Loading...
HomeMy WebLinkAbout2115 Authorizing Termination for Convenience of Community Transportation Service Agreement with KCATA Effective 10-31-25September 23, 2025 Director of Mobility Services Kansas City Area Transportation Authority 1200 East 18 th Street Kansas City, Missouri 64108 Via U.S. Mail (w/delivery confirmation) And Email: Bryce Shields, bshields@kcata.org. Re: Community Transportation Service Agreement-Notice of Termination for Convenience (Effective October 31, 2025) Dear Mr. Shields: Pursuant to Section 4(a) of the Community Transportation Service Agreement between the City of Riverside, Missouri and KCA TA, the City hereby provides written notice of termination for convenience, effective October 31, 2025. This notice follows the conclusion of the initial term (August 1-30, 2025) and the agreement's month-to-month renewal period, and satisfies the agreement's thirty (30) day advance notice requirement. Please proceed to wind down services in an orderly manner so that all IRIS trips within the City cease as of 11 :59 p.m. on October 31, 2025. KCATA is entitled to payment for services rendered through the effective termination date, consistent with the agreement. Kindly provide a final invoice for services through October 31, 2025. For transition coordination, please direct operational questions to me. We appreciate KCA TA' s partnership and professional services. Sincerely, B Bri (Au Sep 2025) COMMUNITY TRANSPORTATION SERVICE AGREEMENT This Contract is entered into this_ day of _____ , 2025, by and between the KANSAS CITY AREA TRANSPORTATION AUTHORITY (hereinafter referred to as "KCATA"), a body corporate and politic and a political subdivision of both the States of Missouri and Kansas, and Riverside, MISSOURI, a municipality (hereinafter referred to as "Partner"). WITNESS ETH: WHEREAS, a sound, efficient and viable public transportation system is essential to the socio-economic wellbeing of the Kansas City Area Transportation District ("District"), including the Counties of Cass, Clay, Jackson, and Platte in Missouri, and the Counties of Johnson, Leavenworth, and Wyandotte in Kansas; WHEREAS the KCATA is a public agency authorized by law to plan, own , operate, and maintain public transportation systems and services in the district; WHEREAS Riverside, Missouri desires to promote the convenience, comfort, prosperity, and general welfare of its employees, constituents, or customers through access to KCATA services; WHEREAS Riverside requests access to IRIS transportation services operated by KCATA through its third-party service provider WHC. NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the Parties agree as follows: 1. Service Provision KCATA shall provide IRIS transportation services (hereinafter "Contract Service") as generally set forth in Attachment A-Scope of Services, for the period beginning August 1, 2025 and ending august 30, 2025. 2. Service Adjustments The level of service as outlined in Attachment A may not be reduced or modified without the mutual consent of both parties. Requests for service increases shall trigger negotiations for revised pricing and contract terms based on current market rates. 3. Payment Terms Partner agrees to the following cost structure: a. Monthly Minimum Fee Partner shall pay a minimum monthly fee of $8,000. This fee entitles the partner to up to four hundred (400) trips originating within the community during that month. b. Per-Trip Fee Trips originating in the community beyond the four hundred (400) included in the monthly minimum shall be billed at a rate of $20.00 per additional trip. C. Monthly Billing At the end of each calendar month, the total number of trips originating in the community shall be calculated. If the number of trips exceeds 400, the community shall be invoiced for the overage based on the $20.00 per-trip rate. If the total number of trips does not exceed 400, no additional charges shall apply beyond the $8,000 minimum. d. Definition of Originating Trip For purposes of this agreement, a trip shall be considered to "originate" in a community if the initial pickup location falls within the geographical boundaries of that community. KCATA shall invoice Riverside, Missouri at the beginning of each month for the prior month's service. Payment is due within thirty (30) days. 4. Termination a. Termination for Convenience: Following the initial term ending August 30, 2025, this Agreement shall automatically renew on a month-to-month basis unless and until terminated by either party upon thirty (30) days' written notice. KCATA shall be entitled to payment for services rendered up to the effective date of termination. b. Termination for Default: In the event of material non-performance, including failure to deliver services or remit payment, either party may terminate this Contract by providing written notice specifying the nature of the default. The defaulting party shall have fifteen (15) days to cure the breach before termination becomes effective. c. Immediate Termination by KCATA: Notwithstanding the above, KCATA reserves the right to terminate this agreement immediately, with or without cause, upon written notice to the Partner. In such event, KCATA shall be entitled to payment for services performed up to the effective date of termination. 