HomeMy WebLinkAboutR-2021-114 Task Order Number 1 with Waters Edge Aquatic Design RESOLUTION NO. R-2021-114
A RESOLUTION APPROVING TASK ORDER NUMBER 1 WITH WATERS EDGE AQUATIC
DESIGN
BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE,
MISSOURI AS FOLLOWS:
THAT the Riverside Board of Aldermen hereby approves Task Order Number 1 by and
between the City of Riverside and Waters Edge Aquatic Design, in substantially the form
attached hereto, and the Mayor is authorized to execute the Task Order Number 1 on behalf of
the City; and
FURTHER THAT the Mayor, the City Administrator and other appropriate City officials
are hereby authorized to take any and all actions as may be deemed necessary or convenient
to carry out and comply with the intent of this Resolution and to execute and deliver for and on
behalf of the City all certificates, instruments, agreements and other documents, as may be
necessary or convenient to perform all matters herein authorized, and
FURTHER THAT this Resolution shall be in full force and effect from and after its
passage and approval.
PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside, Missouri, the 191h
day of October 2021.
Ma r Kathleen L. Rose
ATTEST-
Robin Kincaid, tity Clerk
t
Task Order Number 1
For Engineering Services
This Task Order is entered into as of the 19th day of October, 2021 (the "Effective Date"),
by and between Waters Edge Aquatic Design, LLC, organized in the state of Kansas, having an
office at 11205 W 79t' St, Lenexa, KS 66214("Waters Edge")and the City of Riverside, Missouri, a
Missouri municipal corporation (the"City").
WHEREAS, the City has engaged Waters Edge to provide engineering services pursuant to
the Agreement for Engineering Services dated October 19, 2021, pursuant to which the City may
task Waters Edge to provide additional professional engineering services on a project-specific basis
by acknowledging a separate Task Order.
NOW, THEREFORE, in consideration of the promises and mutual covenants between the parties
and for other good and valuable consideration the receipt of which is acknowledged by the parties,
they agree as follows:
1. Incorporation of Base Agreement. This Task Order is subject to all terms and conditions
contained in the Agreement for Engineering Services dated October 19, 2021, that are not
inconsistent with the specific terms contained herein, and the Agreement for Engineering
Services dated October 19, 2021, between the parties is incorporated herein as if set forth in full
by this reference.
2. Scope of Services. The Scope of Services pursuant to this Task Order are as contained in
Exhibit A.
3. Term. Waters Edge shall begin work pursuant to this Task Order No. 1 upon its Effective Date
and shall continue until this initial scope for the Municipal Aquatics Improvements- 222-087
("Project") is completed as evidenced by final acceptance of the Project by the City.
4. Compensation. Compensation shall be in accordance with the attached schedule(see Exhibit B).
5. Project Schedule. See project schedule in Exhibit A.
1
IN WITNESS WHEREOF, Waters Edge and the City have executed this Agreement as of the
Effective Date.
WATERS EDGE: CITY OF RIVERSIDE, MISSOURI:
0
By: By:
Name: Name: Kathleen L. Rose
Title: p�yc,Q�./H..c„` �/ Title: Mayor
Dated: /0/2�/z/ Dated: Du' . R . D �/
ATTES .
Robin Kincaid, ity Clerk
By:
Nam(: Brian Kor
TitleAdministrator
Dated:
2
Exhibit A to Task Order I
Scope of Services for
Municipal Aquatics Improvements -222-087
PROJECT DESCRIPTION
The City of Riverside desires to study the existing condition of the municipal pool,associated
equipment, bathroom building, and surrounding infrastructure to determine possible repairs
and improvements. The City intends to apply for the Land Water and Conservation Fund
(LWCF)grant through the Missouri Department of Natural Resources(MoDNR),due in early
2022. As the municipal pool is an amenity for citizens, it is important that citizens can
evaluate proposed improvements and provide input.This project will consist of all necessary
activities to study the existing conditions of current amenities, provide citizen input, and
prepare proposed conceptual drawings, cost estimates, and exhibits to assist with the
application for the LWCF grant.
SCOPE OF SERVICES
• Project Management—The Consultant will regularly communicate with City staff
to provide progress updates and requested deliverables.
• Site Survey—Prepare a survey scope for Riverside's on-call surveyor.
• Site Evaluation
o Existing pool condition and estimated remaining longevity.
o Existing equipment condition and estimated remaining longevity.
o Existing condition of bathroom building.
o Evaluation of current ADA conditions.
o Conduct interviews with operational and maintenance staff to determine any
needs and opportunities.
• Citizen Input
o Create a website for accepting citizen and pool user input.
o Create a schedule of social media posts and other interactions with citizens.
o Host at least one in-person public input opportunity (with an online option).
o Participate in Steering Committee (SC)meetings.
o Presentation to the Board of Aldermen (BOA).
• Preliminao, ConceLits & Estimate
o Prepare at least 3 concepts informed by the site evaluation to share with
citizens and the SC.
1
o Revise concepts and cost estimates for SC and public input.
o Revise to a single concept and cost estimate to share by public meeting.
o Further refine concept and cost estimate for BOA presentation.
o Prepare necessary deliverable exhibits and cost estimate to include in the
LWCF grant application.
■ 1) Plan View
■ 2)31)Renderings
■ 3)Cost estimate
■ 4) Summary of citizen input
• Meetings/Conference Calls-Participate in up to six(6)meetings with City of
Riverside staff to review project details and plan development.
• Project Schedule(assuming notice to proceed by 10/20/20211
o Evaluation, initial concepts, and cost estimates on or before 11/9/2021. Coordinate
with City staff to prepare for SC Meeting#1.
o Steering Committee Meeting#1 (11/10/2021). Share initial concepts&cost
estimates.
o Revise initial concepts and cost estimates based on Steering Committee feedback
(11/13-11/16/21). Coordinate with City staff to show preliminary website.
o Community Input Opportunity#1 (11/17— 11/29/21)—share proposed concepts.
Tools used will be a project website with integrated survey, flyers for City to print
and distribute,paper survey and board displays for the Community Center. The
website can remain open for continued input after his period. Coordinate with City
staff to prepare for SC Meeting#2.
o Steering Committee Meeting#2(11/30/21)—review citizen feedback on concepts.
o Public open house with an online option to show refined concept(12/7).
o Finalize design concept and cost estimate(12/8-12/15/21). Coordinate with City staff
to prepare for BOA meeting.
o BOA meeting presentation(01/04/22)—agenda packet due 12130121. Coordinate
with City staff to prepare for SC Meeting#3.
o Steering Committee Meeting#3 (01/06/22)—review final design and cost estimate.
Coordinate with City staff to prepare deliverables for grant application.
• Exclusions
o No Geotechnical Investigation
o No Plans, Specs& Estimate for Final Design
o No Permitting
o No Construction Administration
2
Exhibit B to Task Order 1
Fee Proposal for
Municipal Aquatics Improvements -222-087
FEESCHEDULE
• Site and Facility Evaluation: $6,500.00
• Citizen Input: $3,500.00
• Concepts and Opinions of Costs: $13,500.00
• Meetinas_and Presentations: $10,300.00
Total: $33,800.00