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HomeMy WebLinkAbout2009-08-18~. Minutes of Regulaz Meeting Of Board of Aldermen of City of Riverside, Missouri August 18, 2009 A regulaz meeting for the City of Riverside, Missouri, was held in the City Hall of Riverside, Missouri at 6:00 p.m Those in attendance were Mayor Kathy Rose, Aldermen Fuller, Cope, Thatcher, Hurt, Super and Bruns. Also present were David Blackburn, City Administrator, Mike Duffy, Director of Community Development, Louise Rusick, City Clerk, Meredith Hauck, Community Relations Director, John McClelland, City Attorney and Deborah Polk, City Attorney's Office. Motion For Closed Alderman Thatcher moved that the meeting go into closed session, pursuant to Session at 6:00 p.m. RSMo 610.021(2) for discussion of Real Estate Issues, seconded by Alderman Bruns, the vote was: Aye: Aldermen Bmns, Thatcher, Super, Cope, Hurt and Fuller. Motion carries. Motion For Open Alderman Fuller moved that the meeting go into open session, seconded by Session at 7:00 p.m. Alderman Bruns, the vote was: Aye: Aldermen Super, Thatcher, Fuller, Hurt, Bruns and Cope. Motion carries. Roll Call All board members answered to roll. Pledge of Allegiance Mayor Rose started the recital of the Pledge of Allegiance with the audience joining in. Public Hearing Opened Mayor Rose opened the Public Hearing at 7:11 p.m. to consider rezoning property from C-1 Commercial and Residential to PD Planned District Development and Described as East of NW Valley Lane and North of West Platte Road. Mike Duffy said this is city initiated rezoning of city owned property at W. Platte and Valley Road where previously was the McCall Station and White City Hotel on 2 parcels of ground located on W. Platte Road. The azea is now being redeveloped for pazk land with a water fall, walking trails and retention pond. The request is to rezone from C-1 Commercial, Residential to PD Planned District allowing only for park uses of that property. But, as a part of this, we aze proposing one temporary sign 6'x8' on the site that will advertise for Briarcliff Hills Development at the comer of W. Platte Rd. and Valley Lane and facing W. Platte Road. This is a way for them to advertise for their activities and the sign would stay in place until the project is fmished. Alderman Super asked if the outline shown on the drawing is owned by the City. Mike said, "Yes." Alderman Fuller asked if this sign is for housing and when this part of the project is complete if the sign will be moved and Mike Duffy said , "Yes", but they would like to move the sign over to Riverside Mins. 8/18/09 j~ ~ Street on their property when that phase of their project begins. Alderman Fuller asked if we would be setting a precedence setting this on City property and Mike said "No" the sign becomes part of the Planned Development and we control the sign location as its part of the development agreement. Alderman Fuller asked John McClelland if allowing one individual to do this if anyone else could be considered for the same benefit and John said, "Yes" they could ask, but this is a temporary situation and others would be a case by case situation. Public Hearing As there was no other comments, Mayor Rose closed the Public Hearing at Closed 7:13 p.m. Public Hearing Opened Mayor Rose opened the Public Hearing at 7:14 p.m. regazding the status of the L-385 Levee Redevelopment Plan, As Amended, And Of The Gateway Redevelopment Plan, as amended, and of the Projects Thereunder, All Pursuant To Section 99.865 If The Real Property Tax Increment Allocation Redevelopment Act, Sections 99.800 to 99.865, As Amended. Deborah Polk explained it is required under Missouri law For the City to hold periodic public hearings to determine the status of the plans on the L-385 and Gateway Redevelopment Plans and these two are due for public hearings. The L-385P1an was approved th 1996 and other that plan, the City has approved the Levee and Horizons Infrastmcture, approved hi 2006. The developers for the Levee project is the Levee District and the Corps of Engineers. The City is seeking developers For the Horizons project. Under the Levee District Plan, it was originally contemplated to be completed in 2005, but with deficiency issues, it has not been accepted by the Levee District and will not be accepted until the deficiencies are resolved so the actual completion of this is behind schedule. Project #2 was never