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Home My WebLink AboutR-2026-066 Approving Limited Extension of Janitorial Services with Kaizon Solutions for City FacilitiesRESOLUTION NO. R-2026-066 A RESOLUTION APPROVING A LIMITED EXTENSION OF JANITORIAL SERVICES WITH KAIZON SOLUTIONS FOR CITY FACILITIES BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI AS FOLLOWS: THAT the current janitorial services arrangement is scheduled to expire at the end of June 2026, and there is not sufficient time to prepare, advertise, and present proposals through a request for proposals process before the current services expire. The Board of Aldermen therefore finds that, pursuant to City Code Section 135.080.D, it is in the best interest of the City to enter into a limited contract extension with the current services provider without utilizing regular procurement procedures; and THAT the Board of Aldermen approves hereby approves the continuation of janitorial services with Kaizon Solutions for City facilities at a monthly cost not to exceed $5,125.00 per month in accordance with the attached proposal, and further that the Mayor is authorized to sign the service agreement on behalf of the City. FURTHER THAT the Mayor, the City Administrator, and other appropriate City officials are hereby authorized to take any and all actions as may be deemed necessary or convenient to carry out and comply with the intent of this Resolution and to execute and deliver for and on behalf of the City all certificates, instruments, agreements, and other documents, as may be necessary or convenient to perform all matters herein authorized. PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside, Missouri, the 16th day of June 2026 . /s/ Kathleen L. Rose Kathleen L. Rose, Mayor ATTEST: /s/ Melissa McChesney Melissa McChesney, City Clerk SERVICE AGREEMENT This Agreement is made between KAIZON SOLUTIONS, located at 4041 NE Lakewood Way Ste 100 Lee's Summit, MO 64064, and City of Riverside -City Hall, located at 2950 NW Vivion Road Riverside, MO 64150 ("CUSTOMER"). Both KAIZON SOLUTIONS and CUSTOMER agree that KAIZON SOLUTIONS will begin service on, 06/01/2026, with the following terms and conditions: 1. CUSTOMER agrees to contract and pay KAIZON SOLUTIONS $5,125 .00 each month to perform janitorial services according to the preceding PRICING AGREEMENT. 2. CUSTOMER agrees service may be performed on Monday, Tuesday, Wednesday, Thursday, Friday, ("service days"). 3. CUSTOMER agrees services may be performed between the hours of 2:00pm and 7:00pm. 4 . KAIZON SOLUTIONS, agent representative or independent contractor will provide all chemicals, equipment, labor and supervision . CUSTOMER will provide all restroom paper products, hand soap, trash can liners, and any other necessary items unless otherwise agreed upon. 5. CUSTOMER agrees to verbally notify KAIZON SOLUTIONS of any non-performance prior to written notification . 6. CUSTOMER agrees that during the term of this Agreement and within one (1) year after termination of this Agreement, it will not employ directly or indirectly any employees, agent representatives or independent contractors of KAIZON SOLUTIONS. 7. CUSTOMER agrees to an Agreement Term of thirty (30) days starting on 06/01/2026. All service dates not rendered at the request of CUSTOMER will extend this Agreement Term by an equal number of days. Continuing thereafter month-to-month until CUSTOMER gives written notice of termination at least thirty (30) days prior to said termination date. All written notices must be timely. 