HomeMy WebLinkAboutR-2025-064 Tourism Grant Agreement with Briarcliff Business Partner Alliance for "Briarfest X" Event RESOLUTION NO. R-2025-064
A RESOLUTION APPROVING A TOURISM GRANT AGREEMENT WITH BRIARCLIFF
BUSINESS PARTNER ALLIANCE, FOR THE "BRIARFEST X" EVENT AND
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT
WHEREAS,the City of Riverside has established a Tourism Tax Fund pursuant to Section
140.280 of the Riverside Municipal Code, funded by revenues collected from the Tourism Tax
authorized under Sections 67.1003 to 67.1364, RSMo.; and
WHEREAS, the Tourism Commission of the City of Riverside has recommended the use
of Tourism Tax Funds to support a tourism-related event titled"Briarfest X,"to be held on August
15 and 16,2025,at E.H. Young River-front Park, 1001 NW Argosy Parkway,Riverside,Missouri;
and
WHEREAS, the proposed event includes regional attractions such as a two-day music
festival featuring live performances, food trucks, an art and wine oasis, and other attractions, and
is anticipated to attract non-resident visitors, thereby promoting tourism consistent with the
requirements of local and state law; and
WHEREAS, the Board of Aldermen finds that the proposed grant of Tourism Tax Funds
to Briarcliff Business Partner Alliance, a 501(c)(3), the organizer of the event, is an appropriate
and eligible use of such funds and in the best interests of the City and its residents.
NOW, THEREFORE, BE IT RESOLVED by the Board of Aldermen of the City of
Riverside, Missouri, as follows:
THAT the Board of Aldermen hereby approves the Tourism Grant Agreement between
the City of Riverside and Briarcliff Business Partner Alliance,a 501(c)(3)in substantially the form
attached hereto and incorporated herein by reference, and the Mayor is hereby authorized and
directed to execute the Tourism Grant Agreement on behalf of the City; and
FURTHER THAT the Mayor,the City Administrator,and other appropriate City officials
are hereby authorized to take any and all actions as may be deemed necessary or convenient to
carry out and comply with the intent of this Resolution and to execute and deliver for and on behalf
of the City all certificates, instruments, agreements, and other documents, as may be necessary or
convenient to perform all matters herein authorized.
PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside, Missouri,the
6th day of May 2025.
Mayor Kathleen L. Rose
ATT
Robin Kincaid, City Clerk
Tourism Grant Agreement
TOURISM GRANT AGREEMENT
This Tourism Grant Agreement ("Agreement") is entered into by and between the City of
Riverside, Missouri ("City"), and Briarcliff Business Partner Alliance, a 501(c)(3) ("Grantee"),
collectively referred to as the "Parties."
RECITALS
WHEREAS,the City has established a Tourism Tax Fund pursuant to Section 140.280 of
the Riverside Municipal Code, funded by revenues collected from the Tourism Tax as authorized
by Sections 67.1003 to 67.1364,RSMo.; and
WHEREAS, the City's Tourism Commission, with authority delegated by the Board of
Aldermen, is authorized to make expenditures from the Tourism Tax Fund solely for eligible costs
that promote tourism,within the limits of the approved budget;and
WHEREAS, the Grantee has proposed hosting "Briarfest X," a two-day music festival
featuring live performances, food trucks,an art and wine oasis,and other attractions,to be held on
August 15 and 16, 2025, at E.H. Young Riverfront Park, 1001 NW Argosy Parkway, Riverside,
MO;and
WHEREAS, the event is expected to attract visitors from outside the City and thereby
promote tourism;and
WHEREAS, the City desires to support the event and finds that it is a permissible and
appropriate use of tourism tax funds.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein,the Parties agree as follows:
1. Grant Award. The City agrees to award Grantee a grant in the amount of$10,000 ("Grant
Funds"), subject to the terms of this Agreement, to support the Briarfest X event to be held on
August 15 and 16, 2025, in Riverside,Missouri.
2. Purpose and Use of Funds. Grantee shall use the Grant Funds solely for costs that are
eligible under Section 140.280 and State law and directly related to promoting tourism, including
but not limited to:
a. Advertising and promotional materials aimed at attracting non-resident attendees;
b. Entertainment or programming that draws regional interest;
d. Other reasonable and necessary expenses designed to promote tourism.
3. Restrictions.Grantee shall not use funds for:
a. Alcoholic beverages;
b. Political activities;
c. Capital improvements;or
d. Any purpose not directly related to tourism promotion.
4. Reporting and Documentation. Grantee agrees to submit a written report within thirty(30)
days of the event describing the outcomes,estimated attendance(local and non-local),and tourism
impact; provide copies of invoices, receipts, and proof of expenditures; and cooperate with the
City for any requested audit or financial review as permitted under Section 140.240.
5. Reimbursement and Repayment. If the City determines that the Grant Funds were not used
in accordance with this Agreement or that the event was canceled or substantially altered,the City
may require Grantee to return all or part of the Grant Funds.
6. Acknowledgment of City Support. Grantee shall acknowledge the City of Riverside as a
sponsor in promotional materials and, where feasible, display the City's logo and/or issue verbal
recognition during the event.
7. Indemnification. To the fullest extent permitted by law, Grantee shall indemnify and hold
harmless the City,its officers,employees,and agents from and against all claims,damages, losses,
and expenses arising out of the performance of this Agreement or the event funded.
8. Independent Contractor. Nothing in this Agreement shall be construed to create an
employment, partnership, or agency relationship between the Parties.
9. Governing Law. This Agreement shall be governed by and construed in accordance with
the laws of the State of Missouri.
10. Entire Agreement. This Agreement contains the entire agreement between the Parties
regarding the subject matter and supersedes all prior or contemporaneous understandings.
IN WITNESS WHEREOF,the Parties have executed this Agreement as of the dates below.
City of Riverside, Missouri
By: Kathleen L. Rose
Kathleen L. Mayor
Dated: May 6, 2025
Attest:
Robin Kincaid
Robin Kincaid, City Clerk
Briarcliff Business Partner Alliance, a 501(c)(3):
By: Robert Bearce
Robert Bearce, Board President
Dated: 5/1/20225
Attest: