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HomeMy WebLinkAbout2009-05-19Minutes of Regulaz Meeting of Boazd of Aldermen of City of Riverside, Missouri May 19, 2009 A regulaz meeting of the Boazd of Aldermen of the City of Riverside, Missouri, was held in the City Hall of Riverside, Missouri, on May 19, 2009 at 6:00 p.m. Super. Those in attendance were Mayor Kathy Rose, Aldermen Fuller, Cope, Hurt, Thatcher, Bruns and Also present were David Bhtckbum, City Administrator, Mike Duffy, Duector of Community Development, Louise Rusick, City Clerk, Chief Greg Mills, Public Safety, Meredith Hauck, Coordinator of Communications and External Affaus, John McClelland, City Attorney and Deborah Polk, City Attorney's Office. Budget Presentation Donna ,Finance Director presented the 2009-10 Operating Budget for Administration, Public Works and Community Development budget requests as follows: The budget calendar as May2°", Financial Outlook, May 12`", Municipal Court, Public Safety, May 19'", Administration, Public Works and Community Deve- lopment, May 26t°, Community Center, Annex, Computer Equipment, CIP, June 2°d, Personnel Services & Other Funds, June 9'", Review Budget Requests, as a Whole, June 16's and Adopt 2009-10 Operating Budget. Administration: • Elected Officials Commodities & Contractual Services Budget For Current Program, $11,650. • Commodities & Contractual Services Budget for Current Programs, $889,400 • Part Time Salaries, $20,000 • Branding Initiative, $40,000 • Intranet, $1,600 • Re-codification and reprint the municipal Codes, $10,000 • Vehiculaz Equipment Replacement, $17,000 Mayor Rose asked David if the Economic Development Council request was included in the budget and David said, "No." Mayor Rose said the PCEDC has hired a consultant to start a building fund campaign as they are doing this to have some leverage and a better position to help their members. They are requesting a 3 yeaz commitment at $15,000 a yeaz and requesting 2 years payments of $30,000 up front and $15,000 For one year for the campaign. This allows them more dollars to go out and market members. It was decided to have someone from the Economic Development Council to come and give a presentation regarding this matter. Coxnrnunity Development: • Commodities & Contractual Services Budget for Current Programs, $141,300 • Professional Services, $120,000 • Building & Codes, $28,400 Public Works: • Residential Trash Service, $95,000 Mires. 5/ 19/09 • Streetlights, $120,000 • Snow Removal Materials, $35,000 • Residential Sewer Fees, $225,000 • Vehicular Equipment Replacement (used during inclement weather and replacing curent snow removal vehicles, $135,000 Parks: • Commodities & Contractual Services, $79,100 • Utilities-Welcome Plaza, $3,000 Building Maintenance: • Commodities & Contractual Services, $211,800 Building Maintenance, Rinker Building, $5,500 Pool Commodities & Contractual Services, $69,000 Adjournment Alderman Bruns moved to adjourn the work session, seconded by Alderman at 7:00 p.m. Fuller, the vote was: Aye: Aldermen Bruns, Thatcher, Super, Cope, Hurt and Fuller. Motion carries. Roll Call Mayor Rose called roll and all boazd members answered to roll call. Pledge of Allegiance Mayor Rose started the recital of the Pledge of Allegiance with the audience joining in. Minutes of May 5th Alderman Hurt moved to approve the minutes for May 5, 2009, seconded by Approved Alderman Cope, the vote was: Aye: Aldermen Bmns, Super, Thatcher, Hurt, Cope and Fuller, Motion carries. Public Hearing Opened Mayor Rose opened the Public Hearing at 7:03 p.m. for a request for a Special Use Permit To Allow Outdoor Storage at 3339 and 3220 NW Vivion Road. Public Hearing, Alderman Bruns moved to continue the Public Hearing until June 16"', seconded Continued by Alderman Fuller, the vote was: Aye: Aldermen Cope, Super, Bruns, Thatcher, Fuller and Hurt. Motion carries. City Annex Discussion Mike Duffy said the discussion has been to teaz down the existing building, or build a new one with the costs being, $1.4 million for remodel and $2.5 million for new constmction. Mike asked the board for a decision on this mattes Mayor Rose asked for