HomeMy WebLinkAboutR-2023-065 Approving Task Order Number 3 w/Olsson, Inc.RESOLUTION NO. R-2023-065
A RESOLUTION APPROVING TASK ORDER NUMBER 3 WITH OLSSON, INC.
BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE,
MISSOURI AS FOLLOWS:
THAT the Riverside Board of Aldermen hereby approves Task Order Number 3 by and
between the City of Riverside and Olsson, Inc., in substantially the form attached hereto, and
the Mayor is authorized to execute the Task Order Number 3 on behalf of the City; and
FURTHER THAT the Mayor, the City Administrator and other appropriate City officials
are hereby authorized to take any and all actions as may be deemed necessary or convenient
to carry out and comply with the intent of this Resolution and to execute and deliver for and on
behalf of the City all certificates, instruments, agreements and other documents, as may be
necessary or convenient to perform all matters herein authorized, and
FURTHER THAT this Resolution shall be in full force and effect from and after its
passage and approval.
PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside, Missouri, the 201h
day of June 2023.
IaWzi4l(j.�W4�
Mayor Kathleen L. Nose
ATTEST:
Robin Kinc6i , City Clerk
Task Order Number 3
For Engineering Services
This Task Order is entered into as of the 2011 day of June, 2023 (the "Effective Date"), by
and between Olsson, a Nebraska corporation having an office at 1301 Burlington St, Suite 100,
North Kansas City, MO 64116 ("Olsson") and the City of Riverside, Missouri, a Missouri
municipal corporation (the "City").
WHEREAS, the City has engaged Olsson to provide engineering services pursuant to
the Agreement for Engineering Services dated October 61h, 2020 pursuant to which the City may
task Olsson to provide additional professional engineering services on a project -specific basis
by acknowledging a separate Task Order.
NOW, THEREFORE, in consideration of the promises and mutual covenants between the
parties and for other good and valuable consideration the receipt of which is acknowledged by
the parties, they agree as follows:
1. Incorporation of Base Agreement. This Task Order is subject to all terms and
conditions contained in the Agreement for Engineering Services dated October 6th, 2020, that
are not inconsistent with the specific terms contained herein, and the Agreement for
Engineering Services dated October 61h, 2020, between the parties is incorporated herein as if
set forth in full by this reference.
2. Scope of Services. The Scope of Services pursuant to this Task Order are as
contained in Exhibit A.
3. Term. Olsson shall begin work pursuant to this Task Order upon its Effective Date, and
shall continue until the Horizons Parkway and Taylor Memorial Boulevard Intersection Project
620-228 ("Project A") and Vivion Road and Gateway Avenue Intersection 620-028 ("Project B")
is completed as evidenced by final acceptance of the Project A & B by the City.
4. Compensation. Compensation is set forth in this Task Order.
5. Project Schedule. Project schedule is set forth in this Task Order.
IN WITNESS WHEREOF, Olsson and the City have executed this Agreement as of the Effective
Date.
OLSSON:
By:
Name: Darren Hennen
Title: Vice President
Dated: June 16, 2023
2
CITY OF RIVERSIDE, MISSOURI:
B:
Y Zaa&4�t
Name: Kathleen L. Rose
Title: Mayor
Dated:
ATTEST. c�c�
Robin Kincaid, City Clerk
IN
Narhe: Brian
Title: I&ty_Administrator
Dated: v�
APPROVED AS TO FORM:
Attorney
Name: PGv� l C�M,�70
IN WITNESS WHEREOF, Olsson and the City have executed this Agreement as of the Effective
Date.
OLSSON:
In
Name: Darren Hennen
Title: Vice President
Dated: June 16, 2023
2
CITY OF RIVERSIDE, MISSOURI:
B9Az-,y:
Name: Kathleen L. Rose
Title: Mayor
Dated: -20,
ATTEST:
Robin Kincaid, City Clerk
in
1►Rii TA111111110FT11:rem. I
Title:l&1y Administrator
Dated: 3 ('.0
APPROVED AS TO FORM. -
Attorney
Name:
EXHIBIT A
SCOPE OF SERVICES
This exhibit is hereby attached to Task Order Number 3 for Engineering Services and made
a part of the Agreement for Engineering Services dated October 6, 2020 between City of
Riverside, Missouri ("Client") and Olsson, Inc. ("Olsson") providing for professional services.
