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HomeMy WebLinkAbout2009-02-03Mimttes of Regular Meeting of Board of Aldermen of City of Riverside, Missouri Febntary 3, 2009 A regular meeting of the Board of Aldermen of the City of Riverside, Missouri, was held in the City Hall of Riverside, Missouri, on Febmary 3, 2009 at 6:00 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Fuller, Darata, Hurt, Super and Salyer. Alderman Bruns arrived at 6:10 p.m. ~ Also present were David Blackburn, City Administrator, Mike Duffy, Dhector of Community Development, Louise Rusick, City Clerk, Chief Greg Mills, Public Safety, Meredith Hauck, Coordinator of Communications and External Affairs, Jeff Rupp, Dhector of Public Works, and John McClelland, City Attorney. Call to Order Mayor Rose called the meeting to order and Aldermen Fuller, Darata, Hurt, and Roll Call Super answered to roll call. Work Session, The 2010-2014 Capital Improvement Plan was discussed. Since the board last Finance Officer's met the Federal Stimulus funding for the projects that had been discussed. Presentation Added back ht was the city recreation complex at the request of the Park Board. Derma went over the 2010-2014 Capital Improvement Plan spread sheet that several of the staff put together and it is attached as a part of these minutes. The net cost to the city for this plan is $79,733,000.00. Donna pointed out Northwood Road Phase II design this year to occur for $365,000 and construction and professional fees in the next 2 years. Alderman Super asked when this was decided. Mayor Rose said it was decided at the last meeting to go our for request for qualifications for architects and engineers. The Northwood Road project plan is for design all the way to NW 52"a Street. There was some discussion that possibly the road tax money received from the county could be used for engineering/designing. David Blackburn said there is available $50,000 from the road district and $50,000 from county sales tax. Mayor Rose said we are to have our city projects ready as the stimulus money will be forthcoming as this is the message she got at the recent Legislative Conference. Mayor Rose said some land must be found to put in a ball park. A short discussion was held about where to put the ball park, inside or outside the city limits. Sabin Yanez, City Engineer said the board can set priorities as to how these projects get done and a plan would be developed and brought to the board for a decision. A city sheet master plan was discussed of strategic planning of the streets. There is no connection with the hansportation plan of mass transit. The only connection is with bus service that is already here. Chief Mills only concern is to be able to navigate through the streets. Sabin says this shows the developer that comes to town the city has a plan. Mayor Rose said more workshops must be dmte to `hmte in' on the projects so we know where we stand. Adjournment Alderman Fuller moved to adjourn the work session and Alderman Darata seconded and the vote was: Mins. 2/3/09 Aldermen Hutt, Darata, Fuller, Bruns, Super and Salyer. Motion caries. Regular Session Mayor Rose called the meeting to order and Aldermen Fuller, Darata, Hurt, and at 7:00 p.m. Super answered to roll call. Pledge of Allegiance Mayor Rose started the recital of the Pledge of Allegiance with the audience joining in. Minutes of Jan 13th Alderman Fuller moved to approve the minutes for January 13, 2009, seconded Approved by Alderman Salyer, the vote was: Aye: Aldermen Fuller, Super, Darata, Hutt, Salyer and Bmns. Motion carries. Minutes of Jan. 20th Alderman Darata moved to approve the minutes for January 20, 2009, seconded Approved by Alderman Bmns, the vote was: Aye: Aldermen Salyer, Fuller, Darata, Bruns, Super and Hurt. Motion caries. City Administrator David presented the report as follows: Report On Jan. 29'h, the command staff of Public Safety held its yearly, off-site day- lougplanning session to review the results of the `No Name'- survey distributed to the entire department and commanders answering questions. In 2008, the Community Center hosted 834 events, classes and programs that drew 20,479 attendees. It's estimated that 5,354 attendees were Riverside residents. Staff is curently