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HomeMy WebLinkAbout1890 Authorizing and Approving Participation in MARC HHW 2023BILL NO. 2022-068 ORDINANCE NO. /S'4D AN ORDINANCE AUTHORIZING AND APPROVING PARTICIPATION IN THE MID-AMERICA REGIONAL COUNCIL SOLID WASTE MANAGEMENT DISTRICT REGIONAL HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM WHEREAS, the Mid -America Regional Council Solid Waste Management District has established a regional household hazardous waste collection program to offer cost-effective household hazardous waste services; WHEREAS, the Mid -America Regional Council Solid Waste Management District has cooperative agreements with Kansas City, Missouri, and Lee's Summit, Missouri, to provide household hazardous waste services; WHEREAS, the Mid -America Regional Council will be the fiscal administrator for the regional HHW collection program; and WHEREAS, the City of Riverside desires to offer household hazardous waste services available to its residents; and WHEREAS, the cost to the City of Riverside will be $1.10 per capita for the year 2023; and WHEREAS, residents can safely dispose unwanted household hazardous material at two permanent facilities, located in Kansas City and Lee's Summit, and regional mobile collection events at no charge; WHEREAS, the Board of Aldermen find it is in the best interest of the citizens of Riverside, Missouri to enter into an agreement with the Mid -America Regional Council Solid Waste Management District and provide such services; NOW, THEREFORE, BE IT ORDAINED, BY THE BOARD OF ALDERMEN OF RIVERSIDE, MISSOURI, AS FOLLOWS: SECTION 1 — AGREEMENT APPROVED. that the City of Riverside shall participate in the Mid - America Regional Council Solid Waste Management District 2023 Regional Household Hazardous Waste Collection Program; SECTION 2 — AUTHORITY GRANTED. The Mayor is hereby authorized to enter into an agreement with the Mid -America Regional Council Solid Waste Management District in substantially the same form as attached here to in Exhibit "A"; BE IT REMEMBERED that the above was read two times by heading only, passed and approved by a majority of the Board of Aldermen and APPROVED by the Mayor of the City of Riverside, Missouri, this MLQ-& day of Decsmbcl2-- 2022. I16bfn Kincaid, CityClerk il5 2023 Intergovernmental Agreement between the MARC Solid Waste Management District and Riverside, Missouri relating to the Regional Household Hazardous Waste Collection Program This Agreement is entered into pursuant to Missouri Revised Statutes Section 70.210 et seq. Whereas, Cass, Clay, Jackson, Platte, and Ray Counties and the City of Kansas City have formed the MARC Solid Waste Management District (SWMD) pursuant to Sections 260.300 through 260.345 of the Revised Statues of Missouri (1986 & Cum. Supp. 1990) and the members of the SWMD include most cities within the member counties; and Whereas the City of Kansas City, Missouri (Kansas City) operates a permanent Household Hazardous Waste facility located at 4707 Deramus, Kansas City, Missouri, and operates outreach sites for collection of Household Hazardous Waste (HHW) at various locations and on various dates; and Whereas, the City of Lee's Summit, Missouri operates a permanent Household Hazardous Waste Facility located at 2101 SE Hamblen Road, Lee's Summit; and Whereas, Kansas City and Lee's Summit have made these HHW collection facilities available for use by members of the SWMD and the SWMD, Kansas City and Lee's Summit have agreed to create a regional household hazardous waste program for the benefit of all members of the SWMD; and Whereas Riverside, Missouri (sometimes referred to in this Agreement as the "Participating Member") intends to participate in the Regional HHW Collection Program; Therefore, the SWMD and the Participating Member agree that participation in the Regional HHW Collection Program shall be on the following terms and conditions: I Definitions Household Hazardous Waste (HHW) shall mean waste that would be classified as hazardous waste by 40 CFR 261.20 through 261.35 but that is exempt under 40 CFR 261.4 (b) (1) (made applicable in Missouri by 10 CSR 25-4.261) because it is generated by households. Examples include paint products, household cleaners, automotive fluids, pesticides, batteries, and similar materials. A determination of whether any material meets this definition shall be made