HomeMy WebLinkAboutR-2024-019 Authorizing Purchase of Two 2024 Polaris Ranger ATVs from Advantage Powersports and Emergency Equipment RESOLUTION NO. R-2024-019
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO 2024 POLARIS
RANGER ATVS FROM ADVANTAGE POWERSPORTS AND EMERGENCY
EQUIPMENT IN AN AMOUNT NOT TO EXCEED $40,000.00.
WHEREAS, City Code Section 135.070.B authorizes the City to contract with a vendor
for the purchase of goods or services without utilizing the competitive bidding procedures when,
in the opinion of the Board of Aldermen, the contract would be in the best interest of the City;
and
WHEREAS, despite City Code Section 135.070.B, City staff has nonetheless identified a
cooperative purchasing program offering the product herein described by way of the Polaris
government contract pricing and the local dealership obtained authorization from Polaris to offer
that pricing for two (2) 2024 Polaris Ranger ATVs from Advantage PowerSports, Kansas City,
Missouri; and
WHEREAS, the Police Department has a need for limited emergency equipment and
installation to equip two (2) Polaris Ranger ATVs from 911 Customs, a Missouri State Contract
dealer.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF
THE CITY OF RIVERSIDE, MISSOURI AS FOLLOWS:
THAT the Board of Aldermen finds and determines that it is in the best interest of the
City to authorize the purchase of two (2) Polaris Ranger ATVs from Advantage PowerSports,
Kansas City, Missouri utilizing the government contract pricing through a local dealership, and
approving limited emergency equipment purchasing through 911 Customs, a State of Missouri
contract dealer; and
THAT the total amount for the two (2) Polaris ATVs and emergency equipment is not to
exceed $40,000.00, included in the 2023-2024 Budget, is hereby approved; and
FURTHER THAT the Mayor, the City Administrator, the Police Chief, and other
appropriate City officials are hereby authorized to take any and all actions as may be deemed
necessary or convenient to carry out and comply with the intent of this Resolution and to execute
and deliver for and on behalf of the City all certificates, instruments, agreements, and other
documents, as may be necessary or convenient to perform all matters herein authorized.
PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside,
Missouri, the 20th day of February 2024.
/s/ Kathleen L. Rose
Mayor Kathleen L. Rose
ATTEST:
/s/ Robin Kincaid
Robin Kincaid, City Clerk
Riverside Police Department
Resolution Overview
AGENDA DATE: February 20, 2024
BACKGROUND: This request is to purchase two Polaris All -Terrain Vehicles (ATVs) to replace
the 2006 and 2012 Honda ATVs in our fleet. These vehicles are being purchased from
Advantage Sports in Northland. There is a government contract through Polaris; however, our
local dealer got authorization from Polaris to sell to us as a local dealership for the same
amount as the contract. I want to request the purchase from our local dealership be approved
in place of our purchasing policy requirement. We will outfit limited emergency equipment on
each vehicle purchased through 911 Customs, a Missouri State Contract dealer. This purchase
was approved in the 2023-2024 fiscal budget.
BUDGETARY IMPACT: Not to exceed $40,000.
ADVANTAGE PowerSports BILL OF SALE
www.advantagepowersports.com
Honda Yamaha Suzuki Kawasaki
Polaris Sea Doo Can-Am
6401 NW Barry Road • Kansas City, MO 64154
(818) 421-1515 • Fax: (816) 421-5545
E-MAIL DATE 02/15/2024
PURCHASER RIVERSIDE POLICE DEPARTMENT
PRIMARY PHONE 816-741-1191 BUYER'S BIRTHDATE
STREET 2990 NW VIVION RD
CITY, STATE, ZIP RIVERSIDE, MO 64150 SPOUSE'S BIRTHDATE
DESCRIPTION OF PURCHASE
X NEW
□ USED
YEAR 2024
MAKE POLARIS
MODEL A245X85AP
SERIAL NO. ORDE17
COLOR BLUE
ENGINE NO.
STOCK NO. TEMP
KEY NO.
MILEAGE 0
DELIVERED ON OR ABOUT 02/15/2024
LIENHOLDER / SOURCE OF FUNDS
NONE
ADDRESS
DESCRIPTION OF TRADE-IN
YEAR
MAKE
MODEL
SERIAL NO. COLOR
ENGINE NO. LICENSE NO.
TITLE NO. KEY NO. MILEAGE
LIENHOLDER & PAYOFF INFORMATION
ADDRESS
ACCESSORIES
2024 POLARIS SPORTSMAN
850 ULTIMATE TRAIL
Dealer retains any rebates and incentives
* An administrative fee is not an official fee and is not required by law but
may be charged by a dealer. This administrative fee may result in a profit to
dealer. No portion of this administrative fee is for the drafting, preparation,
or completion of documents or the providing of legal advise. This notice is
required by law.
MAINTENANCE REQUIRED IS SHOWN ON PAGE __ OF
OWNER'S MANUAL. MANUAL RECEIVED __
All maintenance and service on units are the customer's financial
responsiblity and are explained in the owner's manual.
Used Equipment Warranty
Maximum Warranty on used equipment is 50% of the cost of internally
lubricated defective parts. Coverage is 60 days and does not cover abuse.
Warranty excludes clutch wear and light bulbs.
Because price was negotiated by the purchaser,
no other discounts, coupons, rebates or special
promotions are available. Dealer retains all rebates.
SETTLEMENT
CASH PRICE NET OF ANY REBATE $12,801.00
FREIGHT $0.00
ASSEMBLY AND PREP FOR DELIVERY $0.00
DEALERSHIP PROCESSING FEE $0.00
ASAP/MAINT. AGREEMENT $0.00
EXTENDED SERVICE CONTRACT $0.00
ORIGINAL LIFE-TIME BATTERY WARRANTY $0.00
TIRE WARRANTY - SLIME PROTECTION $0.00
THEFT DETERRED ETCHING $0.00
GAP PROTECTION $0.00
ADMINISTRATIVE FEES *(STORAGE & RECORDS) $199.00
ACCESSORIES $0.00
UCC/OR KC/MO LIEN FEES $0.00
INSTALL LABOR $0.00
SUB-TOTAL $13,000.00
TAX
1. CASH PRICE (INCLUDING ANY ACCESSORIES, SERVICES AND TAXES IMPOSED ON CASH SALE) $13,000.00
2. CASH DOWN PAYMENT DEPOSIT ON ORDER $1,000.00
CASH ON DELIVERY
3. TRADE-IN $0.00
4. LESS BALANCE OWING TO $0.00
5. NET DOWN PAYMENT (2+4)
6. UNPAID BALANCE OF CASH PRICE (1-5)
7. TOTAL CASH BALANCE DUE ON DELIVERY $12,000.00
The terms and con ons of this bill of sale comprise the entire agreement pertaining to this purchase and no other agreement of any kind verbal understanding or promise whatsoever
will be recognized. Upon failure or refusal of the purchaser to complete this agreement for any reason, all of the cash deposit may be retained as liquidated damages. The purchaser
certifies ho/she is of teas! age and hereby accepts and acknowledges receipt of a copy of this b71 of sale.
PREVENT PENALTIES: TITLE YOUR PURCHASE IMMEDIATELY
Verify titling requirements with your local tax or title office. This ATV is not purchased for use by a person under the age of
It is the customer's responsibility to insure their purchase to protect from loss.
MICHAEL D HAMILTON | ANDY WEBSTER
SALESPERSON | BUSINESS MANAGER Signed X
/s/ Andy Webster
MANAGER/OFFICER NOT VALID UNLESS ACCEPTED BY AUTHORIZED REPRESENTATIVE PURCHASER