working on plaruring spring events. In 2008, there were 48,277 visitors to the web site. This is a 72% increase over the total number in 2007. The Cornnrunity Development Activity Report for January 16's to January 30a' included: Code Enforcement £mdings of 12 violations, 5 resolved and 7 pending resolve, 4 vehicle violations, 8 property maintenance violations. The cumulative total from Jan.ls' tluough Jan. 30'" were 50 violations, 21 resolved and 2 pending. Permits issued by the building official included 1 residential 2 tenant finishes, 8 miscellaneous permits and 22 inspections. Public Works Department Street fimctions and operations for January included buildurg maintenance, street sweeping, parks ground maintenance, trail repair, park building maintenance, snow plowing/removal, snow plow equipment maintenance, spring/fall cleanup, equipment maintenance, street patching /maintenance, street signs/haffic count, shop maintenance, hash on right-of- ways, civic events, miscellaneous maintenance and specific superintendent duties. Alderman Fuller asked about the dead trees in the city and bees that need himmed. David said we can call Kansas City Power & Light if the limbs are on the power lines and ask for himming. Our landscaping company will identify what trees need to be replanted. The bees in the right-of--way is the city's responsibility. Mins. 2/3/09 Alderman Salyer asked when the crack sealing occurred. Jeff said he thinks this is a mistake from the last spreadsheet submitted and he will investigate Work conthmes on the punch list for the 2008 sheet maintenance program and those items are replacing some sections of curb and gutter and sections of asphalt. The edge drain along Apache Court needs to be done and clean-up and grading around drive improvements at 1903 NW 45'" Street. The road opened at Argosy Parkway December 31s`. Part of the street light system has been installed and is operational and permanent highway directional signs will be hrstalled next week. Pedeshian railhrgs have been conshucted and are being powder coated at the West Platte Bridge. Temperature requirements must be just right for epoxy use. The trail connection under the bridge is being completed and staff is working with the contractor to extend the trail into Renner Bremner Park to connect with the trail segment constmcted in spring 2008. Final grading is almost complete and sod will be installed when the time is right at the Welcome Plaza. Landscape boulders and rocks are being installed along with benches and trees. Work is slow at Horizons Parkway North due to weather and holidays. Work continues on the decking, Thursday and Friday the decking will be poured. Utilities have been located at the BNSF crossing for the force main/lift station. Excavating contimies for the lift station and installation from the lift station to I-635. Electric lines have been installed for service cormection. Excavation has begun work for the force main crossing at Line Creek. Conhactox_s meet with city staff every other week to monitor progress. The intersections for the quiet zone systems have been determined and it is being evaluated the needed improvements for those intersections. A permit has been obtahred to access BNSF and have surveying has begun around the crossings. There has been dialogue with Parkville about the crossing off of 9 highway. Staff met with Briarcliff Development Co, to walk the Middle Line Creek trail segment to determine necessary improvements and costs. Staff attended the pre-construction meeting behveen Mo. Amer. Water Co. and Beemer conshuction on January 22"a. Notice to proceed is scheduled for Feb. 2, 2009. Staff has met with all properrypwners to discuss the project. MAWC's conttact calls for substantial completion in 90 days and full completion in 120 days. The engineer has met with Kansas City Water Services and Magellan pipeline to discuss utility coordination for Vivion Road West. There should be rninimal impact from the constriction. The engineer is also working with KCPL to place their lines underground along Vivion and along a section of High Drive past City Hall and the old Public Safety building. The project will go out for bid in March with an anticipated notice to proceed for the beginning