HomeMy WebLinkAboutR-2024-028 Extending the City of Riverside Janitorial Services to Town & Country Service Contract for 2024-2025 RESOLUTION NO. R-2024-028
A RESOLUTION EXTENDING THE CITY OF RIVERSIDE JANITORIAL SERVICES TO TOWN
& COUNTRY BUILDING SERVICES AND APPROVING EXECUTION OF A CONTRACT FOR
2024-2025 IN CONNECTION WITH THE PROVISION OF SUCH SERVICES
WHEREAS, the City of Riverside, Missouri pursuant to R-2021-058 approved a contract
for janitorial services with Town & Country Building Services for City Hall, the Community
Center, Public Safety facilities, and Public Works, including daily, weekly, monthly, and annual
cleaning services detailed; and
WHEREAS, pursuant to Resolution R-2021-058 such contract provides for the ability to
extend such contract for four (4) additional one-year terms: and
WHEREAS, staff recommends the third year extension for 2024-2025 fiscal year, with
an agreed upon annual amount of $61,500 to Town & Country Building Services, North Kansas
City, Missouri; and
WHEREAS, the Board of Aldermen find it is in the best interest of the City to enter into
an agreement with Town & Country Building Services, North Kansas City, Missouri, to perform
such services for the City of Riverside facilities;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE
CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS:
THAT the bid of Town & Country Building Services, North Kansas City, Missouri, for
janitorial services for City Hall, the Community Center, Public Safety Department, and Public
Works be extended for July 1, 2024 thru June 30, 2025, a one (1) year term, with the option to
renew for up to one (1) additional one-year terms, with no contract increase, in the amount of
$61,500.00 annually and such additional years as set forth in Exhibit A attached hereto, is
hereby accepted; and
FURTHER THAT the City Administrator, Mayor, Public Works Director, and other
appropriate City officials are hereby authorized to execute an agreement in substantially the
same form as attached hereto in Exhibit A, along with all other documents necessary to carry
out the terms and conditions of such bid award and the City Clerk is authorized to attest thereto.
PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside, Missouri,
the 19'h day of March 2024.
•
or Kathleen L. se
ATTEST:-• •
•
Robin Kincaid, City Clerk
AGREEMENT y�
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THIS AGREEMENT, made and entered into this �9 day of I I )a.Ac/A_ , 2024, (the "Effective Date") by
Town &Country Building Services (hereinafter"Contractor")and the City of Riverside, Missouri (hereinafter"City").
City and Contractor agree as follows:
SECTION 1. Term of Agreement. This Agreement shall begin as of the Effective Date and shall continue
until June 30, 2025, with the option to be renewed for up to one (1) additional one (1) year periods upon mutually
agreeable terms.
SECTION 2. Scope of Services. The Contractor shall provide the Project Services described in and subject
to the conditions contained in the Request for Proposals for The City of Riverside Janitorial Services, hereby
incorporated by this reference into this Agreement as if set forth in full. The Contractor will hire, train, supervise,
direct the work of, and discharge all personnel engaged by them to perform the Project Services. The Contractor
is solely responsible for payment of wages, salaries, fringe benefits and other compensation of, or claimed by, the
Contractor's personnel in the performance of the Project Services, including, without limitation, contributions to any
employee benefit plans and all payroll taxes. Contractor shall be responsible to pay all costs for permits, licenses,
fees and insurance which may be required to perform the work required.
SECTION 3. Payment. The parties agree that the total annualized cost for Project Services is $61,500.00,
which shall be payable upon invoice in twelve monthly and equal installments provided that this Agreement has not
been terminated as provided herein.
SECTION 4. Federal Work Authorization. Pursuant to RSMo 285.530(1), by its sworn affidavit in substantially
the form included in the bid documents and incorporated herein, Contractor hereby affirms its enrollment and
participation in a federal work authorization program with respect to the employees working in connection with the
contracted services. Furthermore, Contractor affirms that it does not knowingly employ any person who is an
unauthorized alien in connection with the contracted services.
SECTION 5. Non Discrimination and Equal Opportunity. Contractor shall ensure that all employees are
treated equally without regard to their race, color, religion, sex, age, handicap or national origin. The City hereby
notifies all bidders that socially and economically disadvantaged business enterprises will be afforded full
opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race,
color, religion, sex, age, ancestry or national origin in consideration for an award. The City of Riverside is an equal
opportunity employer and encourages minority, women and disadvantaged contractors to submit bids.
SECTION 6. Insurance Requirements.
A. General Provisions. Contractor shall file (by the Effective Date) with the City evidence of liability
insurance that is consistent with the amounts and endorsements set forth below and shall maintain
such insurance until this contract is terminated.
B. Limits and Coverage.
1. Commercial General Liability Insurance: Commercial General Liability Coverage in an aggregate
amount of not less than $2,000,000 for all claims arising out of a single accident or occurrence and
$500,000 for any one person in a single accident of occurrence.
a. The following endorsements shall attach to the policy:
(i) The policy shall cover personal injury as well as bodily injury.
(ii) The policy shall cover blanket contractual liability subject to the standard universal exclusions
of contractual liability included in the carrier's standard endorsement as to bodily injuries,
personal injuries and property damage.
(iii) Broad form property damage liability shall be afforded.
(iv) The City shall be listed as an additional insured.
(v) The City shall be notified in writing at least 30 days prior to cancellation of the policy.