by Kansas City. II Effective Date Riverside, Missouri agrees to participate in the Regional HHW Collection Program for a one-year period beginning on January 1, 2023. III Termination A. Budget Limitations. This Agreement and all obligations of the Participating Member and the SWMD arising therefrom shall be subject to any limitation imposed by budget law. The parties represent that they have within their respective budgets sufficient funds to discharge the obligations and duties assumed and sufficient funds for the purpose of maintaining this Agreement. This Agreement shall be deemed to terminate by operation of law on the date of expiration of funding. B. Termination of regional program. If the regional household hazardous waste program is terminated prior to the expiration of this Agreement, the SWMD shall refund the amount paid by the participating member, less the cost of services provided prior to termination of the regional program. The cost of services shall be assessed at seventy-five dollars ($75.00) for each vehicle belonging to a resident of the participating member that has been served prior to the termination of the program, not to exceed the amount paid by the participating member. C. Each participating member will be required to notify the SWMD, Kansas City and Lee's Summit in writing of its intention to renew the annual agreement for the following year no later than December 15. In the event that notification is not provided in advance or the final decision is made to not rejoin the program for the upcoming year, the participating member is responsible for any costs incurred by Kansas City and/or Lee's Summit to serve residents after December 31. Kansas City and SWMD reserve the right to invoice the member city or county for any waste disposal costs incurred as a result of late notification. IV Duties of Participating Member A. Fees. Riverside, Missouri agrees to pay the sum of $4,426.40 to participate in the 2023 Regional HHW Collection Program for the period from January 1 to December 31. The program participation fee is based on a per capita rate of $1.10 applied to 2021 Population Estimate figures as shown in Attachment One. At least one-half of this amount shall be paid within thirty (30) days upon receiving the district invoice Payment of any remaining balance shall be paid within the following six months. B. Payment. The Participating Member shall be obligated for payment of the amount shown in Paragraph IV(A) irrespective of the participation of its citizens, or of any actual expenses incurred by the SWMD, Kansas City, or Lee's Summit attributable to the Participating Member, except in the event of termination of the regional program, as reflected in III(B) above. Payment by the Participating Member of the agreed upon amount shall not be contingent upon renewal of this Agreement or renewal of the Agreement between the SWMD and Kansas City or Lee's Summit. Annual Renewal. The agreement between the SWMD and the Participating Member will be subject to renewal each year. To assure community information is included in the printed promotional material, agreements will be due no later than February 1, 2023. No pro ration of fees is applicable under this agreement. C. Contact Person. The Participating Member agrees to notify the SWMD and Kansas City, on or before the date of this Agreement, of the name of an individual who will serve as its contact person with respect to the Regional HHW Collection Program. V Services Provided by the SWMD A. Permanent Collection Facilities. HHW collection services shall be provided by Kansas City and Lee's Summit pursuant to agreements entered into between the SWMD and Kansas City, and the SWMD and Lee's Summit. Pursuant to those agreements, residents of the Participating Member may deliver HHW, by appointment, if required, and during normal hours of operation, to the Kansas City permanent HHW facility and to the Lee's Summit permanent HHW facility. B. Outreach Collections. Pursuant to the agreement between the SWMD and Kansas City, Kansas City has also agreed to provide contractor services for the collection of HHW at outreach collection sites throughout the SWMD area. Residents of the Participating Member will be able to deliver HHW to outreach collection sites, the dates and locations of which will be negotiated by the SWMD and Kansas City. If, at the request of a