of Jnne. City staff organized a meeting with several interested parties to discuss the Northwood Road Phase II improvements and several representatives attended the meeting. Stimulus funds are being pursued for this project. Staff also discussed the potential of financial assistance. Mins. 2/3/09 Court Report Alderman Bruns moved to approve the court report for January 2008, seconded Approved by Alderman Fuller, the vote was: Aye: Aldermen Fuller, Darata, Bmns, Super, Hurt and Salyer. Motion caries. Finance Report Dorma said The Capital Improvement Plan is on the agenda to consider adoption for planning purposes. Donna mentioned all the projects on the spreadsheet and changes that were incorporated. There is an ordinance on the agenda for bond buy back as we were able to to buy an additional ^560,000 in bonds at a prhrcipal cost of $44,700 at a savings of X15,300 and interest for next 20 years. Chief Mills cormnent At the Jan. 20's meeting, Jamie McVicker was hired as a fire captain and he has since decided not to accept the job. Anew selection process has begun for this position. Public Works Director Jeff is organizing the work at the shop with pre-planning schedules that is a 2 comments part schedule. The first part is a word document (narrative) numbered and the spreadsheet of the daily/weekly and monthly report. There will be quarterly performance measurements used as a forecasthrg tool which will turn into the annual report. The other report is snow/ice report or other event. The second is creating an Operation and Maintenance manual to gain accreditation from the APWA. Jeff said the gator is serving the parks and is allowed on the trail. Alderman Hurt asked about the dirt work on the hail and Jeff said it had been swept. Bids for new playground equipment will be brought to the next meeting. Alderman Hurt said there is a Levee Board meeting next Thursday. Resolution No. 2009-01 Alderman Hurt moved to approve Resolution No. 2009-O1, Adopting Adopting A Capital A Capital Improvement Plan For 2010-2014 For The City Of Riverside, Improvement Plan, Missouri For Future Planning Purpose, seconded by Alderman Bmns, Approved the vote was: Aye: Aldermen Huxt, Darata, Fuller, Bmns, Super and Salyer. Motion can'ies. Resolution No. 2009-02 Alderman Super moved to approve Resolution No. 2009-02 Appointing Apponrting Hem~ietta Henrietta Derrell Custodian Of Police Records To The Riverside Department Derrell Custodian Of Of Public Safety And The Establishment Of A Fee Schedule For Document Records For P.S...... Dissemination In Compliance With Chapter 610 Of The Riverside Statutes Of Missouri, Commonly Known As The Sunshine Law, seconded by Alderman Salyer, the vote was: Aye: Aldermen Darata, Fuller, Salyer, Bmns, Hurt and Super. Motion carries. Bill No. 2009-1 I Alderman Darata moved to place Bill No. 2009-I 1 on its first reading, said Bill Approving Payment of authorizing the payment of certain indebtedness listed therein, seconded by Indebtedness Alderman Hurt, the vote was: Mins. 2/3/09 Aye: Aldermen Fuller, Bmns, Hurt, Darata, Salyer and Super. Motion carries. Ordinance No. 2009-11 Alderman Bnms moved to place Bill No. 2009-11 on its second reading, and Approved upon passage of same become Ordurarrce No. 2009-11, seconded by Alderman Hurt, the vote was: Aye: Aldermen Salyer, Darata, Super, Hurt, Bruns and Fuller. Motion carries. Bill No. 2009-12 Alderman Bnms moved to place Bill No. 2009-12 on its first reading, said Bill Authorizing the Pur- Authorizing The Purchase And Rethement Of Certain Bonds And Confnmation chase of Certain Bonds... Of The Purchase Price Of Such Bonds AS TIF Reimbursable Project Costs Under The L-385 Levee Redevelopment Plan, As Amended, And Authorizing Other Documents And Actions Related Thereto, seconded by Alderman Darata, the vote was: Aye: Aldermen Fuller, Darata, Super, Salyer, Bruns and Hurt. Motion carries. Ordinance No. 2009-12 Alderman Fuller moved to place Bill No. 2009-12 on its second reading, and Approved upon passage of same become Ordinance No. 2009-12, seconded by Alderman Bruns, the vote was: Aye: Aldermen Super, Fuller, Bruns, Hurt, Salyer and Darata. Motion carries. Bill No. 2009-13 Alderman Darata moved to place Bill No. 2009-13 on its first reading, said