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HomeMy WebLinkAboutR-2026-065 Approving Sponsorship Agreement with Riverside Area Chamber of Commerce for Public Community Event Associated with 2026 FIFA World CupRESOLUTION NO. R-2026-065 A RESOLUTION APPROVING A SPONSORSHIP AGREEMENT WITH THE RIVERSIDE AREA CHAMBER OF COMMERCE FOR A PUBLIC COMMUNITY EVENT ASSOCIATED WITH THE 2026 FIFA WORLD CUP BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI AS FOLLOWS: THAT the Board of Aldermen approves the Sponsorship Agreement between the City of Riverside, Missouri and the Riverside Area Chamber of Commerce, in substantially the form attached hereto, and the Mayor is authorized to sign the agreement on behalf of the City. FURTHER THAT the Mayor, the City Administrator, and other appropriate City officials are hereby authorized to take any and all actions as may be deemed necessary or convenient to carry out and comply with the intent of this Resolution and to execute and deliver for and on behalf of the City all certificates, instruments, agreements, and other documents, as may be necessary or convenient to perform all matters herein authorized. PASSED AND ADOPTED by the Board of Aldermen of the City of Riverside, Missouri, the 16th day of June 2026. /s/ Kathleen L. Rose Kathleen L. Rose, Mayor ATTEST: /s/ Melissa McChesney Melissa McChesney, City Clerk SPONSORSHIP AGREEMENT This Sponsorship Agreement (the "Agreement") is entered into between the City of Riverside, Missouri, a Missouri municipal corporation (the "City"), and the Riverside Area Chamber of Commerce, a Missouri nonprofit corporation (the "Chamber"). The City and the Chamber may be referred to individually as a "Party" and collectively as the "Parties." RECITALS AND PUBLIC PURPOSE FINDINGS WHEREAS, the City is a municipal corporation organized and existing under the laws of the State of Missouri and is authorized to expend public funds for lawful municipal purposes that promote the public health, safety, welfare, economic vitality, civic life, and general welfare of the community; WHEREAS, the Kansas City metropolitan area will host events associated with the 2026 FIFA World Cup, which is expected to create substantial regional public interest, tourism activity, economic activity, and community programming opportunities; WHEREAS, the City desires to support a free, public, family-friendly community watch party and related community celebration on or about July 3, 2026, at or in connection with the Morton Amphitheater in Riverside, Missouri, as part of a broader regional effort to provide accessible public programming associated with the 2026 FIFA World Cup (the "Event"); WHEREAS, the Event is expected to provide public benefits to the City and its residents, businesses, and visitors by promoting civic pride, community engagement, tourism, local business activity, regional visibility, public recreation, cultural and entertainment opportunities, and community gathering opportunities for residents and the general public; WHEREAS, the Event is intended to be open and available to the public and is not intended to be a private event or a private benefit to any individual, business, or organization; WHEREAS, the Chamber is well-positioned to organize, coordinate, and present the Event, including coordination with vendors, food trucks, exhibitors, performers, service providers, volunteers, participants, and other persons or entities involved in the Event; WHEREAS, the Chamber intends to enter into a special event agreement, venue use agreement, license agreement, or similar agreement with Live Nation or its affiliated entity for the use of the Morton Amphitheater or related event facilities in connection with the Event (the "Live Nation Agreement"); WHEREAS, the City desires to support the Event by providing a defined sponsorship contribution to the Chamber, subject to the terms and conditions of this Agreement; WHEREAS, the Parties intend that the Chamber, and not the City, shall serve as the organizer, promoter, coordinator, producer, and contracting party responsible for the Event, including the Chamber's obligations under the Live Nation Agreement and the coordination of 1 vendors, participants, service providers, volunteers, performers, exhibitors, and other persons or entities involved in the Event; WHEREAS, the City's role under this Agreement is limited to providing the sponsorship contribution and any specifically identified municipal support expressly approved by the City, and the City does not intend to assume the Chamber's obligations under the Live Nation Agreement or any other contract entered into by the Chamber in connection with the Event; and WHEREAS, the City's governing body finds and determines that the City's expenditure of funds under this Agreement serves a valid public municipal purpose by supporting a free public community event, promoting tourism and economic activity, encouraging public recreation and civic engagement, enhancing the City's regional visibility during the 2026 FIFA World Cup, and supporting programming that benefits the public generally rather than conferring a merely private benefit. NOW, THEREFORE, in consideration of the mutual promises, covenants, and agreements contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: 1. Purpose of Agreement; Public Purpose. The purpose of this Agreement is to establish the terms under which the City will provide a sponsorship contribution to the Chamber in support of the Event. The Parties acknowledge and agree that the City's sponsorship contribution is being provided for the public municipal purposes described in the Recitals and Public Purpose Findings, including the promotion of public recreation, tourism, economic activity, civic engagement, community programming, regional visibility, and the general welfare of the City and the public. The Chamber shall use the sponsorship contribution only for Event-related expenses. The City's sponsorship contribution shall not be used for any purpose unrelated to the Event, for any private inurement, or for any political campaign activity. This Agreement is not intended to make the City the organizer, promoter, producer, operator, or contracting party for the Event. 