HomeMy WebLinkAboutR-2023-134 Extending Vehicle Towing and Storage Services to Glad Rents and Executing Contract for 2023-2024 through 9/30/24 RESOLUTION NO. R-2023-134
A RESOLUTION EXTENDING THE CITY OF RIVERSIDE VEHICLE TOWING AND STORAGE
SERVICES TO GLAD RENTS, INC AND APPROVING EXECUTION OF A CONTRACT FOR
2023-2024 IN CONNECTION WITH THE PROVISION OF SUCH SERVICES
WHEREAS; the City of Riverside. Missouri pursuant to R-2022-109 approved a contract
for vehicle towing and storage services; and
WHEREAS, pursuant to Resolution R-2022-109 such contract provides for the ability to
extend such contract for three (3) additional one-year terms: and
WHEREAS, staff recommends the first year extension for 2023-2024 fiscal year with
Glad Rents. Inc.; and
WHEREAS. the Board of Aldermen find it is in the best interest of the City to enter into
an agreement extension, the first of three. with Glad Rents, Inc. for vehicle towing and storage
services for the City of Riverside;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE
CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS:
THAT the contract for vehicle towing and storage service with Glad Rents, Inc be
extended from October 1, 2023 thru Sept. 30, 2024, a one (1) year term, with the option to
renew for up to two (2) additional one-year terms; and
FURTHER THAT the Mayor, City Administrator, Police Chief, and other appropriate City
officials are hereby authorized to execute an agreement in substantially the same form as
attached hereto in Exhibit A. along with all other documents necessary to carry out the terms
and conditions of such bid award and the City Clerk is authorized to attest thereto.
PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside, Missouri,
the 19' day of September 2023.
Jert
Ma r Kathleen L. Rose
•
ATTEST:
0
Robin KinbOi ; City Clerk
Company:
Name: ,
Title:
Dat
CITY OF RIVERSIDE,MISSOURI:
Name: Kathleen L. Rose
Title: Mayor
Dated: /9,
ATTESTS. •
• Robin Kincaid,.City Clerk
•.
COUNTER NED BY CITY PURCHASING AGENT:
By:
Brian . Koral, City A ' 'stra
Dated: S oite LAS-- c 2
CONTRACT
THIS FIRST CONTRACT EXTENSION is made and entered into by and between the City
of Riverside, Missouri hereinafter called the "City", and Glad Rents, LLC, hereinafter called the
"Company".
WHEREAS, City has caused to be prepared certain contract documents (comprised of
Authorized Signature Page, Invitation for Bid, Terms and Conditions, Pricing, References and
Experience, Personnel Qualifications, Equipment List, Federal Work Authorization Affidavit, and
this Contract), said contract documents setting forth such equipment, labor and/or services to be
furnished as therein fully described; and,
WHEREAS, Company did file with City its bid to furnish such equipment, labor and/or
services, as specified; and,
WHEREAS, the said contract documents adequately and clearly describe the terms and
conditions upon which the Company is to furnish such equipment, facilities, labor and/or services
as specified;
IT IS THEREFORE AGREED AS FOLLOWS:
1. That a copy of said contract documents, attached hereto as Exhibit A, are
incorporated herein, and that the same do in all particulars become the Contract
between the parties hereto; that both parties hereby accept and agree to the terms
and conditions of said contract documents, and that the parties are bound thereby;
and that the compensation to be paid Company is as set forth in the contract
documents.
2. That this Contract shall be effective upon its execution by the parties and shall be
valid for one year thereafter. The City reserves the right in its sole discretion to
extend this Contract for one year at a time, up to three additional years.
IN WITNESS WHEREOF, both parties hereto have executed this Contract as of the date
last executed by the parties.
EXHIBIT A
Authorized Signature Page, Invitation for Bid,Terms and Conditions,Pricing,References and
Experience,Personnel Qualifications,Equipment List,Federal Work Authorization Affidavit,
Certificate of Insurance
MEMORANDUM
Date: October 4, 2022
TO: Mayor and Board of Aldermen
FROM: Chris Skinrood, Chief of Police
CC: City Administrator
SUBJECT: Recommendation for award of vehicle towing and storage services
Since 2009, the City has used Glad Rents, Inc. for its vehicle towing and storage services.
The City's vehicle towing needs include, for example,situations involving vehicles towed incident
to an arrest, abandoned vehicles, disabled vehicles in which the owner does not have a tow
company preference, and the City's vehicle fleet.
Recently, an invitation to bid was issued for vehicle towing and storage services: Four
companies responded: Glad Rents, GT Towing,Brad's Towing,and Wilde Auto&Recovery.The
bid response form contains various tow-related services. Thus, there's not a singular price
comparison among the tow companies.
The City Code contains factors(in addition to price)for the City to consider in determining
the lowest responsible bidder. These factors are:
1. The ability, capacity and skill of the bidder to perform the contract or
provide the service required.
2. Whether the bidder can perform the contract or provide the service
promptly, or within the time specified, without delay or interference.
3. The character,Platinum,reputation,judgment,experience and efficiency of
the bidder.
4. The quality of performance of previous contracts or services.
5. The previous and existing compliance by the bidder with laws and
ordinances relating to the contract or service.
6. The sufficiency of the financial resources and ability of the bidder to
perform the contract or provide the service.
7. The quality, availability and adaptability of supplies or contractual services
to the particular use required.
8. The ability of the bidder to provide future maintenance and service for the
use of the subject of the contract.
9. The number and scope of conditions attached to the bid.
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Each company has the necessary tow equipment and experience to perform the desired
services. Across the separate bid line items,prices varied among the companies with one company,
Wilde Auto & Recovery being higher in price than the other three. The two top bidder were Glad
Rent's and GT Tow—both companies had the most comparative pricing.
I visited Glad Rents, and GT Towing storage locations to verify compliance with the bid
specifications concerning storage security and enclosed space for evidence processing. I located
the storage lot for Brad's tow through Google maps and spoke to a Brad's Tow employee regarding
their lot. Both GT Tow and Glad Rents meet the requirements for storage security and enclosed
evidence processing space. Brad's Tow is located in Smithville,the outdoor lot is located in North
Kansas City enclosed by a standard chain link fence and not monitored, and the enclosed storage
is actually Master Tech Automotive Services in Riverside.
Based on the City Code factors and pricing response, I recommend that the city select Glad
Rents. Glad Rents has a demonstrated ability to provide necessary services in a prompt and
responsible fashion. The Police Department has had no conflicts with the owners of Glad Rents,
and perhaps more importantly,its drivers.This is a very important factor for the Police Department
because vehicles(and their contents)are entrusted to the towing company,and sometimes vehicles
themselves become part of a criminal investigation. It is important that the Police Department
trust the company and its drivers taking control and possession of the vehicles.
I believe that one reason that Glad Rents has been able to provide prompt and efficient
service is because it is located at 6800 N. Oak. I note both Brad's Tow and GT Tow are located in
Smithville. While both these other locations are in the Northland, Glad Rents' closer geographical
location provides time savings for the Police Department,and more convenience for City residents
and those requiring tow services. (from City Hall, Glad Rents is 4.8 miles(6800 N. Oak,KC); GT
Tow is 14 miles (536 N. Church, Liberty); Brad's Tow is 21.2 Miles (19201 Switchgrass Dr,
Smithville, MO)).
For the foregoing reasons, I recommend that the City award the contract to Glad Rents.
Respectfully,
09
Chris Skinrood
Police Chief
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