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HomeMy WebLinkAbout2009-108 - Berkebile Nelson Immenschuh McDowellf ~. BILL NO.2009-108 ORDINANCE N0.2009-108 AN ORDINANCE APPROVING THE FORM OF, AND AUTHORIZING THE MAYOR TO COMPLETE AND EXECUTE, AN AGREEMENT FOR PROFESSIONAL SERVICES BY AND BETWEEN THE CITY OF RIVERSIDE, MISSOURI AND BERKEBILE NELSON IMMENSCHUH MCDOWELL, LLC FOR THE PROVISION OF MASTER PLANNING SERVICES WHEREAS, Berkebile Nelson Immenschuh McDowell, LLC ("BNIM") is a Missouri limited liability company in the business of providing professional services, including but not limited to azchitectural and community master planning services (the "Services"); and WHEREAS, the City of Riverside, Missouri (the "City") has determined that the City requires the Services related to updated master planning for the City, and that such Services are for a public purpose, and the City desires to retain BNIM to provide such Services; and WHEREAS, the City has negotiated with BNIM and the City and BNIM have reached an agreement (the "Agreement") concerning the provision of, and payment for, such Services. NOW, THEREFORE, be it ordained by the Boazd of Aldermen of the City of Riverside, Missouri, as follows: Section 1. The City of Riverside shall enter into the Agreement, to be substantially in the form attached hereto as Exhibit A, with BNIM, whereby BNIM will provide Services specified in the Agreement, and as consideration for such Services the City shall pay fees as described in the Agreement in an amount not to exceed $290,000.00. Section 2. The Mayor and City Clerk aze authorized and directed to execute the Agreement, execution of such document being conclusive proof of such approval. The Mayor, City Clerk and City Administrator are each authorized and directed to perform all acts and execute any other documents necessary or desirable to effectuate the intent of this Ordinance. Section 3. This ordinance shall take effect immediately. Passed this ~~day of August, 2009. Mayor Kathleen L. Rose ATTES . i i y erk BNIM ber@eblle nelson Immenzchuh me UOweil arc bi lens 4 August 2009 Mayor Kathleen Rose City of Riverside 2950 NW Vivion Rd. Riverside, MO 641b0 Riverside Comprehensive Master Plan Update Re: Revised Scope and Letter Agreement Proposed Scope The Comprehensive Plan Update will strengthen the vision of the existing plan and advance Riverside's goals of social, economic, and environmental prosperity. The Planning Team will work with the public, stakeholder groups, and the Board of Alderman to share the progress made since the adoption of the plan and gather input to refine the community vision. This process will define a vision for the horizons district, downtown district, incorporate sustainable thinking and education as well as reveal missing links in the community transportation system. The community process was an important part of the existing Comprehensive Planning process and has allowed the City to achieve many quick implementation successes. The community vision ultimately creates the brand of Riverside, and it is important that every entity-citizens, elected officials and community stakeholders-are aligned around that vision. The following approach and scope are Intended to update the BNIM proposal dated March 24, 20009. For the proposed update, we foresee extra emphasis on 3 primary areas:l. The ideal use for the Horizons land, 2. The design character and implementation steps for downtown Riverside, and 3. The establishment of sustainability opportunities and priorities. Ik is important to note that the phases outlined below are not designed to proceed in succession, but will likely overlap to form a nine (9) month process as outlined in the schedule attached to this proposal. 106 Wesl 1<Ih Strte( Suite 700 @e~Sd$ City MO 6d105 @16 783 1500 (813 7831501 dnim.c5m BNIM be raebile nelson im menschuh mceowell archite cis Phase 1- Discovery ~ 2 months COST: - s$o,ooo During the first phase of the Riverside Comprehensive Plan Update, the Planning Team will evaluate the current state of the community and the progress with the existing comprehensive plan. The research and analysis will build understanding of the current state of the area and form the basis for the comprehensive plan update. The BNIM team will work directly with City Staff and leadership to gather data, review City initiatives and identify areas of focus for the Plan Update. TASK 1.1 -EVALUATE COMPREHENSIVE PLAN The Planning team will evaluate the effectiveness of the recommendations in the Comprehensive Plan, identify accomplishments, and prioritize the remaining relevant recommendations. Specifically the team will look at the community vision, key land-use and transportation recommendations and check them against City progress over the last three years. The team will also review proposed and real city projects for opportunities to incorporate sustainable strategies, policy and practices. TASK 1.2 -DEMOGRAPHIC TRENDS The demographic information collected during the comprehensive plan will be updated and evaluated: including median income, renters to home owner ratio, vacancy rate etc. The team will coordinate with City Staff to understand the causes for change, lack of change, and/or the relative impact of the analysis. Changes in demographic trends will illustrate progress and important future considerations and will help inform the Visioning phase. TASK 1.3 -COMMUNITY SURVEY The planning team will evaluate the most recent community survey and compare the results to the survey completed during the Comprehensive Master Planning process in 2006. Ideally the comparison and analysis will reveal the effectiveness of the plan in addressing community concerns. The survey will provide a factual basis for refining the community's vision and ensuring that emphasis is placed in appropriate areas. TASK 1.4 -IDENTIFY/REVIEW BASELINE METRICS At the community scale baseline metrics reveal the total resource inputs and outputs of a City or select neighborhood. There are literally hundreds of metrics [hat can be considered in any given municipality. Our planning team will work with city staff and elected officials to identify Riverside's key metrics that will allow the City to track success and ensure increased efficiencies and quality of life. Metrics could include anything from population to natural resource use to cost of living or City expenditures. Together we will identify metrics that will help evaluate the social, fiscal and environmental health of the community over the long term. 106 WeSI 14th Street suite teb Kansas City MO 64105 alb 7831500 i 073 763 1561 hnim.4om BNIM be rkebile nelson immenscbub me Cowell ar<hi tests TASK 1.5 -UPDATE AND ENHANCE MARKET STUDY Development Strategies will update the market report prepared for the City in 2006, which concluded with a broad development program based on market forces and opportunities. The update will include revisiting all of the noted trends and absorption projections in order to provide Riverside with realistic development targets in light of dramatically changed economic conditions in the three years since the report was completed. The report will also be enhanced to address Horizons and downtown opportunities directly. The findings will be adapted to a more specific development program and absorption timeline for Horizons itself, based on consensus of the kinds of uses and densities that the community wishes. TASK 1.6 -EVALUATE HORIZONS DEVELOPMENT OPPORTUNITIES The Planning team will evaluate the regional economic potential and land use options for the 800 acre Horizons Property. The goal is to reflect on the 2006 Master Plan recommendations for the site and, with input from stakeholders, understand how that vision has changed and/or how it can be enhanced to better guide and promote future development. Phase 1 Deliverables: An executive summary of the Planning Team's findings that includes successes and shortcomings of the existing Plan, as well as expected areas of interest for the Plan Update process Preliminary data update: city data that is immediately available will be compiled/updated and a preliminary analysis completed: includes census demographic and metric input data Executive Summary presentation to community as beginning of Phase 2 • Report of Horizons property development opportunities Update and Expand Market Report from 2006 Comprehensive Plan 106 Wesl 14tq Streel Suite 200 Kansas Cily MO 6-0105 816 7¢31500 1 813 783 1501 Oni m.mm BNIM herNebile nelson immensc huh mc0owell archlte cis Phase 2 - Visioning ~ 3 months COST: - $70,000 TASK 2.1 -BOARD OF ALDERMAN VISIONING AND UPDATE The Planning Team will work with the newly elected Board to establish plan targets and coordinate their vision with past work and future potential. Keeping decision makers informed throughout the planning process will result in an implementable plan that reflects political realities. The Planning Team anticipates a fruitful dialogue between planners and public leaders that will create a comprehensive vision that is greater than its parts. We also see sessions with the Board of Alderman as an opportunity to provide knowledge to the group about the economic, social and environmental implications of decisions. These meetings will allow the fresh council to identity its priorities and create achievable targets for both short and long-term projects. A total of 2-3 meetings will be held and will include presentations and facilitated discussion. Ongoing discussions with the board will continue in Phase 3. TASK 2.2 -PUBLIC VISIONING The public will have the opportunity to give feedback in a community workshop. The input from this initial meeting will shape the vision and inform the planning process. Bringing the public on board with the plan and allowing them to shape its development will create a sense of ownership and inspire action in the community. As important as getting input from the public, is the opportunity to inform the community about current planning issues and sustainable solutions. The planning team will use the analysis and findings from Phase 1 to begin