2. The Chamber shall serve as the event organizer and shall be responsible for all planning, coordination, contracting, vendor management, participant management, operations, and other duties necessary or appropriate for the Event, including, without limitation, entering into and performing any agreement for the rental or use of the Morton Amphitheater. The City shall not be a party to the Live Nation Special Event Agreement. The City's approval of this Agreement or payment of the sponsorship contribution shall not be construed as the City's approval, assumption, guarantee, or acceptance of any obligation under the Live Nation Agreement. 3. City Sponsorship Contribution. Subject to the terms and conditions of this Agreement, the City agrees to provide the Chamber with a sponsorship contribution in an amount not to exceed $76,889.00 (the "Sponsorship Contribution"). The City may disburse the Sponsorship Contribution as follows: (a) in one lump-sum payment after satisfaction of the conditions contained herein; or 2 (b) in installments based on invoices, reimbursement requests, documented Event costs, or other payment procedures approved by the City Administrator. 4. Vendor and Participant Management. The Chamber shall be responsible for managing all Event vendors and participants. 5. Insurance. The Chamber shall maintain at least the following coverage: (a) commercial general liability insurance with limits of not less than $1,000,000 per occurrence and $2,000,000 aggregate; (b) Automobile Liability coverage of at least $1,000,000 per person and $2,000,000 per accident for owned, hired, and non-owned vehicles, if applicable to the Chamber's Event activities; (c) workers' compensation insurance as required by Missouri law, if applicable; ( d) liquor liability coverage, if alcohol will be served, sold, furnished, or allowed as part of the Event and if such coverage is applicable to the Chamber's activities. The Chamber shall name the City, its elected and appointed officials, officers, employees, agents, and representatives as additional insureds on applicable liability policies to the extent available. The Chamber shall provide certificates of insurance and, upon request, additional insured endorsements or other proof of coverage reasonably acceptable to the City. The insurance requirements in this Agreement shall not be construed to limit the Chamber's liability or obligations under this Agreement. 6. Indemnification by Chamber. To the fullest extent permitted by law, the Chamber shall indemnify, defend, and hold harmless the City and its elected and appointed officials, officers, employees, agents, representatives, insurers, and assigns from and against any and all claims, demands, damages, losses, liabilities, judgments, fines, penalties, costs, and expenses, including reasonable attorney's fees, arising out of or relating to: (a) the Event; (b) the Chamber's acts, omissions, negligence, or willful misconduct; (c) the Live Nation Agreement; (d) the Chamber's breach of this Agreement; (e) the acts, omissions, negligence, or willful misconduct of the Chamber's vendors, contractors, subcontractors, performers, exhibitors, volunteers, service providers, participants, agents, or representatives; 3 (f) the Chamber's failure to obtain required permits, approvals, licenses, insurance, or agreements; or (g) any claim that the City is responsible for an obligation of the Chamber, Live Nation, or any Event vendor, contractor, subcontractor, participant, or service provider. The Chamber's indemnification obligation shall not apply to the extent a claim is caused by the City's own negligence or willful misconduct. The Chamber's obligations under this section shall survive the expiration or termination of this Agreement. 7. No City Assumption of Liability; Sovereign Immunity Preserved. Nothing in this Agreement shall be construed as the City's assumption of the Chamber's obligations under the Live Nation Agreement or any other Event-related contract. The City shall not be responsible for any debt, obligation, liability, cost, fee, charge, penalty, indemnity obligation, insurance obligation, operational obligation, or other requirement imposed upon the Chamber by Live Nation or any other person or entity. Nothing in this Agreement shall be construed as a waiver of the City's sovereign immunity, official immunity, governmental immunity, statutory protections, limitations on liability, defenses, or monetary caps under Missouri law. No provision of this Agreement shall be construed to create a liability of the City beyond that existing under Missouri law, and no provision shall be construed to require the City to indemnify, defend, or hold harmless any person or entity unless expressly approved by the