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HomeMy WebLinkAboutR-2025-116 Lease 2026 Ford F350 4x4 Pickup Truck for Police RESOLUTION NO. R-2025-116 A RESOLUTION AUTHORIZING THE LEASE OF A 2026 FORD F350 4X4 PICKUP TRUCK FOR THE RIVERSIDE POLICE DEPARTMENT, AND APPROVING A LEASE AGREEMENT WITH ENTERPRISE FM TRUST AND RELATED MAINTENANCE AGREEMENT WITH ENTERPRISE FLEET MANAGEMENT, INC. BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI,AS FOLLOWS: THAT the Board of Aldermen hereby authorizes the leasing of a 2026 Ford F350 4X4 Pickup Truck for the Police Department as part of the Enterprise Fleet Management program, as described in the attached schedule. FURTHER THAT the Board of Aldermen hereby approves the lease of a 2026 Ford F350 4X4 Pickup Truck for the Police Department through the Master Equity Lease Agreement with Enterprise FM Trust, the Maintenance Management and Fleet Rental Agreement and Full Maintenance Agreement, both with Enterprise Fleet Management, Inc., approved by Resolution R-2024-102 on August 6, 2024, as approved in its substantial form, and further authorizes the Mayor to execute this lease agreement on the City's behalf; and FURTHER THAT the City Administrator and such other officials of the City may execute any other additional documents or take such other actions as are necessary, incidental or expedient to carry out the intent of the agreement approved and the authority granted herein. PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside, Missouri, the 1st day of July 2025. Mayor Kathleen L. Rose ATTEST: RobinKincaid, City Clerk FLEET enterprise MANAGEMENT Open-End (Equity) Lease Rate Quote Quote No: 9003740 Prepared For: City of Riverside,Missouri Date 06/27/2025 Kincaid,Robin AEIAM KPO/DDB Unit# Year 2026 Make Ford Model F-350 Series XLT 4x4 SD Crew Cab 6.75 ft.box 160 in.WB SRW Vehicle Order Type Ordered Term 60 State MO Customer# 637840 $60,015.00 Capitalized Price of Vehicle All language and acknowledgments contained in the signed quote apply to all vehicles that are ordered under this signed quote. $0.00 * License and Certain Other Charges 0.0000%State fyla $84.50 * Initial License Fee Order Information $0.00 Registration Fee Driver Name PD $285.00 Other:(See Page 2) Exterior Color Carbonized Gray Metallic $0.00 Capitalized Price Reduction Interior Color Medium Dark Slate W/cloth 40/console/40 Front $0.00 Gain Applied From Prior Unit Lic.Plate Type Government $0.00 * Security Deposit GVWR 0 $0.00 Taxes $60,300.00 Total Capitalized Amount(Delivered Price) $753.75 Depreciation Reserve @ 1.2500% $296.22 Monthly Lease Charge(Based on Interest Rate-Subject to a Floor)2 $1,049.97 Total Monthly Rental Excluding Additional Services Additional Fleet Management Master Policy Enrollment Fees $0.00 Commercial Automobile Liability Enrollment Liability Limit$0.00 $0.00 Physical Damage Management Comp/Coll Deductible 0/0 $0.00 Full Maintenance Program 3 Contract Miles 0 OverMileage Charge $0.0500 Per Mile Incl:#Brake Sets(1 set=1 Axle)0 #Tires 0 Loaner Vehicle Not Included $0.00 Additional Services SubTotal $0.00 Tax 0.0000% State MO $1,049.97 Total Monthly Rental Including Additional Services $15,075.00 Reduced Book Value at QQ Months $400.00 Service Charge Due at Lease Termination Quote based on estimated annual mileage of 5,000 (Current market and vehicle conditions may also affect value of vehicle) (Quote is Subject to Customer's Credit Approval) Notes Enterprise FM Trust will be the owner of the vehicle covered by this Quote.Enterprise FM Trust(not Enterprise Fleet Management)will be the Lessor of such vehicle under the Master Open- End(Equity)Lease Agreement and shall have all rights and obligations of the Lessor under the Master Open-End(Equity)Lease Agreement with respect to such vehicle. Lessee must maintain insurance coverage on the vehicle as set forth in Section 11 of the Master Open-End(Equity)Lease Agreement until the vehicle is sold. ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR. Lessee hereby authorizes this vehicle order,and agrees to lease the vehicle on the terms set forth herein and in the Master Equity Lease Agreement.In the event Lessee fails or refuses to accept delivery of the ordered vehicle,Lessee agrees that Lessor shall have the right to collect damages,including,but not limited to,a$500 disposal fee,interest incurred,and loss of value. LESS iverside i 1 BY TITLE NeN\ ATE •INDICATES IT S TO BE BILL ELIVERY. 1 Capitalized pri of vehicle may be a o reflect final ma cturers invoice,plus a pre delivery interest charge.Lessee hereby assigns to Lessor any manufacturer rebates and/or manufacturer incentives intended for the Lessee,wh rebel and/or incentives have been used by Lessor to reduce the capitalized price of the vehicle. 2 Monthly lease charge will be adjusted to reflect the interest rate on the delivery date(subject to a floor). - 3 The inclusion herein of references to maintenance fees/services are solely for the administrative convenience of Lessee.Notwithstanding the inclusion of such references in this[Invoice/Schedule/Quotej,all such maintenance services are to be performed by Enterprise Fleet Management,Inc.,and all such maintenance fees are payable by Lessee solely for the account of Enterprise Fleet Management,Inc.,pursuant to that certain separate[Maintenance Agreement]entered into by and between Lessee and Enterprise Fleet Management,Inc.;provided that such maintenance fees are being billed by Enterprise FM Trust,and are payable at the direction of Enterprise FM Trust,solely as an authorized agent for collection on behalf of Enterprise Fleet Management,Inc. Printed On 06/27/2025 12:03:23 PM Page 1 of 6 Enterprise FLEET Open-End (Equity) Lease Rate Quote Quote No: 9003740 MANAGEMENT Other Totals Description (B)illed or (C)apped Price Initial Administration Fee C $60.00 Courtesy Delivery Fee C $225.00 Total Other Charges Billed $0.00 Total Other Charges Capitalized $285.00 Other Charges Total $285.00 Printed On 06/27/2025 12:03:23 PM Page 2 of 6 Enteprise FLEET MANAGEMENT Open-End (Equity) Lease Rate Quote Quote No: 9003740 VEHICLE INFORMATION: 2026 Ford F-350 XLT 4x4 SD Crew Cab 6.75 ft.box 160 in.WB SRW-US Series ID:W3B Pricing Summary: INVOICE MSRP Base Vehicle $54,910 $57,800.00 Total Options $4,950.00 $5,435.00 Destination Charge $2,195.00 $2,195.00 Total Price $62,055.00 $65,430.00 SELECTED COLOR: Exterior: M7-Carbonized Gray Metallic Interior: 2S-Medium Dark Slate W/cloth 40/console/40 Front Seats SELECTED OPTIONS: CODE DESCRIPTION INVOICE MSRP 153 Front License Plate Bracket NC NC 160WB 160"Wheelbase STD STD 18B Platform Running Boards $405.00 $445.00 2 Cloth 40/console/40 Front Seats $273.00 $300.00 2S_02 Medium Dark Slate W/cloth 40/console/40 Front Seats NC NC 425 50-State Emissions System STD STD 435 Power-Sliding Rear-Window with Defrost $368.00 $405.00 43B Defrost with Fixed and Privacy Glass Included Included 43K Pro Power Onboard-2kW $897.00 $985.00 44G TorqShift 10-Speed Automatic Transmission NC NC 54F PowerScope Trailer Tow Mirrors with Heat $255.00 $280.00 592 LED Roof Clearance Lights $87.00 $95.00 613A Order Code 613A NC NC 61S Front Splash Guards/mud Flaps $119.00 $130.00 62S Rear Splash Guards/mud Flaps NC NC 648 18"Sparkle Silver Painted Cast Aluminum Wheels Included Included 66S Upfitter Switches(6) $210.00 $230.00 76S Remote Start System $228.00 $250.00 85G Tailgate Step and Handle $342.00 $375.00 86M Dual AGM 68 AH Battery $191.00 $210.00 924 Privacy Glass Included Included 99N 7.3L 2V DEVCT NA PFI V8 Gas Engine $1,365.00 $1,500.00 FCP1 Ford Connectivity Package(1-Year Included) Included Included FI4AD SecuriCode Wireless Keyless Entry Keypad $210.00 $230.00 FULCON