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HomeMy WebLinkAbout2009-05-05Minutes of Regular Meeting of Board of Aldermen of City of Riverside, Missouri May 5, 2009 A regulaz meeting of the Board of Aldermen of the City of Riverside, Missouri, was held in the City Hall of Riverside, Missouri, on May 5, 2009 at 7:00 p.m. Hurt. Those W attendance were Mayor Kathy Rose, Aldermen Thatcher, Bruns, Cope, Super, Fuller and Also present were David Blackburn, City Administrator, Mike Duffy, Drector of Community Development Jane Henry, Executive Administration Assistant, Louise Rusick, City Clerk, Director of Public Safety, Greg Mills, Meredith Hauck, Coordinator of Communications and External Affairs and John McClelland, City Attorney. Call to Order Mayor Rose called the meeting to order and Aldermen Bruns, Thatcher, Super, and Roll Call Cope, Hurt and Fuller answered to roll call. Pledge of Allegiance Mayor Rose started the recital of the Pledge of Allegiance with the audience joining in. City Auditor Comments Mia Fromelt, McGladrey & Pullen said the city's year end audit would start in September. She is required to come in to meet with management for the planning stages and to present their procedures. She will answer any questions the boazd may have and she is required to provide the board with the company's contact information if the boazd has any questions or concerns about any financial transactions for the city. She is also required to ask the boazd if Were isany known fraud. This is a standazd procedure with every audit they do. Letters will be sent to We board in June regazding We audit. Minutes of Apr. 21~` Alderman Hurt moved to approve We minutes for Apri121, 2009, seconded by Approved by Alderman Brns, the vote was: Aye: Aldermen Fuller, Super, Bruns and Hurt. Aldermen Thatcher and Cope abstained because they were not sworn in as Aldermen until We end of the April 21" meeting. Motion carries. Valerie McCaw, Ms. McCaw is the President of VSM Engineering, LLC and has presented a VSM Engineering proposal to We board for the Public Works Department Assessment with a list of Presentation Public Works Practice Areas as listed below: • Managing Employees and Work Assignments • Right-of--Way Management • Fleet Management • Emergency Management Assistance • Transportation • Engineering and Technology • Solid Waste • Vector Control • Water Resources • Facilities and Grounds including Cemeteries and Pazks Ms. McCaw said every Public Works Department in America is different and is based on We size of the city and geography. One purpose of the study is to Mins. 5/5/09 define We Public Works Department duties now, expectations of the admin- isfration and in other city departments and look for gaps between expectations and resources and is expecting to fmd those gaps on both sides. Expectations would be levels of service, as an example, mowing pazks right-of--ways etc. Also some data would be prepared with 2 similaz entities. Some interviews, benchmarking, reseazching and delivering a letter report in the communications azea to David Blackburn is a starting point to start discussions. The study will take about a month or less and interviews will last about 1 hour per person. Mayor Rose said it is important to get information from the boazd, staff, community, ETC survey and including the Pazk Boazd. Ms. McCaw said the Public Works Drrector has to have input on how they are going to mange their department. Ms. McCaw wants to review a couple of other entities Public Works Department budget, staff, equipment and what they contract out for and what work they don't contract out. There will be a cost analysis of the staff taking caze of specific things or to outsource. The idea is to evaluate what's going on and the next person hired (Director) to have the skills to perform the job. Ms. McCaw said this is the first evaluation done as sepazate consulting, but has done consulting work in larger communities. The key demographics to examine are acres ofright-of--way, lane miles of road and to get the tourism and pazk boazd involved. The evaluation will show some quantifying of numbers, but not much, because of time and she recommends the new Public Works Director and staff do a study of this kind. Training for the staff through the APWA is excellent. Duector of Community Mike said Cook, Flatt and Strobel is asking for $385,000 additional in design Development, comments fees and 5 different items that make up this request and that aze listed below: • Additional Design work on Tullison Road • Design of a New Bridge Deck on the Tullison Bridge • Changes in the Bridge Style and Design over the BNSF rail line • Addition of the Line Creek Trail Connector on the bridge • Larger Drainage Analysis to Support Coordinated Development of remaining undeveloped ground north of Argosy (expanding a drainage study) Argosy requested to move the time frame forward and be ready to go to bid sometime in August. The agreement we have with Penn Gaming is the City pays 100% for