Olsson's Scope of Services for the Agreement is indicated below.
PROJECT DESCRIPTION AND LOCATION
Project will be located at: Project A: Horizons Parkway and Taylor Memorial Boulevard
Intersection, Riverside, Missouri
Project B: Vivion Road and Gateway Avenue Intersection,
Riverside, Missouri.
Project Description
SCOPE OF SERVICES
Intersection Improvements
Olsson shall provide the following services (Scope of Services) to Client for the Project:
Phase 100 - Project Management and Coordination — Project A and Project B
Project Management $19,800.00
Olsson shall assist in managing overall Project team, schedule, and formal delivery of
required submittal documents to Client and Project Stakeholders. Project Management
services include:
• Serve as Project point of contact, maintain Project schedule and budget, be
responsible for coordinating work of Project team, and provide regular progress
reports to Client
• Design coordination with City departments, other authorities having jurisdiction,
and/or other Project consultants
• Periodic status reporting on overall Project schedule and scope of work completion
• Managing critical path for permits and approvals and communicating with Client
and Client's consultant partners
Project Meetings $5,500.00
Olsson shall prepare for and attend Project -related meetings and calls during period from
Notice to Proceed through Anticipated Date of Civil Permits Approval. Meetings included
in this Scope of Services include preparation and attendance at the following via Microsoft
Teams format:
• One (1) Project kick-off meeting with Client and Client's representatives
• Up to four (4) Project review meetings with Client and Client's representatives
• Up to two (2) coordination and design meetings with utility companies
Scope of Services includes a total of seven (7) anticipated meetings/calls, each attended
by four (4) Olsson employees over a period of 42 weeks.
Page 1 of 10
Utility Coordination $7,000.00
Olsson shall coordinate with utility companies to identify and verify major utility conflicts,
including fiber optic lines, gas pipelines, crude oil pipelines, waterlines, transmission lines,
et cetera, during Project plan development. Olsson shall distribute plans to utility
companies, identify potential conflicts, and evaluate strategies to minimize or avoid
conflicts. Ultimate conflict identification shall be the responsibility of each utility company.
If avoidance is not possible, utility companies shall prepare relocation plans, schedule,
and a preliminary estimate of reimbursable costs, if any, associated with utility relocations
for Olsson's review.
Phase 100 Total: $32,300.00
PROJECT A SCOPE OF SERVICES
Phase 200 - Design Services —Traffic Signal at Horizons Parkway and Taylor Memorial
Boulevard
Traffic Signal Design $30,000.00
Olsson shall design a traffic signal for the intersection of Horizons Parkway and Taylor
Boulevard to align with Missouri Department of Transportation (MoDOT) traffic signal
standards or other references at Client's direction. Signal design will include street lighting
mounted on signal poles as appropriate, cabinet/controller, and vehicle detection. Signal
design is anticipated to include pedestrian signal equipment to accommodate existing
sidewalk ramps at Horizons Parkway and Taylor Boulevard intersection.
Street Lighting Modification $2,000.00
Olsson shall provide street lighting modification plan sheet for existing street lighting
system along Horizons Parkway and Taylor Boulevard to relocate existing street lighting
poles in conflict with traffic signal design. Plan sheet will be for reference only to assist
Evergy with design under a separate contract.
Fiber Communications Design $6,500.00
Olsson shall design a fiber optic traffic signal interconnect system for the segment of
Horizons Parkway extending from signalized intersections of 1-635 Westbound Ramps to
41st Street, encompassing the proposed signal at Taylor Boulevard. Communications
design will use existing conduit located between 1-635 Westbound Ramps and 41 st Street.
Olsson assumes existing conduit into MoDOT cabinet at 1-635 Westbound Ramps can be
used. Communications design will include fiber splices and termination within each traffic
signal cabinet to provide communications and coordination along Horizons Parkway.
Included in the fiber communications design will be the development of technical
specifications related to fiber and conduit design, including fiber specifications, splicing,
testing, and Contractor's qualifications/certifications.