implemented. The Horizons Infrastmcture project #3 with TIF financing, the first being Argosy Parkway and we are ahead of schedule on completion of Argosy Pazkway. Phase II, Highway 9 is under construction and should be completed ahead of time. The sanitary sewer was to be completed in 2008 and it's under constmction and should be fmished soon. The City has unti12012 to complete the east/west connectors. The Argosy Parkway West is complete except for the tunnel going under 69 Highway. Redevelopment Project III, the TIF wetlands were approved for TIF financing and was to be completed in 2008, but until a developer is on baazd it can't be completed but the City is moving forwazd. Mattox Road is to be completed by 2013 and then there is utilities and Argosy North with constmction to be completed next year. The other part of the plan is the development part of the plan broken down into two phases. The First phase was the constmction that took place by individual developers and A-O projects have been approved and the TIF properties revenue being captured to pay the City TIF outstanding debt service on those bonds. The TIF revenues from the rest of the Horizons area is to pay for the bonds (debt service) associated with the Levee project and Horizons project. The Gateway Redevelopment Plan was approved in 2001 and no one has come forward for assistance. Alderman Fuller asked fora "ball park" figure as to what TIF revenues are and if nothing else develops will the development that is already there be able to satisfy the outstanding bonds in the time frame we have to pay the bonds and Deborah said "No". It will pay for the $3.7 million and the Mins. 8/18/09 ,~ $16.3 million bonds that we have for the Levee project if they stay where they aze right now. The $40,265 million issued for the Horizons Infrastructure cammot be from debt service from the current development that is there now. Alderman Super asked if there was any part of dre Gateway TIF program used for the Skyline project. Deborah said the property hadn't been designated as a TIF azea so the City removed this portion and put it in its own TIF. Public Heazing Closed Mayor Rose closed the Public Hearing at 7:14 p.m. Minutes of Alderman Fuller moved to approve the minutes of August 4, 2009, with August 4, 2009, corrections on Page 8, First paragraph ,first sentence and the correction is, our fiscal... seconded by Alderman Super, the vote was: Aye: Aldermen Cope, Super, Bruns, Thatcher, Fuller and Hurt. Motion carries. City Administrator David summarized the report as follows: Report There were 6,110 visitors to the City Website in mid July to present with a 28.3% decrease from June 2009 and a 41% increase from July 2008. For the Healthy Citizens Initiative, the membership units For June was 206 and July 2008. July Fire Division Statistics for 7uly were 181 calls for service. There was 48 fire safety inspections completed, 24 violations and 82 violations corrected. There was 5 public relations events held in July with 49 adults attending and 102 children. 7uly UCR Statistics there was 5 common assaults, 16 larceny's and 2 burglaries. The busiest task for Public Works in July was 384 hours of right-of--way mowing. David suggested a demonstration be done to show everyone how "twitter" and "blog" works. Aldemren Comment Aldemran Fuller would like to see a report from the animal control officer. Alderman Thatcher asked about the Public Works Consultant and Mike Duffy said the information would be presented at the September 8'" meeting. Tourism Grant Update Tourism grant applications have been reviewed for the fall cycle and Jason Rule, Chairman will be at the September 15`" meeting to present the Tourism Commission recommendations on these applications. Meredith gave the board a copy of these applications for their review and any questions the board would like to ask. Also, in the board's packet this evening is the application for the Riverfest funding request and asked the board if they have any questions. Meredith said the Riverfest application and information will be in the Tourism minutes and placed in the boazd's packet. Community Mike Duffy said Public Safety would like to take the Speed Trailer that is now Development in the City Hall thoroughfaze pazking lot to put in other places around town since school has started. There is some more projects coming up and it would be cost effective to purchase another trailer at approximately $9,600 and it could be used at other things going on in conjunction with the Public Safety trailer. The cost for the temporary stop light at W. Platte and Gateway came out of the Vivion Road project. Staff would like to see a permanent signal in that location when Riverside Street and W. Platte Road is lined up across from each other. Mins. 8/18/09 r' Sabin thinks we now own the signal but will check to make sure. Speed Trailer Purchase, Alderman Thatcher moved to approve the purchase of a speed trailer at an Approved approximate cost of $9,600, seconded by Alderman Bruns, the vote was: Aye: Aldermen Hurt, Fuller, Cope, Bruns, Super and Thatcher. Motion tames. Montebella Sign Mike said there will also be a project identification sign at the corner of Northwood Road and 9 Highway that identifies the Montebella project and will be placed on their property sometime next week. Economic Development Mike said he just received a list of projects from KCADC. Tomorrow evening is the KCADC monthly "get together" and there is 6 reservations for this and all people. attending can meet here at City Hall and ride together. Welcome Plaza Update The (part) surge protector for the fountain will be delivered soon from the fountain company and the electrical contractor and general contractor will install the part. The frequency drive will be sent in to the fountain manufacturer to detemtine if that was the problem. Vivion Road Update Matt said the asphalt paving was put down last week. There is some additional work to be done on Cliffivew and High Drive and that area is only open to local traffic. The Renner-Brenner Park drive entry was re-aligned to give a better entry and when it is dry, the new drive will be connected with the pazking lot then the park will be opened. The sidewalk on this side of Vivion Road, grading, the bike trail and sodding this fall is still to be completed. The entry wall into the pazk will be color matched to the arch. The area from High Drive to Cliffview should be finished before winter. Sidewalks will be placed on both sides of the arch. The contractor had until June 1, 2010 to finish the entire project, but Phase II has not started. Highway 9/I-Iorizons Sabin said it is anticipated McAnich will be completing the project within the next 4 weeks. The Horizons Pazkway bridge fencing is complete. The KCP&L power connection to the signals is yet to be done. Argosy Pazkway John Cornish, Project Manager provided a handout to the board to show an North overview of the alignment. Comments are being addressed that were received from the Corps of Engineers, Levee District and the City. Shafer, Kline & Warren is addressing their comments for the City and getting them back to the project manages We are targeting the final plans and bid documents prepazed in order for a September bid, bring to the board asking for approval in October and begin construction in November. The goal is to have this completed by November 2010. There is some utility issues and Magellan pipeline easement impacts (minimal) and the plan is for fill slopes on the north side resulting in a $212,000 savings on the project because the walls on the north side of the railroad is not necessary. Time Wainer has been contacted to finalize the relocation schedule for their line. Kansas City Power & Light has distribution and transmission pole lines on the north side of the tracks that are to be relocated and placed underground. The Mins. 8/ 18/09 estimated pro~ect cost to the City is $170,000 and to be completed around November 15 . Cook, Flatt and Strobel is in the process of reviewing a relocation agreement with KCP&L and the City with estimated cost For these transmission lines relocation is $375,000. To move the process along and one of the requirements of the relocation agreement is for the City to pay one-half that amount at the time of the relocation agreement is being executed and the balance when the project is complete. The transmission lines will have to go higher (over) and that line will remain an overhead line. Alderman Super said the City owns the properly to the northwest of the pazk and wondered if there was any part of the process of the design to tie back into that portion of the road and Sabin said "No.' Payment of/, estimated Alderman Fuller moved to approve paying one-half of the estimated cost of cost for KCP&L $375,000 for Kansas City Power & Light's Executed Relocation