HomeMy WebLinkAboutR-2025-106 First Annual Renewal to Purchase Snow and Ice Materials from Hutchinson Salt Company LLC RESOLUTION NO. R-2025-106
A RESOLUTION APPROVING THE FIRST ANNUAL RENEWAL FOR THE
PURCHASE OF SNOW AND ICE CONTROL MATERIALS FROM HUTCHINSON
SALT COMPANY LLC THROUGH THE MID AMERICA REGIONAL COUNCIL AND
KANSAS CITY REGIONAL PURCHASING COOPERATIVE BID NO 112
WHEREAS, the City has a need from time to time for snow and ice control materials,
the exact quantity of which cannot be ascertained and depends upon variable weather conditions;
and
WHEREAS, the City of Riverside in the adoption of its purchasing policy has approved
the practice of purchasing goods and services from competitive bids awarded by other
governmental entities through the cooperative bidding process when the best interest of the City
would be served; and
WHEREAS, the City of Riverside participates in the KCRPC and is a member of the
Mid-America Regional Council; and
WHEREAS, in the bid documents for snow and ice control material from
MARC/KCRPC, Hutchinson Salt Company, LLC, provided for the first renewal term of the
agreement to be from July 1, 2025 to June 30, 2026 with the option to renew in writing for three
(3)more one-year renewal terms; and
WHEREAS,the Board of Aldermen finds it is in the best interest of the City to purchase
the needed snow and ice control materials on an as-needed basis from the MARC/KCRPC,
Hutchinson Salt Company, LLC, through the cooperative bid No. 112 as detailed in the
Attachment A, and is in the best interest of the City because the City can purchase snow and ice
control material on an as-needed bases utilizing the cooperative purchasing bid No. 112, which
would be in the best interest of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF
THE CITY OF RIVERSIDE,MISSOURI AS FOLLOWS:
THAT the Board of Aldermen approves the purchase of snow and ice control materials
with Hutchinson Salt Company, LLC through the MARC/KCRPC Bid No. 112 as described in
the attachment hereto; and
FURTHER THAT the Mayor, the City Administrator, Public Works Director, and other
appropriate City officials are hereby authorized to take any and all actions as may be deemed
necessary or convenient to carry out and comply with the intent of this Resolution.
FURTHER THAT the City Administrator is authorized to execute on behalf of the City
three (3) more one-year renewal periods with Hutchinson Salt Company, LLC through the
MARC/KCRPC Bid No. 112, and any extension thereof for one or more one-year periods shall
be contingent upon the annual appropriation of funds for such purpose.
PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside,
Missouri,the 1st day of July 2025.
Mayor Kathleen L. Rose
A'TTEST:
Robin Kincaid, City Clerk
ATTACHNMENT A
KCRPC
NOTICE Or MARC/KCRPC CONTRACT MODIFICATION
DATED:June 9, 2025
Bid Title: Yearly Contract for Road Salt
Bid/Contract No. 112
Contract Modification No. 1
Contract Period: 7/1/24 to 6/30/26
Renewal Period 1: -
Renewal Period 2: -
Renewal Period 3: -
CONTRACTOR:
Jenn Bratkowski
Hutchinson Salt Co. Phone: 817-415-2016 ext 304
136 W. 12thSt. Fax:
Baxter,Kan.,66713 Email: workorders@hutchsalt.com
MODIFICATION TO ORIGINAL CONTRACT:
The original contract issued July 1, 2024 is revised to reflect change in ordering due to new ownership of
the company.
Ordering:
Customer Service-Jenn Bratkowski-Office 817-415-2016 ext 304 Cell 985-264-4333 workorders@hutchsait.com
3120 Sabre Drive,Suite 120 Southlake,TX 76092
Remittance:
Hutchinson Salt Co-Geoff Storr-817-415-2012-office
Geoff.storr@instarholdings.com
3120 Sabre Drive,Suite 120 Southlake, TX 76092
Company Principal:Jonathan Green Jonathan@instarholdings.com
All terms and conditions of the original contract issued will remain in effect.
Contractor will track and report all sales to MARC/KCRPC on a quarterly basis with payment of rebates
due to MARC.Sales report are to be submitted to rita.parker@kcrpc.com .All rebate payments will be
remitted to MARC,Attn: Finance, 600 Broadway Suite 200, Kansas City, Mo., 64105-1659. Orders by
Participants will place orders directly with Jenn Bratkowski.
By: Rita Parker
Rita Parker,Program Coordinator Je91 Bratkowski
MARC/KCRPC Hutchinson Salt Co.
June 9, 2025 rjp 6.9.26
Date: Date:
AttachmentOriginal contract July 1,2024 and revised W-9
Copy: Contractor/Contract database/KCRPC file/Participants
MID-AMERICA REGIONAL COUNCIL/KANSAS CITY REGIONAL PURCHASING COOPERATIVE
600 Broadway Suite 200,Kansas City,Mo.64105-1659
www.marc.org/rita parker@kcrpc-com
Fora, w-9 Request for Taxpayer Give form to the
(Rev.March 2024) Identification Number and Certification requester. Do not
Deportment of tee Treasury send to the IRS.
Internal Reveneeearvice Go to www./rs.gov/FormW9 for instructions and the latest information.
Before you begin.For guidance related to the purpose of Form W-9,see Purpose of Form,below.
I Name of entityiirdivioual.An entry is required.(For a sole proprietor or disregarded entity,enter the owner's rranre an line 1,and enter the txisinessid eregardeJ
entity's name on line 2_)
Hutchinson Salt Company,LLC
2 Buaineea name/dlsregerded entity earns.d different from above
formerly Hutchinson Salt Company,Inc. (converted 4/1/2025)
u3a Check the appropriate box for federal tax classification of the entltyMdlwduef whose name is entered on the 1.Check 4 Exemptions(codes apply only to
Oi only one of the following seven boxes certain entities,not ixliv'duais,
Res see,nstNCl,ons on page 3i:
c Li hxtivrduatiolereoprietor ❑ Ccosporalion ❑ S corporation L] Panrtership ❑ Trust/estate
m c El LLC,Enter the tax classification(C•C corporation,S.S corporation.P e Panrtarsh.p) P Exempt payee code fir aryl
•4 Note:Cheek the"LLC'box above and,in the entry space.enter the appropriate code(C.S,a P)tau the tax
u c areeilication of Ines LLC,unease It is a disregarded entity A disregarded entity should instead check tie appropriate Exempt•on barn Foreign Account Tax
o box tar the tax classitication of its owner. Compliance Ad(FATCA)reporting
c "
❑ Other fees instructions) code(if any)
a`
= 3b if on pine 3a you checked"Partnership`or'Tnusl:estate.`or checked"t.LC and entered"P"as its tax classification.
teepees to accounts rnavttarnt'd
and you are providing this form to a partnership,trust,or estate In%trial you have an ownership Interest,check a this box it you have any foreign partners owners,or beneficiaries See Instructions . . ❑ outside the United Stares))
rn 5 Aodresa(number,street,arse apt.or suite no).See insbuctlons Reouester's name and ads ess loptionse
3120 Sabre Drive.Suite 120
6 City,state.and 2P code
Southiake,Texas 76092
7 List account number(s)here Ceptariar!.
riZn Taxpayer Identification Number(TIN)
Enter your TIN in the appropriate box.The TIN provided must match Lee name given on line 1 to avoid Social sawritynumber
backup withholding.For Individuals,this is generally your social security number(SSN).However,for a
resident alien,sole proprietor,or disregarded entity,see the instructions for Part I,later.For other —
entitles,it is your employer identification number(ON).If you do not have a number,see How to get a or
77N,later
Employer identification number
Note:If the account is in more than ore name,see the Instructions for line 1.See also What Name and
Number To Give the Requester for guidelines on whose number to enter. 4 6 — 1 0 8 5 7 1 9
Part II Certification _
Under penalties of perjury,I certify that:
I The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be Issued to me):and
2.I am not subject to backup withholding because(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue
Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am
no longer subject to backup withholding;and
3.I am a U.S.citizen or other U.S.person(defined below);and
4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting Is correct.
Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have tailed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid,
acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and,generally,payments
other than interest end divide/n�dss,,,youyoou ere not req d o sign the certification,but you must provide your correct TIN.See the instructions for Part II,later
Here signature
p person ',�%Lsr� e, e/Jo�'N//Ate` Date .5' i - 20 2 5'
General Instructions New line 3b has been added to this form.A flow-through entity is
required to complete this line to ir•dicate that it has direct or indirect
Section references are to the Internal Revenue Cove unless otherwise foreign partners,owners,or beneficiaries when it provides the Form W-9
noted to another flow-through entity In which it has an ownership interest.This
Future developments.For the latest information about developments change Is intended to provide a flew through entity with Informaticn
rented to Form W-9 and its Instructions,such as legislation enacted regarding the status 01 its indirect foreign partners,owners,or
after they were published.go to www,irs,pov/FormW9. beneficiaries.so that h can satisfy any applicable reporting
requirements.For example,a partnership that has any inoirect foreign
What's New partners may be required to complete Schedules K-2 and K-3.See the
Partnership Instructions for Schedules K-2 ono K-3(Form 1065).
Line 3a has been modified to clarity how a disregarded entity completes
this line An LLC that is a disregarded entity should check the Purpose of Form
appropriate box for the tax classlhcation of its owner.Otherwise,it An individual or entity(Form W-9 requester)who is required to fie an
should check the"LLC"box and enter Its appropriate tax classification.
information return with the IRS is giving you this form because they
Cat No.1023IX Forte W-9(Tree 3.2024)
RPC YEARLY CONTRACT for SALT&DEICER
MARC/KCRPC Bid NO. 112
This CONTRACT, by and between Mid-America Regional Council/Kansas City Regional Purchasing Cooperative,
hereinafter referred to as "MARC/KCRPC",and Hutchinson Salt Co., hereinafter referred to as"Contractor" is effective
this 1st day of July, 2024.
