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HomeMy WebLinkAbout2009-08-04Minutes of Regulaz Meeting Of Boazd of Aldermen of City of Riverside, Missouri August 4, 2009 A regulaz meeting for the City of Riverside, Missouri, was held in the City Hall of Riverside, Missouri at 6:00 p.m Those in attendance were Mayor Kathy Rose, Aldermen Fuller, Cope, Thatcher, Hurt and Super. Alderman Bmns was absent for the closed session. Also present were David Blackburn, City Administrator, Mike Duffy, Duector of Community Development, Jane Henry, Executive Administration Assistant, Louise Rusick, City Clerk, Meredith Hauck, Community Relations Duector, John McClelland, City Attorney and Deborah Polk, City Attorney's Office. Motion For Closed Alderman Super moved that the meeting go into closed session, pursuant to Session at 6:00 p.m. RSMo 610.021(3) for discussion of Personnel Issues, seconded by Alderman Hurt, the vote was: Aye: Aldermen Cope, Super, Thatcher, Fuller and Hurt. Absent, Alderman Bruns. Motion carries. Motion For Open Alderman Thatcher that the meeting go into open session, seconded by Session at 7:00 p.m. Alderman Cape, the vote was: Aye: Aldermen Super, Thatcher, Fuller, Hurt and Cope. Absent, Alderman Bruns. Motion carries. Roll Call All board members answered to roll call including Alderman Bruns. Pledge of Allegiance Mayor Rose started the recital of the Pledge of Allegiance with the audience joining in. Argosy Presentation Mr. Patel, General Manager and other staff members from Argosy were present to present the City a check for $3,500 to carry on activities for the children in our City as the event tonight, National Night Out, is a (PAL) Police Athletic League event. This is just one opportunity that PAL provides for our community. Mr. Patel said they do support the community, most in-kind, and through donations and support this organization through the golf tournament and through the Riverside Area Chamber of Commerce. Chief Mills said PAL has grown more than expected and the current budget could not sustain the costs for this program Argosy "stepped up" as they always do to help make this program a success. Public Hearing Opened Mayor Rose opened the Public Hearing at 7:12 p.m. to consider the Briarcliff Hills-East of Valley Public Improvement Project To Acquire, Construct And Improve Certain Public Street, Sidewalk, Sanitary And Storm Sewer Improve- Mins. 814/09 t ments For The Benefit Of The Briazcliff Hills-East Of Valley Neighborhood Improvement District. Deborah Polk explained to the board this request is for public streets, public streets sidewalks, storm and sanitary sewers improvements with a total estimated cost of $520,000 and $318,000 is the amount assessed against the properties. Chris Williams, Briazcliff Development Company said they have been moving forwazd on the masquerading of eleven lots and infrastructure improvements and utility and street infastmcture will begin in a couple of weeks. There have been 5 verbal commitments on the lots. There is no contract yet, but this amount is based off of an estimate of constmctions costs and they will be bid out everything from the infastmcture costs. The infrastructure improvements will be well above the NH) Improvement Assessments. Aldemtan Fuller asked about the difference between the $520,000 and the $318,000 and Deborah explained the developer takes care of the difference as the City agreed to $318,000. Public Hearing As there were no other comments, Mayor Rose closed the Public Hearing at Closed 7:12 p.m. Minutes of July 21" Alderman Super moved to approve the minutes of July 21, 2009, with Approved corrections on Page 4, adding Alderman Super's and other continents regarding Bill No. 2009-98, seconded by Aldem~an Cope, the vote was: Aye: Aldermen Cope, Super, Bruns, Thatcher, Fuller and Hurt Motion tames. Court Report Alderman Thatcher moved to approve the Court Report for July 2009, seconded Approved by Aldennazt Hurt, the vote was: Aye: Aldermen Fuller, Cope, Bmns, Super, Hurt and Thatcher. Motion carries. Branding Discussion Meredith said there will be a workshop held on August 17`" for about 2 hours with Trozzolo Communications Group for mazketing and communication services for the City. Ten people aze allowed to attend. Meredith asked the board who all might attend Public Works Study Mike Duffy said the consultant for the Public Works Study is reviewing the plans and staff would like to schedule a workshop session August 25'" or September 1:` Master Plan Update Steven Hardy with Berkebile Nelson Immenschuh McDowell was present to speak on the matter. The three main topics for the Master Plan were the downtown, transportation, sustainability and Horizons has been added. It will take about one year to update the Master Plan and they will be looking at the concept for the look of downtown, sustainability issues and to help make better long term decisions. There