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Home My WebLink AboutR-2024-015 Approving Task Order Number 1 with Stantec, Inc. RESOLUTION NO. R-2024-015 A RESOLUTION APPROVING TASK ORDER NUMBER 1 WITH STANTEC, INC. BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI AS FOLLOWS: THAT the Riverside Board of Aldermen hereby approves Task Order Number 1 by and between the City of Riverside and Stantec, Inc., in substantially the form attached hereto, and the Mayor is authorized to execute the Task Order Number 1 on behalf of the City; and FURTHER THAT the Mayor, the City Administrator and other appropriate City officials are hereby authorized to take any and all actions as may be deemed necessary or convenient to carry out and comply with the intent of this Resolution and to execute and deliver for and on behalf of the City all certificates, instruments, agreements and other documents, as may be necessary or convenient to perform all matters herein authorized; and FURTHER THAT this Resolution shall be in full force and effect from and after its passage and approval. ADOPTED AND PASSED this 6th day of February 2024. e ayor Kathleen L. Rose ATTEST: • • Robin Kincaid, ityClerk 1 Task Order Number 1 For Architectural/Engineering Services This Task Order is entered into as of the 6th day of February, 2024 (the"Effective Date"), by and between Stantec, Inc., a New York corporation having an office at 7208 W 80th St, Suite 201, Overland Park, KS 66204 (the "Consultant") and the City of Riverside, Missouri, a Missouri municipal corporation(the"City"). WHEREAS, the City has engaged Consultant to provide landscape architecture / engineering services pursuant to the Agreement for Landscape architecture/engineering services dated February 6, 2024 pursuant to which the City may task the Consultant to provide additional professional landscape architecture / engineering services on a project-specific basis by acknowledging a separate Task Order. NOW, THEREFORE, in consideration of the promises and mutual covenants between the parties and for other good and valuable consideration the receipt of which is acknowledged by the parties,they agree as follows: 1. Incorporation of Base Agreement. This Task Order is subject to all terms and conditions contained in the Agreement for Landscape architecture/engineering services dated February 6, 2024,that are not inconsistent with the specific terms contained herein, and the Agreement for Landscape architecture/engineering services dated February 6, 2024, between the parties is incorporated herein as if set forth in full by this reference. 2. Scope of Services. The Scope of Services pursuant to this Task Order are as contained in Exhibit A. 3. Term. Consultant shall begin work pursuant to this Task Order No. 1 upon its Effective Date and shall continue until the EH Young Master Plan Update 227-024 ("Project") Task Order 1 is completed. 4. Compensation. Unless compensation is set forth in this Task Order, compensation shall be as provided in the Agreement for Landscape architecture / engineering services dated February 6,2024, between the parties. 5. Project Schedule. See attached Exhibit A. 1 IN WITNESS WHEREOF, the Consultant and the City have executed this Agreement as of the Effective Date. STANTEC, INC.: CITY OF RIVERSIDE,MISSOURI: egned M K.IIy vanElden DN Ue.E=kNh veneldere�suMec cum O=SiMtec.OU=Community Development Kelly Van Elders°N�hv=nEden By: I.m approving Me document • Date 2024 01 29 13 se 370000' L7 Name: Name: Kathleen L. Rose Title: Principal Title: Mayor Dated: 2023.01.29 Dated: / ATTEST Robin Kincaid,City Clerk By: Name Brian Koral Title: ' Administrator Dated: 2 Exhibit A to Task Order 1 Stantec Consulting Services Inc. Stantec 7208 w.80th Street,Overland Park,KS 66204 January 23,2024 File: BD-1938 Attention: Noel Bennion,Capital Projects and Parks Manager 2950 N.W.Vivion Road Riverside,MO 64150 816.372.9028 nbennion(a�riversidemo.00v Dear Noel, Reference: EH Young Park, Master Plan Update Thank you for selecting us to work in partnership with the city for the EH Young Park Master Plan Update! We recognize the importance of a holistic approach to the design and scale of each project. Our approach is a collaborative partnership with you that strives to complement the context of the park while creating unique opportunities for outdoor placemaking, recreation, and events implemented with resilient practices. We believe in experience-based design that not only reveals and optimizes the essence of a place but exposes the inter-connectedness of that place to the surrounding context.These "elective places" should inspire creativity, activity, thought, reflection, pride, and engagement. Please contact us if you have any questions about this proposal for the master plan update. We included alternative visualization tools if deemed necessary to help support the master plan update approval. We are happy to discuss this proposal further if you have any questions or concerns. We look forward to collaborating with you! Master Plan Update Phase 1 LISTEN AND LEARN Review park data and analysis This task involves setting the project goals and objectives, gathering and reviewing relevant data and information about the park such as reviewing the previous master plan, perform a context overview of current and proposed uses adjacent to the park, understand what existing infrastructure is available, observe conditions of site features and amenities that have been built to date. Review the annual, seasonal, and scheduled park programing