8. CUSTOMER agrees this Agreement may be terminated by CUSTOMER for non-performance only, and CUSTOMER must give KAIZON SOLUTIONS written notice specifying in detail the nature of any defect in performance by sending an email to support@kaizonsolutions .com. A non-performance defect is defined as the failure, neglect or refusal to perform an act stipulated under this Agreement's Scope of Work, or as outlined in the Other Conditions section. Upon the effective date of receipt of written notice of non-performance, KAIZON SOLUTIONS, at its election, will have up to ten (10) service days in which to cure the defect in performance regarding the Scope of Work or Other Conditions. In the event the defect is not cured according to the Scope of Work or Other Conditions within ten (10) service days from the effective date of such notice, the CUSTOMER will provide a second written notification, as described herein to KAIZON SOLUTIONS of the failure to cure the defect. In the event the second notice is not received within five (5) business days from the end of the tenth (10th) service day from the effective date of the first notice, all deficiencies will be deemed cured. In the event the second notice is received within the required time period, this Agreement shall terminate thirty (30) days from the date of the second notice. In the event the second notice is not received within the specified time, all alleged non-performance by KAIZON SOLUTIONS will be deemed cured. 9. Payment Terms: Invoices are sent out on the 1st of each month, with current payment due by the 30th of that month, delinquent by the 10th of the following month . A finance charge of 1.5% per month will be assessed on all delinquent accounts . 10. CUSTOMER agrees to pay KAIZON SOLUTIONS all legal costs, attorney fees, collections costs, and late fees arising from enforcement of this agreement. 11 . CUSTOM ER agrees to pay all sales or use tax levied by a taxing authority on the value of the services provided or supplies purchased . 12. This agreement supersedes any and all prior agreements between KAIZON SOLUTIONS and CUSTOMER. 13. KAIZON SOLUTIONS annually observes the following holidays: New Year's Day, President's Day, Easter, Memorial Day, Fourth of July, Labor Day, Thanksgiving, and Christmas . City of Riverside - City Hall Sign: /s/ Kathleen L. Rose Authorized Company Representative Name: Kathleen L. Rose Title: Mayor Date: June 16, 2026 KAIZON SOLUTIONS Name: /s/ Becka Valentine Name: Becka Valentine Title: Client Relations Specialist Date: 6/9/2026 KAIZON SOLUTIONS Page 5 ACORD CERTIFICATE OF LIABILITY INSURANCE MAC1LLC-01 BPEREZ DATE (MM/DD/YYYY) 1/6/2025 THIS CERTIFICATE IS ISSUED AS A MATTI:R OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVEI..Y AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BYTHEPOUCIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTIT\JTE A CONTRACT BETWEEN THE ISSUING INSURER{S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the tenns and concltlons of the policy, certain policies may requl,-an endorsement. A starament on this cenlficate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER Acrisure Midwest Partners Insurance Services LLC 16805 W. Cleveland Avenue New Berlin, WI 53161 CONTACT NAME: Beverly Perez PHONE (A/C, No. Ext) (816) 318-3648 FAX (A/C No): (816) 322-6996 EMAIL ADDRESS: bperez@acrlsure.com INSURERS AFFORDING COVERAGE | NAIC# INSURER A: Hartford Underwriters Insurance Company 30104 INSURER B: Hartford Accident and Indemnity Company 22357 INSURER C: Hartford Insurance Company of the Midwest 37478 INSURER D: Old Republic Surety Company 40444 INSURER F: COVERAGES | CERTIFICATE NUMBER | REVISION NUMBER· THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POI.ICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF NfY CONTJlACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN , THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREINISSUBJECTTOALL THE TERMS , EXCLUSIONS AND CONDITIONS OF SUCH POLICIES . LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID Cl.AIMS . INSR LTR | TYPE OF INSURANCE | ADDL INSD | SUBR WVD | POLICY NUMBER | POLICY EFF (MM/DD/YYYY) | POLICY EXP (MM/DD/YYYY) | LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS-MADE X OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: X POLICY PROJECT LOC OTHER: 37SBABY4XPC 1/1/2026 1/1/2027 EACH OCCURRENT: $1,000,000 DAMAGE TO RENTED PREMISES (Ea occurrence) $100,000 MED EXP (Any one person) $10,000 PERSONAL & ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 PRODUCTS-COMP/OP AGG $2,000,000 A AUTOMOBILE LIABILITY ANY AUTO OWNED AUTOS ONLY X SCHEDULED AUTOS X HIRED AUTOS ONLY X NON-OWNED AUTOS ONLY 37UEA39573 