HomeMy WebLinkAbout1979-10-16' , - ` MIN~TTES OF REGULAR MEETING OF
`. CITY F RIV R IDE, MI SOURI
A regular meeting of the Board of Aldermen of the City of
Riverside, Missouri, was held in the City Hall in Riverside, Missouri,
on October 16, 1979, at 7:30 p.m. On a roll call, aldermen Holmes,
Peeler, Rodeberg, Brenner, Scudder and West were present, Mayor
Young calling said meeting to order.
Minutes of October 2, 1979, were read and approved as corrected.
Gary Hohimer , 3405 ~~~t~`~',~~to Lane , presented application
for two signs (previously- his was approved by the Planning
Commission and the Board also approved same subject to the payment
of the fee.
Mrs. Connie Ferrara, 3234 St. John, K.C.,Mo., presented applica-
tion for New Orleans Seafood and Deli, 4710 N.W. Gateway, said
application was approved subject to the payment of the fee.
Donald D. Coleman, 7902 N.W. Scenic Dr., K.C., Mo. 46152,
applied for kpermit t ha a his Coleman Industrial Construction,
Inc. office at 5604 R~er~~ Dr.; this matter was discussed and
he was given building application to complete and he is to appear
before the Planning Commission, with proper drawings and other
necessary information.
Ed Rule, Route No. 4, Box 460 Liberty, Missouri 64068, presented
application for Texaco Wash and Service Center, 4523 N.W. Gateway,
said application was approved subject to the payment of the fee.
William Fuller, Architect for Daniesl McCray Lumber Company pre-
sented building application and plans on Mattox Road. This matter
was discussed. West moved that preliminary approval be given the plans
of Daniel McCray Lumber .Company subject to the acquisition by land
owner and dedication to the City of sufficient right of way to accom-
modate future road and drainage as recommended by Larkin & Associates
(City Engineers) and Don Witt (City Attorney), seconded by Brenner,
the roll was called and votes were as follows: Holmes, Peeler, Rode-
berg, Brenner, Scudder and West voted aye.
Greg Wilkie, 9615 E. 18th Street, Independence, MO, and khis
father came to discuss the businesses at 4400 N.W. Gateway. This matter
was discussed and they are to bring a plot plan within 30 days, showing
the buildings which have businesses being operated out of (or business
they anticipate to operate out of); the amount of area surrounding
the buildings for cars to park for the businesses.
A recess was called and the meeting reconvened, the roll was
called and Holmes, Peeler, Rodeberg, Brenner, Scudder and West were
present, Mayor Young preceding over remainder of meeting.
Minutes of Reg. Meeting
Paye 2,•10-16-79
C~
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William Latta was present with regard to his proposed sports
complex and apologized if he sounded a bit harsh the last time he
appeared before the Boarhd. He said he had appeared before the Plann-
ing Commission and that ewould like to work with the City in every
way possible on working out the problems of the streets, railroad
crossing and anything else in order to allow the sports complex to
be built. Mr. Latta said that ~o~ t~ signals at the crossing, there
is available to the Cities 90 a uri ing and further found out that
PSC will fund the other 10%. Application has to be made for these
funds. The Mayor and Board discussed this project and it was brought
out that the street and railroad crossing were some of the problems,
there would have to be legislation enacted, as well as policing pro-
blems; and the City would proceed to follow through on these matters.
A letter dated October 15, 1979, to Mr. George Satterlee, District
Engineer of the Missouri State Highway Department, written by Robert
Scudder was read, and is attached hereto and made a part of the min-
utes--this is in regard to apply for assistance in getting signals
at the railroad crossing on Mattox Road.
Officer Wingo projected figures which he accumulated from the schedule
of =games presented by Mr. Latham at the last meeting as to what it
would cost the city in policing the sports complex and he came up
with a figure of approximately $37,000 per complex. This was discuss-
ed further and the procedure to follow would be for the city to pre-
pare the proper zoning order amendment, and see what can be worked
out on the road, railroad crossing, etc. in meantime Mr. Latta is
to get his plans and layout in order and it will have to go to the
Planning Commission first.