WITNESSETH:
WHEREAS MARC/KCRPC does hereby accept,with modifications, if any,the bid of Hutchinson Salt Co. The bid
document and submittal by Contractor is made a part of this contract. Awarded items include:
• Item 1 straight road salt at$58.07/ton delivered as the primary supplier
NOW,THEREFORE,in consideration of the mutual covenants contained herein,the parties agree as follows:
1. SCOPE OF SERVICES
Contractor shall provide awarded items on an as-needed basis,for MARC/KCRPC Participants, as specified on attached
price sheet. Contract pricing is not available to Non-Participants.
All sales will be made in accordance with the prices,terms and conditions of the invitation to bid and any subsequent term
contract. All sales to Participants or Non-Participants will be made on purchase orders issued by that jurisdiction. All
receiving,inspection,payments and other procurement administration will be the responsibility of the ordering Participant
or Non-Participant.
The Contractor shall furnish to MARC/KCRPC:
a) Payment of the 1.5 percent Administrative Fee to MARC/KCRPC, based on gross sales for each quarter. All
payments shall be made payable to: Mid-America Regional Council(bid number and month of sales must be
referenced on each payment.) Mail payment to Attn: Finance Department, MARC, 600 Broadway Suite 200,
Kansas City MO 64105-1659.
b) A composite report of all contract purchases for Participants and any Non-Participants,against any and all
purchase orders issued against this contract.The report shall be compiled and submitted to the Program
Coordinator by electronic mail.Copies of invoices may be submitted electronically, in lieu of a composite
report.
2. CONTRACT TIME
The contract is effective from July 1,2024 to June 30, 2026 with the option to renew in writing for three(3) one-year
renewal periods.
3. INVOICES
Invoices for orders placed by Participants shall be prepared and submitted in triplicate to the Participant, unless
otherwise specified by the Participant. All invoices shall contain the following information:contract number, purchase
order number,catalog number;description,quantities,unit prices and extended totals. Invoices for and inquiries
regarding payment should be addressed to the ordering Participant. Payment terms are Net 30.
4. TERMINATION
This contract may be terminated by either party upon sixty(60)calendar days prior notice in writing to the other party.
The MARC/KCRPC and Participants may terminate this contract immediately, under breach of contract, if the Contractor
fails to perform in accordance with the terms and conditions of this contract. In the event of any termination of contract
by the Contractor that is not due to the breach of this Contract by, or other fault of, MARC/KCRPC or any Participant,the
Participants may purchase such supplies and/or services similar to those so terminated,and for the duration of the
contract period the Contractor will be liable for all costs in excess of the established contract pricing.
5. CHANGES AND ADDITIONAL SERVICES
The MARC/KCRPC may at any time, by written order, make changes or additions,within the general scope of this
contract in or to specifications, instructions for work, methods of shipment or packing or place of delivery. If any such
change causes an increase or decrease in the cost of or in the time required for performance of this contract or purchase
order,the Contractor shall notify MARC/KCRPC in writing immediately and an appropriate equitable adjustment will be
made in the price or time of performance,or both, by written modification of the contract. Any claim by the Contractor
for such adjustment must be asserted within 30 days,or such other period as may be agreed upon in writing by the
parties,after the Contractor's receipt of notice of the change. Nothing herein contained shall excuse the Contractor
from proceeding with the contract as changed.
6. CONFLICTS OF INTEREST
The Contractor, by acceptance of any purchase order resulting from this bid,certifies that to the best of their knowledge or
belief, no elected or appointed official of any Participant is financially interested,directly or indirectly,in the purchase of the
goods or services specified on this order.
7. COMPLIANT WITH APPLICABLE LAWS
The Contractor warrants it has complied with all applicable laws,rules and ordinances of the United States,or any applicable
state,municipality or any other Governmental authority or agency in the manufacture or sale of the items covered by this
order,including but not limited to,all provisions of the Fair Labor Standards Act of 1938,as amended.
8. NOTICES
Any notice to any Contractor from MARC/KCRPC relative to any part of this contract will be in writing and considered
delivered and the service thereof completed when said notice is posted, by certified or regular mail,to the said
Contractor at his last given address or delivered in person to said Contractor or his authorized representative.
IN WITNESS WHEREOF,the parties hereto have signed this CONTRACT:
By: By:
David Warm Joe Bingham
Executive Director Vice President
Mid-America Regional Council Hutchinson Salt Co.
600 Broadway Suite 200 136 W. 12th St.
Kansas City, Mo., 64105-1659 Baxter, Kan., 66713
P.620-856-3332 x 206 F. 620-856-3663
Email: joe.bingham@hutchsalt.com
6/12/2024 . a f
Date: Date:
Distribution: Contractor
MARL/KCRPC Program Coordinator
MARC file
Staff Contact: Rita Parker,KCRPC Program Coordinator rita.parkere kcrpc.com
Attachment: Bid submittal and pricing
RPC
KANSAS CITY REGIONAL PURCHASING COOPERATIVE
A Partnership of:
Mid-America Council of Public Purchasing
and
Mid-America Regional Council
and
Local Governments
Acting as the lead agency,offers the following
INVITATION FOR BID
The Kansas City Regional Purchasing Cooperative (MARC/KCRPC) will accept separate sealed bids from qualified persons or firms
interested in providing the following, in accordance with the attached specifications:
YEARLY CONTRACT FOR SALT and DE-ICERS
BID 112(Issued 4/29/2024)
BIDS MUST BE RECEIVED BY: May 17,2024 by 1:00 p.m. Local Time
(Late bids will not be accepted for any reason)
BIDS WILL BE OPENED AT: May 17,2024 1:00 p.m. Local Time
RETURN ELECTRONIC BIDS TO: Program Coordinator by electronic mail only
SUBJECT LINE: MARC/KCRPC BID 112-OPENS:5/17/24 1:00 p.m.-BIDDER'S NAME
CLARIFICATIONS: Requests for clarification will not be accepted after 3:00 p.m.on May 8.
Submit in writing to KCRPC Program Coordinator at rita.parker@kcrpc.com
NOTICE OF AWARD: Expect to announce by May 31,2024
CONTRACT PERIOD: July 1,2024 to June 30,2026 with option to renew for three(3)additional one-year
periods and subject to adjustment based on award date
MARC/KCRPC and Participants reserve the right to reject any,and all,bids,to waive technical defects in bids,and to select the bid(s)deemed
most advantageous to the entities.
If Bidders receive this bid document from sources other than direct mailing or at DemandStar.com,you must contact the Program Coordinator to
be added to the distribution list for any addendums,clarifications,or other bid notices.
It is the responsibility of each Bidder,before submitting a bid,to examine the documents thoroughly,and request written interpretation or clarifications
after discovering any conflicts,ambiguities,errors,or omissions in the bidding documents.
Open Records Act and Proprietary Information-The Mid-America Regional Council(MARC)is a public organization and is subject to the Missouri Open
Records Act(Chapter 610,RSMo).All records obtained or retained by MARC are considered public records and are open to the public or media upon
request unless those records are specifically protected from disclosure by law or exempted under the Missouri Sunshine Law.All contents of a response
to a Request for Bids,Qualifications,Proposals,or information issued by MARC are considered public records and subject to public release following
decisions by MARC regarding the bid request.If a proposer has information that it considers proprietary,a bidder shall identify documents or portions of
documents it considers containing descriptions of scientific and technological innovations in which it has a proprietary interest,or other information that
is protected from public disclosure by law,which is contained in a Proposal. After either a contract is executed pursuant to the Request for Bids,RFQ or
RFP,or all submittals are rejected,if a request is made to inspect information submitted and if documents are identified as"Proprietary Information"as
provided above under Missouri Sunshine Law,MARC will notify the proposer of the request for access,and it shall be the burden of the proposer to
establish that those documents are exempt from disclosure under the law."
Page 1 of 25
TABLE OF CONTENTS:
Cover Page 1
Table of Contents 2
Legal Advertisement 2
1.0 Introduction 3-4
2.0 Specific Requirements 5-8
3.0 General Conditions(Award and Post-Award) 9-13
4.0 Specifications and Delivery Locations 14
5.0 Pricing and Submittals 15—16
Appendix A—Pricing List(and Excel worksheet attachment) 17-18
Appendix B—Cooperative Purchasing 19
Appendix C—Ordering, Remittance Contacts 20
Appendix D—Bidder Warranties 21
Appendix E—Authorization-Collusion Affidavit 22
Appendix F—Missouri Service-Disabled Veteran Preference 23
Appendix G—Missouri Products Preference 24
Appendix H—Jackson County,Mo.Affidavit 25
LEGAL ADVERTISEMENT
INVITATION FOR BID BID#112
MARC/KCRPC is seeking bids for salt and deicers on behalf of area participants. Bids due by 5/17/24 1:00 PM. Documents available at
www.marc.org and www.demandstar.com or contact rita.parker@kcrpc.com.
Published: Kansas City Star May 3,2024
The Call May 3,2024
Kansas City Hispanic News May 2,2024
DemandStar April 29,2024
MARC April 29,2024
Page 2 of 25
SCOPE: Mid-America Regional Council/Kansas City Regional Purchasing Cooperative(MARC/KCRPC),will accept separate
sealed bids from qualified persons or firms interested in providing snow and ice control materials. The materials include
straight road salt,ClearLane*enhanced de-icer,Snowslicer,Ice Ban,liquid magnesium chloride(Freezgard CI+
magnesium chloride liquid with corrosion inhibitor.as a yearly contract for area governmental entities(Participants).
Quantities listed herein are annual estimates only. All pricing shall be based on F.O.B.destination.Orders will be placed on
an"as needed"basis by each participant. No guarantee is made as to quantities purchased. Bidders are required to build
into their quoted prices,a 1.5 percent administrative fee which is rebated back to MARC based on sales by the successful
bidder.