1/1/2026 1/1/2027 COMBINED SINGLE LIMIT (Ea accident): $1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ B X UMBRELLA LIAB X OCCUR EXCESS LIAB CLAIMS-MADE DED X RETENTION $ 5,000 37BABY4SPX 1/1/2026 1/1/2027 EACH OCCURRENCE $2,000,000 AGGREGATE $2,000,000 B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? Y If yes, describe under DESCRIPTION OF OPERATIONS below N/A 37WBCBY4SPX 1/1/2026 1/1/2027 X PER STATUTE OTHER E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE - EA EMPLOYEE $1,000,000 E.L. DISEASE - POLICY LIMIT $1,000,000 C Cyber/Internet Liab TBA 1/1/2026 1/1/2027 Cyber Liability $1,000,000 D Fidelity Bond W150290435 1/1/2026 1/1/2027 $50,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101, Additional Remakrs Schedule, may be attached if more space is required) CERTIFICATE HOLDER EVIDENCE OF INSURANCE FOR YOUR RECORDS CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS . AUTHORIZED REPRESENTATIVE /s/ ACORD 25 (2016/03) (c) 1988-2015 ACORD CORPORATION. All rights reserved. KAIZON SOLUTIONS Page 6 PRICING AGREEMENT Customer: City of Riverside -City Hall Service Location: 2950 NW Vivion Road Riverside, MO 64150 Type of Service: Monthly Janitorial Service Frequency: 5 times per week Pricing: $5,125.00 per month Start Date: 06/01/2026 Pricing valid 90 days from delivery date. Other Conditions Extending Contract for the following locations: > City Hall $1,430.00 > Community Center $1,435 .00 > Public Safety $2,000.00 > Public Works $260.00 Contract set to end October 31st, 2026, unless directed otherwise by customer By executing this Agreement, the parties agree to be bound by the terms and conditions set forth in the accompanying Service Agreement. KAIZON SOLUTIONS Page4 SCOPE OF WORK EACH SERVICE • Remove trash and spot clean trash receptacles • Clean and disinfect desks, countertops, table tops • Clean and disinfect drinking fountains • Spot vacuum all carpeted floors • Mop and disinfect all hard surface floors • Spot clean all mats and runners • Spot clean glass entrance doors and partitions • Clean and disinfect toilet bowls, urinals and sinks • Spot clean restroom mirrors • Clean and disinfect sinks and dispensers • Spot clean chairs, cabinets and vending machines • Clean and disinfect break room surfaces • Clean and disinfect break room appliance exteriors • Restock restroom/break room dispensers with Customer's supplies WEEKLY • Dust horizontal surfaces such as file cabinets, copy machines, bookshelves and tables (excludes walls) • Dust vinyl furniture if applicable • Spot clean bathroom walls, partition walls and door • Clean and disinfect smudges from desks, partitions, doors and light switches • Dust desktops and accessories such as calculators, calendars, letter trays, etc. • Vacuum or damp mop mats and runners • Clean and disinfect restroom mirrors MONTHLY • Clean and disinfect partition walls and doors in restrooms • Vertical dusting of sides of desks, cabinets, files, bookshelves, etc. • Low dusting of chair rails and legs, desk and table legs, baseboards, ledges, vents, etc. • High dusting of ledges, picture frames, door frames, wall vents, etc. • High dusting of ledges, picture frames, door frames, wall vents, etc. • Dust window sills • Vacuum upholstered furniture KAIZON SOLUTIONS Page 2 OTHER SERVICES OFFERED Carpet • Spot removal • Hot water extractions Supply Management • Paper products • Hand soap • Trash can liners Upholstery and Workstations • Vacuum partitions • Extraction cleaning Post Construction Clean-Ups • Picking up construction debris • Renting dumpster and hauling away debris • Deep cleaning of newly finished area One-time Cleans • Deep cleaning before move-in • Deep cleaning after move-out • Cleaning up after special events Hard Surface Floors • Burnishing • Strip and refinish (wax) • Maintenance plans Windows • Washing blinds • Washing Inside and Outside (ground floor only outside) Lighting • Cleaning lights and light fixtures • Replacing bulbs Facility Maintenance • Floor maintenance plans • Light electrical & plumbing repairs • Painting • Parking lot maintenance • After-Hours Emergencies KAIZON SOLUTIONS Page3