HomeMy WebLinkAbout2021-04-28 Horizons Business Park Association Minutes MINUTES
Horizons Business Park Association
Board of Directors' Meeting
Riverside City Hall
2950 NW Vivion Road
Riverside, MO 64150
Tuesday,April 28, 2021
The Board of Directors for Horizons Business Park Association met in session by Zoom conference.
Staci Bundy called the meeting to order at 4:20 pm.Those in attendance were President Staci Bundy, 1st
Vice President Sal LoPorto, and 2"d Vice President Jaime Guerra.
Also present were Capital Projects& Parks Manager Noel Challis Bennion and Administrative Support
Rebecca Noble.
MINUTES Sal LoPorto moved to approve the October 29, 2020 meeting minutes.
Staci Bundy second.
Yes: Bundy, Guerra, LoPorto.
Motion carried 3-0.
ELECTION OF OFFICERS Staci read the positions that each officer held during 2020: President
Staci Bundy, 1st Vice President Sal LoPorto, 2"d Vice President Jaime
Guerra, Secretary Brent Miles, and Treasurer Aaron Thatcher.
Sal LoPorto moved to elect each officer to the same position held in
2020. Resolution 2021-001.
Jaime Guerra second.
Yes: Bundy, Guerra, LoPorto.
Motion carried 3-0.
EVERGY BILL Rebecca explained that the Evergy bill was for the controller located at
3902 NW Van De Populier that controls the irrigation system.The
controller is shared with the City of Riverside and the City of Riverside
pays the monthly bill.The City requests reimbursement for one half of
the bills once a year.The invoice from the City indicates that the total
from 12/22/2019 to 12/20/2020 was$263.86. Half of the total bill and
the amount invoiced to the Horizons Business Park Association is
$131.93.
Sal LoPorto moved to approve the Evergy invoice from the City of
Riverside. Resolution 2021-002.
Jaime Guerra second.
Yes: Bundy, Guerra, LoPorto.
Motion carried 3-0.
INSURANCE Stacy explained that we need to renew our two insurance polies. The
General Liability is due in May.The price has increased $107.10 since
the last renewal. It was discussed that we struggled to secure the policy
and other companies wanted to charge much more. Staci indicated that
It is a nightmare to get this insurance because it is a unique situation,
and no one understands what we do. Sal mentioned that a $100
increase seems reasonable.Jaime asked about the budget. Staci
indicated that the budget has$2500 allocated to renew both insurance
policies and we still need to pay the Directors and Officers Liability
insurance. Last year the Directors and Officers Liability insurance was
$937. It is less than $2,000 to renew both policies. We have the money
to pay for the renewal.
Sal LoPorto moved to renew the 2021 General Liability Insurance policy,
Resolution 2021-003.
Jaime Guerra second.
Yes: Bundy, Guerra, LoPorto.
Motion carried 3-0.
Rebecca explained that the Directors and Officers Liability policy
renewal has not been received. Last year the renewal was also not
received prior to the meeting and last year a motion was made to
approve the renewal without revisiting the topic if the renewal was
within the budgeted amount.
Sal LoPorto moved to renew the 2021 Directors and Officers Liability
Insurance policy if the total amount for both insurance renewals was
less than $2,500. Resolution 2021-004
Staci Bundy Second
Yes: Bundy, Guerra, LoPorto
Motion carried 3-0.
TREE &SHRUB REPLACEMENT Rebecca reported that the Horizons Business Park Association's budget
for 2021 includes$2,500 for tree replacement, $500 for shrub
replacement, $1,800 for tree fertilization, $1,000 for tree protection and
$3,000 for irrigation repairs. With a blanket resolution these repairs
could take place without additional meetings. Staci asked when things
were looked at to know what needs to be replaced. Noel answered, in a
couple of weeks when everything has leafed out well and she can make
sure the trees are in good shape.Jaime asked who was our provider.
Rebecca answered that we have a two-year agreement with White
Lawn and Landscape.The same people that we used last year. Before
the October meeting we will get bids for next year's Landscape
Maintenance Contract. Rebecca mentioned that if we need more
repairs that what is budgeted then we will reach out. Noel advised that
all the trees come with a one-year warranty that she tracks. If a tree
fails within one year the tree is replaced at no cost.
Staci Bundy moved to have a blanket resolution for tree replacement,
shrub replacement, tree fertilization,tree protection and irrigation
repairs. Resolution 2021-005
Sal Loporto second.
Yes: Bundy, Guerra, LoPorto
Motion carried 3-0.
ANNUAL FILING Rebecca reported that she would be filing the annual report with the
Secretary of State's office prior to the August 31, 2021, deadline.The
report lists the officers and directors for the state.The form is filed
annually and costs$15.00. In the past a lawyer has been hired to
complete the form, but it is super simple, so we have been completing it
in house.
ADJOURNMENT Staci Bundy closed the meeting at 4:36