a rich dialogue with the community about successes and future potential. This process is also extremely beneficial to promote an ongoing dialogue between the community and its elected stewards. The community wide process will be continued in Phase 3 as specific recommendations are developed. TASK 2.3 -STAKEHOLDER INTERVIEWS The planning team will work closely with stakeholders to ensure the plan update reflects the vision of the civic and business leaders in Riverside. Stakeholders will give their input in a series of one-on- one interviews. These sessions allow the Team to make connections between the many ongoing initiatives happening city-wide. The Planning Team anticipates completing approximately fifteen interviews to ensure a comprehensive understanding of stakeholder interests. Interviews will be conducted with a sample of the following stakeholders: community leaders, business owners, area developers and residents. 106 west 14th Street SuOe t00 xansas [itY MO 64105 816 7831560 f 813 7871501 8aim.com BNIM Derke6ile nelson im menschuh mcEOweu architects TASK 2.4 -HORIZON PROPERTY DEVELOPMENT STRATEGIES The planning team and economist will analyze the outcomes of the visioning process alongside the regional economic potential and implications of developing the Horizons property. After evaluating scenario alternatives with the Board of Aldermen, the planning team will develop feasible development strategies for the property. The strategies will include key features such as use, design quality, sustainable features, community linkages and other considerations that may come up in the visioning process. The outcome of this evaluation will allow the City of Riverside to target and attract desirable candidates for partnership in development projects. Phase 2 Dellve~ab/ez Stakeholder interview results Vision Document that will serve as the framework for the Plan Update and will include metrics, targets and/or specific community goals. This document will also be a valuable resource for any future marketing work. Analysis of the potential types of regional industry clusters. Feasibility study including phasing for alternative development strategies. Identification of ideal partnerships. • Coordination with citywide marketing endeavors to create a market study document. Phase 3 -Concept Planning and Documentation ~ 6 months COST: -$170,000 During Phase 3, the Planning Team will incorporate feedback from the vision process and the research from the discovery phase with additional design and analysis and create a final draft version of the Riverside Comprehensive Plan Update. During this phase the team will continue to present updates to the Board of Alderman and involve City Staff and citizen stakeholders. It is anticipated that approximately 2 public meetings and 2 Board updates will be required. TASK 3.1 -DOWNTOWN RIVERSIDE LAND USE, ECONOMIC DEVELOPMENT PLAN, AND CONCEPTUAL DESIGN GUIDELINES It is clear that Downtown Riverside is a big opportunity for the community and an area of emphasis for this work. After the vision for what Downtown should become is made clear in Phase 2, conceptual design renderings, land use revisions, an economic development plan, and urban design guidelines will be crafted to achieve the vision and define the character of downtown Riverside. The Planning Team will create a plan for downtown with areas of analysis to include incentives, design, 106 'Nest I4th Street Suite 180 Kansas City MO b4165 816 7831500 f DI3 7831501 pa m.[om BNIN be rkehile nelson immensenun mc0owell architects character, catalyst projects, trails/walkability, multi-modal transportation options, signage/wayfinding, parking, and parks and openspace. Downtown design and guidelines will also be crafted to ensure that future development satisfies the vision of the community. The project team will evaluate how building massing and articulation and streetscape design impact the public realm, economic development and environmental impact of future development. The Planning Team's experience in creating sustainable, high performance buildings and streetscapes will be important for integrating sustainable strategies into the guidelines. For instance streetscape elements that capture water before it enters the storm drain will reduce the impact of storm water on the local drainage basin, reduce the burden on the storm water infrastructure system, and increase the amount of green space in the downtown area. TASK 3.2 -TRANSPORTATION ANALYSIS With recent sizable commitments made to capital improvement projects including the new West Platte Bridge, streetscape improvements at Vivion and Gateway and trail improvements including the new levee trail, Riverside has created a new series of connections. As part of this update, the team will assess the effectiveness of these connections and work with the City's selected transportation engineers to establish the next set of recommendations for Riverside transportation system. Considerations will include how to incorporate sustainable best management practices into City