Bill Employment of Authorizing the City Of Riverside, Missouri To Employ Shane Uriah Moore Shane Moore as As A Full Time Animal Control Officer In the Department of Public Safety, Animal Conhol and the salary set at ^533,645 per azmum with full benefits and aone-year Officer test period to be effective February 3, 2009, seconded by Alderman Fuller, the vote was: Aye: Aldermen Darata, Super, Fuller, Hurt, Salyer and Bmns. Motion carries. Ordinance No. 2009-13 Alderman Bmns moved to place Bill No. 2009-13 on its second reading, and Approved upon passage of same become Ordinance No. 2009-13, seconded by Alderman Fuller, the vote was: Aye: Aldermen Salyer, Hurt, Bnms, Super, Fuller and Darata. Motion can'ies. Bill No. 2009-14 Alderman Bruns moved to place Bill No. 2009-14 on its first reading, said Bill Approving Amendment Approving Amendment To The Personnel Policies Of The City of Riverside, To The Personnel Missouri, seconded by Alderman Fuller, the vote was: Policies Aye: Aldermen Super, Fuller, Darata, Salyer, Bmns and Hurt. Mins. 2/3/09 Motion carries. Ordinance No. 2009-14 Alderman Darata moved to place Bill No. 2009-14 on its second reading, and Approved upon passage of same become Ordinance No. 2009-14, seconded by Alderman Salyer, the vote was: Aye: Aldermen Super, Fuller, Darata, Salyer, Bruns and Hurt. Motion caries. Bill No.2009-15 Alderman Hurt moved to place Bill No. 2009-15 mr its fort reading, said Bill Enter Into Agreement Authorizing The Mayor To Execute An Agreement With Motorola, Inc. For With Motorola, Inc. Purchase Of A Wireless Camera System (including the poles) For E.H. Young Riverfi'ont Park And Remrer Brenner Park, seconded by Alderman Bruns, the vote was: Aye: Aldermen Bruns, Salyer, Hurt, Faller, Super and Darata. Motion can'ies. Ordinance No. 2009-15 Alderman Darata moved to place Bill No. 2009-15 on its second reading, and Approved upon passage of same become Ordnance No. 2009-15, seconded by Alderman Bruns, the vote was: Aye: Aldermen Darata, Fuller, Bnms, Hurt, Salyer and Super. Motion carries. Bill No. 2009-16 Alderman Darata moved to place Bill No. 2009-16 on its first reading, said Bill Approving Payment of Providing For the Appropriation Of Money Out Of The General Fund Of Certain hrdebtedness The City of Riverside, Missouri For The Payment Of Certain Indebtedness Related To Regional Transit Project Plamting and the city's total commitment, one-half, is 545,000, seconded by Alderman Bmns, the vote was: Aye: Aldermen Salyer, Hurt, Super, Fuller, Bmns and Darata. Motion caries. Ordinance No. 2009-16 Alderman Bmns moved to place Bill No. 2009-16 on its second reading, and Approved upon passage of same become Ordinance No. 2009-16, seconded by Alderman Darata, the vote was: Aye: Aldermen Darata, Fuller, Bnms, Hurt, Salyer and Super. Motion carries. Bill No.2009-17 Alderman Darata moved to place Bill No. 2009-17 on its first reading, said Bill Enter Into Agreement Authorizing The Mayor To Execute An Agreement With TUSA Consulting With TUSA Consulting Services For Consulting Services For Public Safety Radio System Evaluation, seconded by Alderman Bruns, the vote was: Aye: Aldermen Fuller, Bruns, Hurt, Darata, Salyer and Super. Motion carries. Ordinance No. 2009-17 Alderman Fuller moved to place Bill No. 2009-17 on its second reading, and Approved upon passage of same become Ordinance No. 2009-17, seconded by Alderman Mins. 2/3/09 Bruns, the vote was: Aye: Aldermen Salyer, Darata, Super, Hurt, Bruns and Fuller. Motion carries. Mayor's Discussion Mayor Rose met with David Blackburn and set dates for workshop sessions and direction to the staff for additional information. February 17`" or Febmary 24"' dates are set for discussion on the sewer issue. March 3rd, conceptual arclritectural drawings on the city annex (old union hall). March 10's, going out for Request for Qualifications for Northwood Road. Vivion Road Bridge and construction of Vivion Road discussion with Shafer, Kline & Warren and will be at the February 1Ts meethrg. During the recent trip to Jefferson City with the Northland Chamber of Commerce, Mayor Rose met with 20-25 legislators including our regional legislators and discussed the federa] stimulus package and they are in tune with Riverside. Mayor Rose