No fuel surcharges shall be allowed.Quoted pricing shall be based on"best available"pricing for this region.
Section 5.0,Excel pricing sheet and appendices MUST be completed and submitted by electronic mail to the Program
Coordinator by date and time stated on cover page,including any addendums.The pricing sheet must be provided in Excel
format and Section 5.0 provided in PDF format.
SECTION 1.0 INTRODUCTION
1.1 DEFINITIONS-Definitions of all relevant terms and entities are provided below.Defined terms or entities used in this Invitation
for Bid start with a capital letter.
1.1.1 "MARC/KCRPC"refers to Kansas City Regional Purchasing Cooperative,a purchasing cooperative partnership of the
MOKANCPP and MARC,and their members,and MARC/KCRPC is responsible for assembling and administering this
Invitation for Bid and representing the Participants in the bid process.
1.1.2 "Participants"or"Participating Members"refers to local government entities that are participating in the Invitation
for Bid.
1.1.3 "Non-Participant"means a Municipality,County,State,Governmental Public Utility, Non-Profit Hospital,
Educational Institution,Special Governmental Agency,or Non-Profit corporation performing governmental
functions,and located within the Greater Kansas City Metropolitan Trade Area,but that is not a listed Participant.
1.1.4 "MoKanCPP"refers to the MoKan Council of Public Procurement.
1.1.5 "MARC"refers to the Mid-America Regional Council
1.1.6 "Program Coordinator"refers to the authorized representative of KCRPC designated to handle bid solicitation and
award and modification of the contract.
1.1.7 "Administrative Contracting Officer"refers to the authorized representative of each of the Participants authorized to
issue purchase orders,receive required documentation,inspect,and receive goods,make payments,and handle
disputes involving shipments to the jurisdiction.
1.1.8 "Bidder"refers to any corporation,company,partnership,firm,or individual that responds to the Invitation for Bid.
1.1.9 "Contractor"shall refer to the corporation,company,partnership,firm,or individual,named and designated in the
contract agreement to perform the work or provide the materials covered thereby,and its duly authorized agents or
other legal representatives.
1.1.10 "Administrative Fee"refers to the one and one-half percent fee to be paid quarterly by the vendor,to MARC/KCRPC,
based on gross sales to Participants under the contract. The Administrative fee shall be built into quoted pricing.
1.1.11 The"specifications"include Section 4 and Appendix A.
1.1.12 A"subcontractor"is a person,firm or corporation supplying labor or materials,or only labor for work at the site of
the project for,and under separate contract or agreement with the contractor.
1.1.13 The term"sample"as used herein includes natural materials,fabricated items,equipment,devices,appliances,or
parts thereof as called for in the specifications and any other samples as may be required by the Program Coordinator
to determine whether the kind,quality,construction,workmanship,finish,color,and other characteristics of the
materials,etc.,proposed by the Contractor conform to the requirements of the contract documents.Samples
approved by the Program Coordinator and Participants shall establish the kind,quality,and other required
characteristics,and all work shall be in accordance with the approved samples. Samples,when requested,shall be
supplied at no cost to the MARC/KCRPC or Participants.
1.1.14 The term"estimated"represents quantities estimated for the period of time stated. Purchase orders shall be placed
for actual requirements as needed.
1.1.15 The term"minimum"means the Participants will order this quantity of supplies during the period of this contract at
the price bid.
Page 3 of 25
1.2 KANSAS CITY REGIONAL PURCHASING COOPERATIVE
The Mid-America Regional Council(MARC, Federal ID#43-0976432),the regional council of governments and metropolitan
planning organization,serving a nine-county region,and MoKan Council of Public Procurement(MoKanCPP),a regional
organization of public sector purchasing professionals and a local chapter of The Institute of Governmental Procurement
(NIGP), initiated the Kansas City Regional Purchasing Cooperative to enhance the current cooperative purchasing efforts in
the region.
The Kansas City Regional Purchasing Cooperative(KCRPC)is a partnership between MARC,MoKanCPP,and local
governments.The intent of the KCRPC is to increase the amount and effectiveness of local government cooperative
purchasing in the metropolitan area and in the process,reduction of costs of goods and services by obtaining more
responsive prices.
The Manager's Roundtable,a committee of city and county managers,provides general guidance and support toward the
effort. The KCRPC established a standing Advisory Committee comprised of public sector purchasing professionals in the
Kansas City metropolitan area. The MARC Board of Directors consists of 30 locally elected leaders representing the nine
counties and 119 cities in the bi-state metropolitan Kansas City region.
MARC provided initial support for the first 2 years of the program. It is the intent of the initiative to ensure that KCRPC will
remain self-supporting by charging a one and one-half percent Administrative Fee,based on gross sales on each contract,
which is consistent with other national cooperative purchasing program administrative fees. Bidders shall include the
Administrative Fee in their unit bid pricing.
The KCRPC is not a legal entity,but rather a program of MARC. All future references for KCRPC will be shown as
MARC/KCRPC since MARC will be the legal entity coordinating and managing the bid/procurement activities.
1.3 PARTICIPANTS
This is a joint bid for a term supply and service contract for the following participating entities:
1 Jackson County,Missouri
2 Johnson County,Kansas,Road&Bridge
3 Liberty Hospital,Missouri
4 North Kansas City,Missouri
5 City of Parkville,Missouri
6 City of Platte City,Missouri
7 City of Riverside,Missouri
8 City of Smithville,Missouri
9 University Health-Health Science District
10 University Health—Truman Medical Center(Lakewood)
11 City of Weston,Missouri
Additional Participants may be added under addendum(s), or by a contract modification with mutual
agreement if the bidder agreed to allow for cooperative purchasing.
Page 4 of 25
SECTION 2.0 SPECIFIC REQUIREMENTS
2.1 PREPARATION OF BIDS.
2.1.2 Bidders are expected to examine any specifications,schedules,and instructions. Failure to do so will be at the
bidder's risk.
2.1.3 Each bidder shall furnish the information required by the invitation. The bidder shall sign the invitation and print or
type his or her name on each bid sheet thereof on which he or she makes an entry. The person signing the offer must
initial erasures or other changes. Bids signed by an agent are to be accompanied by evidence of his or her authority
unless such evidence has been previously furnished.
2.1.4 Unit price for each unit bid shall be shown and such price shall include packing unless otherwise specified. A total
shall be entered in the total column for each item bid. In case of discrepancy between a unit price and extended
price,the unit price will prevail.
2.1.5 Alternate bids for supplies or services other than those specified will not be considered unless authorized by the
invitation per section 4.0 Specifications.
2.1.6 The bidder must state a definite time for delivery of supplies or services unless otherwise specified in the invitation.
2.1.7 Time,if stated as a number of days,will include Saturdays,Sundays,and holidays.
2.1.8 If the item has a trade name,brand and/or catalog number,such must be stated in the bid.
2.1.9 The prices quoted are to be firm and final.
2.1.10 In submitting bids,the bidder agrees that the Program Coordinator shall have 90 calendar days in which to accept or
reject any of the bids submitted unless otherwise specified on the bid page.
2.1.11 Pricing Section 5.0 MUST be completed,signed,and returned by electronic mail. Bidders shall retain a copy for their
records.
2.2 CONTRACT PERIOD
2.2.1 This invitation to bid is for a yearly contract for a two-year initial contract period,with the option to renew for
three(3)additional one—year renewal periods.
2.2.2 The option to renew for up to three(3)additional one-year contract periods shall be at the discretion of the
MARC/KCRPC and the Participants. MARC/KCRPC reserves the right to terminate the current contract without
cause and solicit new bids. The Program Coordinator shall notify the Contractor in writing,of the intent to exercise
the renewal option. However,failure to notify the Contractor does not waive MARC/KCRPC's right to exercise the
renewal option. The Contractor shall be required to submit documentation to the Program Coordinator from the
manufacturer or distributor,as proof of any requested price increase. Under no circumstances shall an increase be
granted that is greater than the Federal Consumer Price Index(C.P.I.)for the Kansas City area,without approval of
the Program Coordinator and the Participants.
2.3 SUBMISSION&ACCEPTANCE OF BIDS
2.3.1 Failure to follow these procedures is cause for rejection of bid.
2.3.2 Section 5.0 and appendices MUST be completed and submitted in PDF format,electronically by e-mail to Program
Coordinator by date and time stated on cover page,including any addendums.Bidders shall retain a copy for their
records. Bidders must confirm receipt of submittal with Program Coordinator,documents were received prior to bid
date and time in the event spam programs block submissions.
2.3.3 Telegraphic or faxed bids will not be considered unless authorized by the invitation.
2.3.4 A bid that is in the possession of the Program Coordinator may be altered by telegram or letter bearing the
signature of the person authorized for bidding,provided it is received prior to the time and date of opening.
Telephone or verbal alterations of a bid will not be accepted.
2.3.5 A bid that is in the possession of the Program Coordinator may be withdrawn by the bidder up to the time of the
bid opening. All requests for bids to be withdrawn must be made in writing by telegram or letter bearing the
signature of the person authorized for bidding,provided it is received prior to the time and date of opening. Bids
may not be withdrawn after the bid opening.
2.3.6 Samples of items,when required,must be submitted within the time specified unless otherwise specified in the
Information for Bidders and at no expense to the Program Coordinator or any Participant. If not consumed by testing,
samples will be returned at bidders request and expense,unless otherwise specified by the invitation.
2.3.7 Bids having any erasures or corrections must be initialed by the bidder in ink. Bids shall be signed in ink. All bid
amounts shall be typewritten or filled in with ink.
2.4 EXPLANATION TO BIDDERS(CLARIFICATIONS)
Any explanation desired by a bidder regarding the meaning or interpretation of the invitation,any drawings,specifications,
etc.,must be requested in writing no less than seven calendar days before the deadline for submission of bids.An oral
Page 5 of 25
explanation or instruction given before the award of the contract will not be binding.Any information given to a prospective
bidder concerning an invitation will be furnished to all prospective bidders as an addendum to the invitation if such
information is necessary to bidders in submitting bids on the invitation or if the lack of such information would be prejudicial
to uninformed bidders.
