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HomeMy WebLinkAbout2035 Authorizing and Approving Participation in the MARC Solid Wast Management District Regional HHW 2025 Program BILL NO. 2024-069 ORDINANCE NO. 2035 AN ORDINANCE AUTHORIZING AND APPROVING PARTICIPATION IN THE MID-AMERICA REGIONAL COUNCIL SOLID WASTE MANAGEMENT DISTRICT REGIONAL HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM WHEREAS, the Mid-America Regional Council Solid Waste Management District has established a regional household hazardous waste collection program to offer cost-effective household hazardous waste services; - WHEREAS, the Mid-America Regional Council Solid Waste Management District has cooperative agreements with Kansas City, Missouri, and Lee's Summit, Missouri, to provide household hazardous waste services; WHEREAS, the Mid-America Regional Council will be the fiscal administrator for the regional HHW collection program; and WHEREAS, the City of Riverside desires to offer household hazardous waste services available to its residents; and WHEREAS, the cost to the City of Riverside will be $1.13 per capita for the year 2025; and WHEREAS, residents can safely dispose unwanted household hazardous material at two permanent facilities, located in Kansas City and Lee's Summit, and regional mobile collection events at no charge; WHEREAS, the Board of Aldermen find it is in the best interest of the citizens of Riverside, Missouri to enter into an agreement with the Mid-America Regional Council Solid Waste Management District and provide such services; NOW, THEREFORE, BE IT ORDAINED, BY THE BOARD OF ALDERMEN OF RIVERSIDE, MISSOURI, AS FOLLOWS: SECTION 1 — AGREEMENT APPROVED. that the City of Riverside shall participate in the Mid- America Regional Council Solid Waste Management District 2025 Regional Household Hazardous Waste Collection Program; SECTION 2 —AUTHORITY GRANTED. The Mayor is hereby authorized to enter into an agreement with the Mid-America Regional Council Solid Waste Management District in substantially the same form as attached here to in Exhibit"A"; BE IT REMEMBERED that the above was read two times by heading only, passed and approved by a majority of the Board of Aldermen and APPROVED by the Mayor of the City of Riverside, Missouri, this 4th day of November 2024. Kathleen L. Rose, Mayor ATTEST: Robin`Kincaid, City Clerk 2025 Intergovernmental Agreement between the MARC Solid Waste Management District and " Riverside, Missouri relating to the Regional Household Hazardous Waste Collection Program This Agreement is entered into pursuant to Missouri Revised Statutes Section 70.210 et seq. Whereas, Cass, Clay, Jackson, Platte, and Ray Counties and the City of Kansas City have formed the MARC Solid Waste Management District(SWMD) pursuant to Sections 260.300 through 260.345 of the Revised Statues of Missouri (1986 & Cum. Supp. 1990) and the members of the SWMD include most cities within the member counties; and Whereas the City of Kansas City, Missouri (Kansas City) operates a permanent Household Hazardous Waste facility located at 4707 Deramus, Kansas City, Missouri, and operates outreach sites for collection of Household Hazardous Waste (HHW) at various locations and on various dates; and Whereas, the City of Lee's Summit, Missouri operates a permanent Household Hazardous Waste Facility located at 2101 SE Hamblen Road, Lee's Summit; and Whereas, Kansas City and Lee's Summit have made these HHW collection facilities available for use by members of the SWMD and the SWMD, Kansas City and Lee's Summit have agreed to create a regional household hazardous waste program for the benefit of all members of the SWMD; and Whereas Riverside, Missouri (sometimes referred to in this Agreement as the "Participating Member") intends to participate in the Regional HHW Collection Program; Therefore, the SWMD and the Participating Member agree that participation in the Regional HHW Collection Program shall be on the following terms and conditions: I Definitions Household Hazardous Waste (HHW) shall mean waste that would be classified as hazardous waste by 40 CFR 261.20 through 261.35 but that is exempt under 40 CFR 261.4 (b) (1) (made applicable in Missouri by 10 CSR 25-4.261) because it is generated by households. Examples include paint products, household cleaners, automotive fluids, pesticides, batteries, and similar materials. A determination of whether any material meets this definition shall be made by Kansas City. II Effective Date Riverside, Missouri agrees to participate in the Regional HHW Collection Program for a one-year period beginning on January 1, 2025. III Termination A. Budget Limitations. This Agreement and all obligations of the Participating Member and the SWMD arising therefrom shall be subject to any limitation imposed by budget law. The parties represent that they have within their respective budgets sufficient funds to discharge the obligations and duties assumed and sufficient funds for the purpose of maintaining this Agreement. This Agreement shall be deemed to terminate by operation of law