events. Discuss what park operations and maintenance have been implemented and what has been overlooked. Discuss the highest to lowest used amenities and elements by park visitors in each season, as well as the parks current environmental conditions and sustainable practices implemented and overlooked. Kick-off meeting 8,Site Tour Establish project goals and objectives such as project schedule, approval process, and initial programming. Discuss possible site features and desired passive and recreational uses that are anticipated. Create a draft Stakeholder Group list and coordinate public engagement outreach plan, facilitation, and schedule. Design with community in mind January 23,2024 Noel Bennion,Capital Projects and Parks Manager Page 2 of 5 Reference: EH Young Park,Master Plan Update • The deliverables for this task to include an inventory and assessment plan, a site analysis map, and a SWOT (strengths,weaknesses, opportunities, and threats) analysis for programming, operations, maintenance, and sustainability. Stakeholder list, public engagement outreach plan, and schedule. Phase 2 BRAINSTORMING Vision and concept development: This task involves refining the vision and concept for the future of the park based on data collection and analysis, stakeholder input, and the public engagement and outreach. The vision and concept should reflect the project goals and objectives, the park user needs and preferences, and site opportunities and constraints. • The deliverables for this task include a scaled concept plan with design narratives and design visuals. Public engagement and outreach:This task involves engaging and communicating with the park users and stakeholders, such as the public, park staff, city officials, community groups, and other agencies and adjacent businesses.The purpose of this task is to solicit input and feedback on the existing conditions and desired uses, issues, and opportunities for the park, and to build consensus and support for the project. The concept plan deliverables will be shared in an open house for feedback. • The deliverables for this task include an on-line survey questionnaire, a community open house and a summary of public comments. Phase 3 DREAM AND DRAW Design and implementation strategy: This task involves creating a refined design and implementation strategy for the updated park master plan based on the vision, input, and approved concept.The design and implementation strategy will include the design elements, design standards, operations and maintenance guidelines, sustainability and resiliency guidelines, phasing, costs, possible funding sources, and timeline for the next phase of the project. • The deliverables for this task include a draft design plan, a draft master plan outline, a high level cost estimate, a funding plan, and a schedule. Phase 4 DEFINE & REFINE Final Master Plan: This task involves creating the final master plan update based on the vision, input, and approved design plan. The final master plan will include the agreed upon design elements, design standards, operations and maintenance guidelines, sustainability and resiliency guidelines, phasing, costs, possible funding sources, and timeline for the next phase of the project. • The deliverables for this task include the final master plan update drawings, (2) birds eye aerials renderings of proposed improvements, and design visuals along with a public input and steering committee summary, a high level cost estimate, a funding plan, and a schedule. Design with community in mind January 23,2024 Noel Bennion,Capital Projects and Parks Manager Page 3 of 5 Reference: EH Young Park,Master Plan Update The project timeframe is unchanged from what was submitted in the proposal. Meetings are anticipated to be a combination of virtual and in-person as noted below. Actual dates for key milestones will be assigned at the kick-off meeting. 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Ede../ware O StalIdC Design with community in mind January 23,2024 Noel Bennion,Capital Projects and Parks Manager Page 4 of 5 Reference: EH Young Park,Master Plan Update Scope Notes and Assumptions for items NIC and Potential Additional Services: • Note: Phase 5 (construction documents) identified in the proposal are not included in this scope and shall be part of the next phase. • Venue procurement, scheduling, and announcement/invitations shall be provided by City of Riverside. • Cost estimate provided for each phase will be very high level. A more detailed cost estimate to be developed in bid document phase. • Additional 3D renderings, perspectives, or 3D fly-through videos beyond what was identified in the scope of services will be assessed reflective of the effort required to complete the requested products. • Meetings beyond those stated in scope of services such as Planning Commission, Board of Aldermen, or Park Board meetings will be additional services. • Meetings beyond quantities stated above negotiated per need &effort. If Change Orders require additional design, additional services will be assessed reflective of the effort required to design and detail new or revised elements added to the master plan update. Fee Detail: Labor Fee Breakdown: • Listen & Learn $8,000 • Brainstorm $10,000 • Dream & Draw $12,000 • Define & Refine $8,000 TOTAL FEE: $38,000+ Expenses NTE$2,000 Regards, Kelly VanElders & Josh Cheek Stantec Consulting Services Inc. (5) Kelly VanElders PLA,ASLA,LEED AP Principal Phone: 913.905.3415 kelly.vanelders@stantec.com Design with community in mind