2.5 ACKNOWLEDGMENT OF ADDENDUM TO INV ITATION
Receipt of an addendum to an invitation by a bidder must be acknowledged by signing and returning the addendum. Such
acknowledgment must be received prior to the hour and date specified for receipt of bids or returned with the bid and
received prior to closing time and date.
2.6 LATE BIDS&MODIFICATIONS
It is the responsibility of the bidder to deliver his bid or bid modifications on or before the date and time of the bid receipt
deadline. Bids will NOT be accepted after the date and time of closing under any circumstances.
2.7 DISCOUNTS&BID EVALUATION
Discounts offered for prompt(early)payment will be considered in the bid evaluation. Prompt payments shall be defined as
payment made with check or government procurement card(i.e.Visa,Mastercard,etc.).
2.8 TAX-EXEMPT
It is expected that each Participant will be exempt from payment of the Missouri or Kansas Sales Tax in accordance with
Section 39(10),Article 3,of the Missouri Constitution and Section 79-3606(b)of the Kansas Statutes and will be exempt from
payment of Federal Excise Taxes in accordance with Title 26,United States Code annotated. The Contractor is responsible for
obtaining verification of exemption from payment of taxes from each Participant,and from any Non-Participant,and is
responsible to bill taxes if required.
2.9 MATERIAL AVAILABILITY—IMPORTANT
Bidders must accept responsibility for verification of material availability,production schedules and other pertinent data
prior to submission of bid and delivery time. It is the responsibility of the bidder to notify the Program Coordinator
immediately if materials specified are discontinued,replaced,or not available for an extended period of time.
2.10 ALTERNATE BIDS
Bidders must submit complete specifications on all alternate bids. Alternate bids without complete specifications may be
rejected.Alternate bids and exceptions may be rejected. Alternate bids and exceptions to bid clauses must be clearly noted on
the bid form. Unless otherwise indicated,it will be assumed that the article proposed is exactly as specified.
2.11 QUALIFICATIONS OF BIDDERS
2.11.1 The Program Coordinator may make such investigations as are deemed necessary to determine the ability of the
bidder to perform the work and the bidder shall furnish all such information and data for this purpose as the Program
Coordinator may request. The Program Coordinator and Participants reserve the right to reject any bid if the
evidence submitted by,or investigation of,such bidder fails to satisfy the Program Coordinator and Participants that
such bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated
therein.
2.11.2 Only those bids will be considered which are submitted by bidders who submit references with their bid and showing
satisfactory completion of work of type and size comparable to the work required by these contract documents.
2.12 BID OPENING PROCESS—Not Applicable—Electronic submittal only
2.13 REQUEST FOR BID TABULATIONS
Requests for bid tabulations must be submitted in writing to the Program Coordinator, by electronic mail. Bid tabulations
will be available for distribution the next business day following the bid opening and www.demandstar.com
2.14 SAMPLES AND MANUFACTURER'S SPECIFICATION SHEETS
Upon written request by the Program Coordinator, Bidders must submit samples and manufacturer's specification sheets
(including material safety data sheets),for each item being bid to be considered for an award. Failure to submit samples and
specification sheets will result in rejection of your bid. Samples may be requested and examined as a part of the bid
evaluation. Any requested samples shall be provided by the Bidder within five(5)business days from the requested date.
Samples shall be returned to the Bidder by the Participants,upon request and the Bidder shall make the arrangements for
return of the samples,at Bidder's expense.
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2.15 QUANTITIES
Quantities listed herein are only yearly estimates and do not obligate any of the Participants to purchase listed quantities.
Purchase orders will be issued by each Participant,on an as needed basis. Participants assume no obligation for articles or
materials shipped in excess of the quantity ordered. Any unauthorized quantity is subject to Participant's rejection and return
at Contractor's expense.
2.16 TRANSPORTATION CHARGES
All terms of delivery or conditions of this order are F.O.B.destination and inside delivery,and the Contractor shall pay all
transportation charges within the 50-mile radius of greater Kansas City. For deliveries outside the 50-mile radius,bidders must
state applicable transportation mileage charges in Section 5.0,where designated.
2.17 ESCALATION/DE-ESCALATION CLAUSE -not applicable to this bid
2.18 OCCUPATIONAL/BUSINESS LICENSE TAX REQUIREMENTS
Bidders must comply with all special requirements of the participating entities including any Occupational or Business License
requirements. It is the bidder's responsibility to investigate and obtain any such requirements.
2.19 FORMS
Contractors and subcontractors participating in this contract shall fill out all appropriate forms as requested by Participants and
any Non-Participants,including W-9's and the forms referenced in Section 2.22,in a timely manner,prior to issuance of
Purchase Orders.
2.20 COMPLIANT WITH APPLICABLE LAWS
The Contractor warrants it has complied with all applicable laws, rules and ordinances of the United States,or any applicable
state,municipality or any other Governmental authority or agency in the manufacture or sale of the items covered by this
order,including but not limited to,all provisions of the Fair Labor Standards Act of 1938,as amended.
2.21 ANTI-TRUST
Submission of a bid constitutes an assignment by the Bidder of any and all anti-trust claims that Bidder may have under the
Federal and/or State laws resulting from any contract associated with this bid.
2.22 EQUAL OPPORTUNITY CLAUSE
2.22.1 In connection with the furnishing of supplies or performance of work under this contract,the Contractor agrees to
comply with the Fair Labor Standards Act, Fair Employment Practices,Equal Opportunity Employment Act,and all
other applicable Federal and State Laws,and further agrees to insert the foregoing provision in all subcontracts
awarded hereunder.
2.22.2 The bidder's attention is directed to all federal,state and Participants'laws,ordinances,and procedures requiring
equal employment opportunity which,among other things,require that the contractor agree not to discriminate
against any employee or applicant for employment because of race,creed,color,national origin,or sex. All bidders
shall complete any reporting forms and certifications of any Participant with regard to their equal employment
practices.
2.22.3 The bidders will be required to comply with all individual equal opportunity requirements,as delineated below,if any,
of each Participant if they plan to do business with that Participant under any agreement that results from this
Invitation for Bid.If a bidder plans not to comply with any of the individual requirements of Participants as indicated
below,they should so indicate in their response to this Invitation to Bid by marking"no offer"on the pricing page,
Section 5.0.
2.23 REGULATIONS PURSUANT TO SO-CALLED'ANTI-KICKBACK ACT'
The Contractor shall comply with the applicable regulations of the Secretary of Labor,United States Department of Labor,
made pursuant to the so-called"Anti-Kickback Act"of June 13, 1934(48 Stat.948;62 Stat.862;Title 18 U.S.C.,Section 874 and
Title 40 U.S.C.;Section 276c)and any amendments or modifications thereof,shall cause appropriate provisions to be inserted
in sub-contracts to insure compliance therewith by all sub-contractors subject thereto,and shall be responsible for the
submission of statements required of sub-contractors thereunder,except as said Secretary of Labor may specifically provide
for reasonable limitations,variations,tolerances,and exemptions from the requirements thereof.
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2.24 PROVISIONS REQUIRED BY LAW DEEMED INSERTED
Each and every provision of law and clause required by law to be inserted in this contract will be deemed to be inserted herein
and the contract will be read and enforced as though it were included herein,and if through mistake or otherwise any such
provision is not inserted,or is not correctly inserted,then upon the application of either party the contract will forthwith be
physically amended to make such insertion or correction.
2.25 UNIFORM COMMERCIAL CODE
This contract is subject to the Uniform Commercial Code and shall be deemed to contain all the provisions required by said
Code that apply to said Contract.
2.26 CONFLICT OF INTEREST
The Contractor, by acceptance of any purchase order resulting from this bid,certifies that to the best of their knowledge or
belief, no elected or appointed official of any Participant is financially interested,directly or indirectly,in the purchase of
the goods or services specified on this order.
2.27 INDEMNIFICATION AND INSURANCE
Contractor agrees to carry liability and workmen's compensation insurance,satisfactory to the Participants,and to indemnify
MARC/KCRPC and Participants against all liability,loss and damage arising out of any injuries to persons and property caused
by Contractor,his sub-contractors,employees,or agents.
2.27.1 Comprehensive General Liability with minimum limit of$1,000,000 combined single limit for bodily injury and
property damage,per occurrence. Minimum$2,000,000 aggregate.
2.27.2 Comprehensive Automobile Liability with minimum limit of$1,000,000 combined single limit. MCS-90 endorsement
(for hazardous materials only)to meet financial responsibility requirements of Section 29 and 30 of the Motor Carrier
Act of 1980. No pollution exclusion clause.
2.27.3 Workers Compensation with minimum statutory requirements.
2.27.4 Employers'Liability with minimum of$500,000 each employee,$500,000 each accident and$500,000 policy limit.
2.27.5 Cancellation notification within thirty(30)days. MARC and Participants to be named as additional insured on
certificate.
2.27.6 Certificate holder shall be shown as: MARC/KCRPC,600 Broadway Suite 200,Kansas City,Missouri 64105.
2.28 SUB-CONTRACTS
2.28.1 The Contractor shall not execute an agreement with any subcontractor to perform any work until he has written to
the Program Coordinator to determine any disapproval of the use of such subcontractor.
2.28.2 The Contractor shall be fully responsible to the MARC/KCRPC and Participants for the acts and omissions of his sub-
contractors,and of persons either directly or indirectly employed by them,as he is for the acts and omissions of
persons directly employed by him.
2.28.3 The Contractor shall cause appropriate provisions to be inserted in all sub-contracts relative to the work to require
compliance by each sub-contractor with the applicable provisions of the contract.
