HomeMy WebLinkAboutR-2023-140 Approving Task Order Number 1 w/Dake Wells RESOLUTION NO. R-2023-140
A RESOLUTION APPROVING TASK ORDER NUMBER 1 WITH DAKE WELLS
BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE,
MISSOURI AS FOLLOWS:
THAT the Riverside Board of Aldermen hereby approves Task Order Number 1 by and
between the City of Riverside and Dake Wells, in substantially the form attached hereto, and the
Mayor is authorized to execute the Task Order Number 1 on behalf of the City; and
FURTHER THAT the Mayor, the City Administrator and other appropriate City officials
are hereby authorized to take any and all actions as may be deemed necessary or convenient
to carry out and comply with the intent of this Resolution and to execute and deliver for and on
behalf of the City all certificates, instruments, agreements and other documents, as may be
necessary or convenient to perform all matters herein authorized; and
FURTHER THAT this Resolution shall be in full force and effect from and after its
passage and approval.
ADOPTED AND PASSED this 3rd day of October 2023.
i-"li/11 ,p()YX-eJer.
M or Kathleen L. Rose
ATTEST:
Robn Kincaid; ity Clerk
Task Order Number 1
For Architectural/Engineering Services
This Task Order is entered into as of the 3`d day of October 2023 (the "Effective Date"),
by and between Dake Wells Architecture, Inc. a Missouri corporation having an office at 2100
Central St, Suite Olc, Kansas City, MO 64108 (the "Consultant") and the City of Riverside,
Missouri, a Missouri municipal corporation (the"City").
WHEREAS, the City has engaged Consultant to provide engineering services pursuant
to the Agreement for Engineering Services dated September 19, 2023, pursuant to which the City
may task the Consultant to provide additional professional architectural /engineering services on
a project-specific basis by acknowledging a separate Task Order.
NOW, THEREFORE, in consideration of the promises and mutual covenants between the
parties and for other good and valuable consideration the receipt of which is acknowledged by
the parties,they agree as follows:
1. Incorporation of Base Agreement. This Task Order is subject to all terms and conditions
contained in the Agreement for Engineering Services dated September 19, 2023, that are not
inconsistent with the specific terms contained herein, and the Agreement for Engineering
Services dated September 19, 2023, between the parties is incorporated herein as if set forth
in full by this reference.
2. Scope of Services. The Scope of Services pursuant to this Task Order are as contained in
Exhibit A.
3. Term. Consultant shall begin work pursuant to this Task Order No. 1 upon its Effective
Date and shall continue until the Public Works Needs Assessment 539-023 ("Project") Task
Order 1 is completed.
4. Compensation. Unless compensation is set forth in this Task Order, compensation shall
be as provided in the Agreement for Architectural Engineering Services dated September 19,
2023, between the parties.
5. Project Schedule. See attached Exhibit A.
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IN WITNESS WHEREOF, the Consultant and the City have executed this Agreement as of the
Effective Date.
DAKE WELLS ARCHITECTURE,INC: CITY OF RIVERSIDE, MISSOURI:
74* (2c
By: D By:
Name: Dan Maginn Name: Kathleen L. Rose
Title:Principal Title: Mayor
Dated:28 Sept 2023 Dated: Al 3,
ATTES :
Robin Kincai , ity Clerk
By:
Name: B ian Kor 1
Title: City dministrator
Dated: \LAC\
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Exhibit A to Task Order 1
Scope of Services for
Public Works Needs Assessment (539-023)
PROJECT DESCRIPTION
The City of Riverside desires to study the existing condition of the Public Works facilities
and site, associated equipment, and surrounding infrastructure to determine programming
needs for now and the future. This project will consist of all necessary activities to study the
existing conditions of current amenities, understand programming needs, and prepare
proposed conceptual drawings, cost estimates, and exhibits to assist with the next task of the
Public Works Needs Assessment.
SCOPE OF SERVICES
• Operational Analysis—The Consultant will interview Riverside Public Works
(PW)to understand overarching goals and constraints and get a sense of the
overall operation. The Consultant will investigate mission, budget, schedule,
future growth, sustainability, security, IT, and other priorities.
• ALTA Survey-The Consultant will obtain survey data recording boundaries,
setbacks,topography, and utilities for any areas not available from City data.
The Consultant will deliver to the City in AutoCAD format with a minimum of
2' contours and all site features.
• Existing building analysis-The Consultant will perform research on the existing
warehouse building, including a basic field measure of walls, a brief structural
report, and an MEP narrative.
• Needs Analysis - The Consultant will interview PW to understand programmatic
needs, including interior and exterior spaces. From this analysis, a building
program will be developed, including projected growth factors.
• Adiaccnc‘ Diagram-The Consultant will translate the program into a diagram
showing relative size of spaces, and their relationship to each other.
• Sustainability Strategy - Using the LEED Checklist as a baseline,the Consultant
will work with the City to understand your priorities on resource efficient
systems and design guidelines to promote worker safety and well-being. We
would then summarize a basic, overarching strategy.
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• Nonce and Quality Standards-The Consultant will lead a discussion on industry
standard sizes of offices, meeting rooms and support areas that would support
your operation and conform to your culture. These findings will be summarized
with sketches and narratives.
• Final Predesign Document-The Consultant will collect all the information into a
single document outlining the needs of the PW Department.
• Project Management—The Consultant will regularly communicate with City staff to
provide progress updates and requested deliverables. As part of the scope
described, the Consultant will participate in discussions and meetings with City
Staff, Board of Aldermen and other boards or commissions.
• Project Schedule (assuming notice to proceed by 10/04/2023)
o Kickoff meeting(week of 10/09/2023)
o ALTA Survey(11/10/2023)
o Analysis, Diagramming, Space&Quality Standards(11/10/2023)
o Final Predesign Document(11/22/2023)
• Exclusions
o Services not listed above are not included.
o No geotechnical investigation
o No examination of off-site facilities or sites.
• Required from City
o Title work for existing site.
o Existing facility reports/condition assessments/as-builts of the PW office
/garage and warehouse, if available.
o Geotechnical investigation. The City will hire a geotechnical contractor to
conduct on-site borings if existing data needs to be supplemented.
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Exhibit B to Task Order 1
Fee Proposal for
Public Works Needs Assessment (539-023)
Task 1 Fee $52,800
Fee includes basic reimbursables including KC area travel, and basic printing. Should Andrew
Cooper be requested to visit in person during Task 1, we would provide an additional cost for
that. Otherwise, he would visit during the beginning of Task 2.
FEE SCHEDULE
ALTA Survey $10,000
Analysis (operational, existing building, needs) $26,000
Diagramming $1,800
Sustainability Strategy $1,000
Space and Quality Standards $3,000
Final Predesign Document $5,000
Project Management $6,000
Total $52,800
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