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HomeMy WebLinkAboutR-2023-007 Authorizing the Purchase of Furniture for Fire DeptRESOLUTION NO. R — 2023-007 A RESOLUTION AUTHORIZING THE PURCHASE OF FURNITURE FOR THE FIRE DEPARTMENT FROM DREAMSEAT, LLC OFF THE GSA AND TIPS PURCHASING CONTRACTS IN THE AMOUNT OF $11,435.25 FOR THE PUBLIC SAFETY RENOVATION WHEREAS the Fire Department has need of furniture on the attached quotes; and WHEREAS the City of Riverside in the adoption of its purchasing policy has approved the practice of purchasing equipment from competitive bids awarded by other governmental entities through the cooperative bidding process; and WHEREAS GSA has competitively bid and awarded to Dreamseat, LLC GS Contract 47QSMA22DO8P5 and TIPS Contract 220303; and WHEREAS funds for such purpose were budgeted in the Fiscal Year 2022-2023 budget; and; WHEREAS the City of Riverside finds it is in the best interest of the citizens of the City of Riverside to authorize and approve the purchase of the furniture from Dreamseat, LLC in an amount not to exceed $11,435.25. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS: THAT the Board of Aldermen approves the purchase of furniture for the Fire Department from Dreamseat, LLC in an amount of $ 11,435.25 in accordance with the attached price quotes; FURTHER THAT the Mayor, the City Administrator, the Fire Chief, and other appropriate City officials are hereby authorized to take any and all actions as may be deemed necessary or convenient to carry out and comply with the intent of this Resolution and to execute and deliver for and on behalf of the City all certificates, instruments, agreements and other documents, as may be necessary or convenient to perform all matters herein authorized. PASSED AND ADOPTED by the Board of Al ermen of the City of Riverside, Missouri, the 1L day of., 2023. U C//1 r7 May Kathleen L. Rose ATTES . Robin Kincaid, City' ldrk DREAMSEAT Bill To Gordon Fowlston City of Riverside FD (MO) 2990 Northwest Vivion Rd Riverside MO 64150 US Dear Gordon Fowlston Ship To Gordon Fowlston City of Riverside FD (MO) 2990 Northwest Vivion Rd Riverside MO 64150 US Phone:(816)446-2838 Quote Date: 11/282022 Quote No: ESOOO18463 Salesperson: PLAT Thank you for your interest in our DreamSeat family of products. Each piece ofXZipit furniture features our patented hidden interchangeable logo system, allowing for endless customization possibilities. Choose from an endless array of logo panels or customize your own. Change the look of your furniture in seconds. You can select from a full line of commercial and residential furniture all designed with top quality materials with superior comfort and style. DreamSeat LLC, is proud to offer you the following: Item Code Description Ob Unit Price Total XZ418301RHTCDBLK HT Recliner Dillon Black GSA Contracl/Schedule number: 47QSMA22D08P5 6.00 664.2800 4,105.E DIGITIZING One Time Set Up Fee for Custom 1.00 250.0000C 250.0 POCUSTOM Custom 30' Dillon Black XZipit Panel 6.00 0.0000C 0.0 FREIGHT Freight Charge 1.00 908.68001 908.E Sale Amount: 5,264.36 Order Disc( 0.0000Y ): Sales Tax: Total Amount: 5,264.36 Thank you for allowing us to quote you for your pmject. If you have any questions or need any additional information, please feel free to contact me at your earliest convenience at (631) 656-1066. Terms: Credit Card Dream Seat is not the importer of record and the purchaser of the product will take ownership at the border. Quote valid for 30 days. DREAMSEAT chair 71fichalr DREAMSEAT Bill To Gordon Fawlslon City of Riverside FD (MO) 2990 Northwest Vivian Rd Riverside MO 64150 us Earliest date you can receive product: Need by date: Invoice to Email Address: Logo Pantones: Ship To Gordon Fowlston City of Riverside FD (MO) 2990 Northwest Vivian Rd Riverside MO 64150 us Phone.