2.28.4 Nothing contained in the Conditions shall create any contractual relationship between any subcontractor and
MARC/KCRPC and Participants.
2.29 INDIVIDUAL REQUIREMENTS
The bidders will be required to comply with all individual requirements of each Participant,including but not limited to
those individual requirements set forth in Sections 2.28,3.8,3.10, and any other individual requirements,if they plan to do
business with that Participant under any agreement that results from this Invitation for Bid. If a bidder plans not to comply
with any of the individual requirements of Participants as indicated herein,they should so indicate in their response to this
Invitation to Bid by marking"no offer"on the pricing page,Section 5.0.
***End of Section 2.0***
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3.0 GENERAL CONDITIONS(AWARD and POST AWARD)
3.1 AWARD OF CONTRACT
3.1.1 BASIS OF AWARD.
a) Only firm bids will be considered. The bidder warrants that prices,terms and conditions quoted in their
bid will be firm for acceptance for a period of not less than ninety(90)days from the bid opening date
unless otherwise specified in the Invitation to Bid. Such prices will remain firm for the period of
performance of resulting purchase orders or contracts that are to be performed over a period of time.
b) Bidders may be requested to submit financial statements subsequent to the bid opening. Such statements
shall be submitted to the Program Coordinator within three(3)calendar days after being so requested.
c) The Program Coordinator and Participants reserve the right to reject any and all bids,to waive any and all
technical defects,irregularities,and informalities in bids,to disregard all non-conforming or conditional bids
or counterproposals,and to select the bid(s)deemed most advantageous to the entities.
d) The award of the Contract, if awarded,shall be awarded to that responsible and responsive bidder whose
bid,conforming to the Invitation for Bids,will be most advantageous to the Participants,price and other
factors considered.
3.1.2 EVALUATION OF BIDS
a) The evaluation of bids will include consideration of price,quality,adherence to specifications,references,
financial statements,if requested,sub-contractors,suppliers,and manufacturers to be used in the work and
manufacturers'data on the materials and equipment to be incorporated. Time of delivery will also be a
factor in the award.
b) "Or Approved Equal"Clause.
Whenever a material,article,or piece of equipment is identified on the plans or in the specifications by
reference to manufacturer's or vender's names,trade names,catalog numbers,etc.,it is intended merely to
establish a standard;and,any material,article,or equipment of other manufacturers and vendors which will
perform adequately the duties imposed by the general design will be considered equally acceptable
provided the material,article,or equipment so proposed,is,in the opinion of the Program Coordinator and
Participants,of equal substance and function. Substitute items may be rejected at the discretion of the
Program Coordinator and Participants.
c) Whenever the name of a manufacturer is mentioned on the face hereof and the words"or equal"do not
follow,it shall be deemed that the words"or equal"shall follow such designations unless the face hereof
specifies"no substitutes".The Program Coordinator may assume that items bid are equal or it may request
samples and proof thereof unless approved before shipment. The Participants reserves the right to return at
bidders expense all items that are not acceptable as equals,said items to be replaced by bidder with
satisfactory items at the original price.
d) To the limit allowed by statutory authority,the Program Coordinator and Participants shall give preference
to all commodities manufactured,mined,produced,or grown within the United States,the States of
Missouri or Kansas,and to all firms,corporations or individuals headquartered in the United States,the
States of Missouri or Kansas, when quality is equal or better and the delivered price is the same or less.
3.1.3 AWARD PROCESS
a) The Program Coordinator and the Participants may accept any item or group of items of any bid on a split-
order basis,lump-sum or individual-item basis,or such combination as shall best serve the interest of the
Participants unless qualified by specific limitation of the bidder.
b) Unless otherwise provided in the schedule,bids may be submitted for any quantities less than those
specified;and the Program Coordinator and Participants reserve the right to make an award on any item for
a quantity less than the quantity bid upon at the unit price offered unless the bidder specified otherwise in
his bid.
c) An award mailed(or otherwise furnished)to the successful bidder within the time for acceptance specified
in the bid,results in a binding contract without further action by either party.
d) In the event a Participant's procedures requires governing body approval of the bid said Participant will
take the individual award recommendation to their governing body for approval and may issue a separate
contract to the successful Bidder.All contract requirements in this Invitation for Bid including
requirements related to administrative fees,and monthly reports,will apply to individual Participant
contracts generated under this Invitation for Bid.
3.1.4 NOTICE OF AWARD.
After considering the basis of award and evaluation of bids,the Program Coordinator will,within ninety(90)calendar
days after the date of opening bids,notify the successful bidder of acceptance of his or her bid. The Contractor will
Page 9 of 25
have ten calendar days to return the signed notice of award and any requested submittals,such as certificate of
insurance or proof of business licenses.
3.2 CONTRACT TERMS
The performance of this contract shall be governed solely by the terms and conditions as set forth in this contract and any
specifications or bid documents notwithstanding any language contained on any invoice,shipping order,bill of lading or other
document furnished the Contractor at any time and the acceptance by the Program Coordinator and Participants of any terms
or conditions contained in such document which is inconsistent with the terms and conditions set forth in the contract. Any
different or additional terms other than those herein contained in Contractor's acceptance are hereby objected to.
3.3 EXECUTION OF AGREEMENT
3.3.1 The Execution of the Agreement shall consist of a YEARLY AGREEMENT, signed by the Executive Director
of MARC and countersigned by the Contractor,with a Notice of Award,and become the agreement and
contract between the parties hereto. Notice of Award will evidence that both parties thereby accept and
agree to the terms and conditions of said bid documents,and that the parties are bound thereby and the
compensation to be paid the Contractor is as set forth in the Contractor's Bid. Items not awarded,if any,will
be noted on the Notice of Award.
3.3.2 As stated in paragraph 3.1.3(d)some Participants may execute individual contracts. Any individual contracts
issued shall not conflict with the award made by MARC/KCRPC. If a Participant has an existing contract for the
same commodity,that contract will either lapse at expiration date,or be cancelled by the Participant,before
the MARC/KCRPC is utilized. The Participant will make the final determination on their existing contracts.
3.4 CHANGES
The Program Coordinator may at any time,by written order,make changes or additions,within the general scope of this
contract in or to drawings,designs,specifications,instructions for work,methods of shipment or packing or place of delivery.
If any such change causes an increase or decrease in the cost of or in the time required for performance of this contract or
purchase order,the Contractor shall notify the Program Coordinator in writing immediately and an appropriate equitable
adjustment will be made in the price or time of performance,or both,by written modification of the contract. Any claim by
the Contractor for such adjustment must be asserted within 30 days or such other period as may be agreed upon in writing by
the parties after the Contractor's receipt of notice of the change. Nothing contained herein shall excuse the Contractor from
proceeding with the contract as changed.
3.5 ASSIGNMENTS
Neither MARC/KCRPC nor Contractor shall,without the prior written consent of the other,assign in whole or in part his
interest under any of the Contract Documents and,specifically the Contractor shall not assign any moneys due or to become
due without the prior written consent of MARC/KCRPC.
3.6 COOPERATIVE PROCUREMENT WITH OTHER JURISDICTIONS/COMPOSITE REPORT
3.6.1 If the bidder agrees to provide products and/or services under this contract,the bidder must indicate on the appendix.
If agreed,the successful bidder shall rebate to MARC/KCRPC,the Administrative Fee,based on each Non-Participant's
gross sales for each quarter.
3.6.2 The successful bidder shall be required to notify Program Coordinator if any Non-Participants express desire to utilize
this contract,prior to acceptance of any purchase order. The Program Coordinator will inform the non-participant of
the requirements of the contract. Written or verbal approval by the Program Coordinator must be provided to the
successful bidder and entity to allow purchases from the contract,by issuance of a contract modification.
3.6.3 Sales will be made in accordance with the prices,terms,and conditions of the invitation for bid and any subsequent
term contract. All sales to Participants or Non-Participants will be made on purchase orders issued by that jurisdiction.
All receiving,inspection,payments and other procurement administration will be the responsibility of the ordering
Participant or Non-Participant.
3.6.4 There shall, however, be no obligation under the cooperative procurement agreement for any organization
represented by MoKanCPP, NIGP Chapter affiliate or MARC to use the bid or contract unless they are specifically
named in the invitation for bid as a Participant.
3.7 COMPOSITE REPORT AND PAYMENTS
3.7.1 The successful bidder(s)shall furnish to MARC/KCRPC:
a) Payment of the Administrative Fee to MARC/KCRPC,based on gross sales for each quarter to Participants and
Non-Participants. The Contractor shall have no claim or right to all or any portion of the Administrative Fee.
Page 10 of 25
All payments shall be payable to:Mid-America Regional Council,and reference KCRPC bid number on each
payment. All payments shall be mailed to MARC,Attn:Finance Department,600 Broadway Suite 200,Kansas
City MO 64105-1659.
b) A composite report of all contract purchases against any and all orders issued against this contract shall be
submitted by electronic mail to the Program Coordinator.The report shall include,at a minimum:
• Ordering entity and designated Participant or Non-Participant,Entity's purchase order number,and
date ordered,item descriptions,quantities ordered,units of measure,along with all unit and
extended prices.
• The report shall be totaled for the accumulated dollar amount spent within the particular quarter for
each Participant or Non-Participant.The preferred report shall be in Excel format.
• Copies of invoices to the ordering entity may be submitted,in lieu of a composite report.
c) Failure of the Contractor to provide payment and reports in the manner described herein shall be regarded as
a material breach of this contract and shall be deemed cause for termination of this contract at
MARC/KCRPC's sole discretion. Fees not paid by the specified deadline shall bear interest at the rate of one
and one-half percent per month until paid.
d) Reports and payments of fees under this contract shall be due thirty calendar days after the end of each
quarter.
3.7.2 Failure of the Contractor to provide payment and reports in the manner described herein shall be regarded as a
material breach of this contract and shall be deemed cause for termination of this contract at MARC/KCRPC's sole
discretion. Fees not paid by the specified deadline shall bear interest at the rate of 1.5 percent per month until paid.