design services and we split the cost of construction services 50/50 up to $5 million and the city's portion is capped at that and the City would pay $2.5 million on this project and everything over $5 million is paid for by Argosy. The assumption is this project will be approximately $8.5 and $9 million. The overall budget for this project is $10 million and $7.5 million committed from Argosy and $2.5 million from the City. These monies come from the bond proceeds and we are eligible to be refunded for these expenditures. Argosy has agreed to all of these terms. Tullison Road is on state right-of--way and the City must look at taking over that portion of Tullison as this project proceeds and negotiate with the state to get some benefit for taking it over. Before the City takes over anything, several problems with MoDot must be resolved and one is drainage issues. Supplemental #1 to Alderman Fuller moved to approve the Supplemental #1 Change Order to the Cook, Flatt & Strobel Cook, Flatt, Strobel Professional Services Agreement City Engineering Contract Contract, Approved for Argosy Casino Pazkway for $385,000 for additional design work, seconded Mins. 5/5109 by Alderman Bruns, the vote was: Aye: Aldermen Fuller, Cope, Bruns, Hurt and Thatcher. No: Alderman Super. Motion carries. Discussion regarding Mike said there is a culvert needed for the Vivion Road West project and the Culvert for V ivion Rd. part of Fahey Constmction's contract that included the culvert was pulled out W. Project because it was decided it would be more cost effective for the City to purchase the culvert. Without a contractor's markup, the City can save about $35,000. Also, we can get this constructed quicker and meet our time frame of August completion date for this project. The cost for this is $345,500. With the city buying duect, it would be delivered about June 2°a which gives the contractor time to get the footings in place. Ten sections of the structure will be constmcted off site and delivered around June 22"a. City Hall Monument David said the monument sign has a white residual on the stone and it has been Sign discussion cleaned, but the white residual keeps coming back, The installers of the created stone were contacted and they believe the city's watering system hitting the stone is causing the problem. The previous installers have given David a cost proposal of $5,700 to replace the stone with some kind of coating. In the meantime, David spoke with the azchitect that designed the monument and he would like to look at it. The matter will be brought back to the board again after the architect has looked at it. The letters that aze on the fountain at the Welcome Plaza. will be replaced to match the size of the letters on the City Hall monument and all the letters to be placed at different beginning and ending drrections in town. There will be a presentation on this at another meetng. Pazks Discussion Meredith said staff has been approached by some employees asking to extend the City's Healthy Initiative Program for swimming to the employees and the board agreed to do so. Levee Board Report Alderman Hurt said the new person, Ben Drake has been appointed to the Levee Board. City Admin. comment David reminded everyone there is a public meeting this Thursday night from 5-7 p.m. on the Northwood project and schools have been contacted and the reverse 911 system has been put in place to notify residents. Bill No. 2009-50 Alderman Fuller moved to place Bill No. 2009-50 on its fast reading, said Bill Execute an Agreement Authorizing The Mayor To Execute An Agreement With Contech Constmction with Contech Const. Products, Inc. For a cost of $345,500 of Conspan Precast Arch Units For The Vivion Road West Project Over Jumping Branch Creek, seconded by Aldem~an Bruns, the vote was: Aye: Aldermen Super, Thatcher, Cope, Fuller, Bruns and Hurt. Motion carries. Ordinance No. 2009-50 Alderman Bruns moved to place Bill No. 2009-50 on its second reading, and Approved upon passage of same become Ordinance No. 2009-50, seconded by Alderman Fuller, the vote was: Aye: Aldermen Hurt, Bruns, Cope, Thatcher, Super and Fuller. Minn. 5/5/09 Motion carries. Bill No. 2009-51 Alderman Hurt moved to place Bill No. 2009-51 on its first reading, said Bill Approving Payment of authorizing the payment of certain indebtedness listed therein, seconded by Indebtedness Alderman Cope, the vote was: Aye: Aldermen Fuller, Cope, Super, Thatcher, Bruns and Hurt. Motion carries. Ordinance No. 2009-51 Alderman Fuller moved to place Bill No. 2009-51 on its second reading, and Approved upon passage of same become Ordinance No. 2009-51, seconded by Alderman Cope, the vote was: Aye: Aldermen Super, Fuller, Bruns, Hurt, Cope and Thatcher. Motion carries. Bill No. 2009-52 Alderman Bruns moved to place Bill No. 2009-52 on its first reading, said Bill Services Agreement Authorizing The City of Riverside To Enter Into A Services Agreement With With United Services And Pay $15,000 to United Services Community Action