment Purchase Approval Fiscal Description Budget Funds Purchase Request Within Year Available Budget Motorola APX4500 $ 17,653.77 $10,032.87 YES 2022 Mobile radios