3.7.3 Reports and payments of fees under this contract shall be due thirty(30)calendar days after the end of each quarter.
3.7.4 RIGHT TO AUDIT
The Program Coordinator may compare records provided by entities with reports submitted by the Contractor.
Program Coordinator will provide written notification to Contractor of any discrepancies and allow vendor thirty(30)
calendar days to resolve discrepancies to Program Coordinator's satisfaction. In the event the Contractor does not
resolve the discrepancy to the satisfaction of the Program Coordinator,MARC/KCRPC reserves the right to engage
outside services to conduct an independent audit of Contractor's reports and Contractor shall reimburse MARC/KCRPC
for costs and expenses to conduct such an audit.
3.8 PURCHASE ORDERS
3.8.1 The Participants and any Non-Participants will not be responsible for articles or services furnished without a
purchase order unless otherwise set forth in the contract.Orders may be placed by phone,fax,or electronic mail
to the Contractor using purchase order, blanket purchase order or procurement card issued by ordering Participant
or Non-Participant.Government procurement card purchases shall be processed at the time of the order and not
be held up and batched with multiple orders. Bidders shall state in Section 5.0 if processing charges will be
added to orders.
3.8.2 The Jackson County,Missouri Purchasing Department may issue to the Contractor a"Blanket"or"Miscellaneous"
Purchase Order to cover a specific portion of the Term of this Contract. This Purchase Order may be for a stated
dollar amount and will terminate when the dollar amount shown has been used or at the expiration of the Contract,
whichever is earlier. Purchase Orders for specific items and quantities may also be issued against this Contract. If a
"Blanket"or"Miscellaneous"Purchase order is issued,Contractor will submit invoices to the Requisitioning
Department and payments will be made on a monthly basis. Other Purchase Orders will be paid Net 30 days. The
contractor shall indicate the Purchase Order number on all Invoices.
3.9 FUND ALLOCATION
Continuance of any resulting Agreement,Contract,or issuance of Purchase Orders is contingent upon the available funding
and allocation of funds by the Participants.
3.10 DELIVERY REQUIREMENTS—See Section 4.0
3.11 RESPONSIBILITY FOR SUPPLIES
The Contractor shall be responsible for supplies until they are delivered and accepted at the designated delivery point;and the
Contractor shall bear all risks for rejected supplies after notice of rejection.
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3.12 TIME OF DELIVERY
The Participants require that all materials ordered will be delivered when specified. Time is therefore of the essence of the
purchase order. If deliveries are not made at the time agreed upon,the Participants reserve the right to cancel or to
purchase elsewhere and hold Contractor accountable for any damages sustained as a result thereof.
The Participants may use different delivery and times:
a) Pre-Season Orders placed before November 15, used in initial stocking for upcoming season,
b) Non-emergency seasonal orders placed after November 15(during the snow season)for restocking of
supplies,
c) Emergency orders placed in case of unexpected depletion of supplies,
d) Pick up at Contractor's facility by the individual Participant's staff,or by hired private trucking company.
3.13 PACKAGING
The Participants will not be liable for any charges for drayage,packing,cartage,boxing,crating or storage in excess of the
purchase price of this order unless stated otherwise herein.
3.14 CONTRACTOR'S INVOICES
Invoices shall be prepared and submitted in triplicate unless otherwise specified. Invoices shall contain the following
information: MARC/KCRPC Bid/Contract Number, Participant's Purchase Order number, Item Number;contract description
of supplies or services,sizes,quantities, unit prices and extended totals. All invoices must reflect the same unit of measure
and pricing as stated in the pricing section(i.e.tonnage,gallons). Any invoices received with incorrect units of measure may
be corrected and noted on the invoice"not per contract"and totals will be adjusted accordingly,at the discretion of the
Participants. Invoices for and inquiries regarding payment shall be addressed to the ordering agency. Any delay in receiving
invoices,or errors and omissions,on statement or invoices,will be considered just cause for withholding settlement
without losing discount privileges. Payment terms under this contract shall be Net 30,after receipt of invoice,unless an
early payment discount is offered for less than 30 days.
3.15 ACTS OF GOD
Neither party shall be liable for delays,or defaults in the performance of this contract due to Acts of God or the public enemy,
riots,strikes,fires,explosions,accidents,Governmental action of any kind or any other causes of a similar character beyond its
control and without its fault or negligence.
3.16 BANKRUPTCY OR INSOLVENCY
In the event of any proceedings by or against either party,voluntary or involuntary,in bankruptcy or insolvency,or for the
appointment of a receiver or trustee or an assignee for the benefit of creditors,of the property of Contractor,or in the event
of breach of any of the terms hereof including the warranties of the Contractor, MARC/KCRPC and Participating Entities may
cancel this contract or affirm the contract and hold Contractor responsible in damages.
3.17 GENERAL GUARANTY AND WARRANTY
3.17.1 The Contractor warrants that all materials,fixtures,and equipment furnished by the Contractor and his sub-
contractors shall be new,of good quality,and of good title,and that the work will be done in a neat and workmanlike
manner. The Contractor also guarantees the workmanship and materials for a period of one year from the date of
final acceptance of all the work required by the Contract. Furthermore,the Contractor shall furnish the Program
Coordinator and Participants with all manufacturers'and suppliers'written guarantees and warranties covering
materials and equipment furnished under the Contract.
3.17.2 All customary guarantees for workmanship,quality and performance provided by the Manufacturer for any or all
items shall apply to the items offered under this proposal.
3.18 PATENTS
Contractor warrants that the articles described herein and the sale or use of them will not infringe upon any U.S.or foreign
patent and Contractor covenants that he will at his own expense,defend every suit which may be brought against the
MARC/KCRPC and Participants,or those selling or using Participants'product(provided Contractor is promptly notified of such
suit and all papers therein are delivered to Contractor)for any alleged infringement of any patent by reason of the sale or use
of such articles and Contractor agrees that he will pay all cost,damages and profits recoverable in any such suit.
3.19 INSPECTION AND ACCEPTANCE
3.19.1 No material received by the Participants pursuant to a purchase order issued under the terms and conditions of this
bid document shall be deemed accepted until the Participants have had a reasonable opportunity to inspect said
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material. All material which is discovered to be defective,or which does not conform to any warranty of the
Contractor herein,upon initial inspection,or at any later time if the defects contained in the material were not
reasonably ascertainable upon the initial inspection,may be returned at the Contractor's expense,for full credit or
replacement within 24 hours of notification.
3.19.2 No goods returned as defective shall be replaced without written authorization of the purchasing entity. Such return
shall in no way affect the Participants'discount privileges. Such right to return,offered to the MARC/KCRPC and
Participants arising from the Participant's receipt of defective goods,shall not exclude any other legal,equitable or
contractual remedies MARC/KCRPC and Participants may have available.
3.20 INTERPRETATION OF CONTRACTS AND ASSIGNMENTS
This contract shall be construed according to the laws of the State of Missouri. This contract,or any rights,obligations,or
duties hereunder,may not be assigned by the Contractor without the written consent of the MARC/KCRPC and any attempted
assignment without such consent shall be void.
3.21 NOTICE AND SERVICE THEREOF
Any notice to any Contractor from the Program Coordinator relative to any part of this contract will be in writing and
considered delivered and the service thereof completed when said notice is posted,by certified or regular mail,to the said
Contractor at his last given address or delivered in person to said Contractor or his authorized representative.
3.22 TERMINATION OF CONTRACT
Subject to the provisions below,the contract may be terminated by either party upon thirty(30)days advance written notice
to the other party;but if any work or service hereunder is in progress,but not completed as of the date of termination,then
said contract may be extended upon written approval of MARC/KCRPC or Participants until said work or services are
completed and accepted.
3.21.1 TERMINATION FOR CONVENIENCE
In the event the contract is terminated or cancelled upon request and for the convenience of MARC/KCRPC and
Participants,without the required thirty(30)days advance written notice,then MARC/KCRPC and Participants shall
negotiate reasonable termination costs,if applicable.
3.21.2 TERMINATION FOR CAUSE
Termination by MARC/KCRPC or Participants for cause,default,or negligence on the part of the contractor shall be
excluded from the foregoing provision;termination costs,if any,shall not apply. The thirty(30)days advance notice
requirement is waived in the event of Termination for Cause.
3.21.3 Participants shall be intended third-party beneficiaries of this Contract and shall have the right to enforce any and all
of the terms and provisions contained herein.
3.22 LAW GOVERNING:All contractual agreements shall be subject to,governed by,and construed according to the laws of the
State of Missouri. For any dispute that may arise out of this Contract,the parties agree that the proper jurisdiction and venue
shall be the Circuit Court of the County where the ordering agency is located.
***End of Section 3.0***
Page 13 of 25
4.0 SPECIFICATIONS and DELIVERY REQUIREMENTS:
All materials provided must be protected during transit by waterproof cover,as required by weather conditions.
All Participants require a twenty-four(24)hour notice prior to all deliveries.
4.1 Straight salt-must meet ASTM D 632-12 Standard Specification for Sodium Chloride.Annual Book of ASTM
Standards Vols.04.03.