Pavement Marking and Signing $2,500.00
Olsson shall design pavement marking and signing for intersection improvements
corresponding to KC APWA and/or MoDOT standards, at Client's direction, and Manual
on Uniform Traffic Control Devices (MUTCD) standard practice for typical applications.
Page 2 of 10
Temporary Traffic Control Plan $3,000.00
Olsson shall design traffic control for signal installation as standard detail sheets
corresponding to City Metropolitan Chapter of the American Public Works Association (KC
APWA) and/or MoDOT standards, at Client's direction, and MUTCD standard practice for
typical applications. Plan will include up to three (3) phases of construction for lane closure
situations, if required.
Phase 200 Total: $44,000.00
PROJECT B SCOPE OF SERVICES
Phase 300 - Survey — Vivion Road and Gateway Avenue Intersection
Boundary and Topographic Survey
Olsson shall provide a topographic design base file (AutoCAD file only) for Project area
shown in the attached Exhibit A. Survey shall depict all observed evidence of substantial
improvements, vertical relief of existing contours at two (2)-foot intervals, and location of
existing features, including pavement, buildings, tree mass lines, storm, sanitary sewer
structures, pipe sizes, flow lines, and materials. Utility companies will be contacted through
Missouri One -Call system, and marked utilities will be shown on topographic survey. Client
shall provide Olsson with a current title commitment package, including deed copies for
all parcels within Project site; record information on all easements encumbering the site
or appurtenant thereto; and covenants, conditions, restrictions, reservations, all exception
documents, and zoning information with source provided. Horizontal control will be tied to
the Missouri State Plane Coordinate System, NAD 1983, and vertical control will be
referenced to the North American Vertical Datum, NAVD 88.
Phase 300 Total: $18,280.00
Phase 310 - Traffic Study — Vivion Road and Gateway Avenue Intersection
Road Diet Analysis
Olsson shall provide a traffic analysis to determine if Gateway Avenue would be expected
to operate acceptably as a three (3)-lane roadway from south of 47'h Street extending
approximately 600 feet south of Vivion Road.
Traffic Counts
Olsson shall collect turning movement traffic volume counts for typical weekday AM (7:00
to 9:00) and PM (4.00 to 6:00) peak periods at the below intersections. Counts shall
include vehicles, pedestrians, and bicycles.
Vivion Road and Gateway Avenue
Gateway Avenue and QuikTrip north entrance
Up to four (4) additional commercial entrances along Gateway Avenue
Page 3 of 10
Traffic Analysis
Olsson shall conduct capacity and queuing analysis at intersections listed above for the
typical weekday AM and PM peak hours for the following scenarios:
Existing volumes and geometrics
Existing volumes with three (3)-lane geometrics on Gateway Avenue
Future year (20-year) conditions with three (3)-lane geometrics on Gateway
Avenue
Future year scenario will consider background traffic growth rates and consideration of
potential redevelopment plans in the northeast and southwest quadrants of the
intersection of Vivion Road and Gateway Avenue.
Capacity analysis will provide basis for determining appropriate traffic control and
geometric improvements. Queuing analysis will provide basis for determining required
length of auxiliary lanes. Capacity analysis information will be used to provide guidance
on intersection configuration and traffic control recommendations.
Technical Memorandum
Olsson shall prepare a technical memorandum to discuss recommendations including
typical section requirements, traffic control, bicycle lanes and conveyance, turn lane
locations and lengths, and pedestrian crossing enhancements. Recommendations will be
based on capacity and queuing analysis.
Corridor review will not include evaluation of current access or recommended access
spacing improvements.
Phase 310 Total: $16,500.00
Phase 320 - Design Services — Vivion Road and Gateway Avenue Intersection
Preliminary Streetscape Design $35,500.00
Project Kick -Off, Research, and Analysis
Olsson shall review relevant codes and ordinances related to Project and will meet with
Client and Project design team to verify status of site design, zoning requirements, and
site improvement issues.
Olsson shall review available information to assemble a base map for required plan
documents.
Program Meeting
Olsson shall meet with Client to discuss amenities and programming elements for Project
site.
