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Home My WebLink AboutR-2023-063 Approving Change Order 7 to the Agreement w/Kenton Brothers Locksmiths, Inc for Additional Equipment and Labor...RESOLUTION NO. R-2023-063 A RESOLUTION APPROVING CHANGE ORDER 7 TO THE AGREEMENT WITH KENTON BROTHERS LOCKSMITHS, INC FOR ADDITIONAL EQUIPMENT AND LABOR IDENTIFIED DURING THE CITY COMPLEX VIDEO AND ACCESS CONTROL PROJECT RESULTING IN A REVISED CONTRACT AMOUNT OF $793,245.41 FOR SUCH PURPOSES. WHEREAS, the City of Riverside ("City") awarded to Kenton Brothers Locksmiths, Inc the bid for the City Complex Video and Access Control Project on April 5, 2021 pursuant to Resolution R-2021-033; and WHEREAS, the Board of Aldermen finds that it is in the best interest of the City to approve Change Order 7 for $5,628.67 to the agreement with Kenton Brothers Locksmiths, Inc, resulting in a total revised contract amount not to exceed $793,245.41. BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI AS FOLLOWS: THAT Change Order 7 to the Agreement between the City and Kenton Brothers Locksmiths, LLC, a copy of which is attached hereto for $5,628.67 and incorporated herein, is approved and the Mayor is authorized to execute the same on behalf of the City. The resulting revised total contract amount shall not exceed $793,245.41 for the scope of work. FURTHER THAT the Mayor, the City Administrator, and other appropriate City officials are hereby authorized to take any and all actions as may be deemed necessary or convenient to carry out and comply with the intent of this Resolution and to execute and deliver for and on behalf of the City all certificates, instruments, agreements, and other documents, as may be necessary or convenient to perform all matters herein authorized. PASSED AND ADOPTED by the day of 2023. C� ATTEST: .; Robin Kincaid, .,ity Clerk Board of Aldermen of the City of Riverside, Missouri, the Proposal: Q4296 Tower PTZ #2 Prepared for: 11552 City of Riverside 2990 NW Vivion Rd Riverside, MO 64150 US P E W Proposal Issued: I Proposal Valid to: 6/7/2023 1 07/07/23 Page 1 of 16 Client Information Name: 11552 City of Riverside Site: Billing: Contact: 11552 City of Riverside 11552 City of Riverside 2950 NW Vivion Road 2990 NW Vivion Rd Riverside, MO 64150 US Riverside, MO 64150 US 8167413993 Project Description Project Objectives To ensure a successful implementation and completion of this project, the following objective(s) will be completed by Kenton Brothers Inc. • Provide 1 tower mounted PTZ camera for video surveillance on XProtect Corporate system The services and hardware proposed in this document are developed based on the information provided by City of Riverside. The configuration and technical details set forth in this document are intended to provide City of Riverside with a solution designed to meet the current and future needs of the company. Project Scope of Work Video System Description KB will provide 1 camera for video surveillance on the XProtect Corporate system using subcontractors for the physical installation on the communication tower. This will be mounted at roughly 190' and be wired back down the tower into the equipment room. Head End / Server location • Use existing power over ethernet (POE) network switch • Use POE port for 1 camera • Use 1 IP address for camera • Install Cat 6 from network switch to cameras Cameras • Provide 1 - Q6135-LE 2MP PTZ dome camera • KB will coordinate camera view with customer's designated contact for final approval Cabling • Exterior cable that is exposed to the environments will be rated for UV exposure or burial Page 2 of 16 direct as installation method requires. • Interior camera cable will be exposed above finished ceiling. • Interior camera cable will be exposed in open ceilings; Cable will be yellow in color. • Interior cabling will be supported by standard trade methods. • Interior cabling will be installed in a secure manner. Warranty • Materials are warrantied according to the manufacturer's warranty (minimum 1 year) • Labor and workmanship is warrantied for 90 days. Software Upgrade Plans (SUP) • SUPs are included for 1 year. Continued software support is recommended to keep system updated with new features and security patches. Customer Requirements The customer will provide items below to allow for a successful project implementation. • Grant KB consultants and engineers reasonable access to facilities, IT systems, and administrative access rights needed to complete this