will be public meetings and boazd of aldermen meetings held. Mins. 8/4/09 Alderman Super said there aze nc fees (hours) to perform tasks for different people in the proposal. John McClelland said this is not a payment of by the hour, it is a fixed fee of $290,000 for the proposal and doesn't matter how many hours it takes to perform. Aldemtan Super said he feels a physical responsibility of awazding contracts and would like a breakdown of spending. The initial cost of the plan was $230,000 without the Horizons component on it. One Hundred Thousand Dollars was shifted over in this yeaz's budget to be included in this plan for street planning. There is some kind of monthly reporting that they will have to give the City as to how the $230,000 will be paid out as this is done in phases. Mike Duffy said there is a component in the contract to work with the branding initiative. Alderman Thatcher said the first Master Plan is the reason he moved to the City. Mayor Rose polled the boazd and the majority of the members aze okay with the way the contract is written. Signature Irrigation Mike said the performance bond amount was left out ($7,500) of the proposal Contract Discussion and staff would like to move ahead adding the bond to the contract. This was bid out and two out of three contractors proposals were submitted. The suggestion was to see if Signature Irrigation will split the bond with us 50/50. City Annex Discussion The bid documents are being "wrapped up" and advertising will be out for about 6 weeks on design build. The tenants will out of the building by August 28th. The bids aze due in October 2nd and the contract will be presented to the board October 20`h. Public Safety is doing some training (ATF) evaluations at the building, fire and azson investigations. Demolition and site work will begin in 2 weeks and take approximately thirty days. The availability date is May 31, 2010. Use and space will be discussed. Possibly, the archaeological collections can be stored in the building and this will be discussed with the Pazk Boazd. Building maintenance, management and other items will be added as they come up and other ideas will be brought to the board. Mayor Rose said she had the conceptual drawings and showed them to the people as they came to vote at the polls on Tuesday and they were very excited with the drawing. Alderman Fuller said they should visit some places to decide all that is wanted in the new building. On-Call Engineering Mike Duffy said Olsson & Associates, HDR Engineering staff members are Services Discussion attending the City engineering meetings held here every other Friday. HDR will coordinate with the Corps of Engineers on 60" pipe under West Platte Road. Olson & Associates is going to do geotechnical services. Mike said Shafer Kline & Warren and Cook, Flatt & Strobel is presenting a rate sheet update tonight to their contracts. Alderman Super said we have the 2009 rate schedule and he would like to see the present rate schedule for comparison. Annual Membership Aldemtan Bmns moved to approve the renewal of the annual membership with Renewal With The The Platte County Economic Development Council in the amount of $10,000, PCEDC, Approved seconded by Alderman Fuller, the vote was: Aye: Aldermen Bmns, Cope, Thatcher, Super, Hurt and Fuller. Motion carries. Mins. 8/4/09 3 Alderman comments Aldemtan Super asked if this was the first year we've given to the KCADC membership and Mike said "No" we've done this for several yeazs, but doesn't know how many. Alderman Super also asked if this was the same amount as before and David said he thought it was increased this yeaz. Annual Membership Alderman Thatcher moved to approve the annual membership with The Kansas Renewal With The City Area Development Council in the amount of $10,000, seconded by KCADC, Approved Alderman Bruns, the vote was: Aye: Aldermen Fuller, Cope, Bruns, Super, Hurt and Thatcher. Motion carves. Vivian Road Update Matt with Shafer, Kline & Warren said the first phase over the azch as the rip rap is in place. Most of the grading is done. The curb is in place from High Drive to Cliffview Drive. The bike trail is left to be done and asphalt (base course) will be laid next Monday. The surface course will be placed all at once. The contractor is on target for the road opening August 14`s and will be opened by QuikTrip and fuming onto High Drive. Highway 9 Update Sabin said Burlington, Northern, Santa Fe Railroad crossing on Vandepopulier has been removed. The pavement markings on 9 Highway aze in place. There is still no updated schedule from the contractor but liquidated damages are being assessed. Seven sections of the fencing on the bridge were removed for prefabricating. Sabin said the Argosy West of US 69 connection has been delayed as MoDot had to take some of their crew off the project and work on the recent Highway 291 Bridge emergency failures. Finance