Loading...
HomeMy WebLinkAbout2009-10-20MINUTES REGULAR MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Tuesday, October 20, 2009 7:00 p.m. The Board of Aldermen for the City of Riverside, Missouri, met in regular session in the Board of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri, on Tuesday, October 20, 2009. Mayor Rose called the meeting to order at 7:00 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Brad Cope, Mike Fuller, Ron Super, Dave Hurt, Bemie Bruns, and Aaron Thatcher. Also present were David Blackburn, City Administrator, Jane Henry, Executive Administration Assistant, Brian Hall, Interim City Attorney, Meredith Hauck, Community Relations Director, Greg Mills, Public Safety Chief, and Donna Resz, Finance Officer. Public Comments Resident Monica Winter, 904 NW Valley Lane, told the Boazd her concerns about speeding on Valley Lane. She said that she womes about the safety and welfare of children, hers and others, who live on that street. Winter asked that the City consider installing speed bumps or dips in the street to slow the speed of vehicles using the street. Presentation of the 2008-2009 Todd Foster, Risk Management Director for Missouri Public Risk, presented a MPR Loss Control Recognition check to the Board for $2,468 in recognition of the Ciry's loss control efforts Award for 2008-2009. The awazd represents a percentage of the City's premium for workers' compensation coverage. Foster complimented the City's management for its commitment to minimize risks for its employees, organization and citizens. The Ciry has received a total of $30,382 since 2000 for loss control achievement. The funds are used to ameliorate loss control liabilities. Unfinished Business City Administrator David Blackburn told the Boazd the City was sending a letter to Time Wainer to move their utilities along Argosy Parkway North. The project will cost a little over $25,000 and the City will share 50% of the cost. Blackburn also said that the City had received a letter from Water Services requesting an easement to reline the sewer line under the newly constructed bridge on Vivion Road West. Motion to Approve Minutes of October I, 2009 City Administrator -City Administrator Report -Motion to Approve the Court Report for September 2009 Alderman Fuller made a motion to approve the October 1, 2009 minutes and Alderman Bruns seconded. The vote was: Yes: Aldermen Super, Thatcher, Cope, Fuller, Bruns and Hurt. Motion carried. Blackburn reviewed the City Administrator's report. He presented the Court Report for September 2009 and Alderman Super moved to approve the report. Alderman Thatcher seconded. The vote was: 1020/2009 Page 1 -Discussion of Paymentof Yes: Aldermen Super, Thatcher, Cope, Fuller, Bruns and Hurt. Residential Sewer Bills Motion carried. - City Traffic Study -Purchase of 4141 Riverside Blackburn asked the Board if they had received the memorandum from City Street Attorney Hall about implementing Ordinance 2009-36 concerning payment of residential sewer bills. Alderman Fuller did not receive the email with the attachment and other Boazd members seemed uncertain so it was decided that the Board would take it under consideration at the next regulaz session of the Boazd of Aldermen. Blackburn told the Board that Public Safety, Public Works, and Administration had talked to engineers about conducting acity-wide traffic study to look at speed limits, traffic patterns, etc. He introduced Darren Hennen of Olssen Associates to talk about the proposed study. Hennen said their fum would look at the function and design of the City's streets. They will also study speeds and set guidelines for evaluating all the streets re: speed limits, pazking on streets, etc. Valley Lane will be the first area of study. They already have some data because of speed trailer results. They will begin in 2 weeks and the study will take 90 days. Blackburn told the Boazd that the property at 4141 Riverside had been appraised at $310,000. They gave their approval to move on with contract negotiations. Administration Community Relations Director Meredith Hauck asked the Board to approve the - Motion to Approve City City Media Policy that they had training in previously. Alderman Thatcher Media Policy made a motion to approve the policy and Alderman Cope seconded. The vote -Branding Presentation was: Yes: Aldermen Super, Hurt, Thatcher, Cope, Bruns and Fuller. Motion carried. Hauck provided an update on the branding project. She said the committee, which included Mayor Rose and Aldermen Cope and Thatcher, participated in a process that included 4 rounds of revisions and a consideration of 201ogo variations. She asked for approval to move forward with the proposed logo and tag line. Laura Lynch and Erin Curtin of Trozzolo Communications Group presented the logo and tag line recommended by the committee. Lynch explained that the logo needs to be visually simple and the recommended one is simple and has a modern and fresh look. The tag line should carry a positive, succinct message that is uniquely Riverside's. The recommended tag line is "Upstream from Ordinary." Alderman Hurt asked about the color of the paper stock and Lynch said that probably bright white would be best. Alderman Bruns asked to look at the other options. Hauck explained that selecting the recommended logo and tag line had been a process. The committee met several times. Bruns replied that 10/20!2009 Page 2 the Board should have a selection to consider and, from that selection, make a choice. Hauck said that she could bring the other options to show them and the mayor asked for her to bring them all. Community Development Mayor Rose acknowledged that Service Master representatives, Jeff Schroeder - Motion to Approve the Final of Scharhag Architects and John I{rasson, owner of the local business, were in Development Plan for Service the audience and available for questions and that the Planning and Zoning Master Commission had approved their request. Schroeder explained that the business needs additional space to handle its increased business. He pointed out that each location has its own ownership. The mayor asked if there were plans to conceal the trash dumpster. Krasson said they would fence it off. Fuller inquired as to the nature of the business and I{rasson said they deal with fug and water restoration. The mayor objected to the vehicles blocking visibility as they do now. I{rasson said that would change with the new addition as they would be relocated. Fuller asked if there would be outside storage at the location and Krasson said no. Fuller said he wanted Krasson's response on the record. Alderman Thatcher asked about the timeline for construction. ICrasson said, "As soon as possible." Alderman Hurt pointed out that it does conform with the planning and zoning regs but not with the master plan for the area. Both Aldermen Fuller and Thatcher asked if they would be violating the law if they denied the zoning request. City Attorney Hall said he would look into it. Alderman Thatcher said he thought they should postpone the motion because Community Development Director Mike Duffy needed to be present to address their issues. The Board agreed to table the motion. Engineering City Engineer Sabin Yanez reported that the long awaited 9 Hwy/Horizons - 9 Hwy/Horizons Pkwy Pkwy road was open and the signal lights were on. He added that the speed Opening limit on the road is 35 MPH near the intersections and 45 MPH in the middle. - Argosy North & Horizons MoDOT has expressed its reluctance to hold an official opening ceremony due Pkwy to the length of construction time for the project. Argosy North bids have been advertised and apre-bid meeting set for November 3. He expects to bring bids to the Boazd on November 17. Constmction should be complete by November 2010. Alderman Super asked when Tullison Road would be repaved. Yanez reported that it has been completed. Finance Finance Officer Donna Resz said she sent RFP's to 12 banks. A committee - Motion to Negotiate Banking consisting of Resz, Chief Greg Mills, and Municipal Court Administrator Contract Shayla Jones reviewed 5 proposals. They selected 2 banks to interview. They chose US Bank because it had the best technology, their references were good, and their cost to the city was lowest. Alderman Thatcher made a motion to negotiate the banking contract with US