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HomeMy WebLinkAbout2008-03-04Minutes of Regular Meeting of Boazd of Aldermen of City of Riverside, Missouri Mazch 4, 2008 . A regulaz meeting of the Board of Aldermen of the City of Riverside, Missouri, was held in the City Hall, of Riverside, Missouri, on Mazch 4, 2008 at 7:00 p.m Those in attendance were Mayor Kathy Rose, Aldermen Darata, Bruns, Salyer, Hurt and Super. Absent, Alderman Fuller. Also present were David Blackburn, City Administrator, Louise Rusick, City Clerk, Chief Gregory Mills, Donna Resz, Finance Officer and John McClelland, City Attorney. Minutes of Alderman Darata moved to approve the minutes of February 5, 2008, Feb.S, 2008 seconded by Alderman Salyer, the vote was: Approved Aye: Aldermen Salyer, Dazata, Bruns, Super and Hurt. Absent: Alderman Fuller. Motion caries. Minutes of Alderman Bruns moved to approve the minutes of February 19, 2008, Feb. 19, 2008 seconded by Alderman Dazata, the vote was: Approved Aye: Aldermen Dazata, Salyer, Bruns, Hurt and Super. Absent: Alderman Fuller. Motion carries. Unfuushed Business Brick Owens with NSJP spoke to the Boazd about the bidders for the "Welcome Plaza' project. Mr. Owens said he talked with the four bidders and 2 of the bidders did forego talking. In reviewing the bids, the `big ticket' items (larger cost) were masonry and electronics. Given the schedule, the cast stone and copper roof, the bid has been lowered by $200,000 and looking at the bids, specifically another $50,000 can be found to `pull out' that would not m;n;m;~r the quality. To reduce the project anymore, would reduce the scope of the project and that would change the design. Mr. Owens proposal is to reassemble the steering committee, show them the plan, rnaintaining goals and assign project allowances. Mayor Rose said this will be `looked at' deciding what to keep and what to delete and justify to the community what is to be built at this location. If the `Riverfest' goal date is met, that's great and if not, we won't worry about it. All bidders will be notified the 4 bids are being rejected at this time and we are reassembling with the committee. Motion to notify Alderman Super moved to notify all bidders that the `Riverside Streetscape all bidders that the and Clock Tower Project 1'has been rejected, seconded by Alderman Hurt, the `Riverside Streetscape vote was: and Clock Tower Project has been rejected, Aldermen Super, Dazata, Hurt, Salyer and Bruns. Motion Approved Absent: Alderman Fuller. Motion carries. Mies. 3/4/08 r- m Court Report for Alderman Darata moved to approve the court report for February 2008, February, Approved seconded by Alderman Salyer, the vote was: Aldermen Bruns, Super, Darata, Hurt and Salyer. Absent: Alderman Fuller. Motion carries. Finance Report Donna gave a brief summary of the city's cell phone policy to the board and a notebook with 5 month's work of city employees' cell phone bills as the record keeping is necessary under IRS rules. Donna said the IRS has started auditing some local governments and the policy she and Chief Mills are proposing would get us "in line" with the IRS. The alternative policy proposed is to reimburse the employee for personal cell plan and this should be on the employee's W-2. If the cell phone breaks, it would be the employee's responsibility to repair it and the employee would have to select a plan that is acceptable to the city. City Administrator On February 27, 2008 the City of Riverside completed the final phase of Report training to have all city staff trained in the use of an AED (Automatic External Defibrillator) and CPR. The City of Riverside purchased 8 new Phillips AED's which were placed in government buildings, the city pool, police patrol units and the fire department units. Through a grant that is available for sworn law enforcement training, Public Safety is able to send at no cost, throughout 2008, 5 department members to Stephen Covey's The 7 Habits of Highly Effective People Signature Program, to be held at the Kansas City Police Academy. The Department members selected to attend aze: Captains Costanzo and McMullin; Sergeants Minor, Skinrood, and VanI,eeuwen. Between 5:34 AM on February 21 and 4:00 PM on February 22 Public Safety personnel responded to 33 sepazate vehicle accidents, all of which occurred on I- 635. Because reserve fire fighters were on duty, the Fire Division was able to respond to 20 of the accidents without needing mutual aid resources. Response time to