standards and how to improve safety and accessibility. The team will work closely with the City of Riverside's selected transportation engineers. Part of the analysis will be focuses on ensuring accessibility for residents of all ages and those with disahilities to ensure walkable connections for all. TASK 3.3 - SUSTAINABILITY Every recommendation in the comprehensive plan update should balance the needs of Riverside's people, economy, and environment. The plan will identify innovative green solutions for promoting energy efficiency, evaluate waste streams, and identify opportunities to monitor the quality and quantity of water passing through Riverside's two major drainage basins. The team will work with the city to establish metrics, and find the projects with the largest impact.. Our experience designing sustainable environments, creating green-collar jobs, and working with all income groups will inform the plan's recommendations and help Riverside achieve lasting prosperity. Through holistic study, the planning team will generate an action plan to greatly improve the sustainability of Riverside. This work will be highly focused on identifying the initiatives that would save the city money over the long-term while simultaneously improving quality of life for residents. The metrics identified in Phase 1 and incorporated into the Vision Document will serve as a primary baseline for sustainability indicators. The Planning Team will develop recommendations for policy, design, and land use including transportation that will guide Riverside to meet these targets. Ibs weu }a}n street smle aoo Kansas City w0 64105 816 783180b 1 873 }83 1501 bnim.com BNIM 6erkehile nelson immenschuh mc0owell architects TASK 3.4 -BRANDING We are aware that there may be a concurrent marketing initiative for Riverside going on during this work. A marketing campaign that is coordinated with the planning process is an ideal way to shape an effective brand for Riverside. The branding effort will help communicate the vision of the community and leverage the many projects and initiatives that will be highlighted through the planning process. The types of initiatives that Riverside is capable of, when marketed effectively, are a boon to economic development and citizen satisfaction. TASK 3.5 -DOCUMENTATION Documentation will be continuous throughout the duration of the project and the document will be finalized as the analysis is completed. The final document will summarize the planning process and present the analyses and recommendations in clear, understandable language complemented with visual diagrams. Phase 3 De/ive~ables: A complete update to the existing Comprehensive Plan that includes land use, economic development, transportation, city services, amenities, infrastructure, open-space, and priority projects. This work includes conceptual design drawings, diagrams, renderings and imagery to support all Plan recommendations. Plans and Renderings establishing a clear vision far downtown Downtown Design Guidelines A Sustainability Action Plan with clear steps and priorities to improve sustainability Integrate Vision Document, Market Report Update findings and Horizon's report into the final document lOfi Wesl Ilth Street Suite 200 Manias City MO 61105 81fi 183 7560 f 813 7631101 Onim.cOm BNIM be rketile nelson immensch uh mctlOwell arc hltecls TERMS OF AGREEMENT fee Proposal The work described above will be compensated on a lump sum basis up to a total amount of $290,000. In addition to the fee, project related expenses will be invoiced, plus 10%. Reimbursable expenses include but are not limited to: delivery charges, postage, long distance communications, multi-media, printing, duplication, and travel expenses such as mileage, transport, and parking. Payment BNIM Architects will bill for this work monthly on a percentage basis. Payment is due within 30 days after receipt, and interest at the maximum rate allowed by law will be charged on unpaid invoices after that date. Termination ofAgreement This agreement may be terminated by either party within fourteen (14) days after written notice is received. Fees and expenses incurred by BNIM Architects prior to that date will be due and payable to BNIM Architects. Your signature below will be considered notice-to-proceed for the services listed in this proposal for the fee identified above. We appreciate the opportunity to submit this proposal and look forward to continuing our work with you. If you have any questions regarding the contents of this document, please do not hesitate to call. Additional Services BNIM Architects is available for additional work above and beyond the scope described above and can be engaged for additional services on an hourly basis according to the terms of agreement. All requests for additional services shall be in writing. Agreed to by: Kathleen Rose Date ~ Mayor, City of Riverside, Missouri Pa~e+-r- ~e+-kc~rCo Bob Berkebile Principal, BNIM 4 August 2009 Date i06 West utk Strees Sule Z00 nansas [iIr MO 6ai05 Bs6 783 i506 I BU 7e3 ISO Gnim.com