(816) 446-2836 Quote Date: 11282022 Quote No: ES00018463 Salesperson: PCAT All appropriate shipping accessorial items deemed necessary to deliver your product will be selected when quoting and delivering. If you request the delivery driverto bring your product inside then you (the client) will be responsible for the additional charges from the carrier. Patent Agreement By authorizing this purchase, you agree to maintain the integrity of the XZipit furniture Patent and Licensing for the life of the product. It is agreed all panels used on the XZipit furniture by you are manufactured by DreamSeat. This will guarantee the long term life and quality of our XZipit products. You understand and agree that the use of any other panel is a violation of our XZipit Patent and License. DreamSeat, LLC will pursue legal restitutions to protect the XZipit Patents and License by enforcing them the fullest extent of the law. Authorized Signature of Acceptance Date of Acceptance Print Name DREAMSEAT chair chair DREAMSEAT Bili To Gordon Fowlston City of Riverside FD (MO) 2990 Northwest Vivian Rd Riverside MO 64150 US Ship To Gordon Fowston City of Riverside FD (MO) 2990 Northwest Vivion Rd Riverside MO 64150 US Phone:(816)446-2838 **IMPORTANT DOCUMENT -MUST READ** Quote Date: 112WO22 Quote No: ES00018463 Salesperson: PLAT RECEIVING DREAMSEAT SHIPMENTS If you are not the one physically receiving the DreamSeats product, you must make sure the receiver has this information as you (the customer) will be responsible for accepting delivery. DreamSeats contracts carriers to deliver your order and it is extremely important to us that you are satisfied with the overall services as well as the condition of the product received upon arrival. We want you to be aware of your rights and responsibilities as the end recipient. If freight is signed for without indicating any damaged or missing pieces, it is almost impossible to get the freight companies to take responsibility and we cannot be held responsible if the procedures below are not followed. ***PLEASE DO NOT USE SHARP OBJECT TO OPEN CARTONS*** 1. Upon delivery, make sure the pallet and box count matches the bill of lading, and the product that was ordered was received. It is DreamSeats expectation that the receiver make note of any count discrepancies (shortages or overages) on the drivers bill of lading before signing for the receipt of the shipment. 2. Upon delivery, make note of any physical damages to the packaging. Damaged packaging, which may be subject to concealed damages, should have pictures taken and should be opened and inspected immediately. Photos of the identification labels on the box and close ups of the damage should also betaken. If there are damages or merchandise of the wrong color received, SAVE THE PACKAGING THAT THE MERCHANDISE CAME IN! You will need that to wrap up damaged piece to return to us if that is the case. "When signing the bill of lading, write down any damage such as box comers crushed, tears, rips slices, marks, etc. • IF BOXES ARE TERRIBLY DAMAGED YOU HAVE THE RIGHT TO REFUSE THE SHIPMENT. PLEASE USE YOUR DISCRETION. 3. Upon delivery, you must open all cartons prior to signing the bill of lading. If driver does not stay before you inspect your shipment, write "DRIVER DID NOT STAY AND SHIPMENT IS SUBJECT TO INSPECTION'. Driver will give you a copy of the bill of lading, if not, ask for one as this is the only documentation of the condition notating damages or missing product. 4. If the paperwork is signed free and dear of any count discrepancies or damages, then any claims to DreamSeats after the Net will be null and void. Signing the delivery receipt without inspection indicates that you are receiving the product in good order. A bill of lading is a legal document and DreamSeats has no recourse against transport companies if the Receiver has signed for receipt without notice of damages or missing pieces. DREAMS EAT chair 71 chair DREAMSEAT Bill To Gordon Fowlston City of Riverside FD (MO) 2990 Northwest Vivion Rd Riverside MO 64150 u5 XZIPIT LOGO PANELS Ship To Gordon Fowlston City of Riverside FD (MO) 2990 Northwest Vivion Rd Riverside MO 64150 us Phone:(816)446-2838 Quote Date: 11282022 Quote No: ES00018463 Salesperson: PLAT IMPORTANT: If your shipment includes XZipit Logo Panels ( will be noted on packing slip), they are not on the furniture and are packaged separately In a clear plastic bag and placed in the chair box marked "XZipit Logo Panels Enclosed:' Please look over your boxes and packaging thoroughly to make sure you have the panels before you dispose of the packaging. It is imperative that all claims of missing or damaged freight and wrong color merchandise be reported to DreamSeats within 48 hours of receipt. DreamSeats Logistics team will investigate and assess each Claim and will initiate the corrective action. DreamSeats will not be liable to repair or replace product if the above mentioned procedures have not been followed. In the event that the damages are discovered after the driver is released, please contact your Sales Person