the accidents was no longer than 2 minutes per incident. Dispatcher Brandi Salazar will be trained to become the first non-sworn (and first female) Crime Scene Investigator for the Department of Public Safety. By hosting the three week Kansas City Crime Scene School the Department has been able to send officers to crime scene training at no cost (a savings up upwazds to $2,000 per attendee. In the 4th quarter of 2007, MAST responded to 205 calls in Riverside. Public Works cleaned out catch basins azound the city with the sweeper and cleaned leaves in front of wall on High Dr. Also, patched potholes on Argosy Parkway and Woodland. Streets were cleaned, pazking areas and walkways after snow removal on Saturday. Trees were cut down and brush on the riverbank at the E..H. Young Riverftont Park. Screw holes were sealed in the restroom at the pazk. Oil was changed and serviced on P.S. vehicle #102. All emergency lighting at city hall was repaired. The faucet in the kitchen was replaced and a hole in the city's annex building was repaired in the roof. A dead deer was picked up at 4810 Northwood Road. Minn. 3/4/08 ~.. m Building and Codes submitted a report for property violations, in Wazd I, twenty-nine and Wazd 2, eight and Wazd 3, seven violations. A staff training schedule was mentioned for the month of Mazch and all City Hall meetings listed for the week of February 25`s. The City coordinated the initial diagnostic reviews of all RR crossings in Riverside on February 20. Members of the BNSF, MoDOT and Railroad Controls Limited (RCL) met at City Hall and in the field to establish an Action Plan for instituting a Quiet Zone through the city. We will begin to gather existing data, e.g. RR signal circuitry, signing, striping and as-built plans of each intersection. An Evaluation Report will be developed and circulated to all agencies, including the Federal Railroad Administration (FRA). We anticipate a 12-month schedule for implementation. MoDOT has scheduled the Pre-Construction conference regazding Horizons Parkway 9 for Februazy 28 at 9:00 a.m. At that time, we will get a better understanding of the phasing for the project proposed by McAnich Corp. The Notice to Proceed date is Mazch 10`s. Sabin said they are planning to work 5 days a week and 11-13 hour days and the plan is to complete both projects by December 1, 2008. Weekly updates will be provided to the city. We aze finalizing utility relocations for the project. These will occur in March 2008, prior to construction. Preliminary Plans for both the east and west alignments of Argosy Access have been completed (30%) and submitted to all reviewing agencies. The first "over the shoulder" review with the Corps of Engineers and the Riverside/Quindazo Bend Levee District was conducted with tremendous success. The COE and RQLD have approved the plans and have given us the "green light" to proceed without fiuther review. We will be meeting with MoDOT Friday, February 29 to discuss issues related to the connections to their roadways and the traffic data. Plans have been delivered to the utilities and we will be meeting with them next week to discuss potential conflicts and relocation plans. The east roadway is on a fast track to have construction documents complete by June 1, 2008. The west roadway is still on schedule for construction documents by October 2008. Plans and bid documents have been approved for the force main and lift station and the project will be advertised in the neaz future. Our expectation is for an April 1, 2008 Notice to Proceed, and an 8-month construction schedule. Mapping stormwater facilities to comply with state requirements is currently being worked on and adding the water system to the GIS will be next. Work will begin soon on Renner Brenner Drainage improvements. The Pazk Boazd is preparing to have a facility analysis completed in the pazk to look at the bathroom, amphitheater and other pazk elements. Topographic survey for Jumping Branch Creek has been completed. Property surveying will be initiated in the 2008/2009 budget yeaz. The contract has been completed and work will commence shortly on the West Platte Bridge. Completion of the project is anticipated in eazly 2009. The survey is complete for the Gower water extension and has been sent to Missouri American for design. Construction is anticipated in Spring 2008 with completion in early summer. Mins. 3/4/08 3 i_ m .. The wetlands have been delineated and the report has been accepted by the Corps of Engineers. We