comments from the board members and they said, Alderman Thatcher said he toured the annex and is in favor to rebuild (new construction), Alderman Cope said rebuild, Alderman Hurt said he would like to hold off for one year but, if he needs to chose, it would be rebuild, Alderman Fuller said rebuild, Mins. 5/19/09 Alderman Super had no comments and Alderman Bruns said rebuild. Rebuild Aanex, Alderman Fuller moved to approve building a new city annex, seconded Approved by Alderman Bruns, the vote was: Aye: Aldermen Fuller, Cope, Hurt, Thatcher and Bruns. No: Alderman Super. Motion carries. City Administrator David summarized the report as follows: Public Safety has a new full time Report dispatcher, Samantha Alvarado. Public Safety participated at the kids day at the K on May 7`s and they volunteered a fire truck and some personnel. In April there were 4,583 visitors to the City web site, resulting in a 7.19% increase from Mazch 2009 and a 43.6% increase from Apri12008. The City Twitter is now being followed by 131 people. A Public Works update for April was provided with all their duties totaling 1,020 hours with most of the hour going to building maintenance, equipment maintenance and special superintendent duties. The statistics for April for the Fire Division were 114 calls, actual emergencies,\ (not nursing homes) 60, with 22 fire safety inspections, 88 violations, 66 violations corrected, 16 knox box key replacements and 5 new constmctian reviews/inspections. Seven Public Relations Events, 269 adults attended and 258 children attended. Acting President of Alderman Hurt moved to approve Alderman Bernie Bruns to serve as "Acting Boazd, Approved President, also referred to as "Mayor Pro Tem" to serve a one year term, seconded by Alderman Fuller, the vote was: Aye: Alderman Thatcher, Cope, Fuller, Hurt, Bruns and Super. Motion carried. Court Report, Alderman Thatcher moved to approve the Court Report for April, seconded by Approved Alderman Fuller, the vote was: Aye: Aldermen Fuller, Cope, Bruns, Super, Hurt and Thatcher. Motion carries. Branding Update Meredith said 20 request for qualifications were received and next Wednesday at 6 p.m they will be reviewed with the branding committee. City Engineer RFQ Mike said 6 `request for qualifications' were received to add additional services Update (firms) for the City needs and these rfq's will be reviewed and then interviews will be set up with chosen firms. Line Creek Mike said the bank is collapsing about 10' on the west side and just 300' south Improvements of the tracks. There is some extreme degradation between the Line Creek Bridge and the railroad bridge with significant dropping of the riverfront bed. The Corps of Engineers has a fix for this and we aze involved because we own both sides of the creek and they need some temporary easements and a perma- nent right-of--way, The Mid American Regional Council is looking at some significant dropping Mins. 5/ 19/09 of the Missouri River bed (Missouri Riverfront Degradation) as it has dropped 4 feet over fifteen years. This is being studied and for information only at this time. This activity is what is causing emergency repairs on Line and Burlington Creek. Shafer, Kline & Warren, Matt explained to the boazd open house was held May 7'h for Northwood Road Engineer comments and the main issue (comments was safety and they aze still taking comments until May 21". Talking is going on now about phasing the work. The work on Vivion Road West will start May 27'h laying some conduit for utilities and remove trees. This is the first phase and the road will need to be opened by August 14th. Cook, Flatt & Strobel, Sabin updated the boazd on the Highway 9 project saying he spoke with the Engineer comments MoDot resident engineer and they were waiting for a schedule from the con- tractor and the initial schedule has passed on May 15"' and liquidated damages begin to be assessed May 18`h. MoDot has received a letter from the contractor requesting an extension, but there is not an agreed upon schedule as yet. The contractor is requesting the completion date to be July 20th. Arbitrage Discussion Deborah Polk spoke to the board