4.2 Treated rock salt-ClearLane®enhanced de-icer,SnowSlicer or approved alternate.
4.3 Magnesium chloride, liquid
4.4 Ice Ban®
Agency: Contact: Ship To: Product: Truck delivery
requirement:
Jackson County,Mo. Trevor Howell Jackson County Public Salt End dump
Works
1201 S.W.Quarry Road.
Blue Springs MO 64015
Johnson County,Ks. Wes Root Road&Bridge—Public Ice Ban N/A
Road&Bridge Works
1800 W.Old 56 Hwy.,
Olathe,Kan.,66061
Liberty Hospital Robert Davis 2525 Glenn Hendren SnowSlicer End dump
Liberty MO 64068
North Kansas City, Duane Marusarz Street Department Salt Hopper bottom or
Mo. 1229 Gentry End dump
64116
Parkville,Mo. Richard Wilson Street Maintenance Salt End dump(both
Building#1 locations)
9300 NW 45 Hwy
64152
Street Maintenance
Building#2
7101 NW Hampton Rd
64152
Platte City,Mo. Kenny Kellison Public Works Salt End dump
108 Paxton
64079 Magnesium N/A
Chloride
Riverside,Mo. Tom Woodell 4200 NW Riverside Salt and End dump
64150 Magnesium
Chloride
Smithville,Mo. Allan Jensen #2 Helvey Park Dr. Salt End dump
64089
University Health- Augustin Downtown: Salt End dump(both
HSD Sylvester 2301 Holmes St. locations)
Kansas City MO 64108
Lakewood:
7900 Lee's Summit Rd.
Kansas City MO 64139
Weston,Mo. Eric Mosier 725 Market St. SnowSlicer End dump
Weston,MO.64098
Additional participants and quantities may be changed under addendum. Bidders are
responsible for confirming if any addendums were issued by contacting KCRPC Program
Coordinator or visit www.marc.org or www.demandstar.com.
***End of Section 4.0***
Page 14 of 25
5.0 PRICING and SUBMITTAL SECTION-Bidders must complete this section and appendices,in their entirety and return. All
pricing quoted shall include delivery and administrative fees. Quantities listed are estimated and based on the first-year
usage only. In case of discrepancy between a unit price and extended price,tbf'unit price will prevail.
Total bid(Carried over from Appendix : i 007. �(/
5.1 REFERENCES:-
Provided three(3)references for service provided within the past five(5)years that are comparable to services described in
the scope of the project.
Reference 1 (( Reference 2 ^ Reference 3
ContaName ct I
QV!'q M i ( le�' Qece \\J 'ck �1f / O/'4r,/v-eh 4,,,w
Title: I`rO� i r'Q po,k1t U C i(Ir-er"1 O 4 1 toil �VrL 10A �PlC
Company f�D l .-t /� G b + - t{n cf tOJ�O�f
Address- 1 etic i,r5 .. !') . (� cfilk J! �/j�J/� �nvV`- t: J
City/State f w J W kl4(4Jw/ �b0 Li ll/COK/"V �j,Phone j '3 0 ` i 0 PrZ Ct 1 v
number: 8J 'g 7(O 5 rS-a31_ js-72V��oc--?3 -5.2. -- 6/q06
Services Provided:
d
,q oi Sc"l ` R Oct ...sid, --- cir? ,,..,„? y
4../1/
Datese
provided: flL( � l U _ ll \c/! ✓ i
5.2 KEY PERSONNEL: List staff members that will be responsible for all work performed under this contract: (attach separate
sheet if necessary). Identify the key individuals who will administer this contract. Describe the level of experience and
credentials of the individuals assigned to this project.
Name Qualifications Training Experience
a\:\ e.. ?:71(5 (CA" 0,iVikiej2 30 4- y.-.041.S'
b.
c.
5.3 SUBCONTRACTORS: Bidders must include information and references for any subcontractors to be utilized under this work.
If no subcontractors will be used,state"N/A"or"none".
Company Name/Address: Work to be performed: References:Company name Contact Name&Phone No.
5.4 AVAILABLE EQUIPMENT: Available equipment means equipment to be used for work specified in bid;that is in possession
of the contractor or subcontractor,either by purchase,lease,or existing equipment,if applicable.
a.
d.
b. (( 11 e.
c. f.
Page 15 of 25
5.5 BIDDER'S CHECKLIST: IMPORTANT-DO NOT FAX BID OR ANY ADDENDUMS
❑ Acknowledge Addenda(if any)by signing and returning with bid(do not fax). Confirm if addendums have been
issued,by either contacting the Program Coordinator,or checking the web sites at www.marc.org or
www.demandstar.com .
❑ Complete and submit Section 5.0 Pricing and Appendices in their entirety by electronic mail in PDF and Excel
format.
STATEMENT OF OFFER: Bidder to check(a)or(b),if Bidder agrees to statement,and sign.
a.❑ Bidder does not make an offer in response to this invitation.
Or
bj Statement Of Firm Offer-
Bidder's offer will be held open and is not revocable within ninety(90)calendar days after response deadline. We
have read the Specifications,all Special Conditions, Information for Bidders and General Conditions,completed the
necessary bid information,and agree to provide samples,as requested. Bid pricing includes inside delivery,as
specified in the bid invitation.
LLANWS, / I,LL,4
CO
Bidder's ompany)Name Phone No
. 0 t"lG -3
e o uthorized Agent Fax No
I bt° 1:6YQL,W.t- 1r-16 --Oil
it Title Date
/ V4C-i P4(SC(
p c 0/1/1
Address E-Mail Address
15c/9(1--e 667/...)7 g- 0 G-1 if 9
it /Ziip , Tax ID No.
Page 16 of 25
RPC
MARC/KCRPC
BID 112-SALT&DEICERS BIDDER:1 Gh 1N/c { k-- �' 1
OPENS:MAY 17,2024 1PM CST
APPENDIX A
Item'# Description Total Est.Qty. Unit Price Total Price
1 Salt,straight Ton 7,250 1 $ Lf?g 00'7 5 Q
Jackson County 4,000
North Kansas City 500
Parkville 400
Platte City 150
Riverside 1,500
Smithville 350
University Health -HSD KC 100
University Health—Truman Medical 250
Center/Lakewood
2 Clearlane®enhanced de-icer, Ton 295 $ -
SnowSlicer or approved alternate _
Liberty Hospital 175 State brand/product bidding:
Weston 120
4 IceBan® Gallon 9,000 $ -
Johnson County,Ks. Road&Bridge 9,000 State brand/product bidding:
Magnesium Chloride Liquid(FreezGard
Cl+Magnesium Chloride Liquid $
5 Gallon 2,500 -
w/Corrosion Inhibitor)or approved
alternate
w Platte City 2,500 State brand/product bidding:
ra
Riverside 2,500
S.,'
N.)
TOTAL BID(Carry total to Section �}
5.0: $ '� `�Jj f907 '
State minimum delivery requirements,if any: - on(S
If yes,state discount %,
Payment Terms are Net 30 for all orders. Early payment discount offered? Yes or o Net3 2 Days
Do you offer an "off shelf"discount for similar products within scope of
work?If yes,attach a price sheet for other products available. This pricing Yes or ! If yes,state discount
will not be used in the evaluation process.
State maximum percentage participants can order over their estimated
tonnage,if applicable:
r��
51-100� /mile
State delivery rate,per mile,for deliveries outside the greater metropolitan
101-15 aO/mile
50-mile radius: (Delivery rate does not apply to the listed Participants.)
Epp
151-200$ •• /mile
Delivery time for pre-season orders(before Nov. 15): —' 7 Days(business)
Delivery time for non-emergency seasonal orders(after Nov 15): v '�'7 Days(business)
Delivery time for emergency orders(after receipt of order): 3 — 7 Days(business)
Pick up at bidder's location, after receipt of order: ( Days(business)
State average ton load capacity of bidder's trucks: Tons per Truck
State location of bidder's facility: S 3 co Ccv' ,y &k J rc.17i N80/
/ r
State hours of facility operations: (j:o o Art-i pit, 1 i1-1:-
State location of salt production facility: 3 3(90 ectr tT xi/G/. I/✓ c� t�SoN, des
Does your company provide online ordering ability? Yes or
If yes,provide web address:
Does your company accept government procurement cards(i.e. Mastercard,
ro Visa)? Yes oro
co
o Processing charges added for procurement cards? Yes,state % No2l
Appendix B
MARC/KCRPC Bid#112
COOPERATIVE PROCUREMENT BY OTHER JURISDICTIONS(NON-PARTICIPANTS)
The successful respondent agrees to provide products and/or services under this contract by checking the
appropriate response box in the bid/REP.Eligible entities will be located within the Greater Kansas City
Metropolitan region,and may include:
• Municipalities
• Counties
• State
• Governmental Public Utility
• Non-Profit Hospital, Non-Profit Clinic(medical/dental)
• Educational Institute(school,university,college)
• Special Governmental Agency
• Member of a chapter affiliate of The Institute for Public Procurement(nigp.org)in the
region
MARC reserves the right to authorize extending the contract to for-profit partners of MARC,when
justification is made the purchase will serve the public interest,in support of MARC's regional work.When
approved by MARC,any for-profit partner will be expected to be responsible for any applicable sales tax.
MARC reserves the right to authorize eligible entities outside of the metropolitan region and allow entities
to negotiate appropriate delivery charges.
There shall be no obligation under the contract for any listed entity above,to purchase from the contract,
unless they are specifically named as a Participant.
Agree: Decline:
Authorized Representative: %?e_ 1V344.4
Title: .'Ce J'4E-$•c ..i4-
Signature:
Date:
Page 19 of 25
Appendix C-Ordering, Remittance Contacts
MARC/KCRPC Bid#112
Ordering:
Contact Person: eiP "g,;NCB keit"
Phone: (Q as9-g5(.0 -3_3.3 2 >c 2t9 (p
Fax: _Ca56v' 3� - / )) _
Email: \\Qe, to N 1ot1 'e AL/ A� cf fi• 1r'1
Street: (3 (Q We l2 /k
City,State,Zip '%� k QC er:Ng; I<,5 (P(f 713
Remittance: vkert i3Jt\] 'Sc,1-) C U
Contact Person: 4 i)•e_ 1g:er5kciM
Phone: �a10-`65�- --a33 - )C 2`a6.