Flow-Through Console Included Included M7_05 Carbonized Gray Metallic NC NC NONGV1 11,100 Lb Payload Package GVWR Included Included PAINT Monotone Paint Application STD STD STDRD AM/FM Stereo with MP3 Player Included Included SYNC4 SYNC 4 Included Included TCH LT275/65Rx18E BSW A/S Tires Included Included WARANT Fleet Customer Powertrain Limited Warranty NC NC X3E Electronic-Locking with 3.73 Axle Ratio Included Included Printed On 06/27/2025 12:03:23 PM Page 3 of 6 CONFIGURED FEATURES: Body Exterior Features: Number Of Doors 4 Rear Cargo Door Type: tailgate Driver And Passenger Mirror: power remote heated power folding side-view door mirrors with turn signal indicator Convex Driver Mirror: convex driver and passenger mirror Running Boards: running boards Door Handles: black Front And Rear Bumpers: chrome front and rear bumpers with body-coloured rub strip Rear Step Bumper: rear step bumper Front Tow Hooks: 2 front tow hooks Front License Plate Bracket: front license plate bracket Front Mud Flaps: front and rear mud flaps Box Style: regular Body Material: aluminum body material : class V trailering with harness,hitch,brake controller Grille: chrome grille Upfitter Switches: upfitter switches Convenience Features: Air Conditioning manual air conditioning Air Filter: air filter Console Ducts: console ducts Cruise Control: cruise control with steering wheel controls Power Windows: power windows with driver and passenger 1-touch down Remote Keyless Entry: yes remote keyless entry Illuminated Entry: illuminated entry Key Pad: keypad locking Integrated Key Remote: integrated key/remote Auto Locking: auto-locking doors Remote Engine Start: keyfob remote start-yes Steering Wheel: steering wheel with manual tilting,manual telescoping Day-Night Rearview Mirror: day-night rearview mirror Driver and Passenger Vanity Mirror: driver and passenger-side visor mirrors Emergency SOS: SYNC 4 911 Assist emergency communication system Front Cupholder: front and rear cupholders Floor Console: full floor console with locking box Overhead Console: full overhead console with storage Glove Box: illuminated locking glove box Driver Door Bin: driver and passenger door bins Rear Door Bins: rear door bins Seatback Storage Pockets: 2 seatback storage pockets Dashboard Storage: dashboard storage IP Storage: covered bin instrument-panel storage Retained Accessory Power: retained accessory power Power Accessory Outlet: 4 12V DC power outlets AC Power Outlet: 2 interior 120V AC power outlet Entertainment Features: radio AM/FM stereo with seek-scan Voice Activated Radio: voice activated radio Speed Sensitive Volume: speed-sensitive volume Steering Wheel Radio Controls: steering-wheel mounted audio controls Speakers: 6 speakers Internet Access: FordPass Connect 5G internet access 1st Row LCD: 2 1st row LCD monitor Wireless Connectivity: wireless phone connectivity Antenna: fixed antenna Lighting,Visibility and Instrumentation Features: Printed On 06/27/2025 12:03:23 PM Page 4 of 6 Headlamp Type delay-off reflector halogen headlamps Auto-Dimming Headlights: auto high-beam headlights Front Fog Lights: front fog lights Cab Clearance Lights: cab clearance lights Cab Clearance Lights: cargo bed light Front Wipers: variable intermittent wipers Rear Window Defroster: rear window defroster Rear Window: power rear windshield Tinted Windows: deep-tinted windows Dome Light: dome light with fade Front Reading Lights: front and rear reading lights Variable IP Lighting: variable instrument panel lighting Display Type: digital/analog appearance Tachometer: tachometer Compass: compass Exterior Temp: outside-temperature display Low Tire Pressure Warning: tire specific low-tire-pressure waming Trip Computer: trip computer Trip Odometer: trip odometer Forward Collision Alert: forward collision Oil Pressure Gauge: oil pressure gauge Water