HomeMy WebLinkAboutR-2025-118 Maintence Agreement with Blue Valley Public Safety, Inc. RESOLUTION NO. R-2025-118
A RESOLUTION APPROVING A MAINTENANCE AGREEMENT WITH BLUE
VALLEY PUBLIC SAFETY, INC.
BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE,
MISSOURI AS FOLLOWS:
THAT the Maintenance Agreement with Blue Valley Public Safety, Inc., a copy of
which is attached hereto, is hereby approved in the amount of $5,565.00, and further that the
Mayor is authorized to sign such agreement on behalf of the City; and
FURTHER THAT the Mayor, the City Administrator, the Fire Chief, and other
appropriate City officials are hereby authorized to take any and all actions as may be deemed
necessary or convenient to carry out and comply with the intent of this Resolution and to execute
and deliver for and on behalf of the City all certificates, instruments, agreements, and other
documents, as may be necessary or convenient to perform all matters herein authorized.
PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside,
Missouri, the 1st day of July 2025.
Mayor Kathleen L. Rose
ATTEST:
Robin Kincaid, City Clerk
BVPS 509 James Rollo Dr-PO Box 363
Grain Valley, MO 64029
Complete Solutions 1-800 288 5120
Blue Valley Public Safely Inc. MAINTENANCE AGREEMENT
Contact Name:Assistant Chief Keith Payne
Customer:City of Riverside
Address:2990 NW Vivion Rd Maintenance Agreement No.:
City: Riverside 311251321
State: MO Please reference this
Zip 64150 no.on your order
Phone:816-372-9211 Date: 3/11/25
Cell:816-985-3818 Maintenance Period
Email:kpayne@riversidemo.gov 07/01/2025 thru 06/30/2026
Notes:
Contract Model Unit Per
Item No. Q . No. Description Month Month Total Annual
12 Month Maintenance Contract on the Following Equipment
Standard Terms:5 Business Days
Contract does not cover damage due to Vandalism, Theft, Misuse, lightning
1 3 MC-2001ACDC Maintenance Contract for Model 2001/508/Eclipse/Equinox ACDC head $22.50 $67.50 $810.00
2 3 MC-DCFCTD Maintenance Contract forrTwn-Way DC Siren Control $21-00 $63,00 $756.012
3 1 MC-M004-12 Maintenance Contract for Modulator Siren 400-1200 watts $27.00 $27.00 S324.00
4 1 MC-UVTDH Maintenance Contract for Two-Way Ultravoice Controller and Amps $43.00 $43.00 $516.00
5 1 MC-PVS Maintenance Contract for Solar Charging System $10.50 $10.50 $126.00
E 4 MC-BATT-SOIAR Maintenance Contract per battery (Extended Capacity or Solar Site) $10.25 $41.00 $492,00
7 12 MC-BATT Maintenance Contract per standard battery $9.00 $108.00 $1,296.00
R 1 MC-SS2000 Maintenance Contract for 552000 Series Encoder $23.00 $23.00 $276.00
9 1 MC-SFCD10 Software Warranty for Commander Software up to 10 Sites $80.75 S90.75 S969.00
Total of Contract Monthly $463.75
Total of Contract Annually $5,565.00
Contract Notes:
Terms/Conditions
Prices are firm for 120 days from the date of quotation unless otherwise shown. Upon acceptance,prices are firm for 6 months. This quotation Is expressly subject to
acceptance by Buyer of all Terms stated In the attached Terms document,and any exception to or modification of such Terms shall not be binding unless expressly accepted In
writing by an authorized agent or Office of the Seller.Any order submitted to Seller on the basis set forth above,in whole or in part,shall constitute an acceptance by Buyer of
the Terms.Any such order shall be subject to acceptance by Seller in its discretion. Installation is not included unless specifically quoted as a line item above.
Sales Tax:Sales Tax will be additional unless an Exemption Certificate is provided.
Proposed By: Dee W
Company: Blue Valley Public Safety Inc.
Address: P.O.Box 363-509 James Rollo Dr.