on arbitrage stating the law says that city's cannot issue azbitrage bands, meaning they catmot intentionally go out and make money and if a certain amount of time passes and the city is earning more on the investments than being paid on the bond, the city would still be earning arbitrage and would have to pay a portion of that back. The 2007 IDA bonds earned more through January than the rate paid so now it is being looked into a possible rebate to the federal government with respect to the bonds. If all the bond proceeds aze spent by May 9`h of this yeaz then there would be no rebate. If the rate is less than paid on the bonds there is no rebate. At the end of five years, May 9, 2012 the City would have an arbitrage analyst calculate this and let the city know the amount, but this rebate won't be known until the five yeazs has ended. A rough estimate has been done and some arbitrage has been earned. Donna Resz, Finance Officer is proposing setting aside $175,000 for arbitrage for the next three years. Reporting of Dept. Alderman Super moved to approve the Reporting of Departrnent Vehicle Vehicle Accidents ment Vehicle Accidents and Damage Procedural Instructions, seconded by & Damage Proce- Alderman Bmns, the vote was: ducal Instmction, Approved Aye: Aldermen Bruns, Super, Thatcher, Hurt, Cope and Fuller. Motion carries. Interurban Bridge Alderman Fuller moved to approve pedestrian railing on the interurban Pedestrian Railing, bridge to be steel and powder coated and a proposal from R.A. Knapp for Approved $37,500, seconded by Alderman Thatcher, the vote was: Aye: Aldermen Bmns, Super, Thatcher, Hurt, Cope and Fuller. Motion comes. Minn. 5/19/09 Welcome Plaza Brick Owens, NSJP Architects spoke to the boazd regazding the lettering Fountain Lettering on the City Hall monument. The sheen has began to fade on the letters and discussion and one option is to have the 14" letters painted a dazk finish for a cost of $1,200 for other areas by Acme Sign. The letters at the water feature at the Welcome Plaza are 12 inches tall. The suggestion is to make the letters bigger at the Welcome Plaza. Charles Gamey is placing letters on a curved limestone wall at the gateway park into Riverside on West Platte. The two colors suggested are dazk bronze anodized aluminum or black anodized aluminum and the idea is to make continuity of materials. A bid was received for Garet' for 3 sets of 16" letters at $2,200. Prices can be obtained for the lazger letters, 16" and make sure they match the scale accordmg to the wall they are placed on. The consensus of the boazd was to choose the dark bronze anodized aluminum. A price can be obtained from the contractor for the letters and some alterates for the other areas in the city. The 3 areas the board prefers to do are for the waterpazk, Riverway Blvd and the east city limits on West Platte Road. BIlI No. 2009-55 Alderman Fuller moved to place Bill No. 2009-55 on its first reading, said Bill Approving Payment of authorizing the payment of certain indebtedness listed therein, seconded by Indebtedness Alderman Thatcher, the vote was: Aye: Aldermen Bruns, Super, Thatcher, Hurt, Cope and Fuller. Motion carries. Ordinance No. 2009-55 Alderman Hurt moved to place Bill No. 2009-55 on its second reading, and Approved passage of same become Ordinance No. 2009-55, seconded by Alderman Cope, the vote was: Aye: Aldermen Hurt, Bruns, Cope, Thatcher, Super and Fuller. Motion carries. Bill No. 2009-56 Alderman Bruns moved to place Bill No. 2009-56 on its first reading, said Bill Ratifying the Appt's. Ratifying the re-appointment of Al Bowman , Hazold Snoderley, Stephen King, of certain members and Barbaza Snyder and the appointment of Steven Kaspar, seconded by to the Planning & Alderman Fuller, the vote was: Zoning Comm Aye: Aldermen Fuller, Cope, Super, Thatcher, Bruns and Hurt. Motion carries. Ordinance No. 2009-56 Alderman Super moved to place Bill No. 2009-56 on its second reading, and Approved passage of same become Ordinance No. 2009-56, seconded by Alderman Cope, the vote was: Aye: Aldermen Super, Fuller, Bruns, Hurt, Cope and Thatcher. Motion carries. Bill No. 2009-57 Alderman Bruns moved