HomeMy WebLinkAboutR-2025-037 Purchase Communications Furniture from XYBIX Systems Inc RESOLUTION NO. R-2025-037
A RESOLUTION APPROVING THE PURCHASE OF DISPATCH CONSOLE FURNITURE
FOR CITY OF RIVERSIDE COMMUNICATIONS CENTER FROM XYBIX SYSTEMS INC IN
AN AMOUNT NOT TO EXCEED $83,529.47
BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE,
MISSOURI AS FOLLOWS:
THAT the Board approves the purchase of dispatch console furniture from XYBIX
Systems, Inc, Littleton CO, in accordance with the attached agreement and Quote No. 35971
(83,529.47) and the Mayor, City Administrator, or Chief of Police is authorized to sign the Quote
on behalf of the City; and
FURTHER THAT the Mayor, the City Administrator, the Finance Director, Police
Chief and other appropriate City officials are hereby authorized to take any and all actions as
may be deemed necessary or convenient to carry out and comply with the intent of this
Resolution and to execute and deliver for and on behalf of the City all certificates, instruments,
agreements and other documents, as may be necessary or convenient to perform all matters
herein authorized.
PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside,
Missouri, the 1st day of April 2025
Mayor Kathleen L. Rose
ATTEST:
Robin Kincaid,:C1ty Clerk
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THIS AGREEMENT is made and entered into by and between Riverside Police
Department, 2990 NW Vivion Rd, Riverside, MO 64150, hereafter referred to as
"Customer" and XYBIX Systems Inc., 8207 SouthPark Circle, Littleton, CO 80120,
hereafter referred to as the "Contractor".
RECITALS
WHEREAS, Customer wishes to purchase the services of the Contractor to provide
new dispatch console furniture; and
WHEREAS, there are funds available for the purchase of these services;
NOW THEREFORE, in consideration of the mutual undertakings and agreements
hereinafter set forth, Customer and the Contractor agree as follows:
ARTICLE 1: TERM AND COST OF THE AGREEMENT
1.2 The Contractor shall be paid for time, materials and expenses. The cost of this
Agreement to Customer shall not exceed $83,529.47 as per XYBIX Quote 35971 B as
quoted on the NASPO contracted pricing, and drawing R1 attached hereto and
identified as Attachment A, B.
1.3 Acceptance Test Plan — Customer representative shall be available on maximum
24 hours' notice to walk the project with Contractor's representative for the purpose of
testing the functionality and specification compliance of all equipment supplied by the
Contractor. A "punch list" will be created and signed by both parties with Contractor
indicating the lead time required to complete punch list. Customer may withhold a
maximum of 10% of the contract total as retention for completion of the punch list.
Punch list form is attached hereto and identified as Attachment C.
1.4 Time is of the essence on this project. The Contractor agrees to have the console
furniture built, installed and tested by July 10th, 2025. Customer agrees to have a
"complete order" to Contractor by April 1st, 2025 If a change in the scheduled
installation date must occur, Customer and Contractor will agree to those changes in
writing. Changes that move the scheduled installation more than 120 days beyond the
original scheduled installation date, will result in a requote of the labor, freight, and
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product to the current price list for that newly scheduled date. Please see 3.23 for
schedule and Installation timeframe.
1.5 The Contract documents are as follows. This agreement and any amendments to
it include;
o Attachment A— Quote 35971 B
o Attachment B — Drawing R1
ARTICLE 2: EQUIPMENT AND SERVICES TO BE PROVIDED.
2.1 The specifications in this Agreement identify the type of console furniture
equipment Customer is purchasing and installing.
2.1.1 Customer shall designate one employee as the Project Director who shall act
with and on behalf of Customer. That employee shall be Chris Skinrood. The
Contractor, his employees and associates shall coordinate work schedules with the
Project Director, Mr. Kelley Smith.
2.1.2 The Contractor shall provide all hardware, system engineering, software,
material and labor necessary to deliver, install and test, fully operational console
furniture equipment. Delivery and installation is to be at Customer located at Riverside
Police Department 2990 NW Vivion Rd, Riverside, MO 64150. Contractor shall be
responsible for installing the dispatch console furniture in the location(s) indicated,
and as directed by the Project Director.
2.2 WORK INCLUDED: All necessary and incidental equipment needed in order to
meet the requirement for a complete installation in full compliance with specifications
and approved drawings shall be supplied by the Contractor. The Contractor is
responsible for verifying the completeness of any parts lists, the correctness of any type
numbers and the overall suitability of the equipment to meet the main purpose of this
Agreement.
ARTICLE 3: GENERAL TERMS
3.1 LICENSES, PERMITS AND APPROVALS: The Contractor shall obtain and pay for all
permits, licenses and approvals necessary for the execution of the Contract and shall
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comply with all of the laws, ordinances, rules, orders, and regulations relating to
performance of work.
3.2 SHIPMENT OF EQUIPMENT: The Contractor shall assume all risk and bear all costs
for all equipment until it has been delivered to Customer premises. The Contractor shall
unpack and inspect all equipment to verify it is free of physical defects.
3.3 STORAGE OF MATERIALS: Customer will provide a reasonable level of security for
storage after delivery by Contractor and prior to final acceptance. It shall be the
Contractor's responsibility for storage of any materials and Customer will not be
responsible for loss of, or damage to materials, tools, appliances, or other causes unless
such loss or damage results from negligence of Customer.
3.4 ASSIGNMENT OF CONTRACTUAL RIGHTS: It is agreed that the Contractor shall not
assign, transfer, convey, or otherwise dispose of the Agreement or its right, title or interest
in or any part thereof, without previous written consent of Customer and any sureties.
3.5 PAYMENTS: The Contractor may submit billing invoices based on the following
schedule: 90% NET 30; 10% PUNCH. A 10% punch list retention for final touch up to be
paid within 30 days of final sign-off or beneficial use and occupancy of Consoles,
whichever occurs first.
3.6 TITLE FOR EQUIPMENT: Title passes to Customer upon final sign-off, acceptance
and payment in full. No written title document need be supplied by the Contractor.
3.7 EXTRA WORK: No claims for extra work will be allowed unless same shall have
been previously ordered by Customer in a written change order.
3.8 TAX EXEMPT STATUS: This project is tax exempt.
3.9 DELIVERY REQUIREMENTS - CONTRACTOR RELEASE: Contractor shall be excused
from performance during the time and to the extent they are prevented from obtaining,
delivering, or performing in the customary manner, by acts of God, fire, war, strike, loss or
shortage of transportation facilities, lockout or commandeering of raw materials,
products, plants or facilities by the government. Contractor shall provide Customer
satisfactory evidence that non-performance is due to other than fault or negligence on
their part.
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3.10 TESTING: All equipment to be supplied under this Contract shall be tested in the
factory of manufacture by the original equipment manufacturer before shipping.
Customer reserves the right, at Customer expense, to personally witness and participate
in the factory testing.
3.11 CLEANING: Each day during the installation, the Contractor shall keep clean the
portion of the premises where work is being done and remove from the premise any trash,
litter, packing, or other materials that result from the performance of the Agreement.
3.12 CONTRACT MANAGEMENT: The Contractor shall appoint a Project Manager who
shall be responsible for the progress and quality of all work to be performed, and be
available for discussions, when requested by the Project Director, concerning the
fulfillment of the Agreement. Official documents addressed to the Contractor will be
delivered to the Project Manager by the Project Director. The Project Manager shall be
available for work on this project at the time of signing the Agreement.
3.13 NOTICE AND SERVICE THEREOF: Any notice to the Contractor from Customer
relative to any part of this agreement shall be considered delivered and the service
thereof completed when said notice is posted by certified mail to the said Contractor at
its last given address or delivered in person to said Contractor or its Project Manager on
the job.
3.14 EQUIPMENT AND INSPECTION: The duty for determining rejected or defective
equipment shall rest equally upon the Contractor and Customer and faulty equipment
and defective work may be rejected at any time before the final completion and
acceptance of the work.
3.15 INSURANCE: If required and upon request by Customer Contractor can provide
certified proof of insurance. The certificate will follow these terms and requirements.
Work shall not commence until all necessary insurance requirements have been
met and certificates thereof have been filed with Customer. All certificates of
insurance shall be made out to Customer and submitted to Customer prior to the
signed Agreement.
The insurance required below shall remain in effect throughout the term of this
Agreement, and must not be allowed to lapse by the Contractor.
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The Contractor shall require that all Subcontractors, including individuals hired as
Independent Contractors, also maintain the insurance required below. The
Subcontractors, and individuals hired as Independent Contractors, shall provide
certificates of insurance to the Contractor, and the Contractor shall provide copies
of those certificates to the City before the Subcontractor begins work.
Renewal certificates, for the Contractor, all Subcontractors, and all Independent
Contractors, shall be submitted to Customer for policies which expire during the
term of this agreement, or work may be stopped or payment delayed by
Customer.
Insurance Requirements
The Contractor agrees it will defend, indemnify and hold harmless Customer, its
officers and employees against any and all liability, loss, costs, damages and
expenses which Customer, its officers or employees may hereafter sustain, incur,
or be required to pay arising out of the Contractor's performance or failure to
adequately perform its obligations pursuant to this Agreement.
The Contractor further agrees that in order to protect itself as well as Customer
under the indemnity provision set forth above, it will at all times during the term
of this Contract keep in force:
1. Comprehensive General Liability Insurance Policy with minimum limits of
$1,000,000 combined single limit (CSL), with coverage pertaining to
operation and premises of Contractor;
2. Automobile Liability Insurance including owned, non-owned and hired
vehicles in an amount not less than $1,000,000 combined single limit (CSL)
for total bodily injuries and/or damages arising from any one accident. If
automobiles are not used, we must receive a letter from you stating this;
3. Workers Compensation Insurance.
4. Prior to the effective date of this Agreement, and as a condition precedent
to this Agreement, the Contractor will furnish the Owner with certificates of
insurance listing Customer as Additionally Insured.
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3.16 LAW OF THE STATE OF MISSOURI: This Agreement is entered into within the
State of Missouri, and the law of said state, whether substantive or procedural, shall
apply to this Agreement, and that all statutory, charter and ordinance provisions that are
applicable to public Contracts in the City, County, and the State of Missouri shall be
followed with respect to this Agreement.
3.17 RECORDS - AVAILABILITY AND RETENTION: Pursuant to Colorado Statutes, the
Colorado-based Contractor agrees that Customer, the Customer's Auditor, or any of their
duly authorized representatives at any time during normal business hours and as often as
they may reasonably deem necessary, shall have access to and the right to examine, audit,
excerpt, and transcribe any books, documents, papers, records, et., which are pertinent to
the accounting practices and procedures of the Contractor and involve transactions
relating to this Agreement. Contractor agrees to maintain these records for a period of
six years from the date of termination of this Agreement.
3.18 NON-DISCRIMINATION: During the performance of this Agreement, the
Contractor agrees to the following:
No person shall, on the grounds of race, color, religion, age, sex, disability, marital
status, public assistance status, sexual orientation, creed or national origin be
excluded from full employment rights in, participation in, be denied the benefits of,
or be otherwise subjected to discrimination under any and all applicable Federal
and State laws against discrimination.
3.19 MERGER AND MODIFICATION: It is understood and agreed that the entire
Agreement between the parties is contained here and that this Agreement supersedes
all oral agreements and negotiations between the parties relating to the subject matter.
All items referred to in this Agreement are incorporated or attached and are deemed to
be part of this Agreement.
3.20 INDEPENDENT CONTRACTOR: Nothing contained in this Agreement is intended
or should be construed as creating the relationship of co-partners or joint ventures
within Customer. No tenure or any rights or benefits including Workers Compensation,
Unemployment Insurance, medical care, sick leave, vacation leave, severance pay, PERA,
or other benefits available Customer employees, shall accrue to the Contractor or
employees of the Contractor performing services under this Agreement.
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3.21 WARRANTY: The Contractor shall warrant to Customer that the equipment to be
delivered shall conform to the specifications and be free from defects in materials and
workmanship.
3.21.1 Time of Warranty: The Contractor shall warrant all materials and
workmanship supplied for a period of five years from the date of final completion and
acceptance of the total complete work by Customer or beneficial use and occupancy
of the furniture whichever occurs first. If however, Customer has purchased under 2021
pricing or newer for a ten-year term warranty, OR has purchased by line-item an
additional warranty, the warranty period will be expanded to the appropriate term.
This information is noted on the attached Quote.
3.21.2 Design Performance: The Contractor shall warrant that the
equipment is capable of performing satisfactorily under normal operating
conditions at specified equipment ratings and capacity. The Contractor shall
warrant that the equipment supplied is free from imperfections in design, materials
or construction which would create hazards.
3.22 TRAINING AND DOCUMENTATION: The Contractor shall provide on-site
training and instruction for Customer employees covering the operation of the
console work position features including, but not limited, to the adjustable monitor
surface and the adjustable writing and keyboard surface. The Contractor shall also
provide the Owner with any and all pertinent documentation describing the features
and operation for the console work positions.
3.23 SCHEDULE: Customer will provide a date a minimum of ninety (90)
calendar days in advance when installation is to begin. The Contractor is to
complete installation within approximately 10 calendar days after that date unless
the project plan or negotiated agreement state differently. That date will be
approximately June 17th, 2025, with a completion by July 10th, 2025. These dates to
be discussed and confirmed with Xybix Project Manager. If a change in the
scheduled installation date must occur, Customer and Contractor will agree to those
changes in writing. Changes to the scheduled installation date that are greater than
120 calendar days beyond the original scheduled installation date listed in paragraph
3.23, will result in a requote and reinvoice of the labor, freight, and product at the
current price list for that newly scheduled date.
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3.24 The prices, terms, and conditions of this contract may be extended to
other governmental agencies at the mutual agreement of both the agency and the
Contractor. All requirements of the specifications, purchase order, invoices, and
payments with the other agencies would be executed directly between the
Contractor and the using agency.
ARTICLE 4: CONSOLE FURNITURE GENERAL REQUIREMENTS
4.1 NEW EQUIPMENT: All equipment and materials shall be new, and shall be
the best of their respective kinds, free of corrosion, scratches, or such other defects
as to present anything other than a new appearance. This agreement defines the
minimum technical requirements and parameters for all console furniture units for
the Customer Center.
4.1.1 Current Design: The electronic equipment to be installed by others in the
console furniture will be modular and reflect current concepts in dispatch center
design.
4.1.2 Standards: The console furniture shall meet or exceed the latest applicable
ADA, BIFMA, and ANSI/HFES100-2007 Ergonomic Standards. All panels and
equipment mounting rails shall conform to EIA standards.
4.2 MECHANICAL REQUIREMENTS: The radio communications console
furniture shall have an electrically adjustable keyboard shelf/writing surface
independent of the monitor surface and an electrically adjustable monitor surface.
4.2.1 Construction: If selected, the console furniture panel enclosure shall
consist of a 14 ga. welded and powder coated painted steel framework with 20 ga.
steel (fabric/acoustical) tiles or panel segments attached to both sides to form a
strong and attractive enclosure system. The acoustical panels shall use Class A flame
spread fabrics and all panel system components shall be of non-combustible
construction. Console furniture must be designed so it can be disassembled and
reconfigured in the field.
4.2.2 Colors and Finish: The consoles shall have colors and finishes as follows:
Panel Trim : Black
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Interior Upper Panel : CF Stinson Binary Black Ink BIN56
Interior Lower Panel : CF Stinson Binary Black Ink BIN56
Exterior Upper Panel : CF Stinson Binary Black Ink BIN56
Exterior Lower Panel : CF Stinson Binary Black Ink BIN56
Counter Top : Dackor Riviera Oak, Mistral D097
Door & Drawer Front : surf(x) Matte Luxe, Linen 537142
Cabinet : Panolam Storm TFL S565
Edgeband : Panolam Storm TFL match
Handle : Eagle Silver
4.2.3 Work Surface: The Contractor shall provide a vertically adjustable, electric
powered, keyboard/writing surface. The writing/keyboard surface shall be vertically
adjustable with a lifting capacity of 350 pounds. The top of the writing surface shall
be at a height from the floor of 23 inches when at the lowest vertical setting. The
highest vertical setting shall be 50 inches allowing an operator to work comfortably
while in a standing position.