City,State,Zip: Grain Valley,MO 64029
Country: USA
Work Phone 1-800-288-5120
Fax: 816-847-7513
Approved By: Dee CG`vledarr i(t
Title: Office Manager
Purchase Order must be made out to,and e-mailed,mailed or faxed to:
Blue Valley Public Safety,Inc.,PO Box 363,Grain Valley,MO 64029
Fax:816-847-7513
dee@bvpsonline.com
Page 1 2014 v5 Riverside, MO 2025 Maintenance Contract.xlsm
BVPS 509 James Rollo Dr-PO Box 363
Grain Valley, MO 64029
Complete Solutions 1-800-288-5120
Blue Valley Public Safely Inc. MAINTENANCE AGREEMENT
Contact Inman Assistant Chief Keith Payne Maintenance Agreement No.:
Customer.City of Riverside 311251321
Address:2990 NW Vlvion Rd Please reference this
City:Riverside no.on your order
State:MO Date Quoted: 3/11/25
ZiP 64150
Phone:816-372-9211
Cell:816-985-3818
Fax: -
Email:kpayne@riversidemo.gov
I herefore agree to the Terms stated on this document on behalf of the above mentioned Company or Government Entity.
Accepted By: Brian Koral
Signature 7/2/25
Date
Title:City Administrator
Purchase Order must be made out to,and e-mailed,mailed or faxed to:
Blue Valley Public Safety,Inc.,PO Box 363,Grain Valley,MO 64029
Fax:816-847-7513
dee@bvpsonline.com
Page 2 2014 v5 Riverside,MO 2025 Maintenance Contract.xlsm
BVPS 509 James Rollo Dr. PO Box 363
Grain Valley, MO 64029
Complete Solutions 1-800 288 5120
Blue Valley Public Safety Inc. MAINTENANCE AGREEMENT
TERMS AND CONDITIONS
This Maintenance Agreement(this Agreement)is between Blue Valley Public Safety("BLUE VALLEY") and the ("CUSTOMER")as indicated
on the reverse side of this Agreement. In consideration of the mutual agreements herein contained, BLUE VALLEY and the CUSTOMER agree as
as follows:
1.Subject to the terms and provisions of the Agreement,BLUE VALLEY hereby agrees to maintain and service for
equipment(the"EQUIPMENT")described on the reverse side of this Agreement beginning and ending on the dates indicated.
2.CUSTOMER hereby agrees to pay BLUE VALLEY the total of monthly charge(s)set forth on the reverse side for the
one-year term of this Agreement.In addition,CUSTOMER shall pay for any sales,use,excise or other taxes,if any,which may be
imposed upon the furnishing of parts,components or service pursuant to this Agreement.
3.The services to be performed by BLUE VALLEY hereunder shall consist of repair or replacement of the EQUIPMENT
and parts and components thereof which have malfunctioned or become inoperative in normal wear and usage.This Agreement
does not extend to repair or replacement of the EQUIPMENT or parts or components thereof which have malfunctioned or become
inoperative for any other reason,including,but not limited to,misuse,abuse,vehicular accident,fire,natural disaster,explosion or
other casualty,or modification or alteration by any party other than BLUE VALLEY.
4.BLUE VALLEY'S obligation to service the EQUIPMENT pursuant to this Agreement shall consist of its obligation of
repair or replacement hereinabove set forth.In the event of any breach of such obligation by BLUE VALLEY,CUSTOMER'S sole
remedy shall be to terminate this Agreement and receive from BLUE VALLEY the lesser of:(i(the actual and reasonable cost of
such repair or replacement by another party;or(li)the monthly charges theretofore paid by CUSTOMER in respect of such of the
EQUIPMENT for which breach is claimed by CUSTOMER.In no event shall BLUE VALLEY be responsible for consequential
damages or other damages,such as,but not limited to,loss of profits,cost of purchasing or renting replacement equipment,or loss
of use of the EQUIPMENT or vehicles in which the EQUIPMENT shall be installed This limitation on the liability of BLUE VALLEY
shall not extend to any claim for damages arising out of injury to person or property directly and proximately caused by the Equipment.
5.BLUE VALLEY shall be under no obligation to provide services at any site other than the site,designated pursuant to
this Agreement.In the event that BLUE VALLEY should nonetheless perform service at any other site at the request of
CUSTOMER,then CUSTOMER shall be responsible for providing a safe and suitable working site,and shall be responsible for all
additional costs and expenses incurred by BLUE VALLEY in performing services at such site,including,but not limited to,
transportation costs,temporary equipment rentals,employee overtime,and additional labor costs resulting from utilization of local
union workmen to conform with any agreements or other requirements affecting such work site.
