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HomeMy WebLinkAbout2009-11-03Minutes of Regular Meeting Of Board of Aldermen of City of Riverside, Missouri November 3, 2009 A workshop session was held for the City of Riverside, Missouri, in the City Hall of Riverside, Missouri at 6:30 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Fuller, Cope, Thatcher, Hurt, Super and Bmns. Also present were David Blackburn, City Administrator, Mike Duffy, Director of Community Development, Louise Rusick, City Clerk, Jane Henry, Executive Administrative Assistant, Meredith Hauck, Community Relations Director, Donna Resz, Finance Duector and Brian Hall, Interim City Attorney. Workshop Session Erin Curtin and Laura Lynch with Trozzolo Communications said it was at 6:30 p.m. important to think about the branding objectives and what the marketing plan is going to look like. When choosing a logo, it is important to keep in mind perspective residents, developer's influencers, local media, other cities and peers in other government offices and choosing an image for the identity to wrap the plan azound. Highlights from Trozzolo's last visit were revisited for the logo and tagline stating [here is 2 kinds of logos "Iconic and Logo type." An Ionic logo has an element that is related to the field and a type logo is put together to be artistic and memorable. A logo is met to be a simple visual mazk that identifies your city. It creates immediate recognition, creates a relationship with your product or brand and it points to or designates something. Trozzolo created something friendly, progressive, genuine, fresh, and honest and a vibrant color palette. The logo must be usable on line and must be simple, clean, memorable and bold. Meredith took them on a tour of the City and they met with staff, aldermen and the branding committee and looked at the City master plan. This has been a 6-8 week process. Three samples of the logo were shown and the main choice by the board was the first logo with the name of "Riverside" and a color stream underneath the City name symbolizing the river and trail with a tagline "upstream from ordinary". Regular Session Mayor Rose called the meeting to order and Aldermen, Fuller, Bruns, Cope, at 7:00 p.m. Thatcher, Hurt and Super answered roll call. Pledge of Allegiance Mayor Rose started the recital of the Pledge of Allegiance with the audience joining in. City Auditor Mia Frommelt with Gladrey & Pullen summarized the financial report stating Presentation the 2008 audit was submitted to the Government Finance Officer's Association for an award and the City did receive the certificate of excellence for financial reporting plus the 2009 audit will also be submitted. Total revenue of all governmental funds increased one percent between this yeaz and last year. Gaming revenues increased $550,000 and investment earnings increased almost $2 million, being a result of lower interest rates and a lot in bond proceeds Mins. I 1/3/09 earning interest. There is a new line appearing on the graph this yeaz called `Charges for Services' of $1.7 million with this being a shaze agreement with Penn Gaming for the Argosy Casino Pazkway and the reimbursement For construction costs by Penn Gaming. In comparing total expenditures from last year to this year, there was an increase of twenty-two per cent from last yeaz due to increase in debt service expenditures, interest and principal payments with quite a bit of debt being paid off. Included in this year's figure is a pay down of some debt because it could be purchased at a discount. A good fund balance is on hand. $1.7 million being spent over a three month period with $28 million of cash on hand at the end of the yeaz and the Government Finance Officer's Association recommends having a 3 month balance on hand at all times. There were no issues with any part of the audit, no disagreements with management and no problem with performing the audit. Service Master Final Alderman Thatcher moved to table Service Master's request for final Development Plan, development plan for another week, seconded by Alderman Fuller, the vote Tabled was: Aye: Aldermen Cope, Super, Fuller, Hurt, Thatcher, and Hurt. Motion carries. Annex demolition Mike Duffy said the contract is provided in the Aldermen's packet for the annex. The pazking lot entrance on the west side is now closed, the bridge is opened and Cliffview Drive to change the flow of traffic. Minutes of 10/20/09 Alderman Fuller moved to approve the minutes of October 20, 2009, seconded Approved by Alderman Cope, the vote was: Aye: Aldermen Hurt, Super, Bruns, Thatcher, Fuller and Cope. Motion carries. Minutes of 10/26/09 Alderman Bruns moved to approve the minutes of October 26, 2009, seconded Approved by Alderman Super, the vote was: Aye: Aldermen Cope, Super, Bruns, Thatcher, Fuller and Hurt. Motion carries. Discussion of Payments David explained in the ordinance that was passed in March regarding this matter of Residential sewer that we were going to negotiate with Kansas City Missouri on the contract, but Payments we are different from any other contract they have because they took over (own) our sewer lines opposed to contracting with us to just offering services. The issue comes down to what the rate is they chazge for the service. One option being we would pay Kansas City for all the sewer usage for a set fee including residential and commercial customers. Alderman Fuller asked about us writing checks to residents for the Healthy Initiative Program and David said these rates aze all under the same classification, but the sewer usage amount would be different, therefore being no equality to the fee. Also, the new addition, Montabella has a different rate than Mins. 11/3/09 the rest afRiverside. Brian Hall