The URL can be used to link to this page

Home My WebLink AboutR-2022-043 Purchase Thirteen Motorola APX6000 Portable Radios for the Fire Department RESOLUTION NO. R-2022-043 A RESOLUTION AUTHORIZING THE PURCHASE OF THIRTEEN MOTOROLA APX6000 PORTABLE RADIOS FOR THE FIRE DEPARTMENT FROM MOTOROLA SOLUTIONS IN AN AMOUNT NOT TO EXCEED $60,000.00 WHEREAS, the City Fire Department, as part of an ongoing upgrade process have need to purchase and upgrade thirteen(13)portable(handheld)radios; and WHEREAS, Johnson County, Kansas Competitively bid and awarded to Motorola Solutions the cooperative contract#21810 for Motorola Portable Radios; and WHEREAS, funds for such purpose were budgeted in the Fiscal Year 2022-2023 budget; and WHEREAS,the City of Riverside finds it is in the best interest of the citizens of the City of Riverside to authorize and approve the purchase of thirteen (13) Motorola APX6000 Portable Radios from Motorola Solutions in the amount not to exceed $60,000.00. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE,MISSOURI AS FOLLOWS: THAT the Board of Aldermen finds and determines that it is in the best interest of the City to authorize the purchase of thirteen (13) Motorola Portable Radios for the Fire Department from Motorola Solutions off the Johnson County, Kansas cooperative contract in an amount not to exceed$60,000.00 is hereby approved; and FURTHER THAT the Mayor, the City Administrator, the Fire Chief, and other appropriate City officials are hereby authorized to take any and all actions as may be deemed necessary or convenient to carry out and comply with the intent of this Resolution and to execute and deliver for and on behalf of the City all certificates, instruments, agreements and other documents, as may be necessary or convenient to perform all matters herein authorized. PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside, Missouri,the 171 day of 2022. May r Kathleen L. Rose ATTEST: Robin Kincaid; City Clerk CITY OF (LIYEIP35112 MISSOURI Upstream from ordinary. City of Riverside Resolution Overview To: Mayor and Board of Aldermen From: Fire Chief Gordon Fowlston Re: Portable Radios Agenda Date: May 17`h, 2022 BACKGROUND: Originally,the fire department was replacing its portable (Handheld)radios as part of a multiyear upgrade project. Due to changes happening at both a federal level and regional level we are having to speed this process up. The changes have to do with encryption capabilities. Our understanding is our major partner KCFD has decided to make all their radios encrypted possibly as soon as the end of June. For us to be able to properly work with them we need to have this same capability. The fire department presently has twenty-four(24)portable radios, in preparation for the replacement project and to fall in line on a regional level we reviewed how we used our radios and how many we actually needed. We determined that we could reduce the number of portable radios to a total of fifteen (15). The reduction will result in a significant savings. We presently have two (2) radios that meet our needs. The fire department is making this request now due to extended production and delivery times. The fire department is requesting approval to purchase 13 APX 6000 Portable (handheld) radios off the Johnson County KS cooperative contract#21810 from Motorola Solutions not to exceed $60,000. Due to the extended delivery time that Motorola is experiencing this purchase will not be delivered until the new FY23 budget cycle and will not be paid for until then. They are included in the fire departments FY23 budget request. BUDGETARY IMPACT: The cost of this purchase is $60,000. Q MOTOROLA SOLUTIONS QUOTE-1684255 APX6000XE Billing Address: Shipping Address: Quote Date:03/02/2022 RIVERSIDE FIRE DEPT, CITY RIVERSIDE FIRE DEPT, CITY Expiration Date:05/31/2022 OF OF Quote Created By: 2990 NW VIVION RD 2990 NW VIVION RD James Brafford RIVERSIDE, MO 64150 RIVERSIDE, MO 64150 Public Safety Account Manager US US james.brafford@commenco.com 816-753-2166 End Customer: RIVERSIDE FIRE DEPT, CITY OF Jeff Taylor jetaylor@riversidemo.com 