6.Any item of the EQUIPMENT which is not new or which has not been subject to a Maintenance service agreement with
BLUE VALLEY immediately prior to this Agreement shall be inspected by BLUE VALLEY at CUSTOMER'S request and restored to
operative condition at the expense of CUSTOMER.In the event BLUE VALLEY is unable to restore the EQUIPMENT to operative
condition,then effective upon the date of notice of such fact to CUSTOMER,this Agreement shall be terminated as to such
EQUIPMENT and the charges hereunder equitably reduced.Such termination shall have no effect as to any other EQUIPMENT
hereinabove specified,and in addition,CUSTOMER shall pay its reasonable charges for parts and labor expended in its attempt to
restore such EQUIPMENT to operative condition.
7.BLUE VALLEY warrants that parts,components and services furnished pursuant to this Agreement shall be
commercially free from defects of material and workmanship at the time EQUIPMENT is returned to CUSTOMER.Any claim for
breach of this warranty shall be ineffective unless written notice thereof shall be given to BLUE VALLEY within the period of one
year from the date hereof.THIS WARRANTY IS EXCLUSIVE AND IN LIEU OF ALL OTHER WARRANTIES OF
MERCHANTABILITY,FITNESS FOR PURPOSE AND OF ANY OTHER TYPE,WHETHER EXPRESS OR IMPLIED.
8.BLUE VALLEY shall use reasonable diligence to perform its obligations hereunder on a commercially timely basis but
subject to delays or failures resulting from fire,war,labor disputes,acts of God,governmental regulations,commercial shortages,
component or material unavailability,and other causes beyond its reasonable control.Performance by BLUE VALLEY is further
conditioned upon complete information or instructions being furnished by CUSTOMER regarding inoperative or malfunctioning
conditions of the EQUIPMENT and possible causes thereof.
9.CUSTOMER represents and warrants that:(I)CUSTOMER owns the EQUIPMENT or has full right of possession and
use thereof throughout the term of this Agreement;(iii CUSTOMER has full power and authority to enter into this Agreement;and
(iii)the performance of this Agreement by BLUE VALLEY as hereinabove set forth will not violate any contracts or arrangements to
Purchase Order must be made out to,and e-mailed,mailed or faxed to:
Blue Valley Public Safety,Inc.,PO Box 363,Grain Valley,MO 64029
Fax:816-847-7513
dee@bvpsonline.com
Page 3 2014 v5 Riverside, MO 2025 Maintenance Contract.xlsm
BVPS 509 James Rollo Dr-PO Box 363
Grain Valley, MO 64029
Complete Solutions 1-800 288 5120
Blue Valley Public Safety Inc. MAINTENANCE AGREEMENT
which CUSTOMER is a party or which may be binding upon CUSTOMER.
10.This Agreement may terminate by either party hereto in whole or In part as to less than all items of the EQUIPMENT
upon giving to other party sixty(60)days advance written notice of Its Intent to terminate;except that(i)BLUE VALLEY shall
complete all services herein required of It with respect to EQUIPMENT therefore delivered to BLUE VALLEY and shall return same
to CUSTOMER;(II)CUSTOMER shall pay for all charges or other costs accruing prior to the effective date of termination or with
respect to EQUIPMENT thereafter returned to CUSTOMER by BLUE VALLEY;and(ili)BLUE VALLEY shall return to CUSTOMER
all payments made by CUSTOMER applicable to terminated maintenance service to have been rendered by BLUE VALLEY
subsequent to the effective date of termination.
11.This Agreement constitutes the only agreement between BLUE VALLEY and CUSTOMER respecting the subject
matter hereof and supersedes all prior agreements or understandings,whether written or oral.This Agreement may not be
amended or modified except in writing signed by BLUE VALLEY and CUSTOMER.Neither party may assign any rights hereunder
without the prior written consent of the other.This Agreement shall be solely for the benefit of BLUE VALLEY and CUSTOMER and
no other party shall have any rights hereunder.
12.*SPECIAL PROVISIONS
5 Business Days Response Time.
Purchase Order must be made out to,and e-mailed,mailed or faxed to:
Blue Valley Public Safety,Inc.,PO Box 363,Grain Valley,MO 64029
Fax:816-847-7513
dee@bvpsonline.com
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