5. Federal Transit Administration (FTA) Compliance As federal funds or resources may be used, the following clauses apply: • No Federal Government Obligation to Third Parties • Program Fraud and False Statements (31 U.S.C. §3801-3812) • Civil Rights (Title VI, EEO, ADA compliance) • Disadvantaged Business Enterprise (DBE) (49 CFR Part 26) • Debarment and Suspension (2 CFR Part 180) • Buy America (where applicable) • Lobbying Certification (Byrd Amendment) All parties shall comply with federal and state rules and maintain appropriate records subject to audit. 6. Record Retention and Audits KCATA and Partner shall retain financial and service records for a period of three (3) years following contract expiration or termination. Records shall be made available for audit or inspection by authorized representatives. 7. General Provisions a. This contract shall benefit and bind the successors and permitted assigns of both parties. b. This contract may be executed in counterparts and via electronic means. c. This agreement constitutes the entire understanding of the parties and supersedes all prior oral or written agreements. d. All modifications shall be made in writing and signed by both parties . e. Any provisions which by nature extend beyond termination shall survive. f. Any required consents shall not be unreasonably withheld or delayed. 8. Governing Law This Contract shall be governed by the laws of the State of Missouri, and any legal action shall be brought in the court of the appropriate jurisdiction as allowed by law. 9. Notices All notices under this Agreement shall be delivered to the following: lfto KCATA: Director of Mobility Services Kansas City Area Transportation Authority 1200 East 18th Street Kansas City, MO 64108 If to Riverside: City Administrator Riverside, Missouri 2990 NW Vivion Rd, Riverside, MO 64150 IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. KCATA By: ___________ _ Name: Title: ::~e 'Jt£;~~ Name: ~/~e'?l, L. ~~ Title: /MA ,P ;t._,, Attachments: • Attachment A: FTA Clauses (if necessary, as standalone) • Attachment B: Scope of Services ATTACHMENT "A" Essential FTA Clauses for Community Service Contracts Clause No Federal Government Obligation to Third Parties Program Fraud and False or Fraudulent Statements and Related Acts (31 U.S.C. §§ 3801- 3812) Access to Records and Reports (49 u.s.c. § 5325) Federal Changes Clause When Required Purpose Clarifies that the federal All contracts government is not a party to the contract. All contracts Contracts over $100,000 All contracts Requires compliance with federal fraud laws. Grants FTA and other oversight agencies access to project- related records. Requires compliance with changes in federal requirements. Termination (for Convenience and Contracts over Specifies procedures for ending the contract early. for Default) $10,000 Civil Rights Requirements (Title VI, EEO, ADA) Disadvantaged Business Enterprise (DBE) (49 CFR Part 26) Debarment and Suspension (2 CFR Part 180) Incorporation of FTA Terms All contracts All contracts with sub-contracting potential Contracts over $25,000 All contracts Prohibits discrimination based on race, color, national origin, sex, age, or disability. Encourages DBE participation and compliance with federal goals. Requires that contractors and subcontractors are not excluded from federal programs. Ensures FTA provisions flow down into sub-agreements. Clause When Required Purpose Lobbying Restrictions (Byrd Anti-Contracts over Prohibits use of federal funds for Lobbying Amendment) $100,000 lobbying; requires certification. .. ATTACHMENT "B" CITY OF RIVERSIDE. MISSOURI CONTRACT SERVICE lRI..S_will provide daily demand-responsive transportation service from 6:00 AM to 10:00 PM. Trips that originate and terminate within the boundaries of the City of Riverside will be fare-free ($0). For trips that either begin or end outside the city limits of Riverside, the standard IRIS fare structure applicable within Kansas City, MO will apply. All fare revenue collected through this service will be retained by the Kansas City Area Transportation Authority (KCATA).