City's governing body and permitted by law. 8. Public Funds; Accounting; Records. The Chamber shall maintain accurate records showing the receipt and expenditure of the Sponsorship Contribution. Upon request, the Chamber shall provide the City with a final accounting showing how the Sponsorship Contribution was used and confirming that such expenditures were for Event-related costs furthering the public purposes described in this Agreement. Upon request, the Chamber shall provide invoices, receipts, contracts, proof of payment, or other documentation reasonably necessary to verify the use of City funds. Any Sponsorship Contribution funds not used for the Event, not properly documented, not used for the public purposes described in this Agreement, or used for a purpose not authorized by this Agreement shall be returned to the City upon request. To the extent records relating to this Agreement are subject to disclosure under Missouri law, the Chamber shall cooperate with the City in responding to any lawful request for records. The Chamber shall not be required to disclose records that are protected from disclosure by law, but shall identify any claimed basis for nondisclosure if such records are requested through the City. 9. Compliance with Laws. The Chamber shall comply with all applicable federal, state, and local laws, ordinances, rules, regulations, orders, permit requirements, and license requirements applicable to the Event. The Chamber shall be responsible for ensuring that all Event vendors, contractors, subcontractors, performers, exhibitors, service providers, and participants comply with all applicable requirements related to their activities. 10. Event Changes or Cancellation. The Chamber shall promptly notify the City of any material change in the Event, including any change in date, location, scope, estimated attendance, vendor operations, alcohol service, Live Nation requirements, public safety needs, or other material Event conditions. If the Event is cancelled, materially reduced in scope, or materially 4 changed in a manner not approved by the City, the City may withhold unpaid Sponsorship Contribution funds and may require the Chamber to return any Sponsorship Contribution funds not already expended or legally committed for eligible Event costs. 11. Recognition of City Sponsorship. The Chamber shall recognize the City as a sponsor of the Event in a manner reasonably approved by the City. Any use of the City's name, seal, logo, marks, or branding shall be subject to the City's prior approval and shall not imply that the City is the organizer, promoter, producer, operator, or contracting party for the Event. 12. Independent Contractor; No Agency. The Chamber is an independent contractor and is not an agent, employee, partner, joint venturer, representative, or instrumentality of the City. The Chamber shall have no authority to bind the City, incur obligations on behalf of the City, represent that the City is responsible for the Event, or represent that the City is a party to the Live Nation Agreement or any other Event-related contract. 13. No Third-Party Beneficiaries. This Agreement is entered into solely for the benefit of the City and the Chamber. Nothing in this Agreement shall be construed to create any right, claim, cause of action, or third-party beneficiary status in favor of Live Nation, any vendor, contractor, subcontractor, participant, performer, exhibitor, attendee, volunteer, or any other person or entity. 14. Term. This Agreement shall become effective upon execution by both Parties and shall remain in effect until the later of: (a) completion of the Event and final accounting required under this Agreement; (b) return of any unused or improperly expended Sponsorship Contribution funds; or (c) satisfaction of all surviving obligations under this Agreement. 15. Termination. The City may terminate this Agreement upon written notice to the Chamber if: (a) the Chamber fails to execute the Live Nation Agreement; (b) the Chamber fails to satisfy the conditions to payment under this Agreement; ( c) the Event is cancelled or materially changed without City approval; ( d) the Chamber materially breaches this Agreement; ( e) the City reasonably determines that continued sponsorship would expose the City to obligations, liabilities, or risks not approved by the City; (t) the City determines that public funds may not lawfully or appropriately be used for the Event; or (g) the City determines that the Event no longer furthers the public purposes described in this Agreement. 5 Termination shall not relieve the Chamber of any obligation to account for or return City funds, indemnify the City, or satisfy any other obligation that survives termination. 16. Assignment. The Chamber may not assign, transfer, delegate, or subcontract its rights or obligations under this Agreement without the prior written consent of the City. Any attempted assignment without City approval shall be void. 17. Entire Agreement; Amendment. This Agreement constitutes the entire agreement between the Parties concerning the City's sponsorship of the Event and supersedes all prior discussions, understandings, or agreements concerning the subject matter hereof. This Agreement may be amended only by a written instrument approved and executed by both Parties. 18. Governing Law; Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of Missouri. Venue for any action arising out of or relating to this Agreement shall lie in the Circuit Court of Platte County, Missouri. 