Agreement Executed Relocation with the City of Riverside for the transmission lines relocation process with the Agree. with the City for balance to be paid when the project is finished, seconded by Alderman Bruns, transmission lines... the vote was: Approved Aye: Aldermen Thatcher, Cope, Fuller, Hurt, Bruns and Super. Motion carries. Quiet Zones Update Sabin said the Federal Railway Administration recommends the City be broken into two Quiet Zones, the Argosy Parkway crossing and the 3 other crossings as another component. The plans will be presented to the business and property owners and construction can begin as these improvements aze fairly minimal. The Argosy Parkway zone has 90% completed plans and Holliday Sand has been asked to look at three options to consider. Option 1 was to leave the existing Holliday Sand drive where it is and build a median island on Argosy Pazkway so cars couldn't go around the gates. This option had a very short median and the FRA and MoDot thought this would be a problem. Option 2 was to put in a temporary drive that would go through the corner of the park, but this would create 2 one-way streets, one right coming in and one right coming out and when coming Holliday Sand tmcks would be forced to cross the tracks. Option 3 is to put in temporary median islands at 100' lengths and a temporary 2-way drive to allow Holliday Sand trucks to turn right or left out of their business. This option would be the simplest solution. Temporary means until we attempt to resolve the issues with crossing with respect to the new Argosy overpass. A meeting is to be set up with Holliday Sand, Argosy and the City as soon as possible to figure out the connection with the ultimate final roadway. The Quiet Zone improvements budgeted cost is $300,000. John McClelland said the railroad is obligated to keep the crossing open for Holliday Sand as long as they stay in business. Mayor Rose recommended that Sabin bring back the updated conversation with Argosy and Holliday Sand at a near future meeting before any decision is made on the connection. Sabin said even with the "Quiet Zone," the engineer always has the right to blow the horn for traffic safety. Public Safety Chief Mills said Bill No. 2009-116 being presented tonight is for "Public Mins. 8/18/09 Engines" for computer mapping for crime. At 2:00 a.m. Public Safety's record management system through a script which they will provide will send the data on a crime report to Crime Reports.com and they in tum post this and anyone can go in and look at the information whatever way it is defined by category within the City. A link will be posted on our website and expand the window to include the geographic azea and the cost is $1,188 a year. David's comments Michael Shelton, Emergency Management Duector made a presentation to the Platte County Mayors on the Reverse 911 system and they seemed shocked that the resource was available to them. The consultant for Affinis made a report to the Levee Boazd on some issues and they have somewhat changed their mindset and refining some other numbers for the rest of the issues they were dealing with so we should have something in the near future regazding this. Bill No. 2009-112 Alderman Hurt moved to place Bill No. 2009-112 on its first reading, said Bill Approving Payment of authorizing the payment of certain indebtedness listed therein, seconded by Indebtedness Alderman Bruns, the vote was: Aye: Aldermen Bmns, Super, Fuller, Hurt, Thatcher and Cope. Motion carries. Ordinance No. 2009-112 Alderman Bruns moved to place Bill No. 2009-112 on its second reading, and Approved upon passage of same become Ordinance No. 2009-112, seconded by Alderman Thatcher, the vote was: Aye: Aldermen Cope, Hurt, Bruns, Super, Fuller and Thatcher. Motlon carries. Bill No. 2009-113 Alderman Thatcher moved to place Bill No. 2009-113 on its fast reading, said Establish A Procedure Bill Establishing A Procedure To Disclose Potential Conflicts Of Interest And To Disclose Potential Substantial Interests For Certain Municipal Officials, seconded by Alderman Conflicts of Interest Hurt, the vote was: Aye: Aldermen Super, Thatcher, Cope, Fuller, Bruns and Hurt. Motion carries. Ordinance No. 2009-113 Alderman Fuller moved to place Bill No. 2009-113 on its second reading, and Approved upon passage of same become Ordinance No. 2009-113, seconded by Alderman Hurt, the vote was: Aye: Aldermen Hurt, Bmns, Cope, Thatcher, Super