Concept Design
Olsson shall prepare two (2) concept design plans for Project site, as shown on the
attached Exhibit A, based on Client -approved site programming. Concept design shall
focus on overall Project site, pedestrian and landscape enhancement; appropriateness of
materials and massing; contextual fit; themes; and reinforcement of pedestrian scale
throughout Project site; including landscape material, hardscape, paving areas, and
amenity areas. Olsson shall provide a preliminary plant palette and hardscape materials
package for Client review.
Page 4 of 10
Olsson shall meet with Client to review concept design plans. Olsson shall prepare one
(1) revised concept design plan, based on Client review comments. Concept design plans
shall be color -rendered.
Preliminary Plans
Olsson shall prepare preliminary plans based on Client -approved conceptual design plan
for Project area, as shown in the attached Exhibit A. Preliminary plans will identify
locations, sizes, and types of major components identified on conceptual plans. Olsson
shall prepare one (1) revised preliminary plan, based on Client and design team review
comments. Revised preliminary plans will be used in development of Project final plan
phase. Preliminary plans shall include the following:
Amenity Plan shall develop preliminary design of amenity areas and features.
Plan will detail amenity elements to a level appropriate for preliminary engineering
and cost estimating purposes. Amenities include decorative pavements, benches,
trash receptacles, bike racks, and other pedestrian improvements.
Landscape Plan will identify plant masses and individual overstory, understory,
and groundcover materials, including a preliminary planting schedule with suitable
species and sizes.
Irrigation Plan will include a preliminary layout for an irrigation system. Irrigation
plans will identify location of required equipment and areas of drip and heads.
Domestic irrigation systems will be used on site.
Project Meetings
Olsson shall attend the following meetings:
• One (1) kick-off meeting
• One (1) programming meeting
• Two (2) concept design review meetings
• One (1) preliminary plan review meetings
Work Products: Concept design plans; revised concept design plan; preliminary plans;
and meeting notes, as required.
Preliminary Roadway Plans $27,820.00
Olsson shall use KC APWA and Client standards for roadway plans as applicable. Plans
will be submitted to Client for review and approval. Two (2) formal plan submittals are
anticipated to achieve permit approval.
Plans shall include:
• Title sheet
• General layout sheet
• Survey control and alignment sheet
• Typical sections
• Demolition and removals plan
• Plan sheets
• Traffic signal modification layout (see below)
• Pavement marking and signing (see below)
• Temporary traffic control layout (see below)
Page 5 of 10
Final Streetscape Design $18,500.00
Olsson shall prepare final plans based on Client -approved preliminary plans for Project
area shown in the attached Exhibit A. Olsson shall perform one (1) revision to final plans,
based on Client and design team review comments. Final plans shall include the following:
Amenity Plan shall detail amenity elements, including decorative pavements,
benches, trash receptacles, and other pedestrian improvements. Significant
architectural features (towers, enclosed pavilions, open air buildings, et cetera) are
not included within this Scope of Services and shall be considered as additional
services. Amenity construction specifications will be provided.
Landscape Plan shall identify location, species and variety, quantity, planting
sizes, and special requirements or conditions for plant materials and areas of seed
and/or sod. Final landscape planting details will be provided Landscape plans will
be prepared at a scale of 1-inch equals 30-feet or larger. Landscape construction
specifications will be provided.
Irrigation Plan shall identify location of the irrigation tap, meter, backflow control,
mainline and lateral piping, zone control valves, irrigation heads, and all required
equipment. Plans will indicate pipe sizes, valve sizes, head type, controller type,
and circuit zoning. Irrigation installation details and specifications will be provided.
Domestic irrigation systems will be used on site.
Project Meetings
Olsson shall attend the following meetings:
Two (2) final plan review meetings
Work Products: Final plans, details, specifications; and meeting notes, as required.
Final Roadway Design $25,760.00
Olsson shall use KC APWA and Client standards for roadway plans as applicable. Plans
will be submitted to Client for review and approval. Two (2) formal plan submittals are
anticipated to achieve permit approval.