Report Donna said it's been nearly 4 yeazs that requests for banking services have been issued. Request For Proposals have been sent out to branches north of the river and aze due back September l ld`. Alderman's comment Aldem~an Hurt asked what is done with all the ammunition purchased. Chief Mills said the majority is used in training. Ammunition Purchase, Alderman Hurt moved to approve the purchase of ammunition from Great Guns Approved in the amount of $12,000.00, seconded by Alderman Thatcher, the vote was: Aye: Aldermen Thatcher, Cope, Bruns, Super, Hurt and Fuller. Motion carries. Renner Brenner Park The investigation on the archaeological site is complete. It is now being secured with fencing and gravel placed to fill in the holes. Steve Dasovich, Chief Archaeologist will provide a proposal for work on 3 phases, washing and sorting the material, cataloging and then it will be decided how to proceed onto phase 2 laboratory analysis cazbon 14 dating on the pottery and trying to tell a story on the artifacts found. The 3rd phase is an analysis of other collections excavated from the past and Mr. Dasovich will be asked to give a presentation on Phase 2. Gower Street Mike said contractors will be at Gower Street putting the forms in and ready to Comment pour sidewalks. Minn. 8/4/09 4 Aldern~an's comment Alderman Hurt said the sidewalk is buckling on High Drive and Tom, Interim Director of Public Works, said this has been looked at. Mike said this will be included in the CIP project (sidewalk repairs) and if it's an emergency we will have R.A. Knapp look at the sidewalk. Bill No. 2009-88 Alderman Fuller moved to place Bill No. 2009-88 on its fnst reading, said Bi1lAssessing Final Cost Assessing the Final Cost of the Improvements for the Briazcliff Professional of the Improvements Plaza Neighborhood Improvement District; Directing the Finance Officer to for the Briarcliff Prof. Compute and the City Clerk to Mail Notice of Such Cost Assessed Against the Plaza NID, Parcels of Property described in the Assessment Roll; and Authorizing Any Postponed Further Actions Necessary in Connection Therewith, seconded by Alderman Bruns, the vote was: Aye: Aldermen Super, Thatcher, Cope, Fuller, Bmns and Hurt. Motion carries. Ordinance No. 2009-88 Alderman Bruns moved tc place Bill No. 2009-88 on its second reading, and Approved upon passage of same become Ordinance No. 2009-88, seconded by Alderman Cope, the vote was: Aye: Aldermen Hurt, Bmns, Cope, Thatcher, Super and Fuller. Motion carries. Bill No. 2009-97 Alderman Hurt moved to place Bill No. 2009-97 on its first reading, said Bill Settlement Agreement Approving A Settlement Agreement With AT&T/SBC Iandline, seconded by with AT&T/SBC... Alderran Super, the vote was: Aye: Aldermen Super, Fuller, Bruns, Hurt, Cope and Thatcher. Motion carries. Ordinance No. 2009-97 Alderman Thatcher moved to place Bill No. 2009-97 on its second reading, and Approved upon passage of same become Ordinance No. 2009-97, seconded by Alderman Cope, the vote was: Aye: Aldermen Super, Fuller, Bmns, Hurt, Cope and Thatcher. Motion carries. Discussion of Bill Alderman Super said he didn't get his answer at the last meeting as to why we No. 2009-106 azen't paying the organizations that we receive services for on the anniversary Payment of date asking if we have any physical responsibility in what we're doing for the Indebtedness the residents of the City. Mayor Rose said we passed the budget with those line items and it was explained by other board members that staff is trying to set up the payments so they all come due at the same 6me so we aren't approached at multiple times during the yeaz. Bill No. 2009-106 Alderman Hurt moved to place Bill No. 2009-106 on its first reading, said Bil] Approving Payment of authorizing the payment of certain indebtedness listed therein, seconded by Indebtedness Alderman Cope, the vote was: Mins. 8/4/09 Aye: Aldermen Bruns, Fuller, Hurt, Thatcher and Cope. No: Alderman Super. Motion carries. Ordinance No. 2009-106 Alderman Bruns moved to place Bill No. 2009-106 on its second reading, and Approved upon passage of same become Ordinance No. 2009-106, seconded by Alderman Fuller, the vote was: Aye: Aldermen Cope, Hurt, Bruns, Fuller and Thatcher. No: Alderman Super. Motion carries. Bill No.2009-107 Alderman Cope moved to place Bill No. 2009-107 on its fast reading, said Bill BriazcliffHills- Ordering The Briarcliff Hills-East Of Valley Public Improvements To Be Made East of Valley Public And Directing That Financing Be Obtained, seconded by Alderman Bmns, the Improvements... vote was: Aye: Alderman Super, Thatcher, Cope, Fuller, Bruns and Hurt. Motion carries. Ordinance No. 2009-107 Alderman Bruns moved to place Bill No. 2009-107 on its second reading, and Approved upon passage of same become Ordinance No. 2009-107, seconded by Alderman Cope, the vote was: Aye: Aldermen Hurt, Bruns, Cope, Thatcher, Super