Agency, seconded by Comm. Action Agcy. Alderman Thatcher, the vote was; Aye: Aldermen Cope, Super, Fuller, Hurt, Thatcher and Bruns. Motion carries. Ordinance No. 2009-52 Alderman Fuller moved to place Bill No. 2009-52 on its second reading, and Approved upon passage of same become Ordinance No. 2009-52, seconded by Alderman Thatcher, the vote was: Aye: Aldermen Thatcher, Hurt, Bruns, Super, Fuller and Cope. Motion carries. Bill No. 2009-53 Alderman Bruns moved to place Bill No. 2009-53 on its fast reading said Bill Pay Certain Tourism Authorizing The City of Riverside To Pay Tourism Funds ($450.00) To Funds to Midwest Midwest Camaro Fest, seconded by Alderman Cope, the vote was: Camaro Fest Aye: Aldermen Super, Thatcher, Cope, Fuller, Bruns and Hurt. Motion carries Ordinance No. 2009-53 Aldennan Fuller moved to place Bill No. 2009-53 on its second reading, and Approved upon passage of same become Ordinance No. 2009-53, seconded by Alderman Thatcher, the vote was: Aye: Aldermen Hurt, Bruns, Cope, Thatcher, Super and Fuller. Motion carries. Bill No. 2009-54 Alderman Fuller moved to place Bill No. 2009-54 on its first reading, said Execute An Agreement Bill Authorizing The Mayor To Execute An Agreement For Engineering With VSM Eng. LLC VSM Engineering, LLC For Public Works Department Assessment for a total cost of $100 per hour for the provision of services to the City for a total amount not to exceed $9,500, seconded by Alderman Cope, the vote was: Minn. 5/5/09 Aye: Aldermen Cope, Fuller and Thatcher. No: Aldermen Super stating the person had no prior experience doing this kind of service, Alderman Hurt,No and Alderman Bruns feels the new Public Works Director can do these things. The vote resulting in a tie, Mayor Rose voted, yes. Motion carries. Ordinance No. 2009-55 Alderman Fuller moved to place Bill No. 2009-55 on its second reading, and Approved upon passage of same become Ordinance No. 2009-55, seconded by Alderman Thatcher, the vote was: Aye: Aldermen Thatcher, Fuller and Cope. No: Alderman Hurt, Bmns and Super. The vote resulting in a tie, Mayor Rose voted, yes and stated the Public Works employees had several people telling them different things to do and she would like the Public Works employees to know exactly what there job is and that is why she voted yes. Motion carries. David Blackburn said Ms. McCaw has not done an assessment this way, but she has done management consulting and we aze looking for Ms. McCaw to assess the Public Works Department to decide a process. David apologized to the board if they thought he mislead them, as this was not his intention. Mayor's Discussion Mayor Rose said she did receive the message through the 911 reverse system and asked if anyone from Kansas City would attend. Mike said KCMO Public Works, 2 councilmen and 2nd district commissioners were all invited to the meeting. Everyone associated with this from Platte County, the road district and the Park Hill School District. There is an Emergency Management meeting tomorrow night at 112"' Street at the Emergency Management Center and the meeting starts at 6:30 p.m Mayor Rose polled the boazd asking that she, Mike Duffy and David Blackbum can attend the Platte County Northland Regional Chamber's Washington D.C. trip at the end of June. There is a draft agenda on economic development educational, ttansportation issues and hopefully, some conversations will be held with the Corps of Engineers and the Levee District. Four cities are attending and the NRC is asking the 4 cities to sponsor the reception with the legislative staff with a $500 donation from each of the cities. It was the consensus of the board to sponsor this. Mayor Rose said she walked the trails and said it was very scenic and wonderful. Board of Aldermen Alderman Fuller asked if something could be done about the utilities that are in Comments the middle of the streams while construction is going on here. Alderman Thatcher expressed his appreciation to the City staff on bringing him "up to speed" on City matters. Aldemran Hurt brought resident, Harold Wall to see the Welcome Plaza/clock tower and thought it was beautiful and kind words to say about everyone. Alderman Super said the trail is a `mosquito pit' and asked to do something about it, especially at St. Joe Blvd. as there is a lot of standing water. Mike said we do have a mosquito spraying program and this will be implemented. The Minn. 5/509 Levee District drops tablets into standing water to control mosquitoes. Alderman Super said a visitor from Kansas was here recently coming over West Platte and said the visitor thought this was an excellent way to show what you would expect as your upgrading the city. He commented saying, "You don't have to take every deal that comes along and anything that comes along make it as good as the Welcome Plaza. Adjournment Alderman Bruns moved to adjourn the meeting, seconded by Alderman Fuller at 8:15 p.m. the vote was: Aye: Aldermen Fuller, Bruns, Thatcher, Cope, Hurt and Super. Motion tames.