4.2.4 Monitor Surface: The Contractor shall provide a vertically adjustable,
electric powered, monitor surface. The monitor surface shall be vertically adjustable
with a lifting capacity of 350 pounds. The top of the monitor surface shall be at a
height from the floor of 23 inches when at the lowest vertical setting. The highest
vertical setting shall be 50 inches allowing an operator to work comfortably while in
a standing position.
4.3 Stability: The console furniture shall be designed to prevent the console
from tipping over due to high loads on the writing/keyboard or monitor surfaces or
elsewhere. The consoles shall be capable of resisting a static load anywhere on the
writing surface of 500 lbs. without damage resulting. Support legs shall not interfere
with operator feet.
4.4 Leveling: The bottom of the console furniture shall be equipped with
leveling devices that the Contractor shall use at the time of installation to provide a
writing surface that is essentially level even if there is a slight variation from level in
the flooring.
4.5 Task Lighting: If selected, each of the indicated consoles shall be equipped
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with a Contractor provided, installed and connected articulating task light, equipped
with LED light bulbs as per approved drawings.
4.6 Axys or MyClimate Personal Environments Circulated Air System: If
selected and per the drawings in Attachment B, the Contractor shall provide and
install an Axys or MyClimate Personal Environments System for each of the console
furniture positions.
4.7 Focal Depth adjustment. LCD monitors can be placed on a RollerVision
focal depth adjuster which provides 10 inches of easy manual adjustment from 20"
minimum to 30 maximum.
4.8 Drawings: Contract drawings as approved by Customer shall be the basis
for all materials provided and for installation of consoles in the space provided. It is
the responsibility of Customer to verify with Contractor that all equipment is
accounted for.
Contractor having signed this Agreement, and the Customer officials having duly
approved this contract on the 27th day of March , 2025, and pursuant to such
approval and the proper Customer officials having signed this contract, the parties
hereto agree to be bound by the provisions herein set forth.
This section left intentionally blank.
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Approved as to form:
CUSTOMS
C,".� l L.tG.L
Represerctati,ee, Title
Date: /V/ 02 a fz-S
XYBI YS S, NC.
/
Dou Her an VP of Sales
Xybix Representative, Title
Date:April 17, 2025
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Approved as to form:
CUSTOMER
Represent ive, Title
Date: aFAAA9 I
XYBI YS7' MS,IVC.
Do Her an VP of Sales
Xybix Representative, Title
Date: March 27, 2025
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NASPO ValuePoint NASPO
PARTICIPATING ADDENDUM
PUBLIC SAFETY COMMUNICATIONS
ValuePoint
PRODUCTS, SERVICE AND SOLUTIONS
Lead by the State of Washington
Master Agreement #: 00318
Contractor: ErgoFlex Systems dba: Xybix Systems Inc.
Participating Entity: CITY OF RIVERSIDE, MISSOURI
The following products or services are included in this contract portfolio:
ErgoFlex Systems has been awarded the following categories/sub-category/solutions. Detail
regarding available services, warranty, software options along with products and pricing are
available on the NASPO ValuePoint webpage.
Category 10 — Dispatch Console Furniture
Master Agreement Terms and Conditions:
1. Scope: This addendum covers the Public Safety Communications Products, Services and
Solutions led by the State of Washington for use by state agencies and other entities located
in the Participating State [or State Entity]authorized by that State's statutes to utilize State
contracts with the prior approval of the State's Chief Procurement Official.
2. Participation: This NASPO ValuePoint Master Agreement may be used by all state
agencies, institutions of higher institution, political subdivisions and other entities authorized
to use statewide contracts in the State of Missouri. Issues of interpretation and eligibility for
participation are solely within the authority of the State Chief Procurement Official.
3. Primary Contacts: The primary contact individuals for this Participating Addendum are as
follows (or their named successors):
Contractor
Name: Ken Carson
Address: 8207 SouthPark Circle
Littleton, CO 80120
Telephone: (303) 683-5656
Fax:
Email: kenc@xybix.com
Page 1 of 3
NASPO ValuePoint NASPO
PARTICIPATING ADDENDUM
PUBLIC SAFETY COMMUNICATIONS
ValuePoint
PRODUCTS, SERVICE AND SOLUTIONS
Lead by the State of Washington
Participating Entity
Name: Chris Skinrood
Address: 2990 NW Vivino Road, Riverside, Missouri 64150
Telephone: 816-741-1191
Fax: 816-372-9089
Email: cskinrood@riversdiemo.gov
4. PARTICIPATING ENTITY MODIFICATIONS OR ADDITIONS TO THE MASTER
AGREEMENT
These modifications or additions apply only to actions and relationships within the Participating
Entity.
Participating Entity must check one of the boxes below.
[ ] No changes to the terms and conditions of the Master Agreement are required.
[ ] The following changes are modifying or supplementing the Master Agreement terms and
conditions.
[Removable Instruction: Insert text here to address specific changes to the terms and
conditions. Indicate which section numbers of the Master Agreement are modified. If no
changes are required, check the box above and delete this paragraph.]
5. Subcontractors: All contactors, dealers, and resellers authorized in the State of Missouri as
shown on the dedicated Contractor (cooperative contract) website, are approved to provide
sales and service support to participants in the NASPO ValuePoint Master Agreement. The
contractor's dealer participation will be in accordance with the terms and conditions set forth
in the aforementioned Master Agreement.
6. Orders: Any order placed by a Participating Entity or Purchasing Entity for a product and/or
service available from this Master Agreement shall be deemed to be a sale under (and
governed by the prices and other terms and conditions) of the Master Agreement unless the
parties to the order agree in writing that another contract or agreement applies to such
order.
Page 2 of 3
NASPO ValuePoint - NASPO
PARTICIPATING ADDENDUM
PUBLIC SAFETY COMMUNICATIONS
ValuePoint
PRODUCTS, SERVICE AND SOLUTIONS
Lead by the State of Washington
IN WITNESS WHEREOF, the parties have executed this Addendum as of the date of execution
by both parties below.
Participating Entity: City of Riverside, Contractor:
Missouri
Signatur ._.gi Signature:
i
Name: Christopher A. Skinrood Name:
Title: Chief of Police Title:
1
Date: March 28, 2025 Date:
[Additional signatures may be added if required by the Participating Entity]
For questions on executing a participating addendum, please contact:
NASPO ValuePoint
Cooperative Development Coordinator: Courtney Iversen
Telephone: , (609) 766-0230
Email: civersen(a�naspovalupoiint.orq
Please email fully executed PDF copy of this document to PA a(�.naspovaluepoint.or_q.
Page 3 of 3
~sp Washington State Department of NASPO
Enter n se Services ValvePoant
COOPERATIVE PURCHASING MASTER AGREEMENT
No. 00318
PUBLIC SAFETY COMMUNICATIONS PRODUCTS,SERVICES AND SOLUTIONS
For Use by Eligible Purchasing Entities
By and Between
STATE OF WASHINGTON
DEPARTMENT OF ENTERPRISE SERVICES
and
ERGOFLEX SYSTEMS,INC.
DBA:XYBIX SYSTEMS,INC.
Dated January 1, 2022
COOPERATIVE PURCHASING MASTER AGREEMENT
No.00318
PUBLIC SAFETY COMMUNICATIONS PRODUCTS,SERVICES AND SOLUTIONS
FOR
CATEGORY 10 DISPATCH CONSOLE FURNITURE
This Cooperative Purchasing Master Agreement ("Cooperative Purchasing Master Agreement") is made
and entered into by and between Enterprise Services acting by and through the State of Washington
("Enterprise Services")and ErgoFlex Systems, Inc.a Colorado corporation("Contractor")and is dated and
effective as of January 1, 2022.
RECITALS
A. Pursuant to Legislative authorization, Enterprise Services, on behalf of the State of
Washington, is authorized to develop, solicit, and establish Cooperative Purchasing
Master Agreements for goods and services to support Washington state agencies. See
RCW 39.26.050(1). The Washington State Legislature has authorized Enterprise Services
to make these Cooperative Purchasing Master Agreements available, pursuant to
agreement in which Enterprise Services ensures full cost recovery,to other local or federal
government agency or entity, public benefit nonprofit organizations,or any tribes located
in the State of Washington. See RCW 39.26.050(1)&(2).
B. The Washington State Legislature also has authorized Enterprise Services to participate
in, sponsor, conduct, or administer certain cooperative purchasing agreements for the
procurement of goods or services. See RCW 39.26.060(1). One of the approaches that
Enterprise Services utilizes to participate in cooperative purchasing agreements with
other states is NASPO Value Point.
C. NASPO Cooperative Purchasing Organization LLC,doing business as NASPO ValuePoint, is
a nonprofit subsidiary of the National Association of State Procurement Officials(NASPO).
The NASPO ValuePoint purchasing cooperative program is led by state procurement
officers from member states. NASPO ValuePoint does not award contracts; rather, it
assists states, for an administrative fee, in their collaboration pertaining to solicitations
and the resulting master agreements.
D. Pursuant to the NASPO ValuePoint cooperative purchasing model, a state serves as the
'lead state' to conduct a competitive procurement in compliance with that state's
procurement laws and award a cooperative purchasing master agreement with a
contractor for the specified goods or services. States (including the District of Columbia
and the organized territories of the United States), including the lead state, then may
participate in that cooperative purchasing master agreement by executing a Participating
Addendum. Until a Participating Addendum is executed by the applicable state (a
'participating entity'),no agency or other eligible organization(a 'purchasing entity')may
purchase pursuant to the cooperative purchasing master agreement. Under Washington
law, at the time of solicitation, states may provide supplemental substantive terms and
conditions to inform the competitive procurement. In addition, pursuant to their
Participating Addendum,states may require certain administrative terms and conditions
COOPERATIVE PURCHASING MASTER AGREEMENT No.00318 PUBLIC SAFETY COMMUNICATIONS PRODUCTS,SERVICES&SOLUTIONS 1
(Rev.2020-03-11)
(e.g., a vendor management fee for sales within the state, state registration and
reporting). Contractor, however, has no obligation to condition execution of a
Participating Addendum on substantive terms and conditions that were not competitively
procured.
E. Enterprise Services, as part of a cooperative purchasing competitive governmental
procurement, with administrative support from NASPO ValuePoint, issued Competitive
Solicitation No.00318 dated November 16,2020 regarding Public Safety Communications
Products, Services and Solutions("Public Safety Radio"). Sixteen (16)states indicated an
intent to utilize the resulting Cooperative Purchasing Master Agreement.
F. Enterprise Services and a stakeholder team consisting of representatives from
Washington, California, Alaska, Oregon, Montana, Tennessee, Colorado and Nevada
evaluated all responsive bids to the Competitive Solicitation and identified Contractor as
an Apparent Successful Bidder for the Category identified above.
G. Enterprise Services determined that entering into this Cooperative Purchasing Master
Agreement will meet the cooperative purchasing needs and be in the best interest of the
State of Washington.
H. The purpose of this Cooperative Purchasing Master Agreement is to enable Participating
or Purchasing Entities to purchase Public Safety Radio products and services, in the
awarded Category as set forth herein.
AGREEMENT
NOW THEREFORE,in consideration of the mutual promises, covenants, and conditions set forth herein,the
parties hereto hereby agree as follows:
1. TERM. The term of this Master Agreement begins January 1, 2022 and ends on December 31, 2026;
provided, however that, the contract term shall be extended for twenty-four (24) months if, in
Enterprise Services' sole, reasonable judgement, which shall occur no later than June 30, 2025,
Contractor meets the following performance metrics:
• Reports: Contractor provides timely and accurate reports as detailed in this Master
Agreement and Participating Addendums;and
• Administrative Fee Payments: Contractor provides timely and accurate Administrative
Fee payments as detailed in this Master Agreement and Participating Addendums.
Notwithstanding any provision to the contrary, to effectuate a smooth transition for Participating
States and Purchasing Entities for Public Safety Communications Products, Services and Solutions to
begin on January 1, 2022, Contractor shall provide implementation and transition support to
Participating States who wish to utilize the Master Agreement, beginning upon the date such
Participating State and Contractor executes a Participating Addendum. For the avoidance of doubt,
no orders for products or services shall be made under this Agreement prior to January 1, 2022.
2. PARTICIPANTS AND SCOPE. This Cooperative Purchasing Master Agreement may be utilized under the
following conditions:
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2.1. PARTICIPATING ENTITIES. Contractor may not sell Public Safety Radio products and services under
this Cooperative Purchasing Master Agreement until a Participating Addendum acceptable to
the Participating Entity and Contractor is executed. The terms and conditions set forth in the
Cooperative Purchasing Master Agreement are applicable to any Order by a Participating
Entity(and other Purchasing Entities covered by their Participating Addendum),except to the
extent altered,modified,supplemented,or amended by a Participating Addendum;Provided,
however, that no Participating Addendum shall operate to alter or modify any substantive
terms of this Cooperative Purchasing Master Agreement which were solicited and procured
pursuant to a competitive procurement. By way of illustration and not limitation,
Participating Entities may include unique administrative, delivery, and invoicing
requirements, as well as entity-specific confidentiality requirements and similar entity-
specific administrative requirements in purchase Orders utilizing this Cooperative Purchasing
Master Agreement.
2.2. PURCHASING ENTITIES. Purchasing Entity means a state (as well as the District of Columbia and
U.S territories), city, county, district, other political subdivision of a State, and a nonprofit
organization under the laws of some states if authorized by a Participating Addendum, that
issues a Purchase Order or other commitment document against the Cooperative Purchasing
Master Agreement and becomes financially committed to the purchase.
2.3. PARTICIPATING ADDENDUM. Obligations under this Cooperative Purchasing Master Agreement
are limited to those Participating Entities who have signed a Participating Addendum and
Purchasing Entities within the scope of those Participating Addenda. States or other entities
permitted to participate may use an informal competitive or other process to determine
which Cooperative Purchasing Master Agreements to participate in through execution of a
Participating Addendum. Financial obligations of Participating Entities who are states are
limited to the orders placed by the departments or other state agencies and institutions
having available funds. Participating Entities who are states incur no financial obligations on
behalf of other Purchasing Entities. Contractor shall email a fully executed PDF copy of each
Participating Addendum as instructed by the Lead State to support documentation of
participation and posting in appropriate databases.
2.4. PURCHASING ENTITY RIGHTS. Except to the extent modified by a Participating Addendum, each
Purchasing Entity shall follow the terms and conditions of the Cooperative Purchasing Master
Agreement and applicable Participating Addendum and will have the same rights and
responsibilities for their purchases as the Lead State has in the Cooperative Purchasing Master
Agreement, including but not limited to, any indemnity or right to recover any costs as such
right is defined in the Cooperative Purchasing Master Agreement and applicable Participating
Addendum for their purchases. Each Purchasing Entity will be responsible for its own charges,
fees, and liabilities. Contractor will apply the charges and invoice each Participating Entity
individually.
2.5. PARTICIPATING ADDENDUM APPROVAL. Participating Entities who are not states may under some
circumstances sign their own Participating Addendum,subject to the approval of participation
by the Chief Procurement Official of the state where the Participating Entity is located.
Coordinate requests for such participation through NASPO ValuePoint. Any permission to
participate through execution of a Participating Addendum is not a determination that
procurement authority exists in the Participating Entity;they must ensure that they have the
requisite procurement authority to execute a Participating Addendum.
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3. SCOPE—INCLUDED GOODS/SERVICES AND PRICE.
3.1. CONTRACT SCOPE. Pursuant to this Cooperative Purchasing Master Agreement, Contractor is
authorized to sell only those Public Safety Radio Products and Services in the category above
posted on the NASPO ValuePoint website.Contractor shall not represent to any Participating
or Purchasing Entity under this Cooperative Purchasing Master Agreement that Contractor
has contractual authority to sell any Public Safety Radio Products beyond those approved and
posted on the NASPO Value Point website.