Plans shall include:
• Title sheet
• General layout sheet
• Survey control and alignment sheet
• General notes and summary of quantities
• Typical sections
• Demolition and removals plan
• Plan sheets
• Intersection details
• Sidewalk ramp layouts
• Special details
• Grading and erosion control plan
• Traffic signal plans (see below)
• Pavement marking and signing (see below)
• Temporary traffic control (see below)
Page 6 of 10
Traffic Signal Modification $15,000.00
Olsson shall design a modified traffic signal to align with MoDOT traffic signal standards
or other references at Client's direction. Design of signal modifications will include updated
pedestrian accommodations, new vehicular detection loops, new illuminated street name
signing, signal head adjustments, and new conduit system for rewiring as appropriate.
Signal design services do not include modification to the existing signal pole configuration.
Pavement Marking and Signing
Olsson shall design pavement marking
corresponding to KC APWA and/or MoDOT
standard practice for typical applications.
$7,500.00
and signing for roadway improvements
standards, at Client's direction, and MUTCD
Temporary Traffic Control Plan $6,500.00
Olsson shall design traffic control for roadway improvements and signal installation as
standard detail sheets corresponding to KC APWA and/or MoDOT standards, at Client's
direction, and MUTCD standard practice for typical applications.
Phase 320 Total: $136,580.00
Phase 330 - Public Engagement — Vivion Road and Gateway Avenue Intersection
Olsson shall engage community residents and stakeholders in decision -making process
through online engagement. Olsson's tasks to support Client's public involvement process
include:
• Writing, graphics development, and coordination for public engagement alerts via
email and social media
• Development of a system to gather public input during online public events and
summarize and prepare a report on public input findings. Olsson shall coordinate
final selection of online engagement software with Client's Project Manager.
Olsson shall prepare materials, administer online surveys, and conduct online
engagement. Client will distribute materials through official newsletters or organizations
and collaborate with Olsson to administer online engagement. Olsson shall allot time for
Client's review of all public -facing materials prior to publishing.
Writing, Graphics, and Coordination
Olsson shall provide written and graphic content to Client for use in various newsletters in
circulation among various City departments and organizations. Olsson anticipates content
will be focused on Project updates or dissemination of relevant documents as agreed upon
by Client. Up to two (2) graphics with accompanying text will be provided. Olsson shall
coordinate with Client for article content.
Public Survey Development, Analysis, and Summary
An online survey will be created to gather feedback on roadway alignment options. If
desired, Olsson shall coordinate with Client to develop questions for public survey to
precede alignment options. Client shall advertise survey through social media platforms,
website, and press releases. Olsson shall summarize public survey results and findings in
a public engagement summary report. Public engagement findings will be incorporated
into analysis.
Page 7 of 10
Work Products: Online public survey; up to two (2) graphics with accompanying text,
formatted for email and social media; and public engagement summary report
Phase 330 Total: $6,500.00
Phase 400 - Bidding Services — Project A and Project B
Bidding Services
Olsson shall prepare final Project manual and bid documents, including boilerplate front-
end documents from Engineers Joint Contract Documents Committee (EJCDC) or Client -
provided front-end documents, plus necessary Project specific specifications. Bidding
services provided shall include the following:
• Issue bid sets (plans and Project manual) to Project bidders (PDF file format only)
• Respond to bidder's requests for information (RFI)
• Issue addenda, as required
• Review bids and prepare bid tab sheet
Phase 400 Total: $9,150.00
Phase 500 - Construction Administration Services — Project A and Project B
Limited Construction Administration Services
Olsson shall provide limited construction administration services, including review of shop
drawings and submittals from Client's Contractors for conformance to Project contract
documents. Olsson shall review and submit required RFIs, architect's supplemental
instructions (ASIs), and potential change orders (PCOs) for conformance to Project
contract documents and work completed. All information shall be submitted to Olsson
through Client. Olsson shall provide the following services:
• Receive, log, and review Client's Contractor submittals (i.e., shop drawings, cut
sheets, material submittals, et cetera) for roadway, traffic, and streetscape items.
Coordination with suppliers and Client's Contractor for each submittal will be
provided.
• Respond to questions from Client's Contractor and interpret construction
documents. Questions and interpretations will be answered with a written RFIs or
similar process.
• Review and approve change order requests
• Conduct one (1) Project site visit and create punch list for installation of amenities,
landscape, and irrigation
Phase 500 Total: $14,500.00
Phase 900 - Reimbursable Expenses — Project A and Project B
Reimbursable Expenses
Includes all reimbursable expenses, as defined in the Reimbursable Expense Schedule
attached to this Agreement.