to place Bill No. 2009-57 on its first reading, said Bill Employment of Authorizing The City Of Riverside, Missouri to employ Christopher Clazk and Christopher Clazk Jeremy Brady As Full Time Fire Fighter'sBmt's In The Department Of Public & Ieremy Brady Safety Fire Division, setting the salary at $37,650 per year and a start date of in Public Safety June 3, 2009, seconded by Alderman Fuller, the vote was: Mins. 5!19/09 Aye: Aldermen Cope, Super, Fuller, Hurt, Thatcher and Bruns. Motion carries. Ordinance No. 2009-57 Alderman Bruns moved to place Bill No. 2009-57 on its second reading, and Approved passage of same become Ordinance No. 2009-57, seconded by Alderman Fuller, the vote was: Aye: Aldermen Thatcher, Hurt, Bruns, Super, Fuller and Cope. Motion carries. Bill No. 2009-58 Alderman Fuller moved to place Bill No. 2009-58 on its fast reading, said Bill Appointing Alderman appointing Alderman Aaron Thatcher To The Tourism Commission of Thatcher to The Riverside, Missouri, seconded by Alderman Bruns, the vote was: Tourism Commission Aye: Aldermen Super, Thatcher, Cope, Fuller, Bruns and Hurt. Motion carries. Ordinance No. 2009-58 Alderman Hurt moved to place Bill No. 2009-58 on its second reading, and Approved passage of same become Ordinance No. 2009-58, seconded by Alderman Thatcher, the vote was: Aye: Aldermen Hurt, Bruns, Cope, Thatcher, Super and Fuller. Motion carries. Bill No. 2009-59 Alderman Fuller moved to place Bill No. 2009-59 on its first reading, said Bill Approving Briazcliff Accepting The Recommendation Of The Planning And Zoning Commission Of Hills 2°d Subdivision The City Of Riverside, Missouri And Approving Briarcliff Hills Second Subdi- Plat vision Plat Submitted By Greenside Investment, LLC, seconded by Alderman Bruns, the vote was: Aye: Aldermen Cope, Super, Fuller, Hurt, Thatcher and Bruns. Motion carries. Ordinance No. 2009-59 Alderman Cope moved to place Bill No. 2009-59 on its second reading, and Approved passage of same become Ordinance No. 2009-59, seconded by Alderman Thatcher, the vote was: Aye: Aldermen Thatcher, Hurt, Bruns, Super, Fuller and Cope. Motion caaies. Bill No. 2009-60 Alderman Thatcher moved to place Bill No. 2009-60 on its fast reading, said Execute an Agreement Bill Authorizing The Mayor To Execute An agreement For Locker Room With Lyon Workspace Lyon Workspace Products, LLC at a total cost of $7,700, seconded by Alderman Prods. LLC Hurt, the vote was: Aye: Aldermen Super, Bruns, Cope, Fuller, Thatcher and Hurt. Motion carries. Mins. 5/19/09 Bill No. 2009-61 Alderman Super moved to place Bill No. 2009-61 on its first reading, said Bill Execute An Agreement Authorizing The Mayor To Execute An Agreement For Hazazdous Waste For Hazardous Disposal With Waste Management Healthcare Solutions, Inc at a total cost of Waste Mgmt. $150.00 per pickup, seconded by Alderman Hurt, the vote was: Aye: Aldermen Fuller, Cope, Super, Thatcher, Bruns and Hurt. Motion carries. Ordinance No. 2009-61 Alderman Thatcher moved to place Bill No. 2009-61 on its second reading, and Approved passage of same become Ordinance No. 2009-61, seconded by Aldernan Fuller, the vote was: Aye: Aldermen Super, Fuller, Bruns, Hurt, Cope and Thatcher. Motion carries. Bill No. 2009-62 Alderman Bruns moved to place Bill No. 2009-62 on its first reading, said Bill Execute An Agreement Authorizing The Mayor To Execute An Agreement For Remodeling Services With Zipco Cont. With Zipco Conhacting, Inc. For The City Campus Remodeling Work at a total cost of $29,900 seconded by Alderman Fuller, the vote was: Aye: Aldermen Super, Thatcher, Cope, Fuller, Bruns and Hurt. Motion carries. Ordinance No. 2009-62 Aidem~an Fuller moved to place Bill No. 2009-62 on its second reading, and Approved passage of same become Ordinance No. 2009-62, seconded by Alderman Thatcher, the vote was: Aye: Aldermen Hurt, Bruns, Cope, Thatcher, Super and Fuller. Motion carries. Bill No. 2009-63 Alderman Super moved to place Bill No. 2009-63 on its first reading, said Bill Approving Amends. Approving Amendments To The Employee Handbook Of The City Of To The Employee Riverside, Missouri, seconded by Alderman Fuller, the vote was: Handbook