3.2. MINIMUM WARRANTY FOR INCLUDED GOODS/SERVICES. Notwithstanding any provision to the
contrary, Contractor agrees to and is providing a minimum warranty of no less than one (1)
year for any goods/services included in this Cooperative Purchasing Master Agreement. Such
minimum warranty begins when the goods/services are accepted by Purchasing Entity or as
agreed by Purchasing Entity in its ordering documentation. Such minimum warranty includes
all firmware and software updates within warranty period. Parts and related software will be
free from defects in material and workmanship for one (1) year. If a product fails because of
a defect in workmanship or materials within one (1) year from the date of acceptance by
Purchasing Entity,manufacture shall repair or replace the product or part with a new product
or part without charge to Purchasing Entity.
3.3. ADDITIONAL WARRANTY OPTIONS—See ErgoFlex Systems Products/Services Pricing Document on
the NASPO ValuePoint website for descriptions and pricing for all available warranty options.
3.4. AVAILABLE SERVICES — See ErgoFlex Products/Services Pricing Document on the NASPO
ValuePoint website for descriptions and pricing for all available services.
3.5. ABILITY TO MODIFY SCOPE OF COOPERATIVE PURCHASING MASTER AGREEMENT. Subject to mutual
agreement between the parties, Enterprise Services, acting as the lead state, reserves the
right to modify the Public Safety Radio Products included in this Cooperative Purchasing
Master Agreement; Provided, however, that any such modification shall be effective only
upon thirty(30)days advance written notice;and Provided further,that any such modification
must be within the scope of this competitively procured Cooperative Purchasing Master
Agreement. In no event shall such modification, if authorized by Enterprise Services,limit the
requirement for cooperative purchasing agreements to be subject to competitive
procurement.
3.6. PRODUCT UPDATES. Upon approval, Contractor may update their products/pricelist on a semi-
annual basis. Contractor must submit to the Lead Contract Administrator a revised
product/pricelist highlighting changes and include an effective date of the change.At no time
during the contract term shall products be deleted from the products/pricelist. Discontinued
products/services must be struck-through and highlighted for ease of review process.
Product/pricelist updates must be submitted for review and approval to the Lead Contract
Administrator thirty(30)days prior to the effective date of the change.All products/pricelist
will be posted on the NASPO ValuePoint website.
Product updates for January 1st through June 30th must be submitted to Lead State Contract
Administrator by June lst to be eligible for product updates effective July 1st. Product updates
forJuly 1st through December 31st must be submitted to the Lead State Contract Administrator
by December lst to be eligible for product updates effective January 1st. Additional product
updates may be considered for approval with proper 30 day notice at the discretion of the
Lead State.
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Semi-Annual Submitted By Effective Date
January 1-June 30 June 1st July 15t
July 1-December 31 December 15t January 1st
3.7. ECONOMIC ADJUSTMENTS. All pricing must be guaranteed for the first year of the Cooperative
Purchasing Master Agreement. Following the guarantee period, any request for price
increases must be for an equal guarantee period(1 year), and must be submitted to the Lead
State at least thirty(30) calendar days prior to the effective date.The Lead State will review
a documented request for an MSRP price list increase only after the Price Guarantee Period.
Requests for price increases must include sufficient documentation supporting the request
and demonstrating the reasonableness of the adjustment when comparing the current price
list to the proposed price list. Documentation may include: the manufacturer's national price
increase announcement letter, a complete and detailed description of what products are
increasing and by what percentage, a complete and detailed description of what raw
materials and/or other costs have increased and provide proof of increase, index data and
other information to support and justify the increase.The price increase must not produce a
higher profit margin than the original contract, and must be accompanied by sufficient
documentation and nationwide notice of price adjustment to the published manufacturer's
price list. No retroactive price increases will be allowed.
Price Reductions. In the event of a price decrease in any category of product at any time
during the contract in an OEM's published manufacturer's price list, including renewal
options, the Lead State shall be notified immediately. All published manufacturer's price list
price reductions shall be effective upon the notification provided to the Lead State.
Enterprise Services reserves the right to request clarification and justification for requested
Economic Adjustments.
Economic Price Adjustment requests for January 1st through June 30th must be submitted to
Lead State Contract Administrator by June 1st to be eligible for product updates effective July
1st. Product updates for July 1st through December 315t must be submitted to the Lead State
Contract Administrator by December 1st to be eligible for product updates effective January
1st.
Semi-Annual Submitted By Effective Date
January 1-June 30 June 1st July 15t
July 1-December 31 December 15t January 1st
3.8. PRICE CEILING. Although Contractor may offer lower prices, including volume discounts, to
Purchasing Entity, during the term of this Cooperative Purchasing Master Agreement,
Contractor guarantees to provide the Goods/Services at no greater than the prices set forth
approved and posted on the NASPO Value Point website.
3.9. COOPERATIVE PURCHASING MASTER AGREEMENT INFORMATION. Enterprise Services shall maintain
and provide information regarding this Cooperative Purchasing Master Agreement, including
scope and pricing,to eligible Purchasing Entity.
3.10. CONTRACTOR RESPONSIBILITIES.Contractor shall be responsible for successful performance of the
Cooperative Purchasing Master Agreement and also for the successful performance of any
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and all of their partners. Contractor is to be the sole point of contact as applicable by
Cooperative Purchasing Master Agreement with regard to contractual matters, payment of
any and all charges resulting from the purchase of the products and maintenance of the
product for the term of the Cooperative Purchasing Master Agreement unless otherwise
specified by a Participating State in a Participating Addendum and/or the Cooperative
Purchasing Master Agreement. Contractor must be able to receive, process, and invoice
orders unless the Participating State has agreed to assign these functions to a partner.
Contractor will be responsible for compliance with requirements under the Cooperative
Purchasing Master Agreement, even if requirements are delegated to partners. Contractor
and partners must not in any way represent themselves in the name of the Lead State, NASPO
ValuePoint or Participating States.
4. CONTRACTOR REPRESENTATIONS AND WARRANTIES. Contractor makes each of the following
representations and warranties as of the effective date of this Cooperative Purchasing Master
Agreement and at the time any order is placed pursuant to this Cooperative Purchasing Master
Agreement. If, at the time of any such order, Contractor cannot make such representations and
warranties, Contractor shall not process any orders and shall, within three (3) business days notify
Enterprise Services, in writing,of such breach.
4.1. QUALIFIED TO DO BUSINESS. Contractor represents and warrants that it is in good standing and
qualified to do business in the State of Washington,that it is registered with the Washington
State Department of Revenue and the Washington Secretary of State, that it possesses and
shall keep current all required licenses and/or approvals, and that it is current, in full
compliance, and has paid all applicable taxes owed to the State of Washington. Contractor
further represents and warrants that, within fifteen (15) days of executing any Participating
Addendum and prior to making any sales pursuant to such Participating Addendum,
Contractor shall be in good standing and qualified to do business in such state and that
Contractor properly shall have registered to do business in such state,shall possess and shall
keep current all required licenses and/or approvals, and that it shall be current, in full
compliance, and have paid all applicable taxes owed to such state.
4.2. SUSPENSION&DEBARMENT. Contractor represents and warrants that neither it nor its principals
or affiliates presently are debarred,suspended, proposed for debarment, declared ineligible,
or voluntarily excluded from participation in any governmental contract by any governmental
department or agency within the United States.
4.3. QUALITY OF Goons OR SERVICES. Contractor represents and warrants that any goods and/or
services sold pursuant to this Cooperative Purchasing Master Agreement shall be
merchantable, shall conform to this Cooperative Purchasing Master Agreement and
Purchasing Entity's Purchase Order, shall be fit and safe for the intended purposes, shall be
free from defects in materials and workmanship, and shall be produced and delivered in full
compliance with applicable law. Contractor further represents and warrants it has clear title
to the goods and that the same shall be delivered and the services provided free of liens and
encumbrances and that the same do not infringe any third party patent. Upon breach of
warranty, Contractor will repair or replace (at no charge to Purchasing Entity) any goods
and/or services whose nonconformance is discovered and made known to the Contractor. If,
in Purchasing Entity's judgment, repair or replacement is inadequate, or fails of its essential
purpose, Contractor will refund the full amount of any payments that have been made. The
rights and remedies of the parties under this warranty are in addition to any other rights and
remedies of the parties provided by law or equity, including, without limitation, actual
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damages, and, as applicable and awarded under the law, to a prevailing party, reasonable
attorneys'fees and costs.
4.4. WAGE VIOLATIONS. Contractor represents and warrants that, during the term of this
Cooperative Purchasing Master Agreement and the three (3) year period immediately
preceding the award of the Cooperative Purchasing Master Agreement, it is not determined,
by a final and binding citation and notice of assessment issued by the Washington Department
of Labor and Industries or through a civil judgment entered by a court of limited or general
jurisdiction,to be in willful violation of any provision of Washington state wage laws set forth
in RCW chapters 49.46,49.48, or 49.52.
4.5. PAY EQUALITY. Contractor represents and warrants that,among its workers,similarly employed
individuals are compensated as equals. For purposes of this provision, employees are
similarly employed if the individuals work for the same employer,the performance of the job
requires comparable skill,effort,and responsibility,and the jobs are performed under similar
working conditions. Job titles alone are not determinative of whether employees are similarly
employed. Contractor may allow differentials in compensation for its workers based in good
faith on any of the following: a seniority system; a merit system; a system that measures
earnings by quantity or quality of production; a bona fide job-related factor or factors; or a
bona fide regional difference in compensation levels. A bona fide job-related factor or factors
may include, but not be limited to,education,training, or experience that is: consistent with
business necessity; not based on or derived from a gender-based differential; and accounts
for the entire differential. A bona fide regional difference in compensation level must be
consistent with business necessity; not based on or derived from a gender-based differential;
and account for the entire differential. Notwithstanding any provision to the contrary, upon
breach of warranty and Contractor's failure to provide satisfactory evidence of compliance
within thirty (30) days, Enterprise Services may suspend or terminate this Cooperative
Purchasing Master Agreement and any Purchasing Entity hereunder similarly may suspend or
terminate its use of the Cooperative Purchasing Master Agreement and/or any agreement
entered into pursuant to this Cooperative Purchasing Master Agreement.
4.6. EXECUTIVE ORDER 18-03—WORKERS' RIGHTS. Contractor represents and warrants, as previously
certified in Contractor's Bidder's Certification, that Contractor does NOT require its
employees,as a condition of employment,to sign or agree to mandatory individual arbitration
clauses or class or collective action waivers. Contractor further represents and warrants that,
during the term of this Cooperative Purchasing Master Agreement,Contractor shall not, as a
condition of employment, require its employees to sign or agree to mandatory individual
arbitration clauses or class or collective action waivers.
4.7. PROCUREMENT ETHICS & PROHIBITION ON GIFTS. Contractor represents and warrants that it
complies fully with all applicable procurement ethics restrictions including, but not limited to,
restrictions against Contractor providing gifts or anything of economic value, directly or
indirectly, to Purchasing Entity's employees.
4.8. WASHINGTON'S ELECTRONIC BUSINESS SOLUTION(WEBS). Contractor represents and warrants that
it is registered in Washington's Electronic Business Solution (WEBS), Washington's contract
registration system and that, all of its information therein is current and accurate and that
throughout the term of this Cooperative Purchasing Master Agreement, Contractor shall
maintain an accurate profile in WEBS.
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4.9. STATEWIDE PAYEE DESK. Contractor represents and warrants that it is registered with the
Washington Statewide Payee Desk,which registration is a condition to payment.
4.10. COOPERATIVE PURCHASING MASTER AGREEMENT PROMOTION; ADVERTISING AND ENDORSEMENT.
Contractor represents and warrants that it shall use commercially reasonable efforts both to
promote and market the use of this Cooperative Purchasing Master Agreement with eligible
Purchasing Entity and to ensure that those entities that utilize this Cooperative Purchasing
Master Agreement are eligible Purchasing Entity. Contractor understands and acknowledges
that neither Enterprise Services nor Purchasing Entity are endorsing Contractor's goods
and/or services or suggesting that such goods and/or services are the best or only solution to
their needs. Accordingly,Contractor represents and warrants that it shall make no reference
to Enterprise Services, any Purchasing Entity, or the State of Washington in any promotional
material without the prior written consent of Enterprise Services.
4.11. COOPERATIVE PURCHASING MASTER AGREEMENT TRANSITION. Contractor represents and warrants
that, in the event this Cooperative Purchasing Master Agreement or a similar contract, is
transitioned to another contractor (e.g., Cooperative Purchasing Master Agreement
expiration or termination), Contractor shall use commercially reasonable efforts to assist
Enterprise Services for a period of sixty(60)days to effectuate a smooth transition to another
contractor to minimize disruption of service and/or costs to the State of Washington.
4.12. SUB-CONTRACTORS,AUTHORIZED RESELLERS/DEALERS. MANUFACTURER'S REPRESENTATIVE (PARTNERS). If
utilizing partners, Contractor is responsible for such partners providing products and services,
as well as warranty and maintenance services for any product or solution such partners
provide pursuant to this Cooperative Purchasing Master Agreement. Pursuant to their
applicable Participating Addendum,each Participating Entity may allow or disallow Contractor
to utilize Partners. Only partners approved by the Participating Entity may be utilized. The
Participating Entity will define the process to add and remove partners in their Participating
Addendum.
5. USING THE COOPERATIVE PURCHASING MASTER AGREEMENT—PURCHASES.
5.1. ORDERING REQUIREMENTS. Eligible Purchasing Entity shall order goods and/or services from this
Cooperative Purchasing Master Agreement, consistent with the terms hereof and by using
any ordering mechanism agreeable both to Contractor and Purchasing Entity but, at a
minimum, including the use of a purchase order. When practicable, Contractor and
Purchasing Entity also shall use telephone orders,email orders,web-based orders,and similar
procurement methods (collectively "Purchasing Entity Order"). All order documents must
reference the Cooperative Purchasing Master Agreement number. The terms of this
Cooperative Purchasing Master Agreement shall apply to any Purchase Order and, in the
event of any conflict, the terms of this Cooperative Purchasing Master Agreement shall
prevail. Notwithstanding any provision to the contrary, in no event shall any 'click-
agreement,' software or web-based application terms and conditions, or other agreement
modify the terms and conditions of this Cooperative Purchasing Master Agreement.
(a) All order documents must,at a minimum, reference
• The Cooperative Purchasing Master Agreement number;
• The place and requested time of delivery;
• A billing address;
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• The name, phone number, and address of the Participating Entity
representative;
(b) All communications concerning administration of Orders placed shall be
furnished solely to the authorized purchasing agent within the Participating
Entity's purchasing office, or to such other individual identified in writing in the
Order.
(c) Orders must be placed pursuant to this Cooperative Purchasing Master
Agreement prior to the termination date thereof, but may have a delivery date
or performance period up to 120 days thereafter.
(d) Notwithstanding the expiration, cancellation or termination of this Cooperative
Purchasing Master Agreement,Contractor agrees to perform in accordance with
the terms of any Orders then outstanding at the time of such expiration or
termination. Contractor shall not honor any Orders placed after the expiration,
cancellation, or termination of this Cooperative Purchasing Master Agreement,
or otherwise inconsistent with its terms. Orders from any separate indefinite
quantity, task orders, or other form of indefinite delivery order arrangement
priced against this Cooperative Purchasing Master Agreement may not be placed
after the expiration or termination of this Cooperative Purchasing Master
Agreement, notwithstanding the term of any such indefinite delivery order
agreement.
5.2. DELIVERY REQUIREMENTS. Contractor must ensure that delivery of goods and/or services will be
made as required by this Cooperative Purchasing Master Agreement, the Purchase Order
used by Purchasing Entity,or as otherwise mutually agreed in writing between the Purchasing
Entity and Contractor. The following apply to all deliveries:
(a) Contractor shall make all deliveries to the applicable delivery location specified in
the Purchase Order. Such deliveries shall occur during Purchasing Entity's normal
work hours and within the time period mutually agreed in writing between
Purchasing Entity and Contractor at the time of order placement. Deliveries to
be off-loaded at Purchasing Entity's receiving dock or designated job site by
Contractor.