Email: Joe . 1.6; )icp,i lAJ -ck(Sst-`'. COM"1
Street: 'k_' 62 V p.4'.1.4- to kh
City,State,Zip )c`)Cl Cf 5 rwis i K$ Fob 7/3
Customer service:
Contact Person: ci O e. ;r4 lcyvi
Phone: (�z-J 14- (333 z !! )(ao 6Email: ..j,i,a.b•iN 11.Gyl(rDk✓(-AlS'k.W.(9"i _
Company principal contact:
Contact Person: \;,1 0.e_ VjpfA
Phone: (0"g0.&.4,�. 333 L k a49 6
Fax: (aa-0 • “-.6,- 36 6 i t /f
Email: b I�f 1ltc,04 (pvL✓hNrrkl i"- Q/17
Page 20 of 25
APPENDIX D
MARC/KCRPC
Bid#112
BIDDER WARRANTIES
A. Bidder warrants that it is willing and able to comply with State of Missouri laws with respect
to foreign(non-state of Missouri)corporations.
B. Bidder warrants that it is willing and able to obtain an errors and omissions insurance
policy providing a prudent amount of coverage for the willful or negligent acts, or omissions
of any officers,employees,or agents thereof.
C. Bidder warrants that it will not delegate or subcontract its responsibilities under an
agreement without the prior written permission of the MARC.
D. Bidder warrants that all information provided by it in connection with this proposal is true
and accurate.
Signature of Official: _Lei 1'1
Name(Printed): jAc4,-1
Title: t f , C e ;0 c s
Date: " - 3
Page 21 of 25
APPENDIX E
MARC/KCRPC Bid#112
AUTHORIZATION AND CERTIFICATION OF NON-COLLUSION AFFIDAVIT
STATE OF )eC n.J SAS
) SS.
COUNTY OF C )
s 1-7 "..) i4-4 . of the City of X T-tn S�It,��.1 G- S
(Name of Individual)
, County of C. Le nu1,C4—t State of V �� . 5,.0 S
being duly sworn on her or his oatN deposes and ys;
1. That I am t e •*Cc l IDS U e (Title)of
Vk-C(V, 1 �On/ SL (Firm Name) and ha
ve been
authorized by said firm to make this affidavit on its behalf;
2. No officer, agent or employee of MARC/KCRPC or PARTICIPANTS is financially interested, directly or indirectly
in what Bidder is offering to sell to the PARTICIPANTS pursuant to this Invitation;
3. If Bidder were awarded any contract, job work or service for MARC/KCRPC OR PARTICIPANTS, no officer,
agent or employee of the city would be financially interested in or receive any benefit from the profit or
payments of such;
4. Bidder has not participated in collusion or committed any act in restraint of trade, directly or indirectly, which
bears upon anyone's response or lack of response to this Invitation.
'r 04-e .' I ( 0 (Firm Name)
By: (Signature)
KjQ C /T /3,ti^/T 44") (Printed Name)
PreS.d.cA'‘c (;e (Title)
Mailing Address t 3(.; k.& /�oQ P' 1 ,c_FAx `( c'1 i /Lc G 67IS
Phone a°5733z FAX (90' --36G3
E-mail Address: \, D2.1(1}j A/31-001 1 41(51-4,{ 7` ?
Subscribed and sworn to before me this I{o day of Vi"./ ,2-9B87 ao 24
,.rLSD Rusr�!
NOTARY PUBLIC in and for the County of C.c,,QA,c)
RUSTY R. BINGH�t t of VA NJ SA S
Notary Public-State of Kansas
(SEAL) My Appt.Expires j 1 - 2-7
My commission expires: f ( —
Page 22 of 25
APPENDIX F
MARC/KCRPC Bid#112
MISSOURI SERVICE-DISABLED VETERAN BUSINESS PREFERENCE
(Applies to non-Federal funded projects)
By virtue of statutory authority, RSMo 34.074, a preference will be given all contracts for the performance of any job or
service to service-disabled veteran business either doing business as Missouri firms,corporations,or individuals;or
which maintain Missouri offices or places of business,when the quality of performance promised is equal or better and
the price quoted is the same or less or whenever competing bids, in their entirety,are comparable.
Definitions:
Service-Disabled Veteran is defined as any individual who is disabled as certified by the appropriate federal agency
responsible for the administration of veterans' affairs.
Service-Disabled Veteran Business is defined as a business concern:
a. Not less than fifty-one(51) percent of which is owned by one or more service-disabled veterans or, in the case
of any publicly owned business, not less than fifty-one (51) percent of the stock of which is owned by one or
more service-disabled veterans; and
b. The management and daily business operations of which are controlled by one or more service-disabled
veterans.
If an offeror meets the definitions of a service-disabled veteran and a service-disabled veteran business as defined in
34.074 RSMo and is either doing business as a Missouri firm, corporation,or individual; or maintains a Missouri office or
place of business,the offeror must provide the following with the proposal in order to receive the Missouri service-
disabled veteran business preference over a non-Missouri service disabled veteran business when the quality of
performance promised is equal or better and the price quoted is the same or less or whenever competing proposals,in
their entirety,are comparable:
a. A copy of a letter from the Department of Veterans Affairs(VA),or a copy of the offeror's discharge paper(OD
Form 214, Certificate of Release or Discharge from Active Duty)from the branch of service the offeror was in,
stating that the offeror has a service-connected disability rating ranging from 0 to 100%disability; and
b. A completed copy of this exhibit.
(NOTE: For ease of evaluation, please attach copy of the above-referenced letter from the VA or a copy of the offeror's
discharge paper to this Exhibit.)
By signing below, I certify that I meet the definitions of a service-disabled veteran and a service-disabled veteran
business as defined in 34.074 RSMo and that I am either doing business as a Missouri firm,corporation, or individual;or
maintain Missouri offices or places of business at the location(s) listed below.
Veteran I formation Business Information
4
Print Name of Service-Disabled Veteran Service-Disabled Veteran Business Name
Service-Disabled Veteran's Signature Street Address
City,State and Zip
5/27/10
Page 23 of 25
APPENDIX G
MARC/KCRPC Bid# 112
MISSOURI DOMESTIC PRODUCTS PROCUREMENT ACT
(Appliesp to bids/contracts with$25,000 value or more on non-Federal funded purchases)
51/(/
DATE: f d (
The bidders' attention is directed to Section 34.076 RSMo 2000 which gives preference to Missouri corporations, firms,
and individuals when letting contracts or purchasing products. Bids/Quotations received will be evaluated on the basis
of this legislation.
By virtue of statutory authority, RSMo. 34.076 and 34.350 to 34.359, a preference will be given to materials, products,
supplies, provisions, and all other articles produced, manufactured, made, or grown within the State of Missouri. Such
preference shall be given when quality is equal or better and the delivered price is the same or less.
All bidder's submitting a bid/quotation must furnish ALL information requested below.
I FOR CORPORATIONS
State in which incorporated:• CZej — _ — --�--- W
FOR OTHERS:
State of domicile_1 _____• — _--
! FOR ALL BIDDERS: List addre s of Missouri offices or places of business:\i i*---
i
i
THIS SECTION MUST BE COMPLETED,SIGNED AND SUBMITTED WITH BID:
COMPANY/FIRM NAME: r.._ % It__I-
I ....
VW1VIIVSON
AA_
ADDRESS: 1 . C° WQS ( iao-‘
CITY,STATE,ZIP: - / - __`
ic � , 'ifs �,L _{,c 67 l 3 1
BY(SIGNATURE): I -
BY(PRINT NAME): - �---1
4 -e V. 13.`kts I coA i
FEDERAL TAX I.D.NUMBER,or use Social i - I
Security number: tO&-4,' "7`? i
i 8
5/27/10
Page 24 of 25
r
APPENDIX H-JACKSON COUNTY,MO MARCIKCRPC BID 112
AFFIDAVIT
STATE OF KAt,) S )
)SS.
COUNTY OFC L,Q&e7
JS T`f i t of the city of R.AX T S N. S
County of G t..,. d K . State of____k{_Ap,i1A S being duly sworn on her or his oath,deposes and says;
1. That I am the (Title of Affiant)of (Name of Bidder)
and have been authorized by said Bidder to make this Affidavit upon my best information and belief,after reasonable inquiry
as to the representations herein.
2. No Officer, Agent or Employee of Jackson County, Missouri is financially interested directly or indirectly what Bidder is
offering to sell to the County pursuant to this Invitation (though no representation is made regarding potential ownership of
publicly traded stock of bidder).
3. If Bidder were awarded any contract,job,work or service for Jackson County,Missouri,no Officer,Agent or Employee of the
County would be interested in or receive any benefit from the profit or emolument of such.
4. Either Bidder is duly listed and assessed on the tax rolls of Jackson County, Missouri and is not delinquent in the payment of
any taxes due to the County or Bidder did not have on December 31,2023,any property subject to taxation by the County and
if bidder is duly listed and assessed on the tax rolls of Jackson County,Missouri,bidder agrees to permit an audit of its records,
if requested by the Jackson County Director of Assessment,as they relate to the assessment of Business Personal Property.
5. Bidder has not participated in collusion or committed any act in restraint of trade, directly or indirectly, which bears upon
anyone's response or lack of response to the Invitation.
6. Bidder certifies and warrants that Bidder or Bidder's firm/organization is not listed on the General Services Administration's
Report of Debarred and/or Suspended Parties.
7. Bidder certifies and affirms its enrollment and participation in a federal work authorization program with respect to the
employees working in connection with the contracted services.
8. Bidder certifies and affirms that it does not knowingly employ any person who is an unauthorized alien in connection with the
contracted services. .
ocf. _ '' __ (Name of Bidder)
By: b (Signature of Affiant)
e f e-F .49 (Title of Affiant)
'�'
Subscribed and sworn to before me this l(� day of yvA y ,20 2 4
NOTARY PUBLIC in and for the County of Cam,p_✓�,t�.� (SEAL)
State of k S,„/,
My Commission Expires: / ( - t-7-Z-7 cila RUSTY R. BINGHAM
Notary Public-State of Kansas
My Appt,Expires J I . —
Page 25 of 25