on the date of expiration of funding. B. Termination of regional program. If the regional household hazardous waste program is terminated prior to the expiration of this Agreement, the SWMD shall refund the amount paid by the participating member, less the cost of services provided prior to termination of the regional program. The cost of services shall be assessed at seventy-five dollars ($75.00)for each vehicle belonging to a resident of the participating member that has been served prior to the termination of the program, not to exceed the amount paid by the participating member. C. Each participating member will be required to notify the SWMD, Kansas City and Lee's Summit in writing of its intention to renew the annual agreement for the following year no later than December 15. In the event that notification is not provided in advance or the final decision is made to not rejoin the program for the upcoming year, the participating member is responsible for any costs incurred by Kansas City and/or Lee's Summit to serve residents after December 31. Kansas City and SWMD reserve the right to invoice the member city or county for any waste disposal costs incurred as a result of late notification. IV Duties of Participating Member A. Fees. Riverside, Missouri agrees to pay the sum of$4,991.21 to participate in the 2025 Regional HHW Collection Program for the period from January 1 to December 31. The program participation fee is based on a per capita rate of$1.13 applied to 2023 Population Estimate figures as shown in Attachment One. At least one-half of this amount shall be paid within thirty (30) days upon receiving the district invoice. Payment of any remaining balance shall be paid within the following six months. B. Payment. The Participating Member shall be obligated for payment of the amount shown in Paragraph IV(A) irrespective of the participation of its citizens, or of any actual expenses incurred by the SWMD, Kansas City, or Lee's Summit attributable to the Participating Member, except in the event of termination of the regional program, as reflected in III(B) above. Payment by the Participating Member of the agreed upon amount shall not be contingent upon renewal of this Agreement or renewal of the Agreement between the SWMD and Kansas City or Lee's Summit. Annual Renewal. The agreement between the SWMD and the Participating Member will be subject to renewal each year. To assure community information is included in the printed promotional material, agreements will be due no later than February 1, 2025. No pro ration of fees is applicable under this agreement. C. Contact Person. The Participating Member agrees to notify the SWMD and Kansas City, on or before the date of this Agreement, of the name of an individual who will serve as its contact person with respect to the Regional HHW Collection Program. V Services Provided by the SWMD A. Permanent Collection Facilities. HHW collection services shall be provided by Kansas City and Lee's Summit pursuant to agreements entered into between the SWMD and Kansas City, and the SWMD and Lee's Summit. Pursuant to those agreements, residents of the Participating Member may deliver HHW, by appointment, if required, and during normal hours of operation, to the Kansas City permanent HHW facility and to the Lee's Summit permanent HHW facility. B. Outreach Collections. Pursuant to the agreement between the SWMD and Kansas City, Kansas City has also agreed to provide contractor services for the collection of HHW at outreach collection sites throughout the SWMD area. Residents of the Participating Member will be able to deliver HHW to outreach collection sites, the dates and locations of which will be negotiated by the SWMD and Kansas City. If, at the request of a Participating Member, an outreach collection is held within its boundaries, the Participating Member agrees that Kansas City or the contractor shall have overall control of the collection activities but the Participating Member shall provide the following: • adequate and safe sites with unobstructed public access; • access to restroom facilities and drinking water • adequate publicity of the date and location of the mobile collection; • a means for the collection, removal and disposal of any wastes that do not meet the definition of hazardous waste; • volunteers or workers to conduct traffic control, survey participating residents, stack latex paint and automotive batteries, and assist with non-hazardous waste removal and bulking of motor oil; • means of limiting the vehicles to a number negotiated by Kansas City and the SWMD (estimated to be either 200, 300, or 400 vehicles per outreach collection); • a forklift and forklift operator available at the opening and closing of the event; and • access to residents of any city or county that is also a participating member. VI Reports The SWMD will provide to the Participating Member quarterly reports on the operations of the Kansas City and Lee's Summit permanent facilities and on the operations of the outreach collections, based on information provided to