said it is not unconstitutional to write a check to a citizen, it's the purpose the check is being written for. A public purpose can mean to provide sewer service, but not to pay their bills. The constitution says you can't take public funds and use for private purposes no matter how well meaning that private purpose is. Alderman Fuller would like to have the citizen's bring their bill in and the City write them a check. Alderman Bmns said we need to take more time to think of something more sinillar to help the whole city instead of this because it's a controversial issue and costing the City money in discussions with the KCMo Water Department and Attorneys. Alderman Bruns said we should "Lay this to rest" and not set a precedence to "put us on the brink" of causing a constitutional problem. Motion to Repeal Alderman Thatcher moved to repeal Ordinance No. 2009-36, (Authorizing the Ord. 2009-36, City of Riverside, Missouri To Enter Into An Amended Cooperative Agreement Approved With The Ciry Of Kansas City, Missouri For Operation Of A Wastewater Collection System) seconded by Alderman Bruns, the vote was: Aye: Aldermen Bmns, Thatcher and Cope. No: Aldermen Hurt, Super and Fuller. The vote resulting m a tie, Mayor Rose voted, Aye. The motion carried to repeal Ordinance No. 2009-36. Branding Logo and Meredith said a logo and tagline was selected in the board's workshop meeting Tagline Options to move forward updating our branding messaging and it will be available to see in eazly 2010. Clean Your Files Day Meredith said in conjunction with other communities in the metro November , 13"' has been chosen as `Clean Your Files Day' and a recycling truck will be here from noon to 4 p.m. for residents and businesses. The shred truck will be here again April 17th from 8 a.m. to noon. City Telephone System Meredith has been working with staff regazding our current telephone system as it will not be supported by our telephone provider after Spring 2010 so we will need a new telephone system. Meredith has been talking with other communities and a couple of vendors that have gone through the project and they had hired a consultant because it's not just a telephone system, it's a more complex network. An ordinance will be introduced soon requesting the City hire a consultant, Schwartz Consultants for a cost of $8,700 to do an analysis, a request for proposal and an option at the end to help supervise installation. David explained the system was upgraded 2 years ago, but this type of system is not made anymore. Census Update Mike said it's coming out in April 2010 and there is a complete county committee at Platte County, chaired by the Director of Planning and Mike also sets on the committee also. Only a short form will be used for people to fill out. The reason the census is important to our community is there is a certain amount of funding given out to communities based on their population, state and federal funding. In addition to that, it addresses the Mins. 11/3/09 apportionment of seats in congress and having an accurate count helps us for representation in Washington. Wazd Boundary Mike showed the board a power point presentation of the boundaries of the Presentation wards and the idea to redistrict the wards by creating a wazd map that is easier to understand and follow along with the census bureau blocks. This would also make representation to be split more evenly between the three wadds. It was suggested to present this idea of changing wards (boundaries) to the residents to get their opinion as to what is being proposed. It was also suggested placing in the newsletter comparison of old wazd maps and what is being proposed and ask for a feed back from the residents. Aldemran Bruns would like to know the voter turn out. Mike said Wazd 2's turnout is substantially more than Ward 1 or 3. Economic Development Mike and Donna aze working on revised information for TIF revenues so the board knows exactly what is being paid out on TIF revenues on various bonds outstanding. Northwood Road Update Matt said a second public meeting was held last Thursday showing the cut and fill areas along the road and explaining the fire tracks could tum through the roundabouts. Alderman Super asked about a connector from South Drive to Northwood to the southern ropndabout and if it could meet the design criteria and Matt said it does and will between 8-10% grade. Clearing and grabbing will go on and constmc6on will start next year. Mike said Parkville Special Road District will provide limited funds. Staff is now looking at outside sources of funding. Street Maintenance Travis said the subdivision started up by Valley Lane and Cherokee has Program placed curb and gutter, approaches for driveways and mill and overlay should start next week. The subdivision by Gower Court has a few sub grades failing and curbs sinking and these aze being replaced. Crack sealing, re-seeding and stripping is occurring a[ E.H. Young Pazk. Improvements aze continuing at Renner Brenner Park. The project at Gower and Cerrito required more work when they got into the sidewalk work as a foundation was required to hold up the retainer wall. Where Indian Lane ends there will be a connection to the trail at this point and there will be signage at this point. Vivion Road/Double AA Stimulus funds were received for this project and the contract negotiated with Intersection Update MoDot because they will do the design services to complete the project and to meet the obligations schedule the government as put forth. The City has provided same services, survey and legal description services to keep the project on schedule. MoDot has completed the right-of way plans and working with the property owner on the southeast corner of Vivion Road and AA Highway and