and Fuller. Motion caries. Bill No. 2009-108 Aldeanan Thatcher moved to place Bill No. 2009-108 on its first reading, said An Agreement Bill Approving The Form Of, And Authorizing The Mayor To Complete And With Berkebile, Nelson Between The City of Riverside, Missouri And Berkebile Nelson Immenschuh Immenschuh McDowell McDowell, LLC For The Provision Of Master Plaaning Services, seconded by For Master Planning Alderman Hurt, the vote was: Aye: Aldermen Cope, Fuller, Hurt, Thatcher and Bruns. No: Alderman Super. Motion carries. Ordinance No. 2009-108 Alderman Bmns moved to place Bill No. 2009-108 on its second reading, and Approved upon passage of same become Ordinance No. 2009-108, seconded by Alderman Fuller, the vote was: Aye: Aldermen Thatcher, Hurt, Bruns, Fuller and Cope. No: Alderman Super. Motion carves. Bill No. 2009-109 Alderman Fuller moved to place Bill No. 2009-109 on its fast reading, said Bill Amendments To The Approving The Form Of, And Authorizing The City To Complete And Execute, Agreements With Amendments To The Agreements By And Between The City Of Riverside, Shafer, Kline & Waren Missouri And Shafer, Kline & Warren And Cook, Flatt & Strobel Engineers For & Cook, Flatt & Strobel Engineering Services, seconded by Alderman Bruns, the vote was: Engineers......... Aye: Aldermen Super, Brns, Cope, Fuller, Thatcher and Hurt. Minn. 8/4/09 Motion carries. Ordinance No. 2009-109 Alderman Thatcher moved to place Bill No. 2009-109 on its second reading, and Approved upon passage of same become Ordinance No. 2009-109, seconded by Alderman Bruns, the vote was: Aye: Aldermen Fuller, Bruns, Cope, Thatcher, Super and Hurt. Motion carries. Bill No. 2009-110 Alderman Fuller moved to place Bill No. 2009-I 10 on its first reading, said Bill An Agreement With Approving The Form Of, And Authorizing The City To Complete And Execute, HDR Engineering Inc, An Agreement With Four Staz Electric, Inc. For Installation Of Camera Power & Olsson Associates.... And Poles For E.H. Young Riverfront Pazk And Renner Brenner Parks, seconded by Alderman Super, the vote was: Aye: Aldermen Fuller, Cope, Super, Thatcher, Bruns and Hurt. Motion conies. Ordinance No. 2009-110 Alderman Thatcher moved to place Bill No. 2009-110 on its second reading, and Approved upon passage of same become Ordinance No. 2009-110, seconded by Alderman Cope, the vote was: Aye: Aldermen Super, Fuller, Bruns, Hurt, Cope and Thatcher. Motion caries. Bill No.2009-1 I1 Alderman Bruns moved to place Bill No. 2009-111 on its first reading said Bill Repealing Ord. 2009-70 Repealing Ordinance No. 2009-70, And Authorizing The Mayor To Execute An & Executing An Agreement With Four Star Electric, Inc. For Installation Of Camera Power And Agreement With Four Poles For E.H. Young Riverfront Park And Renner Brenner Parks, seconded by Star Electric, Inc....... Alderman Fuller, the vote was: Aye: Aldermen Super, Thatcher, Cope, Fuller, Bruns and Hurt. Motion caries. Ordinance No. 2009-111 Alderman Thatcher moved to place Bill No. 2009-111 on its second reading, and Approved upon passage of same become Ordinance No. 2009-111, seconded by Alderman Bruns, the vote was: Aye: Aldermen Hurt, Bruns, Cope, Thatcher, Super and Fuller. Motion carries. Mayor's Discussion Mayor Rose is said she is excited about Berkebile Nelson Immenschuh McDowell and Trozollo to start the Master Plan and branding. Mayor Rose said all of this should be brought to the board to help drive the process. Mayor Rose said she appreciates the trip to Memphis to visit buildings and there is a lot of information to focus on. She said she didn't see anything extraordinary things in the buildings. Mins. 8/4/09 Aldermen comments Alderman Super asked of the board, "What is our fiscal responsibility to the residents and citizens of Riverside?" Alderman Super said he received his gas bill and the base rate has been increased again and we already have the highest rate in 6 states. Alderman Super reminded everyone to send in the comment form that came with the gas bill. Missouri American Water Company will back bill for May, June, July because they did not raise the increase in the sewer rate that Kansas City passed on. The increase will be on the Missouri American Water Company August bill. Alderman Hurt said he takes exception to the comments made by Alderman Super on the previous matters discussed and doesn't think it's necessary to throw something on someone that feels he is doing everything he can for the citizens of the City. Alderman Thatcher said his kids had a good time at National Night Out. Alderman Fuller said he is glad people are passionate about expressing their opinion. Alderman Fuller said he is excited about the programs passed tonight. Adjournment Alderman Bmns moved to adjourn, seconded by Alderman Fuller, the vote was: at 8:30 p.m. Aye: Aldermen Fuller, Bmns, Thatcher. Cone. Hurt and Super. Motion caries. Mins. 8/4/09