Bank. Alderman Cope seconded and the vote was: 1020/2009 Page 3 Yes: Aldermen Cope, Bruns, Fuller, Hurt, Thatcher, and Super. Motion carried. Public Safety Captain Gary McMullin told the Board that the Public Safety Media Policy - Motion To Approve covers all aspects of the police department and coordinates with the City Media Procedural Instruction To Policy. Establish Procedures For Contact And Interaction With Alderman Cope made a motion to approve the policy entitled Procedural The Media And The Release Of Instruction To Establish Procedures For Contact And Interaction With The Information Media And The Release Of Information and Alderman Bruns seconded. The vote was: Yes: Aldermen Super, Hurt, Thatcher, Cope, Bruns, and Fuller. Motion carried. Public Works Hauck reported that the City received four proposals in response to the RFP for -Community Center Cleaning a cleaning service; ISS was the second lowest bid and was selected after a Contract review of the proposal and conversation with references. Their services will be - Motion to Approve Extension evaluated on a monthly basis and the agreement can be terminated if services of Trash Service Contract provided aze deemed unsatisfactory. The mayor expressed some misgivings about contracting with a cleaning service for the community center. An ordinance to enter into a contract is on the agenda. Public Works Director Tom Wooddell asked the Board to extend the contract with Deffenbaugh for trash services for one yeaz until December 2010. There would be no changes to service or to cost. The mayor said she was looking at other options for recycling in the upcoming year. Alderman Thatcher made a motion to approve extension of the trash service contract with Deffenbaugh until December 2010 and Alderman Cope seconded. The vote was: Yes: Aldermen Super, Hurt, Thatcher, Cope, Bruns, and Fuller. Motion carried. Parks Hauck reminded the Boazd of Trunk or Treat on October 27 at 7:00 pm in the -Trunk or Treat parking lot between City Hall and the Community Center. City Hall will have a trunk this yeaz and volunteers are needed at 6:00. Levee Board City Administrator Blackburn reported that he had attended the annual meeting of the Levee Boazd on October 15. He was given the Board's proxy for the meeting. Blackburn said that Jeff Goodwin was re-elected fora 5-yeaz term. There will be a meeting with the Corps on Thursday to go over the priority list. Bill No. 2009-145 Alderman Super asked if KCP&L was being cooperative. Yanez responded Disbursements to Pay Certain that, in the last four months, they had been holding monthly coordination Indebtedness meetings. He said the interaction with them has improved as they seem to have the right people in the meetings and they have had good dialogue. Super asked about leverage with the Vivion Road/I-Iigh Drive project. Blackburn said that KCPL requires payment up front. Yanez said they would like to have an torzonoov Page 4 account with them. Super encouraged a better way to work with them. Alderman Hurt moved to place Bill No.2009-145 Disbursements to Pay Certain Indebtedness on its fast reading. It was seconded by Alderman Thatcher and the vote was: Yes: Aldermen Super, Thatcher, Cope, Fuller, Bruns and Hurt. Motion carried. Ordinance 2009-145 Alderman Fuller moved to place Bill No. 2009-145 on its second reading, and Approved upon passage of same become Ordinance No. 2009-145. The motion was seconded by Alderman Thatcher and the vote was: Yes: Aldermen Hurt, Thatcher, Super, Cope, Fuller, and Bruns. Motion carried. Bill No.2009-146 An Ordinance Authorizing The City Of Riverside, Missouri, To Employ Kevin Chrisman as a Full Time Fire Fighter/EMT in the Department Of Public Safety Fve Division, Setting a Salary and Start Date for Same Ordinance 2009-146 Approved Bill No.2009-147 An Ordinance Authorizing the Mayor to Sign an Agreement with ISS Facility Services, Inc. to Provide Janitorial Services for the Riverside Community Center Ordinance 2009-147 Approved Alderman Fuller made a motion to place Bill No. 2009-146 An Ordinance Authorizing The City Of Riverside, Missouri, To Employ Kevin Chrisman as a Full Time Fire Fighter/EMT in the Department Of