Bill Bright presented a letter from Clifton, Gunderson & Co.,
dated October 15, 1979, submitting proposal tomodify the City's pres-
ent accounting systems and procedures, including their proposed cost
for setting this up. This matter was discussed and with the addition
of two items (7) and (8) under Approach, as follows: 7. Design of
an acceptable system for Municipal Court including necessary checks
and balances. 8. Design of an acceptable system for receipts of
cash bonds by the Police Department. West moved that we employ Clif-
ton, Gunderson & Co. to accept their offer letter dated October 15,
1979• with the addition of the Nos. 7 and 8 above as suggested by
-~~Attorney Don Witt, seconded by Scudder, the roll was called and votes
were as follows: Holmes~y,~- Peeler, Rodeberg Brenner, ~-S/cudder and
West voted aye. ,6.! GZ~u~rl GL~cst,~~,k.! ~ ~G,~.~~ ~•.us~.~..~._~ .yscsc°-c-Gi--~ G°!c%~cu~'-..
ale Lath was present and said he wanted to apologize for the
article which appeared in the Kansas City Star as it was premature.
He said probably the reason it was written now and in that way was
because they had several of their teams from the K.C. Star and was
asked many questions about the sports complex. He then inquired
with regard to how he is standing with regard to proceeding with
the complex. Again it was stated that legislation will have to be
passed and the zoning order will have to be amended in order to be
able to include sport complexes in it. He will have to be first
approved by the Planning Commission after he has all his site plans,
drawings, etc.
Brenner moved that permission be given to survey the area where
the City keeps it salt for the streets, secondeed by Rodeberg, the
roll was called and votes were as follows: Holmes, Peeler, Rodeberg,
Brenner, Scudder and West voted aye.
Reg. Meeting
Page 3, 1979 (Oct.16)
A letter is to be written to McCalls Service with regard to the
dump trucks being parked at the old place of business on Westplatte
Road. At the time Mr. McCall made application for the new location
he stated that the trucks would park behind his new place of business
and he planned to put up a screen fence so they would not be in site.
Brenner moved that Officer Wingo's recommendation for the hiring
of two reserve fremen, namely David Tattershale and Mark Hulett,
seconded by Scudder, the roll was called and votes were as follows:
Holmes, Peeler, Rodeberg, Brenner, Scudder, and West voted aye.
Brenner moved that Bill 79-21 being bill reimposing the sales
tax on residential utility service be placed on its first reading,
seconded by Rodeberg, the roll was called and votes were as follows:
Holmes, Peeler, Rodeberg, Brenner, Scudder and West voted aye; said
bill was accordingly read.
West moved that Bill No. 79-21 be placed on its second reading,
seconded by Scudder, the roll was called and votes were as follows:
Holmes, Peeler, Rodeberg, Brenner, Scudder, and West voted aye; said
bill was accordingly read.
Brenner moved that Bill No.
and upon passage of same become
the roll was called and votes w
eberg, Brenner, Scudder and West
read attached hereto and made a
and became Ord. No. 79-21.
79-21 be placed
Ord. No. 79-21,
ere as follows:
voted aye; said
part hereof, ap
on its third reading
seconded by Scudder,
Holmes, Peeler, Rod-
bill was accordingly
droved by Mayor Young
Brenner moved that Bill No. 79-22 being bill providing for the
taking of bids on $200,000 on October 18, 1979, seconded by Scudder,
the roll was called and votes were as follows: Holmes, Peeler, Rod-
eberg, Brenner, Scudder and West voted aye; said bill was accordingly
read.
Rodeberg moved that Bill No. 79-22, be placed on its second
reading, seconded by Scudder, the roll was called and votes were
as ~~~lo'ut~:3: Holmes, Peeler, Rodeberg, Brenner, Scudder and West
voted aye; said bill was accordingly read.
Brenner moved that Bill No. ;79-22 be placaed on its third read-
ing and upon passage of same become Ord. No. 79-22, seconded by Scudd-
er, the roll was called and votes were as follows: Holmes, Peeler,
Rodeberg, Brenner, Scudder and West voted aye; said bill was according-
ly read, attached hereto and made a part hereof, approved by Mayor
Young and became Ord. No. 79-22.
Scudder moved that bill No. 79-23 being bill releasing Alan
Caldwell in previous agreement for obtaining Barge William M. Black,
seconded by West, the roll was called and votes were as follows:
Holmes, Peeler, Rodeberg, Brenner, Scudder and West voted aye; said
bill was accordingly read.
West moved that Bill No. 79-23 be placed on its second reading,
seconded by Brenner, the roll was called and votes were as follows:
Holmes, Brenner, Rodeberg, Peeler, Scudder and West voted aye; said
bill was accordingly read.