are currently waiting on a public comment period that is required before the COE will provide a final determination for the mitigation ratio. City consultant Timothy Bureau anticipates amid-summer determination. From that point, the City is required to prepare and implement a mitigation plan. The study is underway for the Vivion Road East project. Preliminary analysis indicates that the improved road section will still be two lanes through Riverside. A controlled intersection is anticipated for the intersection of Vivion and Waukomis. Public meetings to discuss design options will be scheduled shortly. The Northwood Road Phase I project is largely complete. No work is going on at Horizons Parkway South due to weather conditions and there is 96 working days and about 95% of the pay estimate has been completed. Installing the water line at Montebella is continuing. The Capital Equipment and Capital Projects update were given to the boazd for review. Mayor's comments Mayor Rose read a letter from the City of Lake Waukomis stating their "Thank You" for the 2003 Ford Public Safety Vehicle donation. The city will give out cloth shopping bags will be given out on Earth day. Red- X started selling the cloth bags on January 26m and has sold 103 so faz. They sell the small size for $2.99 and the lazge size for $3.99 and the first person they sold to was from Grandview. Harold Snoderley wants to build some blue bird houses to place in trees on the west side of the levee and David said this request has been mentioned to the levee district boazd for a decision. Bill No. 2008-39 Alderman Dazata moved to place Bill No. 2008-39 on its first reading, Payment of said Bill authorizing the payment of certain indebtedness listed therein, Indebtedness seconded by Alderman Bruns the vote was: Aye: Aldermen Super, Salyer, Bruns, Hurt, and Darata. Absent: Alderman Fuller. Motion carries. Ordinance No. 2008-39 Alderman Salyer moved to place Bill No. 2008-39 on its second reading, Approved and upon passage of same become Ordinance No. 2008-39, seconded by Alderman Super, the vote was: Aye: Aldermen Bruns, Darata, Hurt, Salyer and Super. Absent: Alderman Fuller. Motion carries. Bill No. 2008-40 Alderman Darata moved to place Bill No. 2008-40 on its first reading, Amend. Title I, Gov. amending Title I, Government Code of the Municipal Code of the City Code of the City Code of Riverside, Missouri, By Repealing Sections 145.010 through 145.120, by repealing sections Regarding Financing And Adopting New Sections 145.010 Through 145.060, 145.120 re: financing... seconded by Alderman Super, the vote was: Mins. 3/4/08 ~.~ m Aye: Aldermen Bruns, Dazata, Hurt, Super and Salyer. Absent: Alderman Fuller. Motion carries. Ordinance No. 2008-40 Alderman Super moved to place Bill No. 2008-40 on its second reading, Approved and upon passage of same become Ordinance No. 2008-40, seconded by Alderman Salyer, the vote was: Aye: Aldermen Dazata, Salyer, Bruns, Super and Hurt. Absent: Alderman Fuller. Motion carries. Bill No. 2008-41 Aldem~an Darata moved to table Bill No: 2008-41on its first reading, Author. the City to said Bill authorizing the City of Riverside, Missouri to Enter Into An enter into agreement Agreement with TranSystems Corporation for Design Services For with TranSystems US-69Nivion Road Over Line Creek Bridge Replacement, seconded for design services.... by Alderman Super, the vote was: Tabled Aye: Aldermen Bruns, Hurt, Darata, Super and Salyer. Absent: Alderman Fuller. Motion carries. Alderman Comments Alderman Super mentioned the recent ad in the newspaper regarding the city being a part of Kansas City, Missouri's sanitary sewer and said we should be awaze of the city rates and not wait until the last minute to deal with the rates. Recess A brief recess was called at 7:41 p.m. Reconvened All Aldermen and the Mayor responded to roll call and the meeting reconvened at 8:00 p.m. Motion for Alderman Dazata moved that the meeting go into closed session, pursuant to Closed Session RSMo 610.021(1) Legal RSMo 610.021 Issues, seconded by Alderman Super, the vote was: Aye: Aldermen Salyer, Dazata, Bnms, Super and Hurt. Absent, Alderman Fuller. Motion carries. Motion for Alderman Dazata moved that the meeting go into open session, seconded by Open Session Alderman Hurt the vote was: at8:50 p.m. Aye: Aldermen Salyer, Darata, Bruns, Super and Hurt. Absent, Alderman Fuller. Motion carries. Adjournment By unanimous decision, the meeting adjo ed at 8:50 .m. C Clerk Minn. 3/4/08 i_m