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HomeMy WebLinkAbout2009-03-04 Park Board Minutes RIVERSIDE PARK BOARD MEETING MINUTES March 4, 2009 6:00 p.m. The Riverside Park Board held their regularly scheduled meeting at Riverside City Hall, 2950 NW Vivion Road, Riverside Missouri 64150, on Wednesday, March 4, 2009. Those in attendance were: Julie Rule, Deborah Leader, Norma Parrot, Jim Frakes, Ron Carlson, Mayor Kathy Rose, Jeff Rupp, Director of Public Works, Meredith Hauck, Coordinator of Communication and External Affairs, and Sarah Wagner, Administrative Clerk. Approval of Deborah Leader made a motion to approve the minutes of January 7, 2009. minutes from January 7, Jim Frakes seconded and the motion passes. 2009 KC Metro Meredith Hauck, Coordinator of Communication and External Affairs explained that the Park Banquet. Kansas City Metro Parks and Recreation Directors Association will be holding its annual banquet on Thursday, March 26, 2009 at 6:00 p.m. Those interested in going need to let the City know so arrangements can be made. Hauck gave and overview of the Senior Survey Results. The Survey was administered to Senior Survey seniors who attended the senior exercise classes and the senior dance at the Community Center Results. the week of February 23, 2009. Fifty-four surveys were completed with most of the seniors attending being from outside of Riverside. Julie Rule asked if the City was meeting the programming goals of the seniors that actually live in Riverside seeing so few from Riverside attend these events. Hauck replied that we are still providing a service to senior citizens. Rule suggested that maybe we should offer more programs to seniors such as tax preparation. Mayor Rose agreed that was a good idea to look into. Norma Parrot suggested that many senior programs provide transportation. Mayor Rose commented that some sort of meal service for seniors might be a good addition to programming. Hauck explained that National Trails Day is June 6, 2009. Platte County Parks and Recreation Missouri will be partnering with the City to hold an event at the Missouri Riverfront Trail. Riverfront Trail Hauck also updated the Park Board on the Trail Committee Meetings between the City, Platte County and the Levee District to discuss safety issues and trail closures. The City will be brining signs to the Levee District Meeting on March 12, 2009 for approval to identify sections of the trail that will be closed for Levee maintenance. In addition the city is working on markers for identification for the 911 system on the trail. Rule asked how the trail closures were going. Hauck explained that there has not been that many closures. The City just received the trail counters so we will better be able to identify when the trail is used the least and close it then. Hauck presented the FY 2009 budget as of February 27, 2009. It showed what projects have Budget been complete, what has been spent out of the budget to date and what should be spent by the Discussion end of the budget year. Completed so far is the Renner Brenner Park Project Design and Construction, the purchase of six benches and the purchase of the trail counters for the Missouri Riverfront Trail. Proposed for the rest of the budget is the construction of the Middle Line Creek Trail, water connection at E.H. Young Park, and hiring an arborist to do a study on the trees in the parks and right-of-ways. Rules asked where the cost of demolition of the amphitheater at Renner Brenner Park and the ADA accessible ramp was. Hauck replied that it was left out and those figures will be brought to the next meeting. Hauck explained that the Middle Line Creek Trail is an agreement with the City and Briarcliff Development to run this trail from the cul-de-sac at St. Joe Blvd. to the trail head at West Platte and Riverway Blvd. The City has negotiated and agreement with Briarcliff Development to add it to their current development agreement for a cost of $250,000 for Briarcliff to construct the trail. Additional funds are needed to pay for the pedestrian railings on the Interurban Bridge. The cost of the railing will be about $50,000. Rule asked if the trail was funded out of the CIP budget. Mayor Rose replied that most of the trail projects are funded through the CIP budget. Parrot asked why Briarcliff wanted to partner on this project. Mayor Rose replied that it will help loop their developments. Ron Carlson made a motion to approve the cost of the pedestrian railing for the Interurban Bridge. Jim Frakes seconded and the motion passed. Hauck explained that water access at E.H. Young Park for events is not very good. There is only one yard hydrant. Jeff Rupp, Director of Public Works said that they would like to add another yard hydrant where the vendors set up for large events. We are looking to add a total of four new yard hydrants. Rule asked if there would be enough water pressure. Rupp replied that there would be. Mayor Rose asked that there be a map put together of where current hydrants are located and where staff proposed new ones go along with where water lines are located. Hauck explained that the arborist was at the request of Mike Duffy, Director of Community Development, to have someone come out and survey the trees and see