The URL can be used to link to this page

Home My WebLink AboutR-2025-015 Task Order No. 14 with McClure Design 635 Hwy and 9 Hwy Interchange Lighting Project RESOLUTION NO. R-2025-015 A RESOLUTION APPROVING TASK ORDER NUMBER 14 WITH MCCLURE BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI AS FOLLOWS: THAT the Riverside Board of Aldermen hereby approves Task Order Number 14 by and between the City of Riverside and McClure, in substantially the form attached hereto, and the Mayor is authorized to execute the Task Order Number 14 on behalf of the City; and FURTHER THAT the Mayor, the City Administrator and other appropriate City officials are hereby authorized to take any and all actions as may be deemed necessary or convenient to carry out and comply with the intent of this Resolution and to execute and deliver for and on behalf of the City all certificates, instruments, agreements and other documents, as may be necessary or convenient to perform all matters herein authorized; and FURTHER THAT this Resolution shall be in full force and effect from and after its passage and approval. ADOPTED AND PASSED this 18th day of February 2025. Mayor Kathleen L. Rose ATTEST: Robin Kincaid, Ctty,Clerk 1 Task Order Number 14 For Engineering Services This Task Order is entered into as of the February 18, 2025 (the"Effective Date"), by and between McClure, an Iowa corporation having an office at 11000 Swift St, Suite 100, North Kansas City, Missouri 64116 ("McClure") and the City of Riverside, Missouri, a Missouri municipal corporation (the"City"). WHEREAS, the City has engaged McClure to provide engineering services pursuant to the Agreement for Engineering Services dated October 6, 2020, pursuant to which the City may task McClure to provide additional professional engineering services on a project-specific basis by acknowledging a separate Task Order. NOW, THEREFORE, in consideration of the promises and mutual covenants between the parties and for other good and valuable consideration the receipt of which is acknowledged by the parties,they agree as follows: 1. Incorporation of Base Agreement. This Task Order is subject to all terms and conditions contained in the Agreement for Engineering Services dated October 6, 2020, that are not inconsistent with the specific terms contained herein, and the Agreement for Engineering Services dated October 6, 2020, between the parties is incorporated herein as if set forth in full by this reference. 2. Scope of Services. The Scope of Services pursuant to this Task Order are as contained in Exhibit A. 3. Term. McClure shall begin work pursuant to this Task Order No. 14 upon its Effective Date and shall continue until the Preliminary Design for 635 Hwy & 9 Hwy Interchange Lighting (154-025) ("Project") is completed as evidenced by final acceptance of the Project by the City. 4. Compensation. Unless compensation is set forth in this Task Order, compensation shall be as provided in the Agreement for Engineering Services dated October 6, 2020, between the parties. See project schedule in Exhibit B. 5. Project Schedule. See project schedule in Exhibit A. 1 IN WITNESS WHEREOF, the McClure and the City have executed this Agreement as of the Effective Date. MCCLURE: CITY OF RIVERSIDE,MISSOURI: By: geg By: 47141/6/1/0:7e/ Name: Matt Eblen Name: Kathleen L. Rose Title: Project Manager Title: Mayor Dated: 2/12/2025 Dated: j c a0a5." , .• `" ATTEST- • Robin Kincaid, City Clerk ._ -- - ' ' .y 2 „sue, _ By: Name: rian Koral Title: Ci inistrator Dated: FI9jjcs' 2 Exhibit A to Task Order 14 Scope of Services for Preliminary Design for 635 Hwy & 9 Hwy Interchange Lighting PROJECT DESCRIPTION Riverside desires to apply for MoDOT Cost Share funding to install lighting along the 635 and 9 Hwy interchange. The goal of the lighting is to create safer vehicular travel. The MoDOT Cost Share application is due on 4/11/2025. SCOPE OF SERVICES 1. Project Management-Engineer will prepare monthly progress reports for City Staff. 