Temp Gauge: water temp.gauge Transmission Oil Temp Gauge: transmission oil temp.gauge Engine Hour Meter: engine hour meter Clock: digital clock Systems Monitor: driver information centre Rear Vision Camera: rear vision camera Oil Pressure Warning: oil-pressure warning Water Temp Warning: water-temp.warning Battery Waming: battery warning Lights On Waming: lights-on warning Key in Ignition Warning: key-in-ignition warning Low Fuel Waming: low-fuel waming Door Ajar Warning: door-ajar warning Brake Fluid Waming: brake-fluid warning Safety And Security: ABS four-wheel ABS brakes Number of ABS Channels: 4 ABS channels Brake Assistance: brake assist Brake Type: four-wheel disc brakes Vented Disc Brakes: front and rear ventilated disc brakes Daytime Running Lights: daytime running lights Spare Tire Type: full-size spare tire Spare Tire Mount: underbody mounted spare tire w/crankdown Driver Front Impact Airbag: driver and passenger front-impact airbags Driver Side Airbag: seat-mounted driver and passenger side-impact airbags Overhead Airbag: Safety Canopy System curtain 1st and 2nd row overhead airbag Height Adjustable Seatbelts: height adjustable front seatbelts 3Point Rear Centre Seatbelt: 3 point rear centre seatbelt Side Impact Bars: side-impact bars Perimeter Under Vehicle Lights: remote activated perimeter/approach lights Tailgate/Rear Door Lock Type: tailgate/rear door lock included with power door locks Rear Child Safety Locks: rear child safety locks Ignition Disable: SecuriLock immobilizer Security System: security system Ford Security Package(1-year included with activation) Panic Alarm: panic alarm Electronic Stability: AdvanceTrac w/Roll Stability Control electronic stability stability control with anti-rollover Traction Control: ABS and driveline traction control Front and Rear Headrests: manual adjustable front head restraints Printed On 06/27/2025 12:03:23 PM Page 5 of 6 Rear Headrest Control: 3 rear head restraints Seats And Trim: Seating Capacity max.seating capacity of 5 Front Bucket Seats: front bucket seats Number of Driver Seat Adjustments: 8-way driver and passenger seat adjustments Reclining Driver Seat: power reclining driver and manual reclining passenger seats Driver Lumbar: power 2-way driver and passenger lumbar support Driver Height Adjustment: power height-adjustable driver and passenger seats Driver Fore/Aft: power driver and passenger fore/aft adjustment Front Centre Armrest Storage: front centre armrest Rear Seat Type: rear 60-40 split-bench seat Rear Folding Position: rear seat fold-up cushion Leather Upholstery: cloth front and rear seat upholstery Headliner Material: full cloth headliner Floor Covering: full carpet floor covering Dashboard Console Insert,Door Panel Insert Combination: metal-look instrument panel insert,door panel insert,console insert Shift Knob Trim: urethane shift knob Floor Mats: carpet front and rear floor mats Interior Accents: chrome interior accents Standard Engine: Engine 430-hp,7.3-liter V-8(regular gas) Standard Transmission: Transmission 10-speed automatic w/OD and PowerShift automatic Printed On 06/27/2025 12:03:23 PM Page 6 of 6 Riverside Police Department Resolution Overview AGENDA DATE: July 1, 2025 BACKGROUND: I am requesting approval to lease a 2026 Ford F-350 4x4 pickup for the police department. This vehicle will be leased through Enterprise Leasing for a term of 5 years. The truck will be replacing a 2012 Ford F-250 pickup currently in use. The pickup serves as the department's primary tow vehicle and is also utilized as a backup patrol vehicle when needed. Once received and outfitted with equipment, the truck will be decommissioned and prepared for sale at a public auction. This vehicle was approved in the 2025-2026 budget. BUDGETARY IMPACT: Monthly payment is$1,050,annual cost is$12,600, and 5-year lease term cost is$63,000.