Loading...
HomeMy WebLinkAbout2021-10-13 HBPA Meeting MinutesMINUTES Horizons Business Park Association Board of Directors’ Meeting Riverside City Hall 2950 NW Vivion Road Riverside, MO 64150 Wednesday, October 13, 2021 The Board of Directors for Horizons Business Park Association met in session in the Board of Alderman Conference Room at City Hall, 2950 NW Vivion Rd, Riverside Missouri 64150 and by Zoom Conference. Staci Bundy called the meeting to order at 4:02pm. Those in attendance were President Staci Bundy, 1st Vice President Sal LoPorto and Treasurer Al Bowman. Also present were City Administrator Brian Koral, Director of Community Development Mike Duffy, Capital Projects & Parks Manager Noel Challis and Administrative Support Rebecca Noble. MINUTES Sal Loporto moved to approve the April 28, 2021, meeting minutes. Al Bowman second. Yes: Bowman, Bundy, and LoPorto. Motion carried 3-0. SALE OF LAND Brian Koral presented information regarding the sale of a portion of Parcel 14 to KC NWSL soccer club. KC NWSL will have their corporate headquarters and two soccer pitches for the team. There will also be one youth soccer pitch. The plan is for 50 acres to be a youth soccer complex. Parcel A closed September 24th and Parcel B will be closing next week. Conditions have been discussed with the KC NWSL soccer club and they have a willingness and desire to take over some of the maintenance in the business park. In the next thirty days we will start looking at what the agreement between KC NWSL and the Horizons Business Park Association will look like. Sal asked why would they want to take over the maintenance. Brian answered that they do not want to pay assessments and they will have $40 million invested. Mike answered that they may want to have signage in the median that directs people where to go and there may be some new branding. The monument sign may be rebranded. Brian indicated that the land frontage to Horizons Parkway will remain in the Business Park. After the sale of the land was discussed, the Board moved onto the regular business for the business park. 2021 TAX PREPARATION R C Jones & Associates has provided The Association with an engagement letter for the 2021 taxes. R C Jones & Associates completed the 2020 taxes for the Association. The cost for the 2020 taxes was $700 for the 990EX and $17 for a schedule O. For a total of $717. After the 2020 taxes were filed the IRS sent a notification to the Horizons Business Park indicating that if gross receipts are under $50,000 the business park may file a 990N (Postcard filing). An email from Robert Jones, Accountant at RC Jones & Associates, indicates that if the association files the 990N (Postcard filing) then the cost will be $175. Sal LoPorto moved to accept the Engagement Letter from R C Jones & Associates for 2021 Tax Preparation services. Resolution 2021-007. Al Bowman second. Yes: Bowman, Bundy, and LoPorto. Motion carried 3-0. LANDSCAPE MAINTENANCE The board reviewed the bids from White Lawn and Landscape, LLC - $25,308, Embassy Landscape Group, Inc. - $44,940 but their math may need to be corrected, TurfBoss LLC - $65,470 and Lotus Lawncare & Services LLC - $60,530. White Lawn & Landscape, LLC is the current provider, and they are doing a great job. Staci asked if the contract was for one year. Noel indicated that there is an option to extend. It was discussed that bids were received on September 23rd and the sale of the land happened on September 24th. With plans for KC NWSL soccer club to take over some of the maintenance the business park will not need to contract with White Land and Landscape, LLC for the full amount of their bid. Sal LoPorto moved to work with White Lawn and Landscape for the 2022 Landscape Maintenance not to exceed the bid amount of $25,308. Resolution 2021-008. Al Bowman Second. Yes: Bowman, Bundy, and LoPorto Motion carrier 3-0. GROUNDING IRRIGATION The quote from White Lawn & Landscape, LLC regarding the grounding of the irrigation system was reviewed. Noel has done some research on grounding of irrigation systems, and we think that the irrigation system was not properly grounded and this needs to be completed. Sal asked what is grounding problems. Noel indicated that the repairs we have been doing on the irrigation system may be caused by lightning strikes. Due to the construction work for the new soccer complex we are not sure if the work to complete the grounding will be done this year or next year. The funds to compete the grounding of the irrigation system will be included with the budget. OBELISK Noel shared three pictures of the Obelisk. Two of the pictures showed bubbling and peeling paint and the third picture showed a crack. It’s just a little over a year since the Obelisk repairs have been completed. When the obelisk was repaired it was painted with the same paint that the architect had originally planned. We have the same result as we did with the original paint job. Sal asked the history of the Obelisk. Mike indicated that it was a NorthPoint design that had been based off the “New Town Development” It was the primary feature. The Obelisk is in the Right of Way and the City owns everything in the Right of Way. The Business Park Association is maintaining the Obelisk. Noel is working with the contractor to try to get them to fix the obelisk. Noel is also working with Musselman and Hall for different options of repair for the Obelisk. Staci suggested that if the Obelisk is not fixed under the warranty to leave it. Sal agreed to leave the Obelisk as is. Staci said that we will table the Obelisk. STAMPS It was discussed that the association needs to buy some stamps. The funds to buy stamps will be included with the budget. BUDGET Rebecca reviewed the Proposed 2022 Budget with the assessments being $.003 per square foot, half of what they were last year. Brian anticipates that the amount budgeted for grounds maintenance will go down. Sal asked whose responsibility is it to keep the ponds full? Brian indicated that it is the City keeping the ponds full using original funds from the MDA (Master Development Agreement). Brian said that maybe, in the future, if a water feature is added to the ponds the BPA can join to fund the feature. Al Bowman moved to approve The Budget. Resolution 2021-009. Sal LoPorto second. Yes: Bowman, Bundy, and LoPorto. Motion carried 3-0. ASSESSMENTS The Proposed 2022 Budget suggested a .003 per square foot assessment. Sal LoPorto moved to approve the assessments at .003 per square foot. Resolution 2021-010. Al Bowman second. Yes: Bowman, Bundy, and LoPorto. Motion carried 3-0. ADJOURNMENT Al Bowman moved to adjourn the meeting at 4:35. Sal LoPorto second. Yes: Bowman, Bundy, and LoPorto. Motion Carried 3-0. Minutes approved April 12, 2022