2. Meetings/Conference Calls-Engineer will participate in meetings/conference calls with City of Riverside staff during development of the concept It is assumed Engineer will conduct one(1)meeting w/ internal staff once a week(from 2/18 to 4/4)...averaging 0.5hrs for three (3)people(7 meetings total).It is also assumed this project would be incorporated into biweekly meetings currently held with City Staff (from 2/18 to 4/4)...averaging 0.5hrs for three(3)people(on 2/25,3/13 &3/27). Lastly, it is assumed up to two(2)additional meetings will be needed for coordination during the process...averaging 0.5hrs for three people (2 meetings total). This is a total of twelve(12)meetings for 3 people at 0.5 hrs/meeting. 3. Utility Coordination—To the extent needed for a concept plan,Engineer will coordinate with utilities to understand potential future conflicts to constructing the project. Engineer will provide a log of communications with known utilities to City for the City's records. Using GIS data supplied by the County,McClure will create an initial CAD BAS file that will be emailed to all utilities within the City of Riverside(contacts compiled from previous projects). A record of all data sent from the utilities will be kept and linework incorporated into the CAD base file so utilities can be avoided, or conflicts can be known. 4. Analysis—Engineer will provide a narrative of basic design features of the project,what it will accomplish, and what conditions will be addressed with the project solution or concept. The narrative will include an assessment of the current condition of all transportation facilities relating to the project. Engineer will provide current average daily traffic and future average daily traffic from MoDOT. The assumed solution is a 45' MoDOT Standard pole light. Engineer will confirm this light as the selection. This study is for pole-mounted lights only and does not include deck-mounted fixtures under bridges. 5. Concept—Engineer will provide an exhibit to submit to MoDOT Cost Share that shows the proposed design of the project. We anticipate that this can be an aerial photo map showing the position of the lights. Engineer will also provide the anticipated design details of the lights and poles to be used. These can be based off any available MoDOT standard details. Engineer will provide lighting analysis (Photometrics) once MoDOT standards for lighting at interchanges and/or lighting standards in City of Riverside have been confirmed. Assumes three (3) iterations of lighting analysis. 6. Specifications—Engineer shall ensure that concept design meets MoDOT Specifications to allow the concept design to be used as the base for future preliminary engineering. 1 7. Estimate—Engineer will provide an estimate of total project costs and narrative describing assumptions used to arrive at the estimates to include,but not be limited to, survey,preliminary engineering, environmental assessment,utilities and coordination, construction contract and construction engineering. All costs should be adjusted for inflation to year-of-expenditure. Engineer to confirm costs of lights and bringing power to the area. 8. Project Schedule(assuming NTP by 02/19/2025) • Draft Analysis, Concept Plan, and Estimate on or before March 14, 2025. • Final Analysis, Concept Plan, and Estimate on or before April 4, 2025. 9. Exclusions • No Survey • No Geotech • No Final Design • No Construction Services • No Permit Fees • No Public outreach or public presentation work included. 2 Exhibit B McClure Engiheering Company . PROJECT: Riverside On-Call Task Order 14 PROJECT NO.:MEC 2 0 13 6 3-14 0 LOCATION:Preliminary Design-635 Hwy&9 Hwy Interchange Lighting DATE:1/31/2026 Roadway Agreement for Engineering Services Assumptions TIME Project Junior Landscape Project Senior Professional Survey Office Expenses SUB-TOTAL Coordinator Professional Architect Professional Manager Professional Engineering Crew Technician (Permitting) (Engineer) (Engineer) (Engineer) (Engineer) Technician (surveyor) (Surveyor) TOTAL Task 130.00 130.00 150.00 160.00 190.00 230.00 130.00 170.00 200.00 110.00 HOURS (6) 1.01 Project Management 12 12 2,280 2.01 Meetings l Conference Calls 6 6 6 18 3,300 3.01 Utility Coordination 8 8 16 2,560 0.01 Analysts 2 6 6 16 2,800 5.01 Concept 2 16 46 66 10,300 6.01 Specifications 2 4 2 _ 8 1,660 7.01 Estimate 4 4 2 10 1,940 0 - 0 0 - 0 0 • PROJECT TOTAL 0 0 0 0 36 36 74 0 0 0 148 24,740