816-718-0987 Contract: Johnson County KS Payment Terms:30 NET Line# Item Number Description Qty List Price Sale Price Ext. Sale Price APXTM 6000 Series APX6000 XE 1 H98UCF9PW6BN APX6000 700/800 MODEL 2.5 10 $7,771.00 $4,662.60 $46,626.00 PORTABLE 1a H869BZ ENH: MULTIKEY 10 lb Q361AR ADD: P25 9600 BAUD 10 TRUNKING 1c QA02006AA ENH: APX6000XE RUGGED 10 RADIO 1d QA09006AA ADD:ADAPTIVE NOISE 10 SUPPRESSION 1e QA05100AA ENH: STD 1 YR WARRANTY 10 APPLIES NO SFS if H38BT ADD: SMARTZONE 10 OPERATION lg QA01427AB ALT: IMPACT GREEN 10 HOUSING lh Q806BM ADD:ASTRO DIGITAL CAI 10 OPERATION CI Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment andlor services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 Page 1 0 MOTOROLA SOLUTIONS QUOTE-1684255 APX6000XE Line# Item Number Description Qty List Price Sale Price Ext.Sale Price 1i Q629AK ENH:AES ENCRYPTION AND 10 ADP Product Services 2 LSV00000202A DEVICE PROGRAMMING P25 10 $64.29 $64.29 $642.90 certify and program template into the APX6000XE portables. Grand Total $47,268.90(USD) 0 Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment andlor services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 Page 2 QMOTOROLA SOLUTIONS Purchase Order Checklist Marked as PO/Contract/Notice to Proceed on Company Letterhead (PO will not be processed without this) PO Number/Contract Number PO Date Vendor= Motorola Solutions, Inc. Payment (Billing) Terms/State Contract Number Bill-To Name on PO must be equal to the Legal Bill-To Name Bill-To Address Ship-To Address (If we are shipping to a MR location, it must be documented on PO) Ultimate Address (If the Ship-To address is the MR location then the Ultimate Destination address must be documented on PO ) PO Amount must be equal to or greater than Order Total Non-Editable Format (Word/ Excel templates cannot be accepted) Bill To Contact Name & Phone#and EMAIL for customer accounts payable dept Ship To Contact Name & Phone# Tax Exemption Status Signatures (As required) 0 MOTOROLA SOLUTIONS QUOTE-1702569 APX6000 Portable Billing Address: Shipping Address: Quote Date:03/17/2022 RIVERSIDE FIRE DEPT, CITY RIVERSIDE FIRE DEPT, CITY Expiration Date:06/15/2022 OF OF Quote Created By: 2990 NW VIVION RD 2990 NW VIVION RD James Brafford RIVERSIDE, MO 64150 RIVERSIDE, MO 64150 Public Safety Account Manager US US james.brafford@commenco.com 816-753-2166 End Customer: RIVERSIDE FIRE DEPT, CITY OF Chief Gordon Fowlston gfowlston@riversidemo.gov 816-372-9000 Contract: 21810-JOHNSON COUNTY (KS) Payment Terms:30 NET Line# Iterr. ,. rce yes pt:cn Qty _ - S_ -'':e Ext. Sale Price APXTM 6000 Series APX6000 1 H98UCF9PW6BN APX6000 700/800 MODEL 2.5 3 $6,863.00 $4,117.80 $12,353.40 PORTABLE 1a Q361AR ADD: P25 9600 BAUD 3 TRUNKING 1b H38BT ADD: SMARTZONE 3 OPERATION 1c Q806BM ADD:ASTRO DIGITAL CAI 3 OPERATION 1d H869BZ ENH: MULTIKEY 3 le QA09006AA ADD:ADAPTIVE NOISE 3 SUPPRESSION 1f Q629AK ENH:AES ENCRYPTION AND 3 ADP 1g QA05100AA ENH: STD 1 YR WARRANTY 3 APPLIES NO SFS 2 LSV00Q00202A DEVICE PROGRAMMING P25 3 $64.29 $64.29 $192.87 certify and program template into the APX6000 portable. 0 Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 Page 1 fiD MOTOROLA SOLUTIONS QUOTE-1702569 APX6000 Portable Grand Total $12,546.27(USD) 4) Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 Page 2 QMOTOROLA SOLUTIONS Purchase Order Checklist Marked as PO/Contract/Notice to Proceed on Company Letterhead (PO will not be processed without this) PO Number/Contract Number PO Date Vendor= Motorola Solutions, Inc. Payment(Billing) Terms/State Contract Number Bill-To Name on PO must be equal to the Legal Bill-To Name Bill-To Address Ship-To Address (If we are shipping to a MR location, it must be documented on PO) Ultimate Address (If the Ship-To address is the MR location then the Ultimate Destination address must be documented on PO ) PO Amount must be equal to or greater than Order Total Non-Editable Format(Word/Excel templates cannot be accepted) Bill To Contact Name& Phone#and EMAIL for customer accounts payable dept Ship To Contact Name & Phone# Tax Exemption Status Signatures (As required)