Reg. Meeting
Page 4, 1979 (Oct. 16)
Scudder moved that Bill No. 79-23 be
and upon passage of same become Ordina
Brenner, the roll was called and votes
Peeler, Rodeberg, Brenner, Scudder, and
was accordingly read, attached hereto and
by Mayor Young and became Ord. No. 79-23.
placed on its third reading
nce No. 79-23, seconded by
were as follows: Holmes,
West voted aye; said bill
made a part hereof, approved
Brenner moved that Bill No. 79-24 being bill providing for the
appropriation of money out of the general fund of the City of Riverside
Missouri for the payment of certain indebtedness as listed therein
be placed on its first reading, seconded by Rodeberg, the roll was
called and votes were as folow: Holmes, Peeler, Rodeberg, Brenner,
Scudder and West voted aye; said bill was accordingly read.
Rodeberg moved that Bill No. 79-24 be placed on its second read-
ing seconded by Brenner, the roll was called and votes were as fol-
lows: Holmes, Peeler, Rodeberg, Brenner, Scudder and West voted aye,
said bill was accordingly read.
Scudder moved that bill No. 79-24 be placed on its third reading
and upon passage of same become ordinance No. 79-24, seconded by
Brenner, the roll was called and votes were as follows: Holmes, Peel-
er, Rodeberg, Brenner, Scudder and West voted aye; said bill was
accordingly read, attached hereto and made a part hereof, approved
-" by Mayor Young and became Ordinance No. 79-24.
There being no further business, upon motion made, seconded
and passed, meeting adjourned at 12:55 A.M. October 17, 1979.
~~ ;~= ~ 4500 High Drive
~ CITY O '~ •
q ' ~ ~ .r P. O. Box 9135
,~~~"'"-p~°~\\ '~~f ~.1 i"' Zip Code 64168
hP FR1ENOlY 5` M I S S O U R
Uctabe~c 15, 1979
Mn.. Geange Sa~tenkee
9.i~.tiu.ct Eng.ineen
M.i~aauni State Highway 1Jepcve~mev~t
D.is~lu:ct #4
5117 E. 31e~ S~iceet
Kanaa~ City, M.vsbaun,i. 6412k
Re: Gna.de Cnab~.ing Pno~eeti.on Pnagn,am.
Dean Mn. Sa~ten,~ee:
Aa we d~ewshed ,in a n.eeewt phone canvenlat,%an 1 am gnea~y
cancenned ban. the babety ab pa~5aenge~v~ .in moan veh.ic,2e~ at na,%e-
noad enoeb.inga.
The deve~ap~,ng ~.ndws.thi.a2 pcueFz ~.n xhe City ab R~.ve~rs~.de,
nequinea a ~s~ticong .CoaFz at the grade eno~~.ing at Maddax Road, the
.Eoeati.an ob .thus enaaa.ing ~ man.fzed on the ene,eahed map.
A.P~ceady, F2emi.ng-BabcaeFz has the-i~c .t~rucfz ~enm~na~E .~aeated an
Maddax Raad and ~icueh~ dad.2y eno~e .the -tnaeha. This .ice ~u3~ the be-
g.inw%ng ab deve~apmewt ~ the C.%ty Caune,i.2 ab R,ivena.ide, hay been
n.equea~ed ~a permit deve.~opmen~ ab a SponX~ Comp.2ex, wh.ieh .%a env.%b.ioned
ad attnacti.ng one-ha~b m,i.~P,ian panti,e,i.panxi an abeen.ven~s dwri.ng each
yeah: mae.t u~ wLght.
Tn .P,i.gh~ ab the above, T wau2d appnea%ate yawn as~s.i~,~anee .in add-
.ing Maddax Raad ~a yawe ~~ ob enab~s~.ngb needing .2igh~a and ga~e,6.
~i~u-~.~y owes,
Raben~ Scudder.
A.~denmen
City ab R,ive~u.ide, M-i~sbawri.
once (l)
~~ ~~~~ Cp
&%Cll~lA6/!i ~ Vd:
6901 WEST 63RD STREET SUITE 305 OVERLAND PAR K, KANSAS 66202
October 15, 1979
TELEPHONE (913) 2626770
The Honorable Mayor and Board of Aldermen
City of Riverside
Riverside, MO 64054
Gentlemen:
Clifton, Gunderson & Co. is pleased to submit this proposal to modify the
City's present accounting systems and procedures. It is our understanding that
the City concurs with our recommendations in our management letter dated
August 30, 1979. Based on this understanding, we have organized the proposal
on the following sections:
1. Objectives.
2. Our approach.
3. Our qualifications.
4. Fees.
Objective.
