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HomeMy WebLinkAbout2008-03-11MINUTES SPECIAL MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Tuesday, March 11, 2008 6:30 p.m. The Board of Aldermen for the City of Riverside, Missouri, met in special session in the Board of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri. Mayor Rose called the meeting to order. Those in attendance were Mayor Kathy Rose, Aldermen Mike Fuller, Pam Darata, Dave Hurt, Bernie Bruns, Mark Salyer and Ron Super. Also present were David Blackburn, City Administrator, Jane Henry, Executive Administration Assistant, Public Safety Chief Gregory Mills, Jeff Rupp, Public Works Director, and John McClelland, City Attorney. Visitor Comments Mayor Kathy Rose asked if there were visitor comments. Hearing none, she introduced the next agenda item. She announced that item #5 would be moved to item #3 at the request of City Engineer Sabin Yanez. Motion to Approve City Engineer Yanez told the board that the project is on schedule. Change Order for Cook, They have to redesign a few items, including roundabout and elevation Flatt and Strobel for changes and that it's on schedule for June. Yanez asked for a motion to Argosy West Access approve the change order. Mayor Rose asked if the changes were the Roadway ones the developer requested. Yanez replied, "Yes. We are accommodating the changes that will work within our design and our schedule." Alderman Super made a motion to approve the change order for Cook, Flatt and Strobel for Argosy West Access Roadway and Alderman Hurt seconded. The vote was: Aye: Aldermen Super, Hurt, Salyer, Darata, Bruns, and Fuller. Motion carried. Visitor - Karen Falk, ETC, gave a PowerPoint presentation for the board and the ETC Presentation public. She spoke of the value of surveying the citizens and the importance of the survey results for the city. The survey will check the citizen satisfaction rating with identified issues and the importance of those issues to the city's services. The survey will be conducted in the same manner the 2006 survey was implemented. Approximately 1800 households will receive the survey and ETC will follow up with phone calls. They guarantee at least 400 responses. Alderman Hurt asked if the development of the survey would interfere with a benchmark that had been established previously. Falk responded that ETC would not allow the city to change something that would affect the benchmark. i._ m Mayor Rose reminded the board to get their comments to staff by Friday, March 14. Alderman Bruns asked if there would be any chance of duplicate surveys. Falk answered that it would be highly unlikely. City Engineer Reports Highway 9 & Horizons Parkway North Update Mobilizing for the project has already begun. They will need 60 days of hauling time for the fill and 30 days for it to settle. Cliffview Bridge Update Contract with R.A. Knapp is for $3,048,000. The budgeted amount for this project is $4,000,000. Knapp is working on Corps approval to cross Line Creek. The goal is to be completed this year but the project may extend to Spring '09. Argosy Casino Parkway-Discussion of proposed change order for design amendments Previously discussed. Briarcliff Project-Missouri American Interconnect and Fill Hauling City and Briarcliff will work to minimize the inconvenience. For water service, the plan is to continue east with a 24" line. Briarcliff will begin construction on two buildings in Riverside and one in Kansas City this year. Montebella Project and Streetlight Discussion Barth Development has proposed a decorative streetlight pole. The city has two streetlight designs approved with KCPL. This design is not one of them. Barth will maintain the streetlights in Montebella and will enter into an agreement with KCPL similar to the city's agreement. Waterline Extension and Upgrade-Discussion of extension through Gatewoods and Skyline City Attorney John McClelland explained that this proposal would necessitate an amendment to the TIF plan. Alderman Fuller asked if this would allow the developer to get a waterline paid for by the City that the developer should be paying for. McClelland replied that it would allow the developer to get money for the waterline. Fees from residents of that development would cover the city's expenses in the long term. Mayor Rose said there are safety concerns about inadequate water for fire protection. Alderman Fuller said the amount of money is not significant but that the project scope is a concern for him and that the developer has had the incentives to develop the land but now has come up short. Alderman Hurt said the area needs better water service. Alderman Salyer said that it is not the developer's fault that the water service is problematic. Mayor Rose polled the board and all were in favor of proceeding with the proposal. Vivion Road East Bridge-Review of RFQ process Nine responses to the RFQ for the study and design of the bridge were received. Four of those were interviewed. TranSystems was selected. City Attorney McClelland found nothing to indicate what the process was for the selection and found no contract. MoDOT paid for the study i.m with a contribution from the city. Alderman Super said he wanted to see the study. City Engineer Mike Duffy said the study will take the remainder of the year to complete. After the study is completed near the end of the year, design can be fmalized. Alderman Super questioned the hurry to complete the design and McClelland said it is would allow the bridge to be constructed earlier than planned by MoDOT. Mayor Rose cited safety and deterioration of the bridge issues that need to be addressed. Alderman Super asked how many lanes the bridge would have. Duffy said it was originally anticipated to be a 4- lane bridge with a sidewalk on one side and a trail on the other. The latest recommendation was fora 3-lane bridge with the sidewalk and trail. Alderman Fuller asked about the location of the lanes. McClelland said that requirements for the RFQ process were met legally. Now it is a policy issue. Do you want to re-do the RFQ and do you want to build the bridge sooner? Duffy added that, at a recent meeting, they talked about a roadway with two through lanes with dedicated left turn lanes. They still know nothing about utilities and environmental issues. The proposed improvements would range from Old Pike Road to the west side of the Line Creek Bridge. City Administrator Blackburn suggested asking TranSystems to make a presentation. Alderman Super said he is uncomfortable contracting a project the city has not gone out for bids on. Alderman Fuller asked Duffy for a ball park figure on cost. Duffy replied it was about $3.5 million. Renner Brenner Park-Discussion of Drainage Improvements Mega Industries will improve a low area of the trail between the playground and the asphalt at Renner Brenner Park. The section will be raised and landscaping will be added. Project cost is $82,000. They are considering using concrete instead of asphalt and, if so, they will ask for a change order. Recess The board took a brief recess. All Aldermen and the Mayor responded to roll call and the meeting Reconvened reconvened at 8:00 p.m. Motion for Closed Session Alderman Darata moved that the meeting go into closed session, pursuant to RSMo 610.021(1) Legal Issues (2) Real Estate Issues (3) Personnel Issues with the City Attorney, and was seconded by Alderman Hurt. The vote was: Aye: Aldermen Hurt, Fuller, Super, Darata, Bruns and Salyer. Motion carried. Motion for Open Session Alderman Darata moved to enter into open session and Alderman Bruns seconded. The vote was: Aye: Aldermen Hurt, Fuller, Super, Darata, Salyer. i.. m Motion carried. Adjournment The meeting was adjourned by unanimous consent. J e Henry xecutive Administrati istant 4 i.m