TOTAL PROJECT FEE: $277,810.00
+Reimbursable Expenses (Phase 900)
Page 8 of 10
ASSUMPTIONS
• One (1) design package will be produced for all plans. Multiple plan sets or phases are not
included within this Scope of Services.
• Traffic signal design consists of a new traffic signal at Horizons Parkway and Taylor
Memorial Boulevard intersection
• Existing west leg of Project A intersection will be widened by Client's Developer and is not
included within this Scope of Services. Topographic survey and design files for this
intersection, including alignments, surfaces, and base drawings, will be provided by Client.
Supplemental survey is not included within this Scope of Services.
• Streetlight pole relocation, if required, in conflict with traffic signal poles or other proposed
improvements will be noted to be completed by Evergy. Required street lighting design or
construction would be completed by Evergy under a separate contract.
• Existing pavement will be milled and overlaid within Project limits at Vivion Road and
Gateway Avenue intersection. Proposed improvements shall be completed within existing
curb lines and will not require pavement widening.
• Olsson anticipates all improvements are within right-of-way; therefore, this Scope of
Services does not include title reports or new right-of-way or easement descriptions
• Olsson's fee does not include preparation of a deliverable survey in paper format. Survey
provided will be in AutoCAD file format only.
• Plans will be provided in digital PDF file format only
• Utility relocations are currently unknown. If required, relocations will be designed by
respective utilities or by supplemental agreement.
• Unmarked utilities and utility depths are not the responsibility of Olsson
• Project pavement design will match existing (if available) or use APWA standards and will
not be independently developed or evaluated by Olsson.
• Detailed pedestrian detour route is not anticipated. Standard details will be used.
• All legs of each intersection will remain open with one (1) lane minimum during construction
operations; therefore, a vehicular detour plan is not required.
• Permitting fees will be paid by Client, as required
• Olsson will provide Client with electronic copies of plans
• Quantity summary tables will not be required on plans
• Existing conduit into existing MoDOT traffic signal cabinet is provided and can be used for
traffic signal interconnect. Fiber communications design will be limited to locations outlined
above.
• Up to three (3) phases of construction are included within the above Scope of Services
EXCLUSIONS
• Utility design, including electric, gas, comm/fiber, waterline, et cetera
• Utility potholes
• Boundary or topographic survey data outside Project B - Vivion and Gateway Avenue
intersection limits, as depicted in the attached Exhibit A
• Boundary or topographic survey data for Project A — Horizons Parkway and Taylor
Memorial Boulevard intersection
• Title work
• Right-of-way and easement description writing
• Street lighting photometric study and street lighting design
• Signal coordination timings
• Stormwater detention and water quality design
• Environmental investigation and permitting
Page 9 of 10
• Geotechnical investigations
• Retaining wall and structural design
• Business park monument design
• Signage and wayfinding design
• Concrete pavement design or joint layouts
• Landscaping and irrigation design
• Visualizations and 3-dimensional modeling, graphics, and renderings
• On -site locating and identifying existing trees
• Construction documents of areas not designated
• Architectural and structural building design
• Mechanical/electrical/plumbing design and construction documents for mechanical and
electrical systems
• Financial feasibility or other special studies
• Attending and preparing for public meetings
• Additional coordination and revisions outside of the Scope of Services, described above
• Additional coordination, Project delays, extensions, and revisions
• Value engineering revisions
• Construction administration, testing, inspection, or observation
• As -built survey or plans
• Six (6)- and twelve (12)-month review of Project site after construction
• Any services not specifically detailed in the scope.
Should Client request work in addition to the Scope of Services, Olsson shall invoice Client for
such additional services (Optional Additional Services) at the standard hourly billing labor rate
charged for those employees actually performing the work, plus reimbursable expenses if any.
Olsson shall not commence work on Optional Additional Services without Client's prior written
approval.
Olsson agrees to provide all of its services in a timely, competent and professional manner, in
accordance with applicable standards of care, for projects of similar geographic location, quality
and scope.
Page 10 of 10
EXHIBIT A
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