immediately. Although all claims will be considered on a was by case basis, failure to file a claim in a timely maner may result in the claim being refused. TO REPORT A CLAIM All packages must be opened and inspected at time of delivery. Losses and/or damages (visible or concealed) must be reported to your DreamSeats' Sales Representative within 48 hours of receipt or it will not be honored by DreamSeats. Send photos of the damaged packaging, damages to the product and all manufacturing tagsaabels which are usually located underneath the furniture as well as a description of the damages. Once our Sales Representative has all the information, it will be forwarded to our Claims Department and investigated to get you the best results in fixing the situation in a timely manner. Thank you for you business and if you have any questions, please don't hesitate to contact us. DreamSeats, LLC 150 Motor Parkway, Suite 200 Hauppauge, NY 11780 631-656-1066 631-645-0470 FAX orders@dreamseatcom DREAMSEAT chair zipchair DREAMSEAT Bill To Gordon Fowlston City of Riverside FD (MO) 2990 Northwest Vivion Rd Riverside MO 64150 us Dear Gordon Fowlston Ship To Gordon Fowlston City of Riverside FD (MO) 2990 Northwest Vivion Rd Riverside MO 64150 us Phone:(816)446-2838 Quote Date: 1/92023 Quote No: ES00019323 Salesperson: PCAT Thank you for your interest in our DreamSeat family of products. Each piece of XZipit furniture features our patented hidden interchangeable logo system, allowing for endless customization possibilities. Choose from an endless array, of logo panels or customize your own. Change the look of your furniture in seconds. You can select from a full line of commercial and residential furniture all designed with top quality materials with superior comfort and style. DreamSeat LLC, is proud to offer you the following: Item Code Description City Unit Price Total 1101TX418250-PL-TE Twin XL Metal Bed w/Headbrd Platinum 6.00 429.0000 2,574.0 MDR100TXLOOT Dreamer Twin XL 10" Thick 6.00 449.0000 2,694.0 FREIGHT Freight Charge 1.00 902,8900 902.8 Sale Amount: 6,170.89 Order Disc( 0.0000h): Sales Tax: Total Amount: 6,170.89 Thank you for allowing us to quote you for your project. If you have any questions or need any additional information, please feel free to contact me at your earliest convenience at (631) 656-1066. Terms: Credit Card Dream Seat is not the importer of record and the purchaser of the product will take ownership at the border. Quote valid for 30 days. U"EAMSEAT chair �chalr OREAMSEAT Bill To Gordon Fowlston City of Riverside FD (MO) 2990 Northwest Vivion Rd Riverside MO 64150 OS Earliest date you can receive product: Need by date: Invoice to Email Address: Logo Peritonea: Ship To Gordon Fowlston City of Riverside FD (MO) 2990 Northwest Vivion Rd Riverside MO 64150 us Phone:(81 6) 446-2838 Quote Date: 11"023 Quote No: ESOOO19323 Salesperson: PCAT All appropriate shipping accessorial items deemed necessary to deliver your product will be selected when quoting and delivering. If you request the delivery driver to bring your product inside then you (the client) wall be responsible for the additional charges from the carver. Patent Agreement By authorizing this purchase, you agree to maintain the integrity of the XZiph furniture Patent and Licensing for the life of the product. It is agreed all panels used on the XZipit furniture by you are manufactured by DreamSeat. This will guarantee the long term life and quality of our XZipit products. You understand and agree that the use of any other panel is a violation of our XZipit Patent and License. DreamSeat, LLC will pursue legal restitutions to protect the XZipit Patents and License by enforcing them the fullest extent of the law. Authorized Signature of Acceptance Date of Acceptance Print Name OREAMSEAT chair 7l chair DREAMSEAT Bill To Gordon FoWston City of Riverside FD (MO) 2990 Northwest Vivian Rd Riverside NO 64150 US Ship To Gordon Fowlslon City of Riverside FD (MO) 2990 Northwest Vivion Rd Riverside MO 64150 US Phone:(816) 446-2838 **IMPORTANT DOCUMENT -MUST READ** Quote Date: 192023 Quote No: ES00019323 Salesperson: PLAT RECEIVING DREAMSEAT SHIPMENTS If you are not the one physically receiving the DreamSeats product, you must make sure the receiver has this information as you (the customer) will be responsible for accepting delivery. DreamSeats contracts carriers to deliver your order and it is extremely important to us that you are satisfied