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Home My WebLink AboutR-2024-019 Authorizing the Purchase of Two 2024 Polaris Ranger ATVs From Advantage Powersports and Emergency Equipment not to Exceed $40,000 RESOLUTION NO. R-2024-019 A RESOLUTION AUTHORIZING THE PURCHASE OF TWO 2024 POLARIS RANGER ATVS FROM ADVANTAGE POWERSPORTS AND EMERGENCY EQUIPMENT IN AN AMOUNT NOT TO EXCEED $40,000.00. WHEREAS, City Code Section 135.070.B authorizes the City to contract with a vendor for the purchase of goods or services without utilizing the competitive bidding procedures when, in the opinion of the Board of Aldermen, the contract would be in the best interest of the City; and WHEREAS, despite City Code Section 135.070.B, City staff has nonetheless identified a cooperative purchasing program offering the product herein described by way of the Polaris government contract pricing and the local dealership obtained authorization from Polaris to offer that pricing for two (2) 2024 Polaris Ranger ATVs from Advantage PowerSports, Kansas City, Missouri; and WHEREAS, the Police Department has a need for limited emergency equipment and installation to equip two (2) Polaris Ranger ATVs from 911 Customs, a Missouri State Contract dealer. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI AS FOLLOWS: THAT the Board of Aldermen finds and determines that it is in the best interest of the City to authorize the purchase of two (2) Polaris Ranger ATVs from Advantage PowerSports, Kansas City, Missouri utilizing the government contract pricing through a local dealership, and approving limited emergency equipment purchasing through 911 Customs, a State of Missouri contract dealer; and THAT the total amount for the two (2) Polaris ATVs and emergency equipment is not to exceed $40,000.00, included in the 2023-2024 Budget, is hereby approved; and FURTHER THAT the Mayor, the City Administrator, the Police Chief, and other appropriate City officials are hereby authorized to take any and all actions as may be deemed necessary or convenient to carry out and comply with the intent of this Resolution and to execute and deliver for and on behalf of the City all certificates, instruments, agreements, and other documents, as may be necessary or convenient to perform all matters herein authorized. PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside, Missouri,.the, p 'day of February 2024. . 4 • .? . -o, ' M r Kathleen L. Rose 14. "i E T:, '. '•R'obin Kincai ,titjClerk OLICe, -4 E�sioe _� Riverside Police Department . , , Resolution Overview OFFICER AGENDA DATE: February 20, 2024 BACKGROUND: This request is to purchase two Polaris All-Terrain Vehicles (ATVs) to replace the 2006 and 2012 Honda ATVs in our fleet. These vehicles are being purchased from Advantage Sports in Northland. There is a government contract through Polaris; however, our local dealer got authorization from Polaris to sell to us as a local dealership for the same amount as the contract. I want to request the purchase from our local dealership be approved in place of our purchasing policy requirement. We will outfit limited emergency equipment on each vehicle purchased through 911 Customs, a Missouri State Contract dealer. This purchase was approved in the 2023-2024 fiscal budget. BUDGETARY IMPACT: Not to exceed $40,000. Honda Yamaha Suzuki Kawasaki �o� <iti:, VL i T n AGE Polaris Sea Doo Care-Am J _ n 0 ° �it�i� O�Er,� r,r,,, 6401 NW Barry Road • Kansas City, MO 64154 '' (818)421-1515 • fax: (816)421-5545 A E-MAIL DATE ww.advat tagepowersports.com 02/15/2024 PURCHASER PRIMARY PHONE816-741-1191 ALTERNATE PHONE BUYER'S BIRTHRATE RIVFRSIDE POI ICF DFPARTMFNT 816-935-7675 STREET CITY.STATE.ZIP SPOUSES BIRTHDATE 2990 NW VIVION RD RIVERSIDE,MO 64150 _ ___ DESCRIPTION OF PURCHASE DESCRIPTION OF TRADE-IN Ail NEW YEAR MAKE MODEL *� AR MAKE MODEL U USED 2024 ,/JC T�T er po, MU SERIAL f:0. i COLORSERIAL NO. COLOR NIT ENGINE.NO _ STOCK NO. ENGINE NO. LICENSE NO. TEMP KEY NO. MILEAGE DELIVERED ON OR ABOUT TITLE NO. II KEY NO. MILEAGE , 0 02/15/2024 LIENHOLDER/SOURCE OF FUNDS LIENHOLOER 8,PAYOFF INFORMATION NONE ADDRESS ADDRESS ACCESSORIES - SETTLEtENT • CASH PRICE NET OF ANY REBATE $12,801 00 2 V Awifelec S '2r ,39-, 1 FREIGHT $0 00 --D 0 IN 1 i Kl Trilt1 j---- ASSEMBLY AND PREP FOR DELIVERY $0,00 DEALERSHIP PROCESSING FEE $0 00 ASAP/MAINT.AGREEMENT $0'00 EXTENDED SERVICE CONTRACT $0 00 ORIGINAL LIFE-TIME BATTERY WARRANTY $0 00 TIRE WARRANTY-SLIME PROTECTION $0 00 THEFT DETERRENT ETCHING $0 00 Dealer retains any rebates and incentives. GAP PROTECTION $0 00 'An administrative fee is not an official fee and is not required by law but ADMINISTRATIVE FEES'(STORAGE&RECORDS) $190.00 may be charged by a dealer.This administrative fee may result in a profit to dealer.No portion of this administrative fee is for the drafting,preparation, ACCESSORIES $0 00 or completion of documents or the providing of legal advise.This notice is required by law. UCCIOR KS/MO LIEN FEES $0 00 MAINTENANCE REQUIRED IS SHOWN ON PACE 7M INSTALL LABOR $0 00 OWNER'S MANUAL. MANUAL RECEIVED_ SUB-TOTAL $13.00000 A f maintenance and O vice on units are the siistomr r s fitianal.;i r >iwnsi11ffit i and are f piainl d in the o llrr's manual. 1 TAX . ....._. 1.CASH PRICE RICLUOING ANY DIONC ACCESSORIES,SERVICES AND TAXES $13,000 00 Used Equipment Warranty Warranty on used equipment is 50%of the cost of internally 2 DOWN •L DEPo' SIT ON ORDER $1,000 00 ------------------ Maximum lubricated defective parts.Coverage is 60 days and does not cover abuse. PAYMENT CASH ON DELIVERY Warranty excludes clutch wear and light bulbs. ` 3.TRADE-iN I $0 00 l' 3.LESS BALANCE OWING TO I Because price was negotiated by the purchaser, j $o 00 no other discounts, coupons, rebates or special 5.NET DOWN PAYMENT(2+4) promotions are available. Dealer retains all rebates. 6.UNPAID BALANCE OF CASH PRICE(1-5) TOTAL CASH BALANCE T' DUE ON DELIVERY $12,000 00 The terms and conditions of this bill of sale comprise the entire agreement pertaining to this purchase and no other agreement of any kind,verbal understanding or promise whatsoever will be recognized. Upon failure or refusal of the purchaser to complete this agreement for any reason,all of the cash deposit may be retained as liquidated damages. The purchaser certifies he/she is of legal age and hereby accepts and acknowledges receipt of a copy of this bill of sale. PREVENT PENALTIES: TITLE YOUR PURCHASE IMMEDIATELY Verify titling requirements with your local tax or title office.This ATV is not purchased for use by a person under the age of 16 it is the customer's responsibility to insure their purchase to protect from loss. MICHAEL D HAMILTON ANDY WEBSTER Signed X SAlFSP'RSON BUSINESS MANAGER V.AN /OFFICER NOT VALID UNLESS ACCEPTED BY AUTHORIZED REPRESENTATIVE PURCHASER -- Honda Yamaha Suzuki Kawasaki =TA CB >, DVANTAGE ,f li TAisE Polaris Sea Doo Can-Am ' j� 6401 NW Barry Road • Kansas City, MO 64154 i�' �� (J(5�'J (816) 421-1515 - Fax: (816)421-5545 it E-MAIL DATE www.advantagepowersports.com 02/15/2024 PURCHASER PRIMARY PHONE816-741-1191 ALTERNATE PHONE BUYER'S BIRTHDATE 816-935-7675 RIVERSIDE POI ICE DEPARTMENT -- STREET CITY,STATE.ZIP SPOUSE'S BIRTHDATE 2990 NW VIVION RC RIVERSIDE,MO 64150 DESCRIPTION OF PURCHASE _.