Our basic objective will be to modify the present accounting systems and
procedures being used in order to improve the recording of information and to
provide more meaningful accounting records for management review and financial
reporting, as well as an improved system of internal control.
Approach.
We will conduct an indepth review of your present accounting system. A
concentrated effort will be made within the areas of our management letter dated
August 30, 1979. We will thoroughly review all of our recommendations with the
City personnel to ensure that there is no misunderstandings. We will then de-
sign and implement the following;
1. A general ledger system.
2. An accounting manual.
3. Reorganize the City's bank accounts.
4. Implement a purchase order system.
5. Implement a property control system for fixed assets owned by the City.
6. Design a cash flow planning system.
7. D e i s g n .of-an acceptable. system: for Municipal Court including necessary checks and balances.
~It~~si19$e°fiu$p~~~e~'~$alLi~iist~5'~ f~rllre~~i'~t~b°ofv~ass~}~'~t$sb; ~°!~`fe t`!g@~`1'tf'6'l~ow-up
after a short period of time to ensure that the system is working and fulfilling
the stated objectives at the beginning of our proposal.
CERTIFIED PUBLIC ACCOUNTANTS • COLORADO ILLINOIS KANSAS MISSOURI OHIO WISCONSIN
Members of American Institute of Certified Public Accountants
The Honorable Mayor and Board of Aldermen
Riverside, MO 64054 -2- October 15, 1979
Mr. Bill Bright, C.P.A., will be the partner-in-charge of this engagement,
and rir. James L. Banister, C.P.A., manager, will assist in the supervision of
the field work.
Utilizing the staff and resources available to us locally, we will antici-
pate scheduling field work to commence at a mutual agreable time a.s soon as
possible after notification of your acceptance of this proposal. Within 45 days
after your acceptance of this proposal, we will make a full report to the Board
of Aldermen as to the progress. We expect to have this project fully completed
at this time.
Our Qualifications.
Clifton, Gunderson & Co. is a regional certified public accounting firm
with offices located in six states. The offices are individually staffed at
the local levels and work together to provide maximum service to clients. Rank-
ing among the largest thirty accounting firms in the country, Clifton, Gunderson
& Co. has substantial expertise in governmental accounting both on local and
national levels.
Clifton, Gunderson & Co. employs a full-time management advisory services
staff of approximately ten people. This staff services clients in all offices
of the firm with expertise in several areas, including municipal accounting,
computers, management, cost accounting, construction, and several others.
Our firm is also a member of Management Design Associates (M.D.A.). M.D.A.
is a management advisory services staff shared by several local and regional
C.P.A. firms. They provide us with addition.capablities in areas of feasability
studies, computer auditing, computer systems and analysis, and many facets of
management consulting, including assistance in preparation and follow-up of
federal grant applications.
Because of our board governmental accounting experience, deep commitment
to client service, and other qualifications outlined previously, we believe
that we can provide the type of service which would meet your expectations.
Fees.
The charges for our work are based upon time involved and calculated at
hourly rates in effect from time to time, plus direct expenses. Our rates
vary according to the degree of responsibility involved and skill required.
Clifton, Gunderson & Co. employs a complete professional staff who are quite
familiar with governmental accounting. Both Mr. fright and Mr. Banister have
three to five years experience in governmental accounting and are familiar with
the systems and accounts of the City of Riverside.
Based upon our audit of the recoYds of the City for the three years - 1977,
1978, and 1979, we estimate our fee will range from $4,500 to $5,000. Our fee
will not exceed the maximum, barring any unusual event discovered during the
course of our work. If this should occur, we would consult with the City
Officials before preceding with any additional work which would increase our
'ihe Honorable Mayor and Board of Aldermen
Riverside,~MO 64054 -3~
October 15, 1979
fee. If our actual cost at standard rates is less than the proposed amountsy
the lower fee will be billed. Clifton, Gunderson & Co. believes that the fee
charged to our clients should be fair to the client and at the same time, be
of the amount that will not inhibit high standards of performance by well trained,
high quality personnel.
It is hoped that the above information will be helpful for you in making
your decision regarding the selection of the public accounting firm to conduct
the proposed accounting work for the City. We wish to thank you for the oppor-
tunity to submit this proposal. We also welcome the opportunity to meet with
the Board to further discuss and answer any questions relating to this proposal
or our firm.
We look forward to the opportunity to .serve the accounting needs of the
City of Riverside.
Kansas City
October 15, 1979