2. Workers' Compensation Insurance: The Contractor shall obtain and maintain Workers'
Compensation Insurance for a limit of$1,000,000 for all of their respective employees, and in case any
work is sublet, the Contractor shall require any subcontractors to provide Workers' Compensation
insurance for all subcontractors' employees, in compliance with Missouri law. The Contractor hereby
indemnifies the City for any damage resulting to it from failure of either the Contractor or any contractor
or subcontractor to obtain and maintain such insurance.
SECTION 7. General Conditions
A. General Independent Contractor Clause. This agreement does not create an employee/employer
relationship between the parties. It is the parties' intention that the Contractor will be an independent
contractor and not the City's employee for all purposes, including, but not limited to, the application of the
Fair Labor Standards Act minimum wage and overtime payments, Federal Insurance Contribution Act, the
Social Security Act, the Federal Unemployment Tax Act, the provisions of the Internal Revenue Code,
Missouri Revenue and Taxation laws, Missouri Workers' Compensation and Unemployment Insurance
laws.
B. Termination. The City shall have the right at any time by written notice to Contractor to terminate and
cancel this contract, without cause, for the convenience of the City, and Contractor shall immediately stop
work. In such event City shall not be liable to Contractor except for payment for actual work performed
prior to such notice in an amount proportionate to the completed contract price.
C. Sub-Contracts.The Contractor shall not execute an agreement with any sub-contractor to perform any work
under this Agreement until Contractor has the written consent of the City, which may be granted in its sole
discretion.
D. Indemnity and Hold Harmless The Contractor shall defend, indemnify and save harmless the City, its
elected or appointed officials, agents and employees (individual and/or official capacity) from and against
any and all claims, liability, suits, damages, costs (including attorney fees), losses, outlays and expenses
in any manner caused in whole or in part by Contractor and arising out of services performed by Contractor
under this Agreement.
E. Conflict of Interest. In accepting this contract, Contractor certifies that no member or officer of its firm or
corporation is an officer or employee of the City, or any of its boards or agencies, and further that no officer
or employee of the City has any financial interest, direct or indirect, in this contract. All provisions of RSMo.
Section 105.450 et seq. shall not be violated.
F. Assignment. The Contractor shall not assign in whole or in part any interest in this agreement and shall
not transfer any interest in the same (whether by assignment or novation), without prior written consent of
the City.
G. Nondiscrimination. The Contractor agrees in the performance of this agreement not to discriminate on the
grounds or because of race, creed, color, national origin or ancestry, sex, religion, handicap,age, or political
opinion or affiliation, against any employee of Contractor or applicant for employment.
H. Nonresident/Foreign Contractors. The Contractor shall procure and maintain during the life of this contract:
i) If the Contractor is a foreign corporation, a certificate of authority to transact business in the State of
Missouri from the Secretary of State, unless exempt pursuant to the provisions of Section 351.570 R.S.Mo.;
ii) A certificate from the Missouri Director of Revenue evidencing compliance with the transient employer
financial assurance law, unless exempt pursuant to the provisions of Section 285.230 RSMo.
I. Notices. Any notice, approval or other communication between the City and the Contractor pursuant to
this Agreement shall be made in writing and shall be deemed to be effective upon receipt or refusal of
service and may be given by personal delivery, courier, reliable overnight delivery or deposit in the United
States mail, postage prepaid, registered or certified, return receipt requested, to the address specified
below or to such other address as may later be designated by written notice of the other party.
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J. Current City Business License. The successful bidder, and all subcontractors, shall obtain a current city
business license prior to beginning work.
K. Sales Tax Exemption Certificate. The City will supply the Contractor with a Project Exemption Certificate
for use in purchasing plant materials for the project. The Contractor shall, in preparing its bid, omit from its
computed costs all sales and use taxes related to the purchase of plant materials incorporated into or
consumed in the work of the Project.
The City: City of Riverside
Attn: Robin Kincaid, City Clerk
2950 NW Vivion Road
Riverside, Missouri 64150
Contractor: Town &Country Building Services
Attn: Kevin Stryczek, Business Manager
1828 Swift#300
North Kansas City, MO 64118
Nothing contained in this section shall be construed to restrict the transmission of routine communications
between representatives of the City and the Contractor.
L. Entire Agreement. This agreement contains the entire agreement of the parties. No modification,
amendment, or waiver of any of the provisions of this agreement shall be effective unless in writing
specifically referring hereto, and signed by both parties.
M. Jurisdiction. This agreement and every question arising hereunder shall be construed or determined
according to the laws of the State of Missouri. Should any part of this agreement be adjudicated, venue
shall be proper only in the Circuit Court of Platte County, Missouri.
N. Compliance with All Laws. Contractor shall comply with all applicable federal, state, local, and other
governmental laws, ordinances, statutes, rules, regulations. Contractor shall secure all permits from
public and private sources necessary for performance of the Project Services.
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IN WITNESS WHEREOF,the Contractor and the City have executed this Agreement as of the Effective Date.
CONTRACTOR:TOWN&COUNTRY BUILDING SERVICES
By: 0,11.„,e,,eyName: O i 1 rjr
Title: V}C C bUnT I ► ano
Date: 3/ i/ Oc /
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City of Ft' erside,Missouri:
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Kathl L.Rose,Mayor
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tt,OI.:;in Kincaid City Clerk
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IN WITNESS WHEREOF, the Contractor and the City have executed this Agreement as of the Effective Date.
CONTRACTOR:TOWN &COUNTRY BUILDING SERVICES
By:
Name:
Title:
Date:
City of R' erside, Missouri: As
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Kathl n L. Rose, Mayor /
Date: &A c , /Q, Oa '7'
Attes��
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Robin Kincaid, City Clerk
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