(b) Contractor shall ship all goods purchased pursuant to this Master Agreement to
Purchasing Entity's specified destination. Shipping charges must be mutually
agreed to between Purchasing Entity and Contractor, and shall be added as a
separate line item on the Contractor's invoice. Contractor shall bear all risk of
loss,damage, or destruction of the goods ordered hereunder that occurs prior to
delivery, except loss or damage attributable to Purchasing Entity's fault or
negligence. Ownership transfers to the Purchasing Entity upon delivery.
(c) All products must be delivered in the manufacturer's standard package. Costs
shall include all packing and/or crating charges. Cases shall be of durable
construction, good condition, properly labeled and suitable in every respect for
storage and handling of contents. Each shipping carton shall be marked with the
commodity, brand, quantity, item code number and the Purchasing Entity's
Purchase Order number.
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(d) All packing lists, packages, instruction manuals, correspondence, shipping
notices, shipping containers, and other written materials associated with this
Cooperative Purchasing Master Agreement shall be identified by the
Cooperative Purchasing Master Agreement number set forth on the cover of this
Cooperative Purchasing Master Agreement and the applicable Purchase Order
number. Packing lists shall be enclosed with each shipment and clearly identify
all contents and any backorders.
(e) Purchasing Entities may return unopened or unused (non-specialty or
customized) Public Safety Radio products within ten(10)business days of receipt
for full credit, minus any freight or restocking fee. In such event, Contractor is
responsible for shipping costs pertaining to any defective Public Safety Radio
Products that are returned.
5.3. RECEIPT AND INSPECTION OF GOODS AND/OR SERVICES. Goods and/or services purchased under this
Cooperative Purchasing Master Agreement are subject to Purchasing Entity's reasonable
inspection, testing, and approval at Purchasing Entity's destination. Such inspection and
approval shall be determined within thirty (30) days of delivery. Purchasing Entity reserves
the right to reject and refuse acceptance of goods and/or services that are not in accordance
with this Cooperative Purchasing Master Agreement and Purchasing Entity's Purchase Order.
If there are any apparent defects in the goods and/or services at the time of delivery,
Purchasing Entity will notify Contractor within five (5) business days. At Purchasing Entity's
option, and without limiting any other rights, Purchasing Entity may require Contractor to,
consistent with the warranty terms, repair or replace, at Contractor's expense, any or all of
the damaged goods and/or services or, at Purchasing Entity's option, Purchasing Entity may
note any damage to the goods and/or services on the receiving report, decline acceptance,
and deduct the cost of rejected goods and/or services from final payment. Payment for any
goods under such Purchase Order shall not be deemed acceptance of the goods.
(a) Contractor shall provide right of access to the Lead State, or to any other
authorized agent or official of the Lead State or other Participating or Purchasing
Entity, at reasonable times, in order to monitor and evaluate performance,
compliance, and/or quality assurance requirements under this Cooperative
Purchasing Master Agreement. Products that do not meet specifications may be
rejected as mutually agreed between Purchasing Entity and Contractor. Failure to
reject upon receipt, however, does not relieve Contractor of liability for material
(nonconformity that substantially impairs value) latent or hidden defects
subsequently revealed when the Public Safety Radio Products are put to use.
Acceptance of such Public Safety Radio Products may be revoked in accordance
with the provisions of the applicable commercial code, and Contractor shall be
liable for any resulting expense incurred by the Purchasing Entity related to the
preparation and shipping of any Public Safety Radio Products rejected and
returned,or for which Acceptance is revoked.
(b) If any Public Safety Radio Products do not conform to the specifications, the
Purchasing Entity may require the Contractor to repair or replace the Public
Safety Radio Product in conformity with the specifications.
5.4. ON SITE REQUIREMENTS. While on Purchasing Entity's premises, Contractor, its agents,
employees, or subcontractors shall comply, in all respects, with Purchasing Entity's physical,
fire, access, safety,and other security requirements.
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5.5. INSTALLATION. Installation shall be performed by Contractor or Sub-Contractor, in a
professional manner in accordance with industry standard best practices. The premises shall
be left in a neat, clean, and undamaged condition. Purchasing Entity reserves the right to
require Contractor or Sub-Contractor to repair any damage caused during installation or
provide full compensation as determined by Purchasing Entity.
5.6. CONFIDENTIALITY; SAFEGUARDING OF INFORMATION. Contractor shall not use or disclose any
information concerning Enterprise Services/the State of Washington or Purchasing Entity's
information which may be classified as confidential, for any purpose not directly connected
with the administration of this Cooperative Purchasing Master Agreement, except with prior
written consent of Enterprise Services (or the applicable Purchasing Entity), or as may be
required by law.
5.7. TREATMENT OF ASSETS. Title to all property furnished by any Participating State and/or
Purchasing Entity shall remain with such Participating State and/or Purchasing Entity, as
applicable. Any property of any Participating State and/or Purchasing Entity furnished to
Contractor shall, unless otherwise provided herein or approved by such Participating State
and/or Purchasing Entity, be used only for the performance of this Cooperative Purchasing
Master Agreement. Contractor shall be responsible for damages as a result of any loss or
damage to property of any Participating State and/or Purchasing Entity to the extent it results
from the negligence of Contractor or to the extent it results from the failure on the part of
Contractor to maintain, administer and protect that property in a reasonable manner and to
the extent practicable in all instances. If any such Participating State and/or Purchasing Entity
property is lost, destroyed, or damaged, Contractor immediately shall notify such
Participating State and/or Purchasing Entity and shall take all reasonable steps to protect the
property from further damage. Contractor shall surrender to such Participating State and/or
Purchasing Entity all property of such Participating State and/or Purchasing Entity prior to
settlement upon completion, termination, or cancellation of this Cooperative Purchasing
Master Agreement. Title to all property furnished by Contractor, the cost for which the
Contractor is entitled to be reimbursed as a direct item of cost under this Contract,shall pass
to and vest in the Purchasing Entity upon delivery of such property by Contractor to the
Purchasing Entity. Title to other property, the cost of which is reimbursable to Contractor
under this Contract,shall pass to and vest in the Purchasing Entity upon(i) issuance for use of
such property in the performance of this Contract, or (ii)commencement of use of such
property in the performance of this Contract,or(iii) reimbursement of the cost thereof by the
Purchasing Entity in whole or in part,whichever first occurs. All reference to Contractor under
this clause shall also include Contractor's employees, agents or subcontractors. Title to
software shall not pass to Purchasing Entity but shall be licensed.All reference to Contractor
under this clause shall also include Contractor's employees, agents or subcontractors.
5.8. SOFTWARE LICENSE AGREEMENT. If the public safety communications equipment ordered and
delivered under the term and conditions of this Cooperative Purchasing Master Agreement
requires software or firmware to operate, Purchasing Entity and Contractor will mutually agree
to Contractor's Software License Agreement that will apply to such transactions. Contractor's
software license agreement shall not conflict with the terms and conditions of this Cooperative
Purchasing Master Agreement or specific security requirements of Purchasing Entity.
5.9. SUBSCRIPTION SERVICES AGREEMENT. If the public safety communications equipment ordered and
delivered under the term and conditions of this Contract requires subscription services to
operate, Purchasing Entity and Contractor will mutually agree to Contractor's Software License
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Agreement that will apply to such transactions. Contractor's Subscription Services Agreement
shall not conflict with the terms and conditions of this Master Agreement or the specific security
requirements of Purchasing Entity.
6. INVOICING&PAYMENT.
6.1. CONTRACTOR INVOICE. Contractor shall submit to Purchasing Entity's designated invoicing
contact properly itemized invoices. Such invoices shall itemize the following:
• Cooperative Purchasing Master Agreement No.00318
• Contractor name,address,telephone number,and email address for billing issues
(i.e., Contractor Customer Service Representative)
• Contractor's Federal Tax Identification Number
• Date(s)of delivery
• Applicable goods/services
• Invoice amount; and
• Payment terms, including any available prompt payment discounts.
Contractor's invoices for payment shall reflect accurate Cooperative Purchasing Master
Agreement prices, less discounts or lower negotiated costs. Invoices will not be processed for
payment until receipt of a complete invoice as specified herein.
6.2. PAYMENT. Payment is the sole responsibility of, and will be made by, the Purchasing Entity.
Payment is due within thirty (30) days of invoice. If Purchasing Entity fails to make timely
payment(s),Contractor may invoice Purchasing Entity in the amount of one percent(1%) per
month on the amount overdue or a minimum of$1. Payment will not be considered late if a
check or warrant is mailed within the time specified.
6.3. OVERPAYMENTS. Contractor promptly shall refund to Purchasing Entity the full amount of any
erroneous payment or overpayment. Such refunds shall occur within thirty (30) days of
written notice to Contractor;Provided, however,that Purchasing Entity shall have the right to
elect to have either direct payments or written credit memos issued. If Contractor fails to
make timely payments) or issuance of such credit memos, Purchasing Entity may impose a
one percent (1%) per month on the amount overdue thirty (30) days after notice to the
Contractor.
6.4. No ADVANCE PAYMENT. No advance payment shall be made for the products and services
furnished by Contractor pursuant to this Cooperative Purchasing Master Agreement;
Provided, however, that the parties agree that maintenance payments, if any, may be made
on a quarterly basis at the beginning of each quarter.
6.5. No ADDITIONAL CHARGES. Unless otherwise specified herein, Contractor shall not include or
impose any additional charges including,but not limited to,charges for shipping,handling,or
payment processing.
6.6. TAXES/FEES. Contractor promptly shall pay all applicable taxes on its operations and activities
pertaining to this Cooperative Purchasing Master Agreement. Failure to do so shall constitute
breach of this Cooperative Purchasing Master Agreement. Unless otherwise agreed,
Purchasing Entity shall pay applicable sales tax imposed by the State of Washington on
purchased goods and/or services. In regard to federal excise taxes, Contractor shall include
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federal excise taxes only if,after thirty(30) calendar days written notice to Purchasing Entity,
Purchase has not provided Contractor with a valid exemption certificate from such federal
excise taxes.
7. CONTRACT MANAGEMENT.
7.1. CONTRACT ADMINISTRATION&NOTICES. Except for legal notices,the parties hereby designate the
following contract administrators as the respective single points of contact for purposes of
this Cooperative Purchasing Master Agreement. Enterprise Services' contract administrator
shall provide Cooperative Purchasing Master Agreement oversight. Contractor's contract
administrator shall be Contractor's principal contact for business activities under this
Cooperative Purchasing Master Agreement. The parties may change contractor
administrators by written notice as set forth below.
Any notices required or desired shall be in writing and sent by U.S. mail, postage prepaid, or
sent via email,and shall be sent to the respective addressee at the respective address or email
address set forth below or to such other address or email address as the parties may specify
in writing:
Enterprise Services ErgoFlex Systems, Inc.
Attn: Contract Administrator 00318 Attn:
Washington Dept.of Enterprise Services 8207 Southpark Circle
PO Box 41411 Littleton, CO 80120
Olympia,WA 98504-1411 Tel: 3036835656
Tel: (360)407-2218 Email:kenc@xybix.com
Email: DESContractsTeamCvpress@des.wa.gov
Notices shall be deemed effective upon the earlier of receipt, if mailed, or, if emailed, upon
transmission to the designated email address of said addressee.
7.2. CONTRACTOR CUSTOMER SERVICE REPRESENTATIVE. Contractor shall designate a customer service
representative (and inform Enterprise Services of the same) who shall be responsible for
addressing Purchasing Entity issues pertaining to this Cooperative Purchasing Master
Agreement.
7.3. LEGAL NOTICES. Any legal notices required or desired shall be in writing and delivered by U.S.
certified mail, return receipt requested, postage prepaid, or sent via email, and shall be sent
to the respective addressee at the respective address or email address set forth below or to
such other address or email address as the parties may specify in writing:
Enterprise Services ErgoFlex Systems, Inc.
Attn: Legal Services Manager Attn:
Washington Dept.of Enterprise Services 8207 Southpark Circle
PO Box 41411 Littleton,CO 80120
Olympia,WA 98504-1411 Email: kenc@xybix.com
Email: greg.tolbert@des.wa.gov
Notices shall be deemed effective upon the earlier of receipt when delivered, or, if mailed,
upon return receipt,or,if emailed, upon transmission to the designated email address of said
addressee.
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8. NASPO VALUEPOINT SUMMARY AND DETAILED USAGE REPORTS.
8.1. SUMMARY SALES DATA. Contractor shall submit quarterly sales reports directly to NASPO
ValuePoint using the NASPO ValuePoint Quarterly Sales/Administrative Fee Reporting Tool
found at http://www.naspo.org/WNCPO/Calculator.aspx. Any/all sales made under this
Cooperative Purchasing Master Agreement shall be reported as cumulative totals by state.
Even if Contractor experiences zero sales during a calendar quarter, a report is still required.
Reports shall be due no later than thirty(30) days following the end of the calendar quarter
(as specified in the reporting tool).
8.2. DETAILED SALES DATA. Contractor also shall report detailed sales data by: (1)state;
(2)entity/customer type, e.g. local government, higher education, K12, non-profit;
(3) Participating Entity name; (4) Participating Entity bill-to and ship-to locations;
(4) Participating Entity and Contractor Purchase Order identifier/number(s); (5) Purchase
Order Type (e.g. sales order, credit, return, upgrade, determined by industry practices);
(6) Purchase Order date; (7)Ship Date; and (8) line item description, including product
number if used. Reports are due on a quarterly basis and must be received by the Enterprise
Services and NASPO ValuePoint Cooperative Development Team no later than thirty(30)days
after the end of the reporting period. Reports shall be delivered to Enterprise Services and to
the NASPO ValuePoint Cooperative Development Team electronically through a designated
portal, email,CD-ROM,flash drive or other method as determined by Enterprise Services and
NASPO ValuePoint. Detailed sales data reports shall include sales information for all sales
under Participating Addenda executed under this Cooperative Purchasing Master Agreement.
8.3. NASPO VALUEPOINT EXECUTIVE SUMMARY. Contractor shall provide the NASPO ValuePoint
Cooperative Development Coordinator with an executive summary each quarter that
includes, at a minimum, a list of states with an active Participating Addendum, states that
Contractor is in negotiations with and any Participating Addendum roll out or implementation
activities and issues. NASPO ValuePoint Cooperative Development Coordinator and
Contractor will determine the format and content of the executive summary. The executive
summary is due thirty(30) days after the conclusion of each calendar quarter.
8.4. REPORT OWNERSHIP. Timely submission of these reports is a material requirement of the
Cooperative Purchasing Master Agreement. Enterprise Services and NASPO ValuePoint shall
have a perpetual, irrevocable, non-exclusive, royalty free, transferable right to display,
modify, copy, and otherwise use reports, data and information provided under this section.
8.5. CONFIDENTIALITY OF DETAILED SALES DATA AND PARTICIPATING ADDENDA. Participating Addenda, as
well as Orders or transaction data relating to Orders under this Cooperative Purchasing
Master Agreement that identify the entity/customer,Order dates, line item descriptions and
volumes, and prices/rates, shall be Confidential Information. Contractor shall hold
Confidential Information in confidence and shall not transfer or otherwise disclose
Confidential Information to third parties or use Confidential Information for any purposes
whatsoever other than what is necessary to the performance of Orders placed under this
Cooperative Purchasing Master Agreement. Contractor shall advise each of its employees
and agents of their obligations to keep Confidential Information confidential. This provision
does not apply to disclosure to the Lead State, a Participating State, or any governmental
entity exercising an audit,inspection,or examination pursuant to this Cooperative Purchasing
Master Agreement. To the extent permitted by law, Contractor shall notify the Lead State of
the identity of any entity seeking access to the Confidential Information described in this
subsection.
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9. NASPO VALUEPOINT COOPERATIVE PROGRAM MARKETING AND PERFORMANCE REVIEW
9.1. NASPO VALUEPOINT COOPERATIVE PROGRAM. Contractor agrees to work cooperatively with
NASPO ValuePoint personnel. Contractor agrees to present plans to NASPO ValuePoint for
the education of Contractor's contract administrator(s) and sales/marketing workforce
regarding the Cooperative Purchasing Master Agreement, including the competitive nature
of NASPO ValuePoint procurements, the Cooperative Purchasing Master Agreement and
Participating Addendum process, and the manner in which qualifying entities can participate
in the Cooperative Purchasing Master Agreement.