St. Joe to deal with a couple of temporary construction issues. A meeting will be scheduled with the MoDot project manager, City of Northwoor and City of Riverside for the plans and how the project is proceeding. MoDot is to see these funds aze obligated by March 2010. The estimate for this project is $378,000. A pre-bid meeting was held for Argosy Parkway North today. Nineteen contractors attended and bids will be opened next Tuesday. Minn. 11/3/09 Meredith said dance classes will be going on at the Community Center from 11:30-12:30 a.m. each Monday weekly. Mo. Riverfront Trail Jim Kunce, Assistant Duector for Platte County Pazks said the MRT Safety Committee has been talking regazding safety and maintenance on the trails. The county's insurance provider (MPR) came and looked at the different safety concerns. Some additional safety measures that have been made aze signage, counters, closures posted on the website, ATVBike Patrols by Public Safety, 911 call box and MARC 911 trail locator systems. Captain Costanzo said Public Safety looked at finding and getting someone out in an emergency. The trail has 3 zones with signage that matches map grids , address book and city location and notification by whoever closes the trail. A call box will be placed on the south end of the wooded trail. A press release will be put out on the 911 system on the trail. Bill No. 2009-150 Alderman Thatcher moved to place Bill No. 2009-150 on its first reading, said Agreement For Bill Authorizing The Mayor To Execute An Agreement For Demolition Demolition Services Services for the Riverside City Annex by HECO at a total cost of $17,000, seconded by Alderman Cope, the vote was: Aye: Aldermen Fuller, Cope, Bmns, Super, Hurt and Thatcher. Motion caries. Ordinance No. 2009-150 Alderman Fuller moved to place Bill No. 2009-150 on its second reading, and Approved upon passage of same become Ordinance No. 2009-150, seconded by Alderman Thatcher, the vote was: Aye: Aldermen Thatcher, Hurt, Bruns, Super, Fuller and Cope. Motion carries. Bill No. 2009-152 Alderman Thatcher moved to place Bill No. 2009-152 on its first reading, said Approving Payment Bill authorizing the payment of certain indebtedness listed therein, seconded by Indebtedness Alderman Cope, the vote was: Aye: Aldermen Thatcher, Hurt, Bmns, Super, Fuller and Cope. Motion caries. Ordinance No. 2009-152 Alderman Bruns moved to place Bill No. 2009-152 on its second reading, and Approved upon passage of same become Ordinance No. 2009-152, seconded by Alderman Fuller, the vote was: Aye: Aldermen Hurt, Bruns, Cope, Thatcher, Super and Fuller. Motion carries. Bill No. 2009-153 Alderman Super moved to place Bill No. 2009-153 on its first reading, said Bill Employ Tina C. Griffin Authorizing The City of Riverside, Missouri, To Employ Tina C. Griffm As A Full-Time Dispatcher Full-Time Dispatcher In The Department Of Public Safety, setting the salary at $30,000 per annum and to be effective November 4, 2009, seconded by Alderman Bruns, the vote was: Mins. 11/3/09 Aye: Aldermen Hurt, Cope, Super, Thatcher and Bruns. No: Alderman Fuller. Motion carries. Ordinance No. 2009-153 Alderman Thatcher moved to place Bill No. 2009-153 on its second reading, and Approved upon passage of same become Ordinance No. 2009-153, seconded by Aldemtan Bruns, the vote was: Aye: Aldermen Hurt, Bruns, Cope, Thatcher and Super. No: Alderman Fuller. Motion carries. Bill No. 2009-154 Alderman Fuller moved to place Bill No. 2009-154 on its first reading, said Bill Sign A Contract With Authorizing the Mayor To Sign A Contract With Sullivan Publications to Sullivan Publications Review And Update The City Of Riverside Municipal Code, seconded by Alderman Thatcher, the vote was: Aye: Aldermen Bruns, Super, Fuller, Cope, Thatcher and Hurt. Motion caries. Ordinance No. 2009-154 Alderman Bruns moved to place Bill No. 2009-154 on its second reading, and Approved upon passage of same become Ordinance No. 2009-154, seconded by Aldemtan Thatcher, the vote was: Aye: Aldermen Super, Fuller, Cope, Thatcher, Hurt and Bruns. Motion caries. Bill No. 2009-155 Alderman Thatcher moved to place Bill No. 2009-155 on its first reading, said Designating U.S. Bank Bill Designating U.S. Bank National Association As Depository Of City Funds, As Depository seconded by Alderman Cope, the vote was: Aye: Aldermen Fuller, Cope, Thatcher, Hurt, Bruns and Super. Motion caries. Ordinance No. 2009-155 Alderman Fuller moved to place Bill No. 2009-155 on its second reading, and Approved upon passage of same become Ordinance No. 2009-155, seconded by Alderman Thatcher, the vote was: Aye: Aldermen Cope, Thatcher, Hurt, Bruns, Super and Fuller. Motion carries. Mayor's Discussion Mayor Rose thanked all the people that contributed to `Trunk or Treat' as there were 350-400 kids that attended. The fountain across from Beverly Lumber is now complete. Mayor Rose said she attended the Park Hill South ribbon cutting as they received a grant for their outdoor classroom. Mayor Rose suggested the boazd thinks about partnering with Gladstone on composting for ow residents. Missowi American Water Company wants a water rate increase and Mayor Rose would like for David Blackburn to form a committee and look at some alternatives. Minn. 11/3/09 Board of Aldermen Aldermen Fuller likes the idea of exploring about what to do about utilities for Comments citizens. Alderman Cope and Bruns said it was great to see all the `little ones' at Trunk or Treat. Alderman Hurt said we need to make people aware when certain items that come up and they can contact our politicians and Jefferson City. Alderman Super said part of the problem with the water rate increase is the Public Service Commission and part of the solution is to use our influence we've got in Jefferson City