project. • Provide adequate workspace for KB personnel. • Make available all participating customer personnel so as to facilitate timely completion of this project and the knowledge transfer process. • Execute the timely review and approval of deliverables and project completion documentation in support of the overall project plan and objectives. • Any security clearances required by customer will be supplied the by customer in a timely manner. • Any safety or other training required by customer, not otherwise included in scope, will be an additional charge. Customer must notify KB of any specific training time requirements. • Provide IP addresses needed for this project. • Provide all usernames and password to complete scope. • Provide grounded bus bars at switch and exterior camera locations for lighting protection • Provide internet security for server / NVR. • Provide network routing and connectivity for cameras, workstations, servers, mobile applications. • Provide ample space for mounting equipment and hardware as needed. • Provide all Ethernet ports for system connectivity as needed. • Kenton Brothers definition of PPE (Personal Protective Equipment) is: hard hat, safety glasses, steel toed boots, ear plugs, lift harness, high visibility vest. Any additional requirements must be communicated prior to quote acceptance. • Verify that the job site is ready for KB to perform the installation before scheduling the installation. • Any time that work cannot reasonably be performed must be disclosed before project acceptance. This included periods of time that KB technicians cannot make noise and/or access needed equipment, doors or wire paths. Page 3 of 16 KB will charge the customer additional fees for any down time occurred during the installation if customer requirements are not met. Project Assumptions • Any and all training provided as a part of the project scope is designed to give clients an initial exposure to the systems involved. It is not designed to be a replacement for the comprehensive material offered by the manufacturer's education services. All outdoor lighting is operating as designed. Lift can be driven on grounds as needed, no landscaping repair is included. All work will be performed during normal business hours unless otherwise noted in the scope of work. Video Surveillance 1 Axis Communications Q6135-LE AXIS Q6135-LE 60HZ Electrical Trim Labor 2 ANIXTER MCTP61-4-3 3' CAT 6 PATCH CORD YELLOW 0 Electrical Trim Labor 1 MILESTONE SYSTEM XPCODL XProtect Corporate Device License 0.5 Programming Labor 1 MILESTONE SYSTEM YXPCODL One year Care Plus for XProtect Corporate Device L 0 Programming Labor 2 Ortronics KS6A44 ORTKS6A44 TECHCHOICE 1 PORT MOD JACK CAT 6 YELLOW 0 Electrical Trim Labor 200 WIRE CAT 6 DIRECT BURIAL BLACK CATEGORY 6 UTP CABLE, DIRECT BURIAL, BLACK JACKET 2 Rough -In Labor 0.5 Kenton Brothers Engineering Engineering Labor Engineering Labor 1 Kenton Brothers Freight Freight on Parts 1 Kenton Brothers Misc Installation Materials Misc Installation Materials 0.5 Kenton Brothers Project Management Labor Project Management Labor Project Management Labor 1 Kenton Brothers Sub Contractor Sub Contracted Work Equipment: $3,063.00 Labor: $2,565.67 Video Surveillance Total $5,628.67 Equipment: $3,063.00 Labor: $2,565.67 Camera Total $5,628.67 Equipment Subtotal: $3,063.00 Labor Subtotal: $2,565.67 Project Subtotal: $5,628.67 6/7/20231 Proposal # Q4296 Tower PTZ #2 Page 6 of 16 I I CITY OF RIVERSI MISSOURI Upstream from ordinary. 2950 NW Vivion Road Riverside, Missouri 64150 MEMO DATE: June 15, 2023 AGENDA DATE: June 20, 2023 TO: Mayor and Board of Aldermen FROM: Jason Ketter RE: Change Order 7 Security and Access Control Project BACKGROUND: The Security and Access Control Project was approved on March 2021 and consists of: • New Door Access and control system • New Security Camera system This Project started in May 202 I and is nearly complete, but in the process, we have identified some places we would like to add to the security network o We would like to add a second PTZ camera on top of the tower so we can see all sides of the tower, at a cost of $5,628.67. BUDGETARY IMPACT: $739,035.68 will be expended out of the 2021 Security and Access Control Project. Contract Amount $703,637.00 -Original Total of Previous Changes $83,979.74 Total this Change Order $5,628.67 Current Contract Total $793,245.41 RECOMMENDATION: Staff recommends approval of the resolution and acceptance of the change order with Kenton Brothers.