9.2. LoGos. NASPO VALUEPOINT logos may not be used by Contractor in sales and marketing until a
logo use agreement is executed with NASPO ValuePoint.
9.3. ANNUAL SUPPLIER BUSINESS REVIEW. Contractor agrees to participate in an annual supplier
performance review at a location (virtual or in-person) selected by Enterprise Services and
NASPO ValuePoint, which may include a discussion of marketing action plans, target
strategies, marketing materials, as well as Contractor reporting and timeliness of payment of
administration fees. The 2022 Annual Supplier Business Review requires in-person
attendance. Any subsequent Annual Supplier Business Review meetings may be attended
virtually or in-person.
10. ADMINISTRATIVE FEES.
10.1. CONTRACTOR shall pay to NASPO ValuePoint, or its assignee, a NASPO ValuePoint
ADMINISTRATIVE Fee of one-quarter of one percent (0.25%) of the quarterly sales by
participating state. The NASPO ValuePoint administrative fee is not negotiable. This fee may
not be adjusted in any Participating Addendum.This fee is to be included as part of the pricing
submitted with the bid.
10.2. Some states may require an additional fee be paid directly to the state only on purchases
made by Purchasing Entities within that state. The fee level, payment method and schedule
for such reports and payments will be incorporated into the Participating Addendum that is
made a part of the Cooperative Purchasing Master Agreement.The Contractor may adjust the
Cooperative Purchasing Master Agreement pricing accordingly for purchases made by
Purchasing Entities within the jurisdiction of the state. All such agreements shall not affect
the NASPO ValuePoint Administrative Fee percentage or the prices paid by the Purchasing
Entities outside the jurisdiction of the state requesting the additional fee. The NASPO
ValuePoint Administrative Fee set forth above shall be based on the gross amount of all sales
(less any charges for taxes or shipping)at the adjusted prices(if any)in Participating Addenda.
11. RECORDS RETENTION&AUDITS.
11.1. RECORDS RETENTION. Contractor shall maintain books, records,documents,and other evidence
pertaining to this Cooperative Purchasing Master Agreement and orders placed by Purchasing
Entity under it to the extent and in such detail as shall adequately reflect performance and
administration of payments and fees. Contractor shall retain such records for a period of six
(6) years following expiration or termination of this Cooperative Purchasing Master
Agreement or final payment for any order placed by a Purchasing Entity against this
Cooperative Purchasing Master Agreement,whichever is later; Provided,however,that if any
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litigation,claim,or audit is commenced prior to the expiration of this period,such period shall
extend until all such litigation, claims,or audits have been resolved.
11.2. AUDIT. Upon reasonable advance written notice, Enterprise Services reserves the right to
audit, or have a designated third party audit, applicable records associated with this
Cooperative Purchasing Master Agreement to ensure that Contractor has properly invoiced
Purchasing Entity and that Contractor has paid all applicable vendor management fees.
Accordingly,Contractor shall permit Enterprise Services,any Purchasing Entity, and any other
duly authorized agent of a governmental agency, to audit, inspect examine, copy and/or
transcribe Contractor's books, documents, papers and records directly pertinent to this
Cooperative Purchasing Master Agreement or orders placed by a Purchasing Entity under it
for the purpose of making audits, examinations, excerpts, and transcriptions. This right shall
survive for a period of six (6) years following expiration or termination of this Cooperative
Purchasing Master Agreement or final payment for any order placed by a Purchasing Entity
against this Cooperative Purchasing Master Agreement, whichever is later; Provided,
however, that if any litigation, claim, or audit is commenced prior to the expiration of this
period,such period shall extend until all such litigation,claims,or audits have been resolved.
11.3. OVERPAYMENT OF PURCHASES OR UNDERPAYMENT OF FEES. Without limiting any other remedy
available to any Purchasing Entity, Contractor shall reimburse Purchasing Entity for any
overpayments inconsistent with the terms of this Cooperative Purchasing Master Agreement
or orders,at a rate of 100%of such overpayments,found as a result of the examination of the
Contractor's records.
12. INSURANCE.
12.1. REQUIRED INSURANCE. During the Term of this Cooperative Purchasing Master Agreement,
Contractor, at its expense, shall maintain in full force and effect the insurance coverages set
forth in Exhibit A—Insurance Requirements. All costs for insurance, including any payments
of deductible amounts, shall be considered incidental to and included in the prices for
goods/services and no additional payment shall be made.
12.2. WORKERS COMPENSATION. Contractor shall comply with applicable workers compensation
statutes and regulations (e.g., RCW Title 51, Industrial Insurance). If Contractor fails to
provide industrial insurance coverage or fails to pay premiums or penalties on behalf of its
employees as may be required by law, Enterprise Services may terminate this Cooperative
Purchasing Master Agreement. This provision does not waive any of the Washington State
Department of Labor and Industries (L&I) rights to collect from Contractor. In addition,
Contractor waives its immunity under RCW Title 51 to the extent it is required to indemnify,
defend, and hold harmless the State of Washington and its agencies, officials, agents, or
employees.
12.3. INSURANCE CERTIFICATE. Prior to commencement of performance, Contractor shall provide to
Enterprise Services a written endorsement to the Contractor's general liability insurance
policy or other documentary evidence acceptable to Enterprise Services that (1) names the
State of Washington and Enterprise Services as additional insureds, (2) provides for written
notice of cancellation delivered in accordance with the policy provisions,and(3)provides that
the Contractor's liability insurance policy shall be primary, with any liability insurance of any
Participating State as secondary and noncontributory. Unless otherwise agreed in any
Participating Addendum,other state Participating Entities'rights and Contractor's obligations
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are the same as those specified in the first sentence of this subsection except the
endorsement is provided to the applicable state.
13. PUBLIC INFORMATION. This Cooperative Purchasing Master Agreement, all related documents, and all
records created as a result of the Cooperative Purchasing Master Agreement are subject to public
disclosure as required by Washington's Public Records Act, RCW chapter 42.56. In addition,
Participating Addendums and related records shall be subject to public disclosure as required by
applicable law pertaining to such Purchasing Entity. Consistent with the Public Records Act, to the
extent that any such Contractor document or record — in whole or in part — includes information
exempted or protected from disclosure by the Public Records Act, Contractor may mark such
document or record—the exempted or protected portions only—with the specific basis for protection
under the Public Records Act. In the event that Enterprise Services receives a public records disclosure
request that pertains to such properly marked documents or records, Enterprise Services shall notify
Contractor of such disclosure request and of the date that the records will be released to the requester
unless Contractor, at Contractor's sole expense, timely obtains a court order enjoining such
disclosure. In the event Contractor fails to file a motion for a court order enjoining such disclosure,
Enterprise Services shall release the requested documents on the date specified. Contractor's failure
properly to identify exempted or protected information or timely respond after notice of request for
public disclosure has been given shall be deemed a waiver by Contractor of any claim that such
materials are protected or exempt from disclosure.
14. DEFAULTS AND REMEDIES
14.1. SUSPENSION & TERMINATION FOR DEFAULT. Enterprise Services may suspend Contractor's
operations under this Cooperative Purchasing Master Agreement immediately by written
cure notice of any default. Contractor may be required to submit a written cure plan within
five (5) business days of Suspension notification. Suspension shall continue until the default
is remedied to Enterprise Services' reasonable satisfaction; Provided, however, that, if after
thirty (30) days from such a suspension notice, Contractor remains in default, Enterprise
Services may terminate Contractor's right under this Cooperative Purchasing Master
Agreement All of Contractor's obligations to Enterprise Services and Purchasing Entity survive
termination of Contractor's rights under this Cooperative Purchasing Master Agreement,until
such obligations have been fulfilled.
14.2. DEFAULT. Each of the following events shall constitute default of this Cooperative Purchasing
Master Agreement by Contractor:
(a) Contractor fails to perform or comply with any of the terms or conditions of this
Cooperative Purchasing Master Agreement;
(b) Contractor breaches any representation or warranty provided herein;or
(c) Contractor enters into proceedings relating to bankruptcy, whether voluntary or
involuntary.
14.3. REMEDIES for DEFAULT.
(a) Enterprise Services' rights to suspend and terminate Contractor's rights under this
Cooperative Purchasing Master Agreement are in addition to all other available
remedies.
(b) In the event of termination for default, Enterprise Services may exercise any remedy
provided by law including,without limitation, the right to procure for all Purchasing
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Entity replacement goods and/or services. In such event, Contractor shall be liable
to Enterprise Services for damages as authorized by law including, but not limited to,
any price difference between the Cooperative Purchasing Master Agreement price
and the replacement or cover price for identical equipment or services, as well as
any administrative and/or transaction costs directly related to such replacement
procurement--e.g.,the cost of the competitive procurement. Enterprise Services or
Purchasing Entity will mitigate damages and provide Contractor with detailed
invoices substantiating the charges.
(c) Unless otherwise specified in the Participating Addendum, in the event of a default
under a Participating Addendum,a Participating Entity shall provide a written notice
of default as described in this section and have all of the rights and remedies under
this paragraph regarding its participation in the Cooperative Purchasing Master
Agreement, in addition to those set forth in its Participating Addendum. Unless
otherwise specified in a Purchase Order, either Party shall provide written notice of
default as described in this section and have all of the rights and remedies under this
paragraph and any applicable Participating Addendum with respect to an Order.
Nothing in this Cooperative Purchasing Master Agreement shall be construed to limit
the rights and remedies available to either Party under the applicable commercial
code.
14.4. LIMITATION ON DAMAGES. Notwithstanding any provision to the contrary,the parties agree that
in no event shall any party or Purchasing Entity be liable to the other for exemplary or punitive
damages.
14.5. GOVERNMENTAL TERMINATION.
(a) Termination for Withdrawal of Authority. Enterprise Services may suspend or
terminate this Cooperative Purchasing Cooperative Purchasing Master Agreement if,
during the term hereof, Enterprise Services' procurement authority is withdrawn,
reduced, or limited such that Enterprise Services, in its judgment, would lack
authority to enter into this Cooperative Purchasing Master Agreement; Provided,
however,that such suspension or termination for withdrawal of authority shall only
be effective upon twenty (20) days prior written notice; and Provided further, that
such suspension or termination for withdrawal of authority shall not relieve any
Participating Entity or Purchasing Entity from payment for goods and/or services
already ordered as of the effective date of such notice. Except as stated in this
provision,in the event of such suspension or termination for withdrawal of authority,
neither Enterprise Services nor any Participating Entity or Purchasing Entity shall
have any obligation or liability to Contractor. Contractor will be entitled to seek a
change order to the extent Contractor provides documentary evidence that
Contractor has incurred additional costs as a result of the suspension including costs
to demobilize and remobilize the project.
(b) Termination for Convenience. Enterprise Services,for convenience, may terminate
this Cooperative Purchasing Master Agreement; Provided, however, that such
termination for convenience must, in Enterprise Services'judgment, be in the best
interest of the State of Washington; and Provided further,that such termination for
convenience shall only be effective upon sixty (60) days prior written notice; and
Provided further, that such termination for convenience shall not relieve any
Participating Entity or Purchasing Entity from payment for goods and/or services
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already ordered as of the effective date of such notice. Except as stated in this
provision, in the event of such termination for convenience, neither Enterprise
Services nor any Participating Entity or Purchasing Entity shall have any obligation or
liability to Contractor.
15. CLAIMS.
15.1. ASSUMPTION OF RISKS; CLAIMS BETWEEN THE PARTIES. Contractor assumes sole responsibility and
all risks of personal injury or property damage to itself and its employees and agents to the
extent caused by its operations under this Cooperative Purchasing Master Agreement.
Enterprise Services has made no representations regarding any factor affecting Contractor's
risks. If responsibility can be substantiated as Contractor fault, Contractor shall pay for all
damage to any Purchasing Entity's property resulting directly or indirectly from its acts or
omissions under this Cooperative Purchasing Master Agreement, to the extent attributable
to negligence by Contractor or its agents.
15.2. THIRD-PARTY CLAIMS;INDEMNITY. To the fullest extent permitted by law,Contractor shall defend,
indemnify, and hold harmless Enterprise Services, any Purchasing Entity, and NASPO
Cooperative Purchasing Organization LLC (doing business as NASPO ValuePoint)(NASPO)and
their respective employees and agents from and against all claims, demands, judgments,
assessments,damages,penalties,fines,costs,liabilities or losses including,without limitation,
sums paid in settlement of claims, attorneys' fees, consultant fees, and expert fees
(collectively"claims")arising from any act or omission of Contractor or its successors, agents,
and subcontractors under this Cooperative Purchasing Master Agreement, except to the
extent such claims are caused by Enterprise Services, any Purchasing Entity, or NASPO's'
negligence. Contractor shall take all steps needed to keep Purchasing Entity's property free
of liens arising from Contractor's activities, and promptly obtain or bond the release of any
such liens that may be filed. Unless otherwise agreed in writing,this section is not subject to
any limitations of liability in this Cooperative Purchasing Master Agreement or in any other
document executed in conjunction with this Cooperative Purchasing Master Agreement.
16. DISPUTE RESOLUTION. The parties shall cooperate to resolve any dispute pertaining to this Cooperative
Purchasing Master Agreement efficiently, as timely as practicable, and at the lowest possible level
with authority to resolve such dispute. If, however,a dispute persists and cannot be resolved, it may
be escalated within each organization. In such situation, upon notice by either party, each party,
within five (5) business days shall reduce its description of the dispute to writing and deliver it to the
other party. The receiving party then shall have three (3) business days to review and respond in
writing. In the event that the parties cannot then agree on a resolution of the dispute, the parties
shall schedule a conference between the respective senior managers of each organization to attempt
to resolve the dispute. In the event the parties cannot agree, either party may resort to court to
resolve the dispute.
17. GENERAL PROVISIONS.
17.1. TIME IS OF THE ESSENCE. Time is of the essence for each and every provision of this Cooperative
Purchasing Master Agreement.
17.2. COMPLIANCE WITH LAW. Contractor shall comply with all applicable law.
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17.3. INTEGRATED AGREEMENT. This Cooperative Purchasing Master Agreement constitutes the entire
agreement and understanding of the parties with respect to the subject matter and
supersedes all prior negotiations,representations,and understandings between them. There
are no representations or understandings of any kind not set forth herein.
17.4. AMENDMENT OR MODIFICATION. Except as set forth herein, this Cooperative Purchasing Master
Agreement may not be amended or modified except in writing and signed by a duly
authorized representative of each party.
17.5. AUTHORITY. Each party to this Cooperative Purchasing Master Agreement,and each individual
signing on behalf of each party, hereby represents and warrants to the other that it has full
power and authority to enter into this Cooperative Purchasing Master Agreement and that its
execution, delivery, and performance of this Cooperative Purchasing Master Agreement has
been fully authorized and approved, and that no further approvals or consents are required
to bind such party.
17.6. No AGENCY. The parties agree that no agency, partnership, or joint venture of any kind shall
be or is intended to be created by or under this Cooperative Purchasing Master Agreement.
Neither party is an agent of the other party nor authorized to obligate it.
17.7. ASSIGNMENT. Contractor may not assign its rights under this Cooperative Purchasing Master
Agreement without Enterprise Services' prior written consent and Enterprise Services may
consider any attempted assignment without such consent to be void; Provided, however,
that, if Contractor provides written notice to Enterprise Services within thirty (30) days,
Contractor may assign its rights under this Cooperative Purchasing Master Agreement in full
to any parent, subsidiary, or affiliate of Contractor that controls or is controlled by or under
common control with Contractor, is merged or consolidated with Contractor, or purchases a
majority or controlling interest in the ownership or assets of Contractor. Unless otherwise
agreed, Contractor guarantees prompt performance of all obligations under this Cooperative
Purchasing Master Agreement notwithstanding any prior assignment of its rights.