Public Safety Fue Division, Setting a Salary and Start Date for Same on its first reading and Alderman Bruns seconded. The vote was: Yes: Aldermen Thatcher, Cope, Fuller, Bruns, Super, and Hurt. Motion carried. Alderman Bruns made a motion to place Bill No. 2009-146 on its second reading, and upon passage of same become Ordinance No.2009-146. The motion was seconded by Alderman Super. The vote was: Yes: Aldermen Thatcher, Fuller, Bruns, Super, Cope, and Hurt. Motion carried. Alderman Bruns moved to place Bill No. 2009-147 An Ordinance Authorizing the Mayor to Sign an Agreement with ISS Facility Services, Inc. to Provide Janitorial Services for the Riverside Community Center on its first reading and Alderman Thatcher seconded. The vote was: Yes: Aldermen Cope, Super, Hurt, Fuller, Bruns and Thatcher. Motion carried. Alderman Thatcher made a motion to place Bill No. 2009-147 on its second reading, and upon passage of same become Ordinance No. 2009-147. The motion was seconded by Alderman Cope. The vote was: Yes: Aldermen Thatcher, Fuller, Bruns, Super, Cope, and Hurt. Motion carried. tononoo9 Page 5 Bill No. 2009-148 An Ordinance Authorizing the Mayor to Employ Armstrong Teesdale LLP as Outside Legal Counsel for Certain Matters Alderman Bruns moved to place Bill No. 2009-148 An Ordinance Authorizing the Mayor to Employ Armstrong Teasdale LLP as Outside Legal Counsel for Certain Matters on its fast reading and Alderman Fuller seconded. The vote was: Yes: Aldermen Cope, Super, Hurt, Fuller, Bruns and Thatcher. Motion carried. Ordinance 2009-148 Alderman Fuller made a motion to place Bill No. 2009-148 on its second Approved reading, and upon passage of same become Ordinance No. 2009-148. The motion was seconded by Alderman Hurt. The vote was: Yes: Aldermen Thatcher, Fuller, Bruns, Super, Cope, and Hurt. Motion carried. Bill No. 2009-149 Alderman Thatcher asked Gordon Fowlston, Fire Division Chief, if there was An Ordinance Authorizing the data on the impact of the recent changes in MAST administration. Fowlston Expenditure of $48,945.60 Out replied that he has been in contact with Smoky Dyer, Fire Chief for Kansas City, of the General Fund to MO and that, as of now, there is no data available. Dyer expects the changeover Metropolitan Ambulance to be complete sometime in May 2010. Alderman Fuller asked if the City Services Trust (MAST) to provided ambulance services to both businesses and residences. Blackburn said Provide Continuing Ambulance that the City did not want to incorporate in the Southern Platte County Services to the City of Riverside Ambulance District when it was formed in 2006 because then citizens would have to pay the district's tax. Therefore, the City contracts for the services and pays the contractor's fee. Alderman Thatcher moved to place Bill No. 2009-149 An Ordinance Authorizing the Expenditure of $48,945.60 Out of the General Fund to Metropolitan Ambulance Services Trust (MAST) to Provide Continuing Ambulance Services to the City of Riverside on its fast reading and Alderman Cope seconded. The vote was: Yes: Aldermen Cope, Super, Hurt, Fuller, Bruns and Thatcher. Motion carried. Ordinance 2009-149 Alderman Hurt made a motion to place Bill No. 2009-149 on its second Approved reading, and upon passage of same become Ordinance No. 2009-149. The motion was seconded by Alderman Bruns. The vote was: Yes: Aldermen Thatcher, Fuller, Bruns, Super, Cope, and Hurt. Motion carried. Bill No. 2009-150 City Administrator David Blackburn told the Boazd that it would be necessary to An Ordinance Authorizing the table Bili No. 2009-150 due to a lack of Exhibit A, referenced in the bill. Mayor to Execute an Agreement Alderman Super made a motion to table Bill No. 2009-150 An Ordinance For Demolition Services for the Authorizing the Mayor to Execute an Agreement For Demolition Services for the Riverside City Annex Riverside City Annex and Alderman Bruns seconded. The vote was: Yes: Aldermen Fuller, Bruns, Cope, Thatcher, Hurt, and Super. Motion carried. 