Participating Member, an outreach collection is held within its boundaries, the Participating Member agrees that Kansas City or the contractor shall have overall control of the collection activities but the Participating Member shall provide the following: • adequate and safe sites with unobstructed public access; • access to restroom facilities and drinking water • adequate publicity of the date and location of the mobile collection; • a means for the collection, removal and disposal of any wastes that do not meet the definition of hazardous waste; • volunteers or workers to conduct traffic control, survey participating residents, stack latex paint and automotive batteries, and assist with non -hazardous waste removal and bulking of motor oil; • means of limiting the vehicles to a number negotiated by Kansas City and the SWMD (estimated to be either 200, 300, or 400 vehicles per outreach collection), • a forklift and forklift operator available at the opening and closing of the event, and • access to residents of any city or county that is also a participating member. VI Reports The SWMD will provide to the Participating Member quarterly reports on the operations of the Kansas City and Lee's Summit permanent facilities and on the operations of the outreach collections, based on information provided to the SWMD by Kansas City and Lee's Summit. The quarterly reports shall include the following information: • Total number vehicles using each facility (permanent or mobile) on a quarterly basis; • Number of vehicles from each participating member using the facility; • An end -of -the -year summary report including waste composition and disposition. • Each program year the district will provide brochures which include facility hours of operation, mobile event schedule, and contact information VI I Insurance A. Insurance. The SWMD agrees that, pursuant to the terms of its Agreement with Kansas City, Kansas City shall maintain liability insurance related to the outreach collection sites under which the community where the site is located shall be named as an additional insured. VIII Legal Junsdiction Nothing in this Agreement shall be construed as either limiting or extending the legal jurisdiction of the parties. MARC Solid Waste Management District Date: t t/7p 2 )/.Z Doug 4ie, Chair • means of limiting the vehicles to a number negotiated by Kansas City and the SWMD (estimated to be either 200, 300, or 400 vehicles per outreach collection); • a forklift and forklift operator available at the opening and closing of the event; and • access to residents of any city or county that is also a participating member. VI Reports The SWMD will provide to the Participating Member quarterly reports on the operations of the Kansas City and Lee's Summit permanent facilities and on the operations of the outreach collections, based on information provided to the SWMD by Kansas City and Lee's Summit. The quarterly reports shall include the following information: • Total number vehicles using each facility (permanent or mobile) on a quarterly basis; • Number of vehicles from each participating member using the facility; • An end -of -the -year summary report including waste composition and disposition. • Each program year the district will provide brochures which include facility hours of operation, mobile event schedule, and contact information VI I Insurance A. Insurance. The SWMD agrees that, pursuant to the terms of its Agreement with Kansas City, Kansas City shall maintain liability insurance related to the outreach collection sites under which the community where the site is located shall be named as an additional insured. VII I Legal Jurisdiction Nothing in this Agreement shall be construed as either limiting or extending the legal jurisdiction of the parties. MARC Solid Waste Management District: Date: Doug Wylie, Chair 2,123 Regional NNW Program Fees 2021 Population $1.10 Estimates per capita Community Archie 1,267 $1,393.70 $26,616.70 $65,373.00 $3,212.00 $1,490.50 $712.80 $914.10 Belton 24,197 Blue Springs 59,430 Buckner 2,920 Claycomo Village 1,355 Cleveland _ 648 _ Drexel _ 831 Edgerton _ 601 $661.10 _ Excelsior Springs 10,410 $11,451.00 Ferrelview 647 $711.70 Garden City 1,614 $1,775.40 Gladstone 27,017 $29,718.70 Glenaire 535 $588.50 Grain Valley 16,002 $17,602.20 Grandview 25,844 $28,428.40 Greenwood 5,728 $6,300.80 Hardin 559 $614.90 