and Fuller. Motion carries. Bill No. 2009-114 Alderman Fuller moved to place Bill No. 2009-114 on its fast reading, said Bill Adopting The Rezoning Authorizing And Adopting The Rezoning Of Property Generally Described As of Property E. of NW East Of NW Valley Lane And North Of West Platte Road From "C-1" Valley & NW Platte Rd From C-1 Commercial To "PD" Planned Development, seconded by Alderman Hurt, the To PD... vote was: Aye: Aldermen Cope, Super, Fuller, Hurt, Thatcher and Bmns. Mins. 8/18/09 Motion carries. Ordinance No. 2009-114 Alderman Bruns moved to place Bill No. 2009-I 14 on its second reading, and Approved upon passage of same become Ordinance No. 2009-114, seconded by Alderman Thatcher, the vote was: Aye: Aldermen Thatcher, Hurt, Bruns, Fuller, Super and Cope. Motion carries. Bill No. 2009-115 Alderman Thatcher moved to place Bill No. 2009-115 on its first reading, said To Pay Tourism Funds Bill Authorizing The City Of Riverside To Pay Certain Tourism Funds To Riverfest Dev. Corp. Riverfest Development Corporation, seconded by Alderman Bruns, the vote was: Aye: Aldermen Super, Bruns, Cope, Thatcher and Hurt. No: Alderman Fuller. Motion carries. Ordinance No. 2009-115 Alderman Thatcher moved to place Bill No. 2009-115 on its second reading, Approved and upon passage of same become Ordinance No. 2009-115, seconded by Alderman Bruns, the vote was: Aye: Aldeanen Bruns, Cope, Thatcher, Super and Hurt. No: Alderman Fuller. Motion carries. Bill No. 2009-116 Alderman Fuller moved to place Bill No. 2009-116 on its first reading, said Bill Execute An Agreement Approving The Form Of, And Authorizing The Mayor To Complete And With Public Engines, Inc. Execute An Agreement By And Between The City Of Riverside, Missouri And Public Engines, Inc. Regazding Crime Reporting Services, seconded by Aldemum Thatcher, the vote was: Aye: Aldermen Fuller, Cope, Super, Thatcher, Bruns and Hurt. Motion carries. Ordinance No. 2009-116 Alderman Bruns moved to place Bill No. 2009-116 on its second reading, Approved and upon passage of same become Ordinance No. 2009-116, seconded by Alderman Hurt, the vote was: Aye: Aldermen Super, Fuller, Bruns, Hurt, Cope and Thatcher. Motion carries. Mayor's comments Mayor Rose thanked Tom, Interim Public Works Director for all the great work the Public Works crew has done in the parks, trails and green ways this summer and said she has had a lot of great comments. She asked that Tom pass this along how much it's noticed and appreciated to the Public Works crew. Mayor Rose said she attended the Leadership "Kansas City Leg" educational session visiting the Kansas City Art Institute and there is one student that lives here in the City and Meredith will do a profile on the student. Aldermen comments Alderman Fuller also agreed that Public Works has done a great job and would like to see the dead trees to be taken caze of. Mins. 8/18/09 Alderman Cope said the trails are phenomenal. Alderman Thatcher also said Public Works had done a great job Recess Mayor Rose called a recess at 7:58 p.m Reconvene Mayor Rose called the meeting to order and Alderman Fuller moved to go To Open into open session at 8:35 p.m. seconded by Alderman Hurt, the vote was: Session Aye: Aldermen Bruns, Super, Hurt, Cope, Fuller and Thatcher. Motion can-ies Moton for Alderman Hurt moved that the meeting go into closed session, pursuant to Closed Session RSMo 610.021(1) Legal, RSMo 610.021(2) Real Estate and RSMo 610.021(3) at 8:35 P.m Personnel Issues, seconded by Alderman Thatcher, the vote was: Aye: Aldermen Thatcher, Cope, Bruns, Super, Fuller and Hurt. Motion carries. Everyone left but the Mayor and Board of Aldermen at 10:28 p.m. and closed session continued. Motion for Open Alderman Super moved the meeting go into open session, seconded by Session at 11:12 p.m. Alderman Thatcher, the vote was: Aye: Aldermen Fuller, Bmns, Cape, Thatcher, Hurt and Super. Motion carries. Termination of Alderman Bruns moved to terminate the legal services of John McClelland and Legal Services, Armstrong, Teasdale, seconded by Alderman Thatcher, the vote was: Approved Aye: Aldermen Super, Hurt, Thatcher and Bruns. No: Alderman Fuller. Abstain: Alderman Cope. Motion carries. Adjournment Aldermarr Thatcher moved to adjourn the meeting, seconded by Alderman at 11:25 p.m. Super, the vote was: Aye: Aldermen Fuller, Bmns, Thatcher, Cope, Hurt and Super. Motion tames. ity Clerk Mins. 8/18/09