17.8. BINDING EFFECT;SuccEssoRS&ASSIGNS. This Cooperative Purchasing Master Agreement shall be
binding upon and shall inure to the benefit of the parties hereto and their respective
successors and assigns.
17.9. ASSIGNMENT OF ANTITRUST RIGHTS REGARDING PURCHASED GOODS/SERVICES. Contractor irrevocably
assigns to Enterprise Services, on behalf of the State of Washington, any claim for relief or
cause of action which the Contractor now has or which may accrue to the Contractor in the
future by reason of any violation of state or federal antitrust laws in connection with any
goods and/or services provided in Washington for the purpose of carrying out the
Contractor's obligations under this Cooperative Purchasing Master Agreement, including, at
Enterprise Services' option, the right to control any such litigation on such claim for relief or
cause of action.
17.10. FEDERAL FUNDS. To the extent that any Purchasing Entity uses federal funds to purchase goods
and/or services pursuant to this Cooperative Purchasing Master Agreement, such Purchasing
Entity shall specify, with its order, any applicable requirement or certification that must be
satisfied by Contractor at the time the order is placed or upon delivery.
17.11. SEVERABILITY. If any provision of this Cooperative Purchasing Master Agreement is held to be
invalid or unenforceable, such provision shall not affect or invalidate the remainder of this
Cooperative Purchasing Master Agreement,and to this end the provisions of this Cooperative
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Purchasing Master Agreement are declared to be severable. If such invalidity becomes known
or apparent to the parties,the parties agree to negotiate promptly in good faith in an attempt
to amend such provision as nearly as possible to be consistent with the intent of this
Cooperative Purchasing Master Agreement.
17.12. WAIVER. Failure of either party to insist upon the strict performance of any of the terms and
conditions hereof, or failure to exercise any rights or remedies provided herein or by law, or
to notify the other party in the event of breach,shall not release the other party of any of its
obligations under this Cooperative Purchasing Master Agreement, nor shall any purported
oral modification or rescission of this Cooperative Purchasing Master Agreement by either
party operate as a waiver of any of the terms hereof. No waiver by either party of any breach,
default, or violation of any term, warranty, representation, contract, covenant, right,
condition, or provision hereof shall constitute waiver of any subsequent breach, default, or
violation of the same or other term, warranty, representation, contract, covenant, right,
condition,or provision.
17.13. SURVIVAL. All representations, warranties, covenants, agreements, and indemnities set forth
in or otherwise made pursuant to this Cooperative Purchasing Master Agreement shall survive
and remain in effect following the expiration or termination of this Cooperative Purchasing
Master Agreement,Provided, however,that nothing herein is intended to extend the survival
beyond any applicable statute of limitations periods.
17.14. GOVERNING LAW. The validity,construction,performance,and enforcement of this Cooperative
Purchasing Master Agreement shall be governed by and construed in accordance with the
laws of the State of Washington, without regard to its choice of law rules. The validity,
construction, and effect of any Participating Addendum pertaining to the Cooperative
Purchasing Master Agreement or Order placed pursuant to such Participating Addendum shall
be governed by and construed in accordance with the laws of the Participating Entity's or
Purchasing Entity's State.
17.15. JURISDICTION&VENUE. In the event that any action is brought to enforce any provision of this
Cooperative Purchasing Master Agreement, the parties agree to exclusive jurisdiction in
Thurston County Superior Court for the State of Washington and agree that in any such action
venue shall lie exclusively at Olympia, Washington; Provided, however, that venue for any
claim, dispute, or action concerning any Order placed against the Cooperative Purchasing
Master Agreement or the effect of a Participating Addendum shall be in the Purchasing
Entity's State.
17.16. SOVEREIGN IMMUNITY. In no event shall this Cooperative Purchasing Master Agreement, any
Participating Addendum or any Purchase Order issued thereunder, or any act of the Lead
State, a Participating Entity, or a Purchasing Entity be a waiver of any form of defense or
immunity, whether sovereign immunity, governmental immunity, immunity based on the
Eleventh Amendment to the Constitution of the United States or otherwise, from any claim
or from the jurisdiction of any court. This section applies to a claim brought against the
Participating Entities who are states only to the extent Congress has appropriately abrogated
the state's sovereign immunity and is not consent by the state to be sued in federal court.
17.17. ATTORNEYS'FEES. Should any legal action or proceeding be commenced by either party in order
to enforce this Cooperative Purchasing Master Agreement or any provision hereof, or in
connection with any alleged dispute,breach,default,or misrepresentation in connection with
any provision herein contained, the prevailing party shall be entitled to recover reasonable
COOPERATIVE PURCHASING MASTER AGREEMENT NO.00318 PUBLIC SAFETY COMMUNICATIONS PRODUCTS,SERVICES&SOLUTIONS 21
(Rev.2020-03-11)
attorneys' fees and costs incurred in connection with such action or proceeding, including
costs of pursuing or defending any legal action, including, without limitation, any appeal,
discovery, or negotiation and preparation of settlement arrangements, in addition to such
other relief as may be granted.
17.18. FAIR CONSTRUCTION & INTERPRETATION. The provisions of this Cooperative Purchasing Master
Agreement shall be construed as a whole according to their common meaning and not strictly
for or against any party and consistent with the provisions contained herein in order to
achieve the objectives and purposes of this Cooperative Purchasing Master Agreement. Each
party hereto and its counsel has reviewed and revised this Cooperative Purchasing Master
Agreement and agrees that the normal rules of construction to the effect that any ambiguities
are to be resolved against the drafting party shall not be construed in the interpretation of
this Cooperative Purchasing Master Agreement. Each term and provision of this Cooperative
Purchasing Master Agreement to be performed by either party shall be construed to be both
a covenant and a condition.
17.19. FURTHER ASSURANCES. In addition to the actions specifically mentioned in this Cooperative
Purchasing Master Agreement, the parties shall each do whatever may reasonably be
necessary to accomplish the transactions contemplated in this Cooperative Purchasing
Master Agreement including, without limitation, executing any additional documents
reasonably necessary to effectuate the provisions and purposes of this Cooperative
Purchasing Master Agreement.
17.20. EXHIBITS. All exhibits referred to herein are deemed to be incorporated in this Cooperative
Purchasing Master Agreement in their entirety.
17.21. CAPTIONS & HEADINGS. The captions and headings in this Cooperative Purchasing Master
Agreement are for convenience only and are not intended to, and shall not be construed to,
limit,enlarge, or affect the scope or intent of this Cooperative Purchasing Master Agreement
nor the meaning of any provisions hereof.
17.22. ELECTRONIC SIGNATURES. An electronic signature of this Cooperative Purchasing Master
Agreement or any other ancillary agreement shall be deemed to have the same legal effect
as delivery of an original executed copy of this Cooperative Purchasing Master Agreement or
such other ancillary agreement for all purposes.
COOPERATIVE PURCHASING MASTER AGREEMENT No.00318 PUBLIC SAFETY COMMUNICATIONS PRODUCTS,SERVICES&SOLUTIONS 22
(Rev.2020-03-11)
17.23. COUNTERPARTS. This Cooperative Purchasing Master Agreement may be executed in any
number of counterparts, each of which shall be deemed an original and all of which
counterparts together shall constitute the same instrument which may be sufficiently
evidenced by one counterpart. Execution of this Cooperative Purchasing Master Agreement
at different times and places by the parties shall not affect the validity thereof so long as all
the parties hereto execute a counterpart of this Cooperative Purchasing Master Agreement.
EXECUTED as of the date and year first above written.
STATE OF WASHINGTON ERGOFLEX SYSTEMS INC.DBA XYBIX SYSTEMS,INC.
DEPARTMENT OF ENTERPRISE SERVICES A COLORADO CORPORATION
By: i1� A(4)- By:
Elena McGrew (/ Kenneth R Carson
Its: Acting Statewide Enterprise Procurement Its: Executive Vice President
Manager
COOPERATIVE PURCHASING MASTER AGREEMENT NO.00318 PUBLIC SAFETY COMMUNICATIONS PRODUCTS,SERVICES&SOLUTIONS 23
(Rev.2020-03-11)
Exhibit A
INSURANCE REQUIREMENTS
1. INSURANCE OBLIGATION. During the Term of this Cooperative Purchasing Master Agreement,
Contractor shall possess and maintain in full force and effect, at Contractor's sole expense, the
following insurance coverages:
a. COMMERCIAL GENERAL LIABILITY INSURANCE. Commercial general liability insurance (and, if
necessary, commercial umbrella liability insurance) covering bodily injury, property
damage, products/completed operations, personal injury, and advertising injury liability
on an'occurrence form'that shall be no less comprehensive and no more restrictive than
the coverage provided by Insurance Services Office (ISO) under the most recent version
of form CG 00 01 in the amount of not less than $2,000,000 per occurrence and
$4,000,000 general aggregate. This coverage shall include blanket contractual liability
coverage. This coverage shall include a cross-liability clause or separation of insured
condition.
b. WORKERS' COMPENSATION INSURANCE. Contractor shall comply with applicable Workers'
Compensation or Industrial Accident insurance providing benefits as required by law.
c. EMPLOYERS'LIABILITY(STOP GAP) INSURANCE. Employers'liability insurance(and, if necessary,
commercial umbrella liability insurance) with limits not less than $1,000,000 each
accident for bodily injury by accident, $1,000,000 each employee for bodily injury by
disease, and$1,000,000 bodily injury by disease policy limit.
The insurance coverage limits set forth herein are the minimum. Contractor's insurance coverage
shall be no less than the minimum amounts specified. Coverage in the amounts of these minimum
limits, however,shall not be construed to relieve Contractor from liability in excess of such limits.
Contractor waives all rights against the State of Washington for the recovery of damages to the
extent such damages are covered by any insurance required herein.
2. INSURANCE CARRIER RATING. Coverages provided by the Contractor must be underwritten by an
insurance company deemed acceptable to the State of Washington's Office of Risk Management.
Insurance coverage shall be provided by companies authorized to do business within the State of
Washington and rated A- Class VII or better in the most recently published edition of Best's
Insurance Rating. Enterprise Services reserves the right to reject all or any insurance carrier(s)
with an unacceptable financial rating.
3. ADDITIONAL INSURED. Commercial General Liability,Commercial Automobile Liability,and Pollution
Liability Insurance shall include the State of Washington and all authorized Purchasing Entity(and
their agents,officers,and employees)as Additional Insureds evidenced by copy of the Additional
Insured Endorsement attached to the Certificate of Insurance on such insurance policies.
4. CERTIFICATE OF INSURANCE. Prior to execution of the Cooperative Purchasing Master Agreement,
Contractor shall furnish to Enterprise Services, as evidence of the insurance coverage required by
this Cooperative Purchasing Master Agreement, a certificate of insurance satisfactory to
Enterprise Services that insurance, in the above-stated kinds and minimum amounts, has been
secured. In addition, no less than ten (10) days prior to coverage expiration, Contractor shall
COOPERATIVE PURCHASING MASTER AGREEMENT No.00318 PUBLIC SAFETY COMMUNICATIONS PRODUCTS,SERVICES&SOLUTIONS 24
(Rev.2020-03-11)
furnish to Enterprise Services an updated or renewed certificate of insurance, satisfactory to
Enterprise Services, that insurance, in the above-stated kinds and minimum amounts, has been
secured. Failure to maintain or provide proof of insurance, as required, will result in contract
cancellation. All policies and certificates of insurance shall include the Cooperative Purchasing
Master Agreement number stated on the cover of this Cooperative Purchasing Master
Agreement.All certificates of Insurance and any related insurance documents shall be delivered
to Enterprise Services by U.S. mail, postage prepaid, or sent via email, and shall be sent to the
address or email address set forth below or to such other address or email address as Enterprise
Services may specify in writing:
US Mail: Contracts&Procurement—Cooperative Purchasing Master
Agreement Insurance Certificate
Cooperative Purchasing Master Agreement No.00318—Public
Safety Communications Products,Services and Solutions
Attn: Team Cypress
Washington Dept.of Enterprise Services
PO Box 41411
Olympia,WA 98504-1411
Email: DESContractsTeamCypress@des.wa.gov
Note: For Email notice,the Email Subject line must state:
Cooperative Purchasing Master Agreement Insurance Certificate—
Cooperative Purchasing Master Agreement No.00318—Public
Safety Communications Products, Services and Solutions
5. PRIMARY COVERAGE. Contractor's insurance shall apply as primary and shall not seek contribution
from any insurance or self-insurance maintained by,or provided to,the additional insureds listed
above including, at a minimum, the State of Washington and/or any Purchasing Entity. All
insurance or self-insurance of the State of Washington and/or Purchasing Entity shall be excess of
any insurance provided by Contractor or subcontractors.
6. SUBCONTRACTORS. Contractor shall include all subcontractors as insureds under all required
insurance policies. Alternatively, prior to utilizing any subcontractor, Contractor shall cause any
such subcontractor to provide insurance that complies will all applicable requirements of the
insurance set forth herein and shall furnish separate Certificates of Insurance and endorsements
for each subcontractor. Each subcontractor must comply fully with all insurance requirements
stated herein. Failure of any subcontractor to comply with insurance requirements does not limit
Contractor's liability or responsibility.
7. WAIVER OF SUBROGATION. Contractor waives all rights of subrogation against the State of
Washington and any Purchasing Entity for the recovery of damages to the extent such damages
are or would be covered by the insurance specified herein.
8. NOTICE OF CHANGE OR CANCELLATION. There shall be no cancellation without at least thirty(30) days
prior written Legal Notice by Contractor to Enterprise Services. Failure to provide such notice, as
required, shall constitute default by Contractor. Any such written notice shall include the
Cooperative Purchasing Master Agreement number stated on the cover of this Cooperative
Purchasing Master Agreement.
COOPERATIVE PURCHASING MASTER AGREEMENT No.00318 PUBLIC SAFETY COMMUNICATIONS PRODUCTS,SERVICES&SOLUTIONS 25
(Rev.2020-03-11)
9. EXTENDED REPORTING PERIOD. If any required insurance coverage is on a claims-made basis (rather
than occurrence), Contractor shall maintain such coverage for a period of no less than three (3)
years following expiration or termination of the Cooperative Purchasing Master Agreement.
COOPERATIVE PURCHASING MASTER AGREEMENT No.00318 PUBLIC SAFETY COMMUNICATIONS PRODUCTS,SERVICES&SOLUTIONS 26
(Rev.2020-03-11)
Xybix Systems, Inc. Quote Number: 35971
8207 SouthPark Circle •
Littleton CO 80120 ' Quote Date: 4/17/2025
Phone: 303-683-5656 Revision: F
Fax: 303-683-5454xyb
Orig Create Date: 4/17/2025
meghand Expires: 7/16/2025
Opp#: 0031274
Terms: NET 30 Page: 1 of 3
QUOTE TO: SHIP TO:
Acct: RIVPOLRIMO Riverside Police Department
2990 Northwest Vivion Road
Riverside Police Department Riverside, MO 64150
2990 Northwest Vivion Road USA
Riverside MO 64150
Salesperson: MEGAN CLAYBORN
Phone: (720)404-7227
Email: MeganC@xybix.com
Phone:
Email:
NASPO Contract#00318
Product Line:Eagle Line w/axys
Install Type:Standard
Removal&Disposal:Client Responsible
Tax Exempt
*51%ApprovedbyDH
04.17.2025 Cable QTY update-MND
04.15.2025:Update discount per DH-MND
04.10.2025:R3-Update Monitor Config.;Adjust W. Pod Fronts to align with Entry opening;Rotate Existing table 180*;No longer Live Cut-MND
04.02.2025:R2-add sliding shelves for CPU cabs;move etched acrylic to the panels closest to the 5'3 walkway space-MND
03.26.2025:R1 -Finishes selected;Cables determined;Add(1)additional Dual USB to DD; Add lit acrylic only on the fronts of WS 1 and 2 and
back side of WS 3;Add Etched Logo on both WS 1 and WS 2;Add(1)additional Lateral File to Video Wall;Update existing dims;Include
optional items(SIL&Shelf)-MND
2.20.2025:RO—Drawing Creation-MND
Line Part Num Desc Qty U/M List Ea. Disc.% Disc.Price Net Price
1.00 12343. Panel System Priced by the Linear Foot: 1.00 EA $29,721.50 51.00°%a $14,563.54 $14,563.54
Grade 3 Fabric
12343-1-SS-29-48in-28.5 LF @
$281.000/LF
12343-1-DS-29-48in -35.5 LF @
$380.000/LF
Acrylic
16717-Lit& Blank- 16.5 LF @
310.000/LF
16718-Lit& Etched-6.0 LF @
518.000/LF
Upper Tiles Fabric Color: TBD Grade 3
G2
Lower Tiles Fabric Color: TBD Grade 3
G2
Panel Trim Color: Black
2.00 14487-3D. Adj. Table Worksurface-Corner Dual 2 3.00 EA $2,780.00 51.00% $1,362.20 $4,086.60
Surface-78L x 78R- Cable
Management Included
3.00 15702 L5 Table Base 3 3.00 EA $8,471.00 51.00% $4,150.79 $12,452.37
Xybix Systems, Inc. Quote Number: 35971
8207 SouthPark Circle •
Littleton CO 80120 i
Quote Date: 4/17/2025
Phone: 303-683-5656 xx b Revision: F
4111Pl!