19. Severability. If any provision of this Agreement is held invalid, illegal, or unenforceable, the remaining provisions shall remain in full force and effect to the fullest extent permitted by law. 20. Authority. Each person signing this Agreement represents and warrants that he or she has been duly authorized to execute this Agreement on behalf of the Party for whom he or she signs. 21. Counterparts; Electronic Signatures. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument. Signatures transmitted electronically or by PDF shall be deemed original signatures for all purposes. On behalf of Riverside Area Chamber of Commerce: /s/ Lorraine Moore Lorraine Moore (June 18, 2026 14:18:32 CDT) Name: Lorraine Moore Title: Executive Director Date: Jun 18, 2026 /s/ Tammy Moody Tammy Moody (Jun 18, 2026 14:40:29 CDT) Name: Tammy Moody Title: Treasurer Date: Jun 18, 2026 CITY OF RIVERSIDE, MISSOURI By: /s/ Kathleen L. Rose Name: Kathleen L. Rose Title: Mayor Date: June 16, 2026 6 ACORD CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 6/12/2025 THIS CERTIFICATE IS ISSUED AS A MATTI:R OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVEI..Y AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BYTHEPOUCIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTIT\JTE A CONTRACT BETWEEN THE ISSUING INSURER{S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the tenns and concltlons of the policy, certain policies may requl,-an endorsement. A starament on this cenlficate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER Cowell James Forge Insurance Group, LLC K&K Insurance Group, Inc. 10525 N Ambassador Dr P.O. Box 2338 Suite 300 Fort Wayne, IN 46801-2338 Kansas City, MO 64153 CONTACT NAME: Diane Smith PHONE (A/C, No. Ext) (816) 471-4245 EMAIL ADDRESS: dsmith@cjfig.com PRODUCER CUSTOMER ID: INSURERS AFFORDING COVERAGE | NAIC# INSURER A: Markel Insurance Company 38970 INSURER B: Missouri Employers Mutual 14271 INSURER C: INSURER D: INSURER F: COVERAGES | CERTIFICATE NUMBER | REVISION NUMBER - 2000733879 - THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POI.ICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF NfY CONTJlACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN , THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREINISSUBJECTTOALL THE TERMS , EXCLUSIONS AND CONDITIONS OF SUCH POLICIES . LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID Cl.AIMS . INSR LTR | TYPE OF INSURANCE | ADDL INSD | SUBR WVD | POLICY NUMBER | POLICY EFF (MM/DD/YYYY) | POLICY EXP (MM/DD/YYYY) | LIMITS A X COMMERCIAL GENERAL LIABILITY X X M1RPG0000000717500 07/02/26 12:01 AM 07/05/2026 12:01 AM CLAIMS-MADE X OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PROJECT LOC OTHER: EACH OCCURRENCE: $5,000,000 DAMAGE TO RENTED PREMISES (Ea occurrence) $1,000,000 MED EXP (Any one person) $10,000 PERSONAL & ADV INJURY $5,000,000 GENERAL AGGREGATE $5,000,000 PRODUCTS-COMP/OP AGG $5,000,000 AUTOMOBILE LIABILITY ANY AUTO OWNED AUTOS ONLY SCHEDULED AUTOS HIRED AUTOS ONLY NON-OWNED AUTOS ONLY COMBINED SINGLE LIMIT (Ea accident): $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ UMBRELLA LIAB OCCUR EXCESS LIAB CLAIMS-MADE EACH OCCURRENCE $ AGGREGATE $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? If yes, describe under DESCRIPTION OF OPERATIONS below N/A MEM 3027545-33 06/05/2026 06/05/2027 X PER STATUTE OTHER E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE - EA EMPLOYEE $1,000,000 E.L. DISEASE - POLICY LIMIT $1,000,000 MEDICAL PAYMENTS FOR PARTICIPANTS PRIMARY MEDICAL EXCESS MEDICAL DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101, Additional Remakrs Schedule, may be attached if more space is required) Event Name: Game Plan Party Attendance? 16,000 Event Dates: 07/0-3/2026 Event Location: Morton Amphitheater 6150 Music Blvd Riverside MO 64150 The City of Riverside its officers, employees, agents, representatives, insurers and assigns are added as an additional insured, but only for liability caused, in whole or in part, by the acts or omissions of the named insured. Primary and Noncontributory is added via form MGL 1574. Waiver of Transfer of Rights of Recovery Against Others to Us is added via form CG2404. CERTIFICATE HOLDER The City of Riverside 2950 NW Vivion Road Riverside, MO 64150 Owner/Manager/Lessor of Premises CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS . AUTHORIZED REPRESENTATIVE /s/ (c) 1988-2015 ACORD CORPORATION. All rights reserved. Coverage is only extended to U.S. events and activities. ** NOTICE TO TEXAS INSUREDS: The Insurer for the purchasing group may not be subject to all the insurance laws and regulations of the State of Texas. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD POLICY NUMBER: M1RPG0000000717500 COMMERCIAL GENERAL LIABILITY CG 20 26 0413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) The City of Riverside its officers, employees, agents, representatives, insurers and assigns 2950 NW Vivion Rd Riverside, MO 64150 Named Insured: Riverside Area Chamber of Commerce CP# 6689 Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II -Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: 1. In the performance of your ongoing operations; or 2. In connection with your premises owned by or rented to you. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following is added to Section Ill -Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. CG 20 26 0413 © Insurance Services Office, Inc., 2012 Page 2 of 2