-- --- --__- DESCRIPTION OF TRADE-IN is NEW YEAR MAKE MODEL 6�p.L,,5x?5 .. YEAR MAKE MODEL U USED 2024 /�d*K-, Temporary MU SERIAL NO. COLOR SERIAL NO. COLOR ENGINE NO. STOCK NO. ENGINE NO. LICENSE NO. TEMP NIT KF V NO MILEAGE DELIVERED ON OR ABOUT TITLE NO. ' KEY NO. MILEAGE 0 02/15/2024 LICNHOLDER/SOURCE OF FUNDS UENHOLOER&PAYOFF INFORMATION NONE ADDRESS ADDRESS ACCESSORIES z.;i�.�x CASH PRICE NET OF ANY REBATE $12,80100 • D^ ♦. . FREIGHT $000 1` �� I__ 11 r) • I_ `ro �_ ASSEMBLY AND PREP FOR DELIVERY $0600 ` DEALERSHIP PROCESSING FEE $0j00 ASAPIMAINT.AGREEMENT $0 00 EXTENDED SERVICE CONTRACT $0'00 ORIGINAL LIFE-TIME BATTERY WARRANTY $0 00 TIRE WARRANTY-SLIME PROTECTION $0 00 THEFT DETERRENT ETCHING $0 00 _Dealer retains any rebates and incentives. GAP PROTECTION $0 00 `An administrative foe is not an official fee and is not required by law but ADMINISTRATIVE FEES'(STORAGE&RECORDS) $199.00 may be charged by a dealer.This administrative fee may result in a profit to dealer.No portion of this administrative fee is for the drafting,preparation, ACCESSORIES $0 00 or completion of documents or the providing of legal advise.This notice is required by law. UCC/OR KS/MO UEN FEES $0 00 MAINTENANCE REQUIRED IS SHOWN ON PAGE OF INSTALL LABOR $000 OWNER'S MANUAL. MANUAL RECEIVED SUB-TOTAL $13,000 00 1i1 ITI/11aten ecc anc',Servi,o NI unlit are IN:customers I'ancial raSp011sibil:Ty a+ui au:e'xp'-t:ned,n tl-,a oancx's rnan1, I. __ TAX ... .___.. .. .. _ .._...____ ......:_.._ ...._:. (INCLUDING ANY ACCESSORIES,SERVICES AND TAXES 1.CASH PRICE IMPOSED ON CASH SA E.) $13,000 00 Used Equipment Warranty CASH 4 DEPOSIT ON ORDER b. $1,t)00 00 Maximum Warranty on used equipment is 50%of the cost of internally 2. DOWN —_■� �- lubricated defective parts.Coverage is 60 days and does not cover abuse. PAYMENT CASH ON DELIVERY Warranty excludes dutch wear and light bulbs. 3.TRADE-IN $0 00 BALANCE OWING TO $0 00 4.LESS Because price was negotiated by the purchaser, 5.NET DOWN PAYMENT(2+4) no other discounts, coupons, rebates or special _ promotions are available. Dealer retains all rebates. e.UNPAID BALANCE OF CASH PRICE(1-5) TOTAL CASH BALANCE 7. DUE ON DEUVERY III $12,000.00 The terms and conditions of this bill of sale comprise the entire agreement pertaining to this purchase and no other agreement of any kind,verbal understanding or promise whatsoever will be recognized. Upon failure or refusal of the purchaser to complete this agreement for any reason,all of the cash deposit may be retained as liquidated damages. The purchaser certifies he/she is of legal age and hereby accepts and acknowledges receipt of a copy of this bill of sale. PREVENT PENALTIES: TITLE YOUR PURCHASE IMMEDIATELY 16 Verify titling requirements with your local tax or title office.This ATV is not purchased for use by a person under the age of . It is the customer's responsibility to insure their purchase to protect from loss. MICHAEL D HAMILTON ANDY WEBSTER Signed X SALESPERSONS-- BUSINESS MANAGER t.ANA R/OFFICER NOT V LESS ACCEPTED BY AUTHORIZED REPRESENTATIVE PURCHASER