Aye: Aldermen Cope, Super, Fuller, Hurt, Thatcher and Bruns. Motion carries. Ordinance No. 2009-63 Alderman Fuller moved to place Bill No. 2009-63 on its second reading, and Approved passage of same become Ordinance No. 2009-63, seconded by Aldem~an Thatcher, the vote was: Aye: Aldermen Super, Fuller, Cope, Bruns, Hurt and Thatcher. Motion carries. Bill No. 2009-64 Alderman Fuller moved to place Bill No. 2009-64 on its fast reading, said Bill Approving the Approving The Mayor's Appointments and Re-Appointments of Members Appointments & To The Riverside, Missouri Tax Increment Financing Commission, seconded to The TIF Comm. by Alderman Cope, the vote was: Minn. 5/19/09 Aldermen Thatcher, Cope, Hurt, Fuller and Bruns. Abstain: Alderman Super. Motion carries. Ordinance No. 2009-64 Alderman Bruns moved to place Bill No. 2009-64 on its second reading, and Approved passage of same become Ordinance No. 2009-64, seconded by Alderman Thatcher, the vote was: Aye: Aldermen Bruns, Cope, Fuller, Thatcher and Hurt. Abstain: Alderman Super. Motion carries. Bill No. 2009-65 Alderman Bruns moved to place Bill No. 2009-65 on its first reading, said Bill Approving Appts. & Ratifying Reappointment Of Jim Frakes, Ron Carlson and Julie Rule and the Reappointments To appointment of Terri Dwyer To The Park Board For The City OFRiverside, The Pazk Boazd Missouri, seconded by Alderman Hurt, the vote was: Aye: Aldermen Thatcher, Cope, Hurt, Bruns, Fuller and Super. Motion carries. Ordinance No. 2009-65 Alderman Fuller moved to place Bill No. 2009-65 on its second reading, and Approved passage of same become Ordinance No. 2009-65, seconded by Alderman Thatcher, the vote was: Aye: Aldermen Super, Thatcher, Hurt, Fuller, Cope and Bruns. Motion carries. Mayor's Discussion Mayor Rose said she appreciated all the persons she talked with on the phone and knocked on doors for appointments and reappointments to the different commissions and appreciates all they do. Mayor Rose she and Aldemran Cope attended the open house at Sunflower Dermatology last Friday evening and said she is very proud they aze part of the community. Just a reminder of the MML Dinner Thursday evening at North Kansas City, Missouri. Mayor Rose said she attended the Leadership Class in Joplin and this leg of the leadership is the healthcare leg and visited a sports medicine hospital and cancer hospital. They also have a trolly caz system to show their people azound. Mayor Rose commended Public Safety in all their efforts and with Mike Shelton having all of the emergency procedures in place. Board of Aldermen Alderman Bruns said he appreciates the people serving on the Pazk Board Comments and Planning and Zoning Commission and appreciates the support for choosing him for President of the Boazd. The City has been supporting Miles of Smiles that provides a great service to the children. Alderman Fuller asked if the Indian Hills signage will be replaced and Mike said this matter is being addressed. Alderman Cope also said he appreciates the people involved on the committees Mins. 5/19/09 and said Sunflower Dermatology is a great organization. Recess Mayor Rose called a recess at 8:32 p.m Reconvene Mayor Rose called the meeting to order and all Aldermen answered to roll call at 8:45 p.m Motion for Alderman Fuller moved to go into open session at 8:45 p.m. seconded by Open Session Alderman Bnms, the vote was: Aye: Aldermen Bruns, Super, Hurt, Cope, Thatcher and Fuller. Mofion carries. Motion for Alderman Thatcher moved that the meeting go into closed session, pursuant to Closed Session RSMo 610.021(1) Legal, RSMo 610.021(2) Real Estate, seconded by Alderman at 8:45 p.m Bruns the vote was: Aye: Aldermen Thatcher, Cope, Fuller, Bruns Super and Hurt. Motion carries. Motion for Alderman Thatcher moved that the meeting go into open session, seconded by Open Session Alderman Bruns, the vote was: 9:30 p.m Aye: Aldermen Cope, Fuller, Thatcher, Bruns, Hurt and Super. Motion carries. Adjournment Alderman Fuller moved to adjourn the meeting, seconded by Alderman at 9:30 p.m Hurt, the vote was: Aye: Aldermen Super, Hurt, Bruns, Thatcher, Fuller and Cope. Motion carries. rty Cler Minn. 5/19/09