the SWMD by Kahsas City and Lee's Summit. The quarterly reports shall include the following information: • Total number vehicles using each facility(permanent or mobile)on a quarterly basis; • Number of vehicles from each participating member using the facility; • An end-of-the-year summary report including waste composition and disposition. • Each program year the district will provide brochures which include facility hours of operation, mobile event schedule, and contact information VII Insurance A. Insurance. The SWMD agrees that, pursuant to the terms of its Agreement with Kansas City, Kansas City shall maintain liability insurance related to the outreach collection sites under which the community where the site is located shall be named as an additional insured. VI I I Legal Jurisdiction • Nothing in this Agreement shall be construed as either limiting or extending the legal jurisdiction of the parties. MARC Solid Waste Management District: Participating Member: Date: Kathleen L. Rose Date: 11-4-2024 Doug Wylie, Chair Kathleen L. Rose Print Name Mayor Print TItle 2025 Intragovernmental Agreement-Attachment 1 2025 Regional HHW Program Fees 2023 Population 2025 Rate Community Estimates $1.13 per capita Archie 1,262 $1,426.06 Belton 25,534 $28,853.42 Blue Springs 60,539 $68,409.07 Buckner 2,877 $3,251.01 Claycomo Village 1,353 $1,528.89 Cleveland 639 $722.07 Dearbprm 502 $567.26 Drexel 811 $916.43 Edgerton 605 $683.65 Excelsior Springs 10,612 $11,991.56 Ferrelview 650 $734.50 Garden City 1,579 $1,784.27 Gladstone 27,329 $30,881.77 Glenaire 531 $600.03 Grain Valley 16,609 $18,768.17 Grandview 25,436 $28,742.68 Greenwood 6,123 $6,918.99 Hardin 559 $631.67 Harrisonville 9,852 $11,132.76 Independence 120,922 $136,641.86 Kearney 11,060 $12,497.80 Lake Lotawana 2,515 $2,841.95 Lake Tapawingo 777 $878.01 Lake Waukomis 931 $1,052.03 Lake Winnebago 1,715 $1,937.95 Lawson 2,526 $2,854.38 Liberty 30,794 $34,797.22 Loch Lloyd 975 $1,101.75 Lone Jack 1,744 $1,970.72 North Kansas City 5,534 $6,253.42 Oak Grove 8,795 $9,938.35 Orrick 740 $836.20 Parkville 8,859 $10,010.67 Peculiar 6,101 $6,894.13 Platte City 4,828 $5,455.64 Pleasant Hill 8,679 $9,807.27 Pleasant Valley 2,726 $3,080.38 •• Raymore 25,306 $28,595.78 Raytown 29,097 $32,879.61 Richmond 5,958 $6,732.54 Riverside 4,417 $4,991.21 Smithville 10,785 $12,187.05 Sugar Creek 3,204 $3,620.52 Weatherby Lake 2,111 $2,385.43 Weston 1,811 $2,046.43 Wood Heights 754 $852.02 Unincorporated Cass County 24,494 $27,678.22 Unincorporated Clay County 15,606 $17,634.78 Unincorporated Jackson Co. 23,682 $26,760.66 Unincorporated Platte County 30,209 $34,136.17 Unincorporated Ray County 11,194 $12,649.22 Population Source: https://www.marc.org/Data-Economy/Metrodatatine/Population/Current-Population-Data Mid-America Regional Council Solid Waste Management District MARC Solid Waste IT'S YOUR HOME. Management District October 25, 2024 MAKE IT SAFE. Serving local governments in Cass,Clay,Jackson,Platte and Re: 2025 Regional Household Hazardous Waste (HHW) Program Ray Counties and working cooperatively Leavenworth,Miami and The Regional Household Hazardous Waste Collection Program provides Wyandotte Counties residents the opportunity to safely dispose of household hazardous products Executive Board that cannot be thrown away in the trash.The MARC Solid Waste Management Appointed: District administers this program in partnership with the cities of Kansas City, Louis Cummings Mo and Lee's Summit. City of Kansas City Bob Huston Membership in the program provides residents year-round access to Cass County permanent facilities in Kansas City and Lee's Summit, and to multiple mobile Donna Koontz collection events. Clay County Vacant Materials accepted for safe disposal include paint and paint-related products, Jackson County automotive fluids, batteries, lawn and garden chemicals, housecleaners, Daniel Erickson fluorescent bulbs, and other items such as nail polish, bug spray and oven Platte County cleaners. Vacant Ray County The 2025 participation fee will remain at$1.13 per capita and will be applied Elected: to 2023 population estimates. A community cost list is attached to the David Pavlich agreement enclosed.The MARC Solid Waste Management District also City of Kearney supports the program with Plan Implementation funds. Doug Wylie,Chair City of Parkville If you are interested in providing this service to your residents in 2025, please Mike Jackson,Vice Chair sign and return the agreement by Friday, December 20, 2024. After both City of Independence parties have signed the agreement, we will send you an invoice. Chris Bussen City of Lee's Summit Mike Larson If you have any questions and/or would like a presentation to your city council City of Sugar Creek or county commissioners, please contact Nadja Karpilow at(816) 701-8226. Trent Salsbury City of Raymore We look forward to serving your community. Vacant City of Blue Springs Sincerely, Lauran Kurtz City of Lake Lotawana Douglas Wyle Ex Officio: Dianna Bryant Doug Wylie Secretary/Treasurer Chair, MARC Solid Waste Management District