reported to the board the cost of the leadership class coming up is $2,800-$3,000. Aldermen comments Alderman Bruns asked the information for pubic comments on the agenda to be moved under the topic of public comments. City Attorney, John McClelland explained anyone can speak onnon-agenda items, but they catmot be discussed or any response by the board. David mentioned the event to be held this Thursday for Bob Smith in Public Works that is retiring. Recess Mayor Rose called a recess at 7:50 p.m. Reconvene Mayor Rose called the meeting to order and all Aldermen answered to roll call at 7:58 p.nr. Northwood Rd. Report David said the Mid American Regional Council is serving as the metropolitan cleaning house for projects submitted for funding under the Federal Economic Stimulus and Infrashucfire Investment Plan. One of the projects the City has submitted is for improvements to Northwood Road. Criterion for project fundurg selection includes those projects which: • Are able to move quickly, perhaps as a 90-180 day time limit to be under contract. • Siace the immediate goal is to create jobs, a large portion of funding will go to transportation investments. • The immediate issue for the city is one of Time. • The projects that ace going to be fimded in the Is` phase of the Stimulus Plan is going to be those projects which are ready to go. • There will be a second phase. The timeline will still be short window predicated on original project subrnittals. • The estimate for the project design cost is $300,000 and one-thirnd Mins. 2/3/09 of that, or $100,000 could be paid from county sales tax and Road road district tax proceeds. The estimate for the project itself will cost $3.3 million. • The length of the road is approximately 3,300 feet and 3T road width south of Merrimac. The North width depends on available right-of way. • There will be underground storm sewer, a sidewalk and trail south of Meninrac. • We have requested $1 nilllion in Economic Stimulus and Infrastructure Investment Plan funding for this project which would reduce costs by one-third. The goals are to meet the timeline for potential stimulus assistance, fair price for design, board of aldermen input, Northwood area residents input and coordinate multi-jurisdictions. The request for qualification process will be critical like W. Platte Road and the (rfq) process was used to select Cook, Flatt and Strobel and was sanctioned by MoDot on the Line Creek Bridge and the new (rfq) process willnot allow us to meet the stimulus timeline. Shafer, Kline and Warren has already done some ground work for this work, and has Kansas City connections. Shafer, Kline and Wanen are the two engineers companies selected that the board chose when the city went out for request for qualifications. David said the city can go out for (rfq's) for any other (future) city business/projects. The board of aldermen agreed for the city to go fonvard with the engineer design with Shafer, Kline and Wanen For the Northwood Road project. Mayor Rose said we need to go out for request for qualifications for a project manager for the whole city. Alderman Super suggested the board write dowry what qualifications they want or should be and discuss the projects at a workshop meeting. The meeting will be February l0a'. Adjournment Alderman Fuller moved to adjourn, seconded by Alderman Darata, the vote was: at 8:25 p.m. Aye: Aldermen Fuller, Bmns, Darata, Salyer, Hurt and Super. Motion carries. City Clerk Mins. 2/3/09 road district tax proceeds. The estimate for the project itself will cost $3.3 million. The length of the road is approximately 3,300 feet and 37' road width south of Merrimac. The North width depends on available right-of way. • There will be underground storm sewer, a sidewalk and trail south of Merrimac. • We have requested $1 million in Economic Stimulus and Infiashucture Investment Plan funding for this project which would reduce costs by one-thud. The goals are to meet the timeline for potential stimulus assistance, fair price for design, board of aldermen input, Northwood area residents input and coordurate multi-jurisdictions. The request for qualification process will be critical like W. Platte Road and the (rfq) process was used to select Cook, Flatt and Strobel