Harnsonville 10,042 $11,046.20 Kearney 10,741 $11,815.10 Lake Lotawana 2,336 $2,569.60 Lake Tapawingo 789 $866.80 Lake Waukomis 886 $974.60 Lake 1,566 $1,722.60 _Winnebago Lawson 2,526 $2,778.60 Liberty 30,377 $33,414.70 Loch Lloyd 898 $976.80 _ Lone Jack 1,538 $1,691.80 North Kansas City 4,548 $5,002.80 Oak Grove _ 8,186 $9,004.60 Orrick 738 $811.80 Parkville 7,810 $8,591.00 Peculiar 5,847 $6,431.70 Platte City $5,221.70 $9,674.50 $3,017.30 $26,580.40 $32,538.00 $6,563.70 $4,426.40 $11,607.20 $3,540.90 $2,296.80 $1,941.50 $828.30 $27,449.40 $16,793.70 $26,093.10 4,747 Pleasant Hill 8,795 Pleasant Valley 2,743 Raymore 24,264 Raytown 29,580 Richmond 5,967 Riverside 4,024 Smithville 10,552 Sugar Creek 3,219 Weatherby Lake 2,088 Weston 1,765 Wood Heights 753 Unincorporated Cass County 24,954 Unincorporated Clay County 15,267 Unincorporated Jackson Co. 23,721 29,535 Unincorporated Platte County $32,488.50 Unincorporated Ray County 11,053 $12,158.30 Population Source: https://www.mam.org/Data-Economy/Metrodataline/Popuill MARC Solid Waste Management District Serving local governments in Cass, Clay, Jackson. Plane and Ray Counties and working cooperatively with Johnson, Lenvenwonh, Miami and Wyandolle Counties Executive Board Anooinunl: Louis Cummings City of Kansas City Bob Huston Cass County Donna Koontz Clay County Brooch Franks Jackson County Daniel Erickson Platte County Bob King Ray County Elected: David Pavlich City of Kearney Doug Wylie, Chair City of Parkville Mike Jackson City of Independence Chris Bussen City of Lee's Summit Mike Lanon City of Sugar Creek Trent Salsbury City of Raymore Can Elbert City of Blue Springs Lauren Kurtz City of lake Lotawana Ex Oficio: Lin McDaniel, Planner Secretary?reasurer Mid -America Re91ona1 Colaldl Solid Wasq Management District September 22, 2022 Re: 2023 Regional Household Hazardous Waste (HHW) Program The Regional Household Hazardous Waste Collection Program provides residents the opportunity to safely dispose of common household hazardous products that cannot be thrown away in the trash. The MARC Solid Waste Management District administers this program in partnership with the cities of Kansas City, Mo and Lee's Summit. Membership in the program allows residents year-round access to permanent facilities in Kansas City and Lee's Summit, and to multiple mobile collection events. Materials accepted for safe disposal include paint and paint -related products, automotive fluids, batteries, lawn and garden chemicals, housecleaners, fluorescent bulbs, and other items such as nail polish, bug spray and oven cleaners. The 2023 participation fee will be $1.10 per capita and will be applied to 2021 population estimates. A community cost list is attached to the agreement enclosed. The program is also supported with a grant from the Missouri Department of Natural Resources to assist with disposal costs. If you are interested in providing this service to your residents in 2023, please sign and return the agreement by Friday, December 16, 2022. We look forward to serving your community. Please contact Nadja Karpilow at (816) 701-8226 if you have any questions. District staff is available to speak to your city council or county commissioners if further information is requested. Sincerely, Doua� Chair, MARC Solid Waste Management District `J IT'S YOUR HOME. MAKE IT SAFE. CITY OF RIVERS MISSOURI upv,e.m (mm ordinary MEMORANDUM TO: Mayor and Board of Aldermen FROM: Robin Kincaid, City Clerk DATE: December 20, 2022 RE: MARC Solid Waste Management District Household Hazardous Waste Program Renewal Background For more than 10 years, the City of Riverside has participated in the Regional Household Hazardous Waste Collection Program. This program provides Riverside residents access to all of the MARC Solid Waste Management District's mobile collection events and to either of the permanent collection facilities located in Lee's Summit and Kansas City. Common materials accepted by the program include paint, automotive fluids, batteries, lawn and garden chemicals, household cleaners, and fluorescent light bulbs. Budget Impact The 2023 participation fee reflects a one -cent increase at $1.10 per capita using the 2021 Census Bureau population estimates at 4,024. The 2023 fee for the City of Riverside is $4,426.40. This is a budgeted expenditure. Staff Recommendation Staff recommends approval of this agreement.