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HomeMy WebLinkAbout2009-09-21 Tourism Commission MinutesMINUTES TOURISM COMMISSION RIVERSIDE, MISSOURI Monday, September 21, 20D9 6:00 p.m. The Tourism Commission for the City of Riverside, Missouri, met in the Board of Aldermen Conference Room at City Hall, 2950 NW Vivian Road, Riverside, Missouri, on September 21, 2009, at 6:00 p.m. Chair Jason Rule called the meeting to order. Answering roll call were, Jason Rule, Randy Rose, Deana Winter, Jerry Pietsch, and Aaron Thatcher (non-voting member). Dirk van der Linde was absent. Also present were Meredith Hauck, Director of Community Relations, and Jane Henry, Executive Administration Assistant. Motion to approve Minutes Commissioner Winter made a motion to approve the minutes of August 10, 2009, and of August 10, 2009 Commissioner Rose seconded. All voted in favor. Motion carried. Tourism Fund Update Hauck presented the fund update to the commission, pointing out that YTD, $141,372 has been approved for grants and funding for other projects. Tourism Grant Process Chair Jason Rule opened the discussion saying the scoring process needed to be looked Update After-Action at more closely and that they needed to look at the weighting. He said that assigning Discussion 10 points to a new or expanded project could trump along-term worthwhile project and that supporting the goals of the Tourism Commission should be weighted more heavily as that is the most important scoring component. Rule and the commission talked about how the categories could be combined. Commissioner Pietsch suggested that having fewer categories might be helpful. Hauck said they could consolidate the components into 4 categories. After much discussion, the commission proposed that 3 of the 8 components be combined into one category, i.e., supports goals of the Tourism Commission, potential for positive return on investment, and target market/audience defined. Another category could combine project clearly explained and key objectives outlined. The thin category might be comprised of complete budget with reasonable and well-researched costs and matching funds clearly defined. The one remaining component not assigned to a category is whether a project is a new or expanded project. Hauck said maybe it should be in its own category. She added that some projects are new or unique ideas but many are not. Making these changes would give the commission 4 scoring components instead of 8. Hauck told the commission it is hard to accurately determine the return on investment. Alderman Thatcher said that MARC has a system that measures economic benefit. Hauck will follow up on that. Commissioner Rase suggested doing away with the numbering system of ranking but the other commissioners indicated that they like using numbers; otherwise, it becomes too subjective. Thatcher said maybe they could use a new ranking system and Rule proposed using a 30 point system instead of the 100 point currently being used. Commissioner Winter liked the 10 point concept and Hauck said that the numbers could be weighted afterward. Tourism Commission Minutes 921/2009 Page 1 Hauck said that she will have a new rating system at the October meeting based on their suggestions. She also reminded the group that Rule would be presenting their grant recipient recommendations to the board of aldermen at their meeting on September 22. New Business Rule asked Hauck to tell him why Riverfest and the Barbecue are different, i.e., why is the BBQ a City event and Riverfest is not. Rose explained the inception of Riverfest and how it came to be anot-for-profit organization. Hauck added that it is a policy decision by the City's governing body and that the City could sponsor both events, if the polity was changed to reflect that. Adjournment-7 pm Commissioner Rose made a motion to adjourn and Commissioner Pietsch seconded. All present voted in favor. The next meeting will be held on October 12. .fir ne Henry Executive Administra ion Assistant Tourism Commission Minutes 921/2009 Page 2