Fax: 303-683-5454 Orig Create Date: 4/17/2025
meghand Expires: 7/16/2025
Opp#: 0031274
Quote
Terms: NET 30 Page: 2 of 3
Line Part Num Desc Qty U/M List Ea. Disc.% Disc.Price Net Price
4.00 16744. Monitor Mount 3-Rollervision-Corner 3.00 EA $6,259.00 51.00% $3,066.91 $9,200.73
Dual Surface-78L x 78R
16675-Std VESA Mount 2 HI 1 Knuckle
Qty=2 Total: $958.00
16676-Std VESA Mount 2 HI 2 Knuckle
Qty= 2 Total: $1,720.00
16679-Scissor Mount Qty= 2 Total:
$1,218.00
5.00 14349 Cable, Display Port, Male/Male, 25 ft, 5 15.00 EA $104.00 51.00% $50.96 $764.40
Black
5.01 16130-8 Datadock 2-Keyboard Snap-In Cable 5 3.00 EA $709.00 51.00°% $347.41 $1,042.23
Organizer
Includes:
8-USB Ports
1 -RJ45 Port
5.02 16131 Datadock 2 Snap-In 2 USB Expansion 31 3.00 EA $121.00 51.00% $59.29 $177.87
Cable Kit
6.00 14976 Power Bar, 6 Outlet, 25 ft, Black, Straight 7 1.00 EA $180.00 51.00% $88.20 $88.20
Plug, Includes Mounting Clips
6.01 11792-BLK Power Bar, 10 Outlet, 15 ft, Black Sticker, 8 3.00 EA $170.00 51.00% $83.30 $249.90
Includes Mounting Clips
6.02 11792-OR Power Bar, 10 Outlet, 15 ft, Orange 9 3.00 EA $170.00 51.00% $83.30 $249.90
Sticker, Includes Mounting Clips
7.00 16708. Axys Control System with Fan ,0 3.00 EA $5,232.00 51.00°%a $2,563.68 $7,691.04
Base Price: $2,079.00
16707AXS- Heat-$582.00
16709AXS-Task Lights-$519.00
16710AXS- PS Light Controller
16711AXS- Footwell Lighting -$155.00
16712AXS- Down Bias Lighting-
$155.00
16713AXS-Arc Lighting -$519.00
16770AXS-Axys Status Light 2 HI-
$1,223.00
7.01 15560 Acrylic Cleaning Kit +2 1.00 EA $134.00 51.00% $65.66 $65.66
8.00 16909 Shelf, Under Surface, With Power, 1 AC 3.00 EA $379.00 51.00% $185.71 $557.13
Outlet, 1 USB Charge, 1 USB-C Charge,
Metal, Black
OPEN MARKET ,rvRAT.,,y
10.00 12031-3D. Return Worksurface-66Wx23.5D 1e 2.00 EA $822.00 51.00% $402.78 $805.56
10.01 12031-3D. Return Worksurface-72Wx23.5D 31 1.00 EA $822.00 51.00% $402.78 $402.78
Xybix Systems, Inc. Quote Number: 35971
8207 SouthPark Circle xybix Littleton CO 80120re Quote Date: 4/17/2025
Phone: 303-683-5656 Revision: F
Fax: 303-683-5454 Orig Create Date: 4/17/2025
meghand Expires: 7/16/2025
Quote Opp#: 0031274
Terms: NET 30 Page: 3 of 3
Line Part Num Desc Qty U/M List Ea. Disc. % Disc.Price Net Price
10.02 12033-3D. Return Worksurface- 18Wx36D 19 3.00 EA $656.00 51.00% $321.44 $964.32
10.03 12033-3D- Flip Top Return Worksurface-42Wx36D 25 3.00 EA $656.00 51.00% $321.44 $964.32
FT.
11.00 17030 Cable Bridge, Corner, Left " 2.00 EA $301.00 51.00% $147.49 $294.98
OPEN MARKET
11.01 17031 Cable Bridge, Corner, Right 3.00 EA $301.00 51.00% $147.49 $442.47
OPEN MARKET
11.02 13625-3D- CPU Cabinet- Under Work Surface 3.00 EA $2,799.00 51.00% $1,371.51 $4,114.53
FT. 42Wx34.5D With Flip Top Hinge with
Sliding Shelf*1 Additional Fan
12.00 11352-3D. Drawer Pedestal - Fixed -Single- 18W- z< 3.00 EA $1,404.00 51.00% $687.96 $2,063.88
6-6-12 Drawers 18W 22D
14.00 12026-3D. Lateral File-36W3 Drawer 42H 25 4.00 EA $2,655.00 51.00% $1,300.95 $5,203.80
16.00 13676-3D. Storage Cabinet- UnderWS W/Toekick- �5 2.00 EA $1,582.00 51.00% $775.18 $1,550.36
30W, 42H, 22D
90.00 16139 Installers Kit Eagle Line ze 3.00 EA $0.00 0.00% $0.00 $0.00
99.00 Other Other Charges &Services 0 1.00 EA $0.00 0.00% $0.00 $0.00
Line (30) -Miscellaneous Charge-
Description Ext. Price
1.) Freight- Full Truck 2,103.34
2.) Installation 12,386.00
List Price Total: $138,768.50 Lines Total: $67,996.56
Line Miscellaneous Charges $14,489.34
Total:
Taxes Total: $0.00
Quote Total: $82,485.90
Note 1:
All quoted taxes are estimated.Any applicable taxes,fees,permits,etc.must be added to this quote.
Note 2:
Where installation is listed on quote it is based in non-union labor and on one trip for installation only.Client is responsible for coordination of
Technicians and other Vendors/Contractors.Waiting time will be charged at the rate of$75 per man hour straight time and$115 per man hour for OT
plus subsistence expenses.
Additionally,this quote is based upon a remodel in an existing space and/or new building-completely finished with a Certificate of Occupancy.Any
project where the General Contractor is still on the job is subject to additional charges.
We appreciate this opportunity to provide this quote.Our goal is to substantially improve working conditions for your valuable staff.We look forward to
meeting with you to review this proposal in detail.In the meantime please don't hesitate to call us with any questions.
Xybix Systems, Inc. Quote Number: 35971
8207 SouthPark Circle • •
Littleton CO 80120 ix
Quote Date: 3/26/2025
Phone: 303-683-5656 Revision: B
Fax: 303-683-5454xyb
Orig Create Date: 3/26/2025
meghand Expires: 6/24/2025
Opp#: 0031274
Quote
Terms: NET 30 Page: 1 of 3
QUOTE TO: SHIP TO:
Acct: RIVPOLRIMO Riverside Police Department
2990 Northwest Vivion Road
Riverside Police Department Riverside, MO 64150
2990 Northwest Vivion Road USA
Riverside MO 64150
Salesperson: MEGAN CLAYBORN
Phone: (720)404-7227
Email: MeganC@xybix.com
Phone:
Email:
NASPO Contract#00318
Product Line:Eagle Line w/axys
Install Type:Standard with Live Cutover(x2)
Removal&Disposal:Client Responsible
Tax Exempt
03.26.2025:R1-Finishes selected;Cables determined;Add(1)additional Dual USB to DD; Add lit acrylic only on the fronts of WS 1 and 2 and
back side of WS 3;Add Etched Logo on both WS 1 and WS 2;Add(1)additional Lateral File to Video Wall; Update existing dims;Include
optional items(SIL&Shelf)-MND
2.20.2025:RO—Drawing Creation-MND
Line Part Num Desc Qty U/M List Ea. Disc. % Disc. Price Net Price
1.00 12343. Panel System Priced by the Linear Foot: 1.00 EA $29,305.50 50.00% $14,652.75 $14,652.75
Grade 3 Fabric
12343-1-SS-29-48in-28.5 LF @
$281.000/LF
12343-1-DS-29-48in -35.5 LF @
$380.000/LF
Acrylic
16717-Lit& Blank- 18.5 LF @
310.000/LF
16718- Lit& Etched -4.0 LF @
518.000/LF
Upper Tiles Fabric Color: TBD Grade 3
G2
Lower Tiles Fabric Color: TBD Grade 3
G2
Panel Trim Color: Black
2.00 14487-3D. Adj. Table Worksurface- Corner Dual 3.00 EA $2,780.00 50.00% $1,390.00 $4,170.00
Surface-78L x 78R- Cable
Management Included
3.00 15702 L5 Table Base 3.00 EA $8,471.00 50.00°%a $4,235.50 $12,706.50
Xybix Systems, Inc. Quote Number: 35971
8207 SouthPark Circle r
•
Littleton CO 80120 xyb ' Quote Date: 3/26/2025
Phone: 303-683-5656 Revision: B
Fax: 303-683-5454 Orig Create Date: 3/26/2025
meghand Expires: 6/24/2025
Quote Opp#: 0031274
Terms: NET 30 Page: 2 of 3
Line Part Num Desc Qty U/M List Ea. Disc. % Disc. Price Net Price
4.00 16744. Monitor Mount 3- Rollervision -Corner 3.00 EA $6,273.00 50.00% $3,136.50 $9,409.50
Dual Surface-78L x 78R
16676-Std VESA Mount 2 HI 2 Knuckle
Qty= 2 Total: $1,720.00
16677- Heavy Duty VESA Mount Qty=
1 Total: $853.00
16765- Heavy Duty VESA Mount 2 HI 1
Knuckle Qty= 1 Total: $1,337.00
5.00 14349 Cable, Display Port, Male/Male, 25 ft, 5 36.00 EA $104.00 50.00% $52.00 $1,872.00
Black
5.01 16130-8 Datadock 2- Keyboard Snap-In Cable 8 3.00 EA $709.00 50.00% $354.50 $1,063.50
Organizer
Includes:
8- USB Ports
1 - RJ45 Port
5.02 16131 Datadock 2 Snap-In 2 USB Expansion 3Z 3.00 EA $121.00 50.00°% $60.50 $181.50
Cable Kit
6.00 14976 Power Bar, 6 Outlet, 25 ft, Black, Straight 7 1.00 EA $180.00 50.00% $90.00 $90.00
Plug, Includes Mounting Clips
6.01 11792-BLK Power Bar, 10 Outlet, 15 ft, Black Sticker, 8 3.00 EA $170.00 50.00% $85.00 $255.00
Includes Mounting Clips
6.02 11792-OR Power Bar, 10 Outlet, 15 ft, Orange 9 3.00 EA $170.00 50.00% $85.00 $255.00
Sticker, Includes Mounting Clips
7.00 16708. Axys Control System with Fan to 3.00 EA $5,232.00 50.00°% $2,616.00 $7,848.00
Base Price: $2,079.00
16707AXS- Heat-$582.00
16709AXS -Task Lights-$519.00
16710AXS - PS Light Controller
16711AXS -Footwell Lighting -$155.00
16712AXS -Down Bias Lighting-
$155.00
16713AXS-Arc Lighting-$519.00
16770AXS-Axys Status Light 2 HI -
$1,223.00
7.01 15560 Acrylic Cleaning Kit 12 1.00 EA $134.00 50.00% $67.00 $67.00
8.00 16909 Shelf, Under Surface, With Power, 1 AC 17 3.00 EA $379.00 50.00% $189.50 $568.50
Outlet, 1 USB Charge, 1 USB-C Charge,
Metal, Black
OPEN MARKET
10.00 12031-3D. Return Worksurface-66Wx23.5D 1e 2.00 EA $822.00 50.00% $411.00 $822.00
10.01 12031-3D. Return Worksurface - 72Wx23.5D 31 1.00 EA $822.00 50.00% $411.00 $411.00
Xybix Systems, Inc. Quote Number: 35971
8207 SouthPark Circle 440,0
•
Littleton CO 80120 ' Quote Date: 3/26/2025
Phone: 303-683-5656 xybRevision: B
Fax: 303-683-5454 Orig Create Date: 3/26/2025
meghand Expires: 6/24/2025
Opp#: 0031274
Quote
Terms: NET 30 Page: 3 of 3
Line Part Num Desc Qty U/M List Ea. Disc. % Disc. Price Net Price
10.02 12033-3D. Return Worksurface- 18Wx36D 19 3.00 EA $656.00 50.00% $328.00 $984.00
10.03 12033-3D- Flip Top Return Worksurface-42Wx36D s 3.00 EA $656.00 50.00% $328.00 $984.00
FT.
11.00 17030 Cable Bridge, Corner, Left 21 2.00 EA $301.00 50.00% $150.50 $301.00
OPEN MARKET
11.01 17031 Cable Bridge, Corner, Right 22 3.00 EA $301.00 50.00% $150.50 $451.50
OPEN MARKET
11.02 15490-3D- CPU Cabinet- ERGO ACCESS Under 23 3.00 EA $1,948.00 50.00% $974.00 $2,922.00
FT. Work Surface 42Wx34.5D With Flip Top
Hinge "1 Additional Fan
12.00 11352-3D. Drawer Pedestal- Fixed-Single- 18W- . 3.00 EA $1,404.00 50.00% $702.00 $2,106.00
6-6-12 Drawers 18W 22D
14.00 12026-3D. Lateral File-36W3 Drawer 42H 29 4.00 EA $2,655.00 50.00% $1,327.50 $5,310.00
16.00 13676-3D. Storage Cabinet- UnderWS W/Toekick- 26 2.00 EA $1,582.00 50.00% $791.00 $1,582.00
30W, 42H, 22D
90.00 16139 Installers Kit Eagle Line 29 3.00 EA $0.00 0.00% $0.00 $0.00
99.00 Other Other Charges&Services 30 1.00 EA $0.00 0.00% $0.00 $0.00
Line (30) -Miscellaneous Charge -
Description Ext. Price
1.) Freight- Full Truck 2,103.34
2.) Installation 12,413.38
List Price Total: $138,025.50 Lines Total: $69,012.75
Line Miscellaneous Charges $14,516.72
Total:
Taxes Total: $0.00
Quote Total: $83,529.47
Note 1:
All quoted taxes are estimated.Any applicable taxes,fees,permits,etc.must be added to this quote.
Note 2:
Where installation is listed on quote it is based in non-union labor and on one trip for installation only.Client is responsible for coordination of
Technicians and other Vendors/Contractors.Waiting time will be charged at the rate of$75 per man hour straight time and$115 per man hour for OT
plus subsistence expenses.
Additionally,this quote is based upon a remodel in an existing space and/or new building-completely finished with a Certificate of Occupancy.Any
project where the General Contractor is still on the job is subject to additional charges.
We appreciate this opportunity to provide this quote.Our goal is to substantially improve working conditions for your valuable staff.We look forward to
meeting with you to review this proposal in detail.In the meantime please don't hesitate to call us with any questions.