what we should keep and what we need to get rid of. Rule asked what type of maintenance projects need to come out of the Park Board’s budget and what need to come from Public Works. Mayor Rose said that the Board of Aldermen need to define that better, but expects they will say that the big maintenance items need to come from the Park Board while the day to day items should come from Public Works. She suggested that a maintenance plan be developed. Rupp replied that the creation of a maintenance list would need to be outsources because he did not have the staff to do that. Rule asked if once a year or so the Park Board needed to go out and make a list of what needed to be done. Rupp replied that he thinks the role of the Park Board needs to be redefined because it has changed so much over the years. It is not necessarily their responsibility to notice maintenance issues. Mayor Rose said that after the election, the Board of Aldermen will be taking a different night to sit down with all of the Boards to have a workshop. Staff will work on an outline of that workshop so we can discuss some of these things. Hauck said that the arborist needs to be looked into more to see if it would be more beneficial to develop a more of a program with that. Staff will report more on that at the next meeting. Rule asked about the park survey that SKW did for all fo the parks in Riverside. She said that there some small maintenance items that were noted and wanted to know if they have been taken care of. Rupp replied the he would check and report back at the next meeting. Next, Hauck explained the upcoming budget proposal. It includes the connection of the Missouri Riverfront Trail from Argosy to E.H. Young, extending and painting the fencing at E.H. Young, a physical barrier at Renner Brenner Park, extending the parking lot at Renner Brenner, sealing the parking lot and trail at E.H. Young Park, missionary repair to the brick work at E.H. Young Park, the purchase of two bike racks for Renner Brenner Park, replacing the shelter house at Renner Brenner Park and conducting at ETC parks and recreation survey. Frakes said that he thought there was money left in this year’s budget to take care of the barrier at Renner Brenner Park to protect it from the neighboring properties dog. Hauck replied that the reason for pushing it back to next year was that there are still a lot of things that need to be looked at before putting the fence up such as maintenance issues. Rule commented on the cost of extending the Missouri Riverfront Trail from Argosy to E.H. Young Park. At one point Platte County Parks was willing to add it as a change order for the Missouri Riverfront Trail when it was being constructed and the cost was a lot less. Hauck replied that the cost was less because they already had a crew out here working. Staff is currently exploring ways to cut the cost of this project. Rule commented on the painting and extension of the fence at E.H. Young Park. She asked if the extension of the fence was the request that Public Safety had to keep people away from the river during large events. Hauck replied that it was. Rule replied that the Park Board was ok with it but didn’t think they would have to pay for it, Public Safety should. Mayor Rose replied that it was their request, but it is part of the park’s amenities. Rule said that she would like to see a cost analysis of what it cost to have an additional staff person stationed at the fence as opposed to having the fence put up. Rupp replied that a majority of the cost was for the painting of the fence. Rule commented that the cost of the parking lot extension went up from what it was originally. Hauck explained that before it was just an estimate. This figure has come from actual quotes from contractors. Rule asked about the bike racks. Hauck replied that it was in one of the priority lists. This price is for two bike racks that will each hold two bikes and match those being used in the streetscape. Mayor Rose said that we may need some for E.H. Young Park. Rule asked about the sample ETC parks and recreation survey. Mayor Rose said that it will be very similar to the one conducted that the Master Plan is based on. It is used to reflect what the community wants and is measured against other communities. Frakes commented that it is a lot of money and that we could do it ourselves for a lot less. Mayor Rose told the Park Board that the South Platte Rotary is interested in adopting one of the parks in Riverside. They want to put their Rotary sign in it and then clean it a few times a General year. She said that she thought Renner Brenner would be the perfect park for them. They are Discussion a small group of about 10 to 15 people. Mayor Rose told the Park Board that there is funding in the CIP for 2011-2012 and 2012-2013 budgets of $1.5 million for the construction of a sports complex. Right now we are working on land acquisition. Rule commented that Platte County Parks has mentioned the construction of a third community center in the future. This may be an opportunity for the City to partner with them. Frakes asked if staff could look into posting a “No Parking in the Grass” sign at the baseball field at E.H. Young. Adjournment The meeting was adjourned by unanimous consent.