and was sanctioned by MoDot on the Line Creek Bridge and the new (rfq) process will not allow us to meet the stimulus timeline. Shafer, Kline and Warren has aueady done some ground work for this work, and has Kansas City connections. Shafer, Kline and Warren axe the hvo engineers companies selected that the board chose when the city went out for request for qualifications. David said the city can go out for (rfq's) fof any other (firture) city business/projects. The board of aldermen ageed for the city to go forward with the engineer design with Shafer, Kline and Wanen for the Northwood Road project. Mayor Rose said we need to go out for request for qualifications for a project manager for the whole city. Alderman Super suggested the board write down what qualifications they want or should be and discuss the projects at a workshop meeting. The meeting will be Febmary 10`h. Adjournment Alderman Fuller moved to adjourn, seconded by Alderman Darata, the vote was: at 8:25 p.m. Aye: Aldermen Fuller, Bmns, Darata, Salyer, Hurt and Super. Motion carries. City Clerk Mins. 2/3/09 2010-2014 Capital Improvement Plan 2008-09 2009-10 2010-11 2011-]2 20 12-13 2013-14 Less Other Net Cost Design Prof Fees Construction Design Prof Fees Constructio Design Prof tees Construction Prof Fees Constructio Design Construction Construction Subtotal Funding to City West Platte Brid e Pro'ect 250,000 2,750,000 3,000,000 3,000,000 VivionRoadWest 100 000 250,000 150,000 1,250,000 1,750,000 1,750,000 Northwood Road Phase I , 25,000 25,000 000 3 665 (1 420 000) 25,000 000 2 245 Northwood Road Phase II 365,000 100,000 1,000,000 200,000 2,000,000 , , 000 2 075 , , 000 1 125 , , 950,000 LineCrkBride 200,000 75,000 200,000 1,600,000 , , , , Vivion Rd East - AA Intersection 100,000 100,000 550,000 750,000 750,000 - VivionRdEast-RoadIm rove. 4SQ,000 100,000 2,000,000 1,500,000 4,OSQ000 1,500,000 2,550,000 L-385 Construction 100,000 100,000 (100,000) - I-635 Interchan e 100,000 100,000 100,000 9 Hi hwa -West of Mattox 500,000 2,000,000 2,500,000 (2,500,000 - Ciry Sheet Master Plan 100,000 100,000 100,000 Annual Infrashucture Maint. 1 500 000 1,500,000 `.1,500,000 1,500,000 1,500,000 1,500,000 9,000,000 9,000,000 Annual Water Line Improve. , , 500,000 500,000 500,000 500,000 500,000 500,000 3,000,000 3,000,000 Streetsca e -Welcome Plaza 100,000 1,300,000 1,400,000 1,400,000 Streetsca e - &ri ation 500,000 500,000 500,000 Slreetsca e - Si N End of City 100,000 100,000 750,000 950,000 950,000 Streetsca e -Argosy Access CommuniryDevelopment 400,000 4,796,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 400,000 14,796,000 (400,000 - 14,796,000 Animal Shelter 150,000 s 150,000 150,000 Ci Facility Securi 300,000 300,000 300,000 Graffiti Removal 50,000 50,000 50,000 Ci Annex Renovations 1,000,000 1,000,000 1,000,000 Facili U ades 200 000 200,000 200,000 200,000 200,000 200,000 1,200,000 1,200,000 PW Facility , _ 2,000,000 2,000,000 2,000,000 U er Line Crk Trail 25,000 575,000 600,000 600,000 Line Creek Trail Connector 10,000 500,000 510,000 510,000 Middle Line Creek Trail 250,000 250,000 250,000 ParkYTrail Im rovement Program 400,000 400,000 400,000 400,000 400,000 400,000 2,400,000 2,400,000 Community Center Flooring 85,000 85,000 85,000 Recreation Com lex 1,500,000 1,500,000 3,000,000 3,000,000 Jumping Branch Trail Connector 250,000 250,000 250,000 City Park Technolo 300,000 300,000 300,000 GIS S stem 40,000 40,000 40,000 120,000 120,000 Wa side Homs 300,000 300,000 300,000 Outside Wamin Siren 16,000 16,000 16,000 Outside Warnin SirenU ades 25,000 25,000 000 150 25,000 150,000 Documenthna in Public Safety Radio System 29,000 150,000 500,000 500,000 , 1,029,000 1,029,000 Horizons Parlcwa Phase 1 170,000 40,000 170,000 380,000 500 000 7 380,000 7,500,000 Horizons Phase 2 & 9 Hwy 500,000 7,000,000 , , 16 385 000 738,000 9 6,647,000 East/West Connections 900,000 135,000 3,700,000 150,000 ] 1,500,000 , , 000 7 755 , 7,755,000 Utilities 255,000 7,500,000 , , 350 000 350,000 EnvironmentalRemediation 50,000 300,000 , 3 000 000 3,000,000 Professional Fees/Contingency 3,000,000 , , Total 1,914,000 4,405,000 34,432,000 625,000 710,000 22,290,000 - 300,000 7,690,000 100,000 6,600,000 500,000 9,600,000 8,100,000 97,266,000 (17,533,000) 79,733,000