'f xybix
8201 Southpark Gird.
Littleton,CO.80120
"q ,, o- 1.800 788.2810 F.303.683-rasa
�A}t�l, www.aybia.com
r -..e, Sales Megan Claybom
"" t T • Email:MeganC@xybix corn
Designer•Meghan Dinardi
Email•MeghanD@xybiz.com
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RENDERINGS ARE REPRESENTATIVE ONLY AND MAY NOT REFLECT THE EXACT DETAILS OF THIS
PROJECT.REFER TO ACTUAL COLOR SAMPLES FOR EXACT COLOR REPRESENTATION
TABLE OF CONTENTS TABLE OF CONTENTS REVISIONS Opportunity 0031274
PAGE# PAGE NAME PAGE# PAGE NAME REV DESCRIPTION DATE DESIGNER Carpet Opp: N/A
1.0 COVER PAGE 13 0 STATUS INDICATOR LIGHT 0 Drawing Creation 02 20 25 MND Drawing Name
2 0 FLOOR PLAN SPECS 1 Finishes selected,Cables determined,Add(1)additional Dual USB to DD, Add lit acrylic only on the fronts of WS 1 and 2 03 26 25 MND COVER PAGE
3 0 TVPICALS and back side of WS 3,Add Etched Logo on both WS 1 and WS 2,Add(1)additional Lateral File to Video Wall,Update
4.0 ELEVATIONS existing dims,Include optional items(SIL&Shelf) SHEET SCALE:
401 ELEVATIONS 1.0 12"=1'-0"
5.0 ADDITIONAL RENDERINGS NOTE This design&layout is the
10.0 FINISH SELECTION property
Med�'mµne �In &l:not
11.0 CABLE SHEET vn[hau[express wntter permission by
XVBIX Systems,Inc
SIGN OFF APPROVAL:Furn .rders and product installation shall not proceeguntil the Client has given approval to these documents Approval of the Client shall constitute approval of the drawings for contents,scope of work and all dimensions regarded by the Client as being necessary Sign-Off Initials: REV
to the use , rnishm ipment.Furniture orders,or pr allation honzed by the Client from these documents,shall be interpreted by XVBI s apprQQQ'''���al in full to these documents by the Client Revisions after approval shall result in additional costs
a .�� Title�f Date %�)�as x
Signature / /
f xybix
8207 SouthPerk Circle
Litdetor4 CO 80120
1.800 788.2810 F.303.683.5454
www.eybix.com
Sales Megan Clayborn
Email MeganC@xybix.com
33'-6"
/ Designer Meghan Dinardl
/ 20'-0 3/4" 1 2'-6" 3'-0" /3'-1 1/4" Email:MeghanD@xyblx corn
dr
1 6
�� 3'-01/2" .�. ay7i-t '^ ' 2'_2, �1 6'_6" ‘'Cl,' al
/ / I 1 41', EXIST.TABLE ( N w,
LIT
.o ETCHED • �pCi t -ij toy�
ACRYLIC —
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ETCHED '' -I o
ACRYLIC — �II 0✓ ,
3'-01/2" 'P. L fir / 6" -
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r1 � -� - 1 -- i y. Opportunity 0031274
o 0 o X
�� _ gunTIIITM..�TIMMET���..,.e„^�a>•eTMEMM/R ... f Carpet Opp N/A
5'-0" 23'-7" ( 5'-0" I Drawing x X X X FLOOR PLAN
CEILING HEIGHT:?
POWER/DATA COMING FROM:WALLS SHEET SCALE
20
NOTE This design&layout is the
properly of%VW%Systems,Inc&is not
to be used in any wntten manner
O FLOOR PLAN , %VBIX Systemssztten permission by
1/4"= 1'-0" lerSign-Off Initials: REV
x 1
F
I ak
Xybix 78"x78"Dual Surface Console: 'I -llip
.
Xy b i X
Sit to stand adjustment range of 22"-48"AFF, 1
with L5 Table Base
5207 southPark Circle
Littleton CO.80120
Axys Control System 1.600 755 2510 F.303.683.54S4
User Interface controlled through Windows,Andriod, www.cybnsem
and IOS
Fan:Forced Air Flow Sales Megan Claybom
Heat:(2)250w Forced Air Heaters Email.MegaaC@zybix.com
., w.•' Task Light(2)Dimmable lights with flexible mounting
arm on keyboard surface Designer Meghan Dinardi
Panel System Acrylic* Email•MeghanD8lxybix corn
,,;.•"'"'.`+,- Footwell Lighting
Down Bias Lighting
•
ir
Arc Lighting
Status Light:(2)High with Red,Green LEDs
"Rollervision"Monitor Mounting System:10"focal depth
adjustment,accommodates the following monitors left to right
Top Row: 22",49"Curved,27"
'•'" t, v:. Bottom Row:24",49"Curved,27"
1'4!M' f -" 49"Curved Model# c
.' Ere o
42"H Panel System: 55NRC Rated sound absorption o. o re N
y i
0 >O
Cable Management Bridge:Cable organization from a+ >
desk to CPU Cabinet Z li a
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42"W CPU Cabinet under Flip Top Worksurface:ockixed shelf,
/ / /
(3)silent 45 CFM fans for active ventilationre
.(1)Additional Fan
AIEN;y!>yx b CPU's Per Position;
a. _ (2)3"W x 8"H x 8"D&(1)1 5"W x 10"H x 8"D
2 /_-. -. --- a, — .1-- (1)4"W x 12"H x 11'D&(1)7"W x 13"H x 12"D
4. /� r I,1 (1)4"W x 17"H x 17"D con side&(1)2"W x 9"H x 6"D
7 —�:� (1)9"W x 19"H x 18"D
O il g` '''''. 22o
/— _;R 18"W x 22"D Drawer Pedestal:6",6",12"drawers
is
fO /� /�'J ` ' Datadock:Keyboard surface cable organizer,accommodates Opportunity 0031274
I the following (10)USB Ports&(1)CAT6 Port Carpet Opp N/A
,•2 `1/ Single Metal Shelf•.Under monitor surface, Drawing Name
with grommet&(1)Power-only USB,(1)USB-C TYPICALS
and(1)Power Outlet 19"W x 5 1/4"H x 9'D
-, . .11•11111I SHEET SCALE
3'-0"
'-- 10"H Lit Acrylic Panel:Attached to top of panel system 3 0
/ NOTE This design&layout is the
property of XYBlx Systems.Inc&is not
to be used in airy wntten manner
without eapmss wntten permission by
OTYPICAL WORKSTATION xyBlx System,Inc
3/8"=1'-0n Sign-Off Initials: REV
x 1
X xybix
8207 SouthPark Circle
Littleton.CO 80120
1.800 788.2110 F 303 683 5454
www.xybi..com
Sales Megan Clayborn
Email.MeganC@xybix corn
Designer•Meghan Dinardi
Email MeghanD@xybix corn
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2'-6" 3'_0" Opportunity. 0031274
/
/ X X 17�p" Carpet Opp N/A
Drawing Name
(4)36"W Lateral File:(3)drawers, ELEVATIONS
42"AFF to top side of worksurface
SHEET. SCALE
(2)30"W Storage Cabinet Adjustable shelf,lockable front doors, 4 0
42"AFF to top side of worksurface NOTE Thn design&layout is the
property o1 xy30(Systems,Inc&n not
to be used in any wntten manner
vn[hout wtpress wn[ten permrsswn by
O VIDEO WALL STORAGE xy6utsys,emt,,nt
3/8"=1r_Orr Sign-Off Initials REV
x 1
bix
f xy
GOg EUNIC4s 0
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a207So.5 CO 8Circle
a{ lMlo m�c. e0603
1.t00.781.2810 F.30=3 5454
1l(�7 i b � �_ www•ybix.com
F�'1
44`t•,�M,eso„� h Sales Megan Claybom
�r$A4�i/r nrntVAV��
DISPATCHER Email MeganC@zyblx com
Designer Meghan Dlnardl
Email•MeghanD@zybio com
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1a WALKING IN PLAN NW 1b WALKING IN PLAN SW
12"=1'-0" 12"=1-0"
im
jx21Logo Etching-
Panel Size:24"W x 10"H x.25"D
Provided Artwork:1PEG ii o`
Adjustment Centered � Opportunity 0031274
OPTION:S Carpet Opp: N/A
Drawing Name:
t° o
c--� ELEVATIONS
io
DATE
SHEET SCALE
TITLE \ 4 01
2'-D" 2.-0" NOTE This design&layout n the
property o!xVBIX Syssems,Inc&is not
to be used many warren manner
without express wn0en per noon by
OETCHED ACRYLIC xV0lx Sys em lac
3/8"=1'-0"
Sign-Off Initials: REV
x 1
. fit
f xybix
8207 SouthPark Circle
4ttMton,CO a0120
+: ^,';t 1.500 7aa.2510 F.303 W3.5/53
t C r ae,�:"
,. www rycom
'u '"� Sales Megan Claybom
Email MeganC@xybix cam
Designer Meghan Dmardi
Email MeghanD@xybix corn
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Opportunity 0031274
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=- , Carpet Opp N/A
Lug Drawing Name
\.y � ADDITIONAL
RENDERINGS
SHEET SCALE
5.0
NOTE This design&layout a the
property of xyBIX Syztems.Inc&n not
to be used m any wntten manner
O SEMI POD atnouta pmsswnnen pe oosion by
xreix sv:rem:.m�
12"=1'—�" Sign-Off Initials REV
x 1
FINISH LOCATIONS FINISH SELECTIONS FINISHES ARE NOT GUARANTEED TO BE AVAILABLE AT TIME
DISORDER DUEUINGPRODU WITHOUTNOTI E xybix
DISCONTINUING PRODUCT WITHOUT NOTICE
Panel Trim:Black 8207 South Park Circle
----- Interior Upper Panel:CF Stinson Binary Black Ink BIN56 Littleton,Co.80120
1800.788.2810 F.303.683.5454
COUNTER TOP CABINET Interior Lower Panel:CF Stinson Binary Black Ink BINS6 •-ayb._�om
Exterior Upper Panel:CF Stinson Binary Black Ink BIN56
_. Sales.Megan Claybom
Exterior Lower Panel:CF Stinson Binary Black Ink BIN56
3<„s Email:MeganC@xybix corn
i Counter Top:Dackor Riviera Oak,Mistral D097
Door&Drawer Front:surf(x)Matte Luxe,Linen 537142 Designer Meghan Dmardi
It•'T'ay Cabinet:Panolam Storm TFL 5565 Email MeghanD@xybixcom
1 ., Edgeband:Panolam Storm TEL match
Handle:Eagle Silver
Interior Upper Fxterior Uooer
Panel Panel Counter Ton Handle
c
BINARY BINARY RIVIERA OAK SILVER m ce'^
— BLACK INK BLACK INK MISTRAL w o i
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u > 2
Interior Lower Exterior Lower Door/Drawer 2z -
RONTDOOR/DRAWER ? Panel Pan Cabinet Front Si m
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al
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BINARY BINARY STORM MATTE LUXE
INTERIOR BLACK INK BLACK INK LINEN
UPPER PANEL
EXTERIOR CARPET SELECTIONS
UPPER PANEL I Opportunity 0031274
Carpet:.N/A Carpet Opp N/A
•.:A,„,;„„ , Cove Base:.N/A Drawing Name
EXTERIOR Installation Method:.N/A FINISH SELECTION
LOWER PANEL0 Installation
Cove Base Method SHEET. SCALE
10.0 3/8"=V-0"
NOTE.This desgn dt layout Is the
property cd XYBIX Systems.Inc Bin not
to be used in any written manner
without express written permission by
XYBIX Systems,Inc
INTERIOR Sign-Off Initials: REV
LOWER PANEL N/A N/A N/A 1
X
CABLE EXTENSIONS (PER POSITION) POSITION(S) TYPE: WS 1 - 3 X xybix
DUAL SURFACE DATADOCK CABLES(For Keyboard,Mouse and Phone connections) MONITOR SURFACE CABLES 8207 spntbp.rk Cod.
__. -.--- -.—_--_. Littleton CO 80120 1
1.600 7182810 F.303.683.5454
www.srybrc.com
sm
411171414
` Sales Megan Clayborn
o.
DUAL DUAL DUAL DUAL * AO Email:MegaaC@xybix coin
USB(2) USB(2) USB(2) USB(2) CAT6
4 4 4 4 4 a Designer Meghan()march
V
VGA DVI-D DVI-I toMaension HOW Email MeghanD@xybix corn
)KID J Male/Female Extension Mak/female Fxensnn Mak/Female Extension Male/Male Extension
Standard Connection br Typical
al for Hi-Resolution Typical r Hi-aesolutnn Typical for HrResokdon
At anitors
DUAL
USB(2)
F
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a
8 04, • .-I
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fik)
a ***Datadock has(5)additional slots for expansion if m '' , o > O
ti DUAL USB PI CHARGE ONLY-DUAL USB 121 CAT6(Max.2) $
m (Cable Managed to CPUCabineti (Cable Managed to Power Outlet) (Cabe Managed to CPUCabineti more than(8)USB's and(1)CAT6 is needed Please note u a° z a
V Keyboard&Mouse Cell Phone charging Phone ONLY not for Networking that additional cables will be charged separately*** Display Port Display Port to IJ5.@ AUDIO v_
Mak/Mak ExtensionTypical for Speakers 'a0 ck a
Typical for HrResnkNon Mini Display Port E N
a °C
10 Total N/A 1 Total - ee
a z 12 EA.
a
D -ADD'T CABLES
KEYBOARD SURFACE CABLES(ONLY applies for Monitor or Touchscreen sitting on Keyboard Surface) a REQUESTED By
CUSTOMER"
OPTIONAL ITEMS FOR MONITOR SURFACE(EX CABLE ADAPTORS,USB'S)
Iiii,lik .......,f11,44 * fee)
et
,P
'^ , me 4)40 1.4r- O orturn 0031274
7a*y PP tY w
m¢ a Carpet Opp N/A
VGA DYED D�1 m•Max t,•ngns HDMI R��ssl y Port USB CAT6 a TO TO Drawing Name
Male femak Extension Male Female Extemon Mak/female Eotensan Mt/ Ea v Mak/MM.Fitensron Keyboard&Mouse Phone ONLY
Standard Connection for Typical for HrResokton Typical for Hi-Resolution ?dkal ok&ian Typical for HrRO$OINnn m CABLE SHEET
monitors g� ��y a
.� SHEET SCALE
. 110
Qz Z NOTE This design&layout is the
a property of XYBIX Systems,Inc&is not
CS a to be used in any Rotten manner
without express wntten permission by
XYBIX Systems,Inc
If different cable connector types are required it is your responsibility to contact your Designer or Sales Rep You Sign-Off Initials: REV
agree that any changes to this order following receipt of sign-off drawing and PO may result in additional cost that 1
will be expensed to the client Signature Date x
X xybix
STATUS INDICATOR LIGHTS
8207 S•uthPark Circle
Littleton,CO 80120
•• _ 1.800.788.2810 F.303 603.5454
k www xybx.com
Customer is responsible to ensure they can
connect the Status light to the equipment they Sales Megan Clayborn
plan on connecting. Email:MeganC@xybix corn
r Designer Meghan Di aroii
Xybix will install and provide power to the Status Email•MeghanD@Xybix.com
Light ONLY.Please consult with your technicians
11.3 ,..ems: # that install and/or maintain your equipment to
11.11111100 ensure proper connectivity and function
X:
W
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Xybix status indicator lights provide managers and users the ability to see the status of team a z
members for better responsiveness and management. T,
FEATURES&SPECS
1-4 tier options available(5-6 color tier options for additional cost)
• Programmable color sequences steady/fl ashing alert can be easily changed on site
• Easily sync with phone or manual switch
Opportunity 0031274
• Multiple usage confi gurations available Carpet Opp N/A
Drawing Name
• LED light provides long life,reliability&low wattage use STATUS INDICATOR
LIGHT SPECS
SHEET SCALE
• Light is gray when not in use preventing false indication 13.0
NOTE Thus design&layout is the
property o!xYBlx Systems.Inc&n not
• Multiple pole heights for mounting placement options be used many wrinen manner
without express written permission by
XYBIX Systems.Inc
• 12V do power draw with the use of XybiXs MyClimate controller Sign-Off Initials: REV
1