10/202009 Page 6 Bill No. 2009-151 An Ordinance Authorizing the City of Riverside, Missouri, to Employ David Jason Snarr as a Part-Time Frre FighterBMT in the Department of Public Safety Fire Division, Setting a Salary and Start Date for Same Ordinance 2009-151 Approved Alderman Super made a motion to place Bill No. 2009-151 An Ordinance Authorizing the City of Riverside, Missouri, to Employ David Jason Snort as a Part-Time Fire Fighter/BMT in the Department of Public Safety Fire Division, Setting a Salary and Start Date for Same on its fast reading. Alderman Thatcher seconded and the vote was: Yes: Aldermen Fuller, Thatcher, Bruns, Cope, Hurt, and Super. Motion carried. Alderman Bruns made a motion to place Bill No. 2009-151 on its second reading, and upon passage of same become Ordinance No. 2009-151. The motion was seconded by Alderman Thatcher. The vote was: Yes: Aldermen Thatcher, Fuller, Bruns, Super, Cope, and Hurt. Motion carried. Mayor's Discussion The recent MML Conference at Tan-Taz-A was well attended with 750 attendees and was a great conference. The content was good and the interaction with other elected officials was worthwhile. She encouraged all the aldermen to consider attending in the future. Rose thanked those who attended the Missouri Chamber of Commerce meeting recognizing her for completing its leadership training course. She said there were many benefits, one of which was forming relationships with others taking the training. Riverside hosted a household hazardous waste drop-off in early October that was a great event with 93 vehicles coming to drop off waste. Rose recognized Public Works for its hard work at that effort. Rose thanked the Fve Division for enabling the great pictures of Park Hill South athletes on their fire trucks. The mayor and some of the aldermen attended the town hall forum for master planning. There were about 70 people at the meeting and they were totally engaged in the process. Rose is appointing an Economic Development Committee and is asking that Alderman Ron Super act as the Boazd's representative on that committee. Rose reminded the Boazd that October is Senior Citizens Month. A Riverside citizen, Bernice Hayes, is fuming 100 on October 23. The mayor read the proclamation from the City and said she will go to Hayes' home to make the presentation. Board of Aldermen Comments Alderman Fuller mentioned seeing a special segment on 60 Minutes about fly ash. He said the Board may have to make a decision about allowing its use in the City. 1D/20/2009 Page 7 Alderman Bruns talked about attending the Midwest Public Risk Conference in Branson. He said it was a good opportunity to see what is going on "outside our City." Alderman Thatcher said it was great to see so many people in the master planning forum on the 19"'. There were many good comments and a lot of energy. Alderman Cope agreed with Thatcher's comments on the master planning meeting. He was surprised with the dialogue and people's eagerness to be involved. Alderman Hurt said that he attended both MML and MPR Conferences and it was beneficial to associate with other city officials. He was impressed by a video he saw called Vocal Judo. He will bring handouts for the aldermen. Alderman Super asked if the other aldermen had read the article about the Missouri Legislature in the Sunday, October 18 issue of the Kansas City Star. He said it was enlightening and encouraged all to read it. Motion for Break Alderman Fuller made a motion at 8:40 p.m. to take a brief break and Alderman 8:40 p.m. Thatcher seconded. All voted in favor. Motion to Enter into Closed Alderman Hurt made a motion to enter into closed session at 8:53 p.m. and Session Pursuant to Alderman Super seconded. The vote was: RSMo 610.021 (1) Legal 8:53 p.m. Yes: Aldermen Fuller, Super, Bruns, Hurt, Cope, and Thatcher. Motion carried. Motion to Enter into Open Alderman Hurt made a motion enter into open session at 9:12 p.m. and Session at 9:12 p.m. Alderman Bruns seconded. The vote was: Yes: Aldermen Fuller, Super, Bruns, Hurt, Cope, and Thatcher. Motion carried. Adjournment Alderman Super moved to adjourn the meeting at 9:14 p.m. and Alderman 9:14 p.m. Cope seconded. The vote was: Yes: Aldermen Fuller, Thatcher, Bruns, Cope, Hurt, and Super. Motion carried. Meeting was adjourned at 9:14 p.m. (.~if+12 J Henry ecutive Administrate Assistant tonorzoo9 Page 8