with the overall services as well as the condition of the product received upon arrival. We want you to be aware of your rights and responsibilities as the end recipient. If freight is signed for without Indicating any damaged or missing pieces, it is almost impossible to get the freight companies to take responsibility and we cannot be held responsible if the procedures below are not followed. ***PLEASE DO NOT USE SHARP OBJECT TO OPEN CARTONS*** 1, Upon delivery, make sure the pallet and box count matches the bill of lading, and the product that was ordered was received. It is DreamSeats expectation that the receiver make note of any count discrepancies (shortages or overages) on the driver's bill of lading before signing for the receipt of the shipment. 2. Upon delivery, make note of any physical damages to the packaging. Damaged packaging, which may be subject to concealed damages, should have pictures taken and should be opened and inspected immediately. Photos of the identification labels on the box and close ups of the damage should also betaken. If there are damages or merchandise of the wrong color received, SAVE THE PACKAGING THAT THE MERCHANDISE CAME IN! You will need that to wrap up damaged piece to return to us if that is the was. "When signing the bill of lading, write down any damage such as box comers crushed, tears, rips slices, marks, etc. •• IF BOXES ARE TERRIBLY DAMAGED YOU HAVE THE RIGHT TO REFUSE THE SHIPMENT, PLEASE USE YOUR DISCRETION. 3. Upon delivery, you must open all cartons prior to signing the bill of lading. If tlnver does not stay before you inspect your shipment, wnle "DRIVER DID NOT STAY AND SHIPMENT IS SUBJECT TO INSPECTION". Driver will give you a copy of the bill of lading, if not, ask for one as this is the only documentation of the condition notating damages or missing product. 4. If the paperwork is signed free and Gear of any count discrepancies or damages, then any claims to DreamSeats after the fact will be null and void. Signing the delivery receipt without inspection indicates that you are receiving the product in good order. A bill of lading is a legal document and DreamSeats has no recourse against transport companies if the Receiver has signed for receipt without notice of damages or missing pieces. DREAMSEAT chair 7113chair DREAMSEAT =nlalr., Gordon Fowlston City of Riverside FD (MD) 2990 Northwest Uvion Rd Riverside MO 64150 us XZIPIT LOGO PANELS Ship To Gordon Fowlslon City of Riverside FD (MO) 2990 Northwest Vivion Rd Riverside MO 64150 us Phone:(816)446-2838 Quote Date: 1N2023 Quote No: ES00019323 Salesperson: PCAT IMPORTANT: If your shipment includes XZipit Logo Panels ( will be noted on packing slip), they are not on the furniture and are packaged separately in a clear plastic bag and placed in the chair box marked "XZipit Logo Panels Enclosed." Please look over your boxes and packaging thoroughly to make sure you have the panels before you dispose of the packaging. It is imperative that all claims of missing or damaged freight and wrong color merchandise be reported to DreamSeats within 48 hours of receipt. DreamSeats Logistics team will investigate and assess each Claim and will initiate the corrective action. DreamSeats will not be liable to repair or replace product if the above mentioned procedures have not been followed. In the event that the damages are discovered after the driver is released, please contact your Sales Person immediately. Although all claims will be considered on a case by rase basis, failure to file a claim in a timely maner may result in the claim being refused. TO REPORT A CLAIM All packages must be opened and inspected at time of delivery. Losses and/or damages (visible or concealed) must be reported to your DreamSeats' Sales Representative within 48 hours of receipt or it will not be honored by DreamSeats. Send photos of the damaged packaging, damages to the product and all manufacturing tags labels which are usually located underneath the furniture as well as a description of the damages. Once our Sales Representative has all the information, it will be forwarded to our Claims Department and investigated to get you the best results in fixing the situation in a timely manner. Thank you for you business and if you have any questions, please don't hesitate to contact us. DreamSeats, LLC 150 Motor Parkway, Suite 200 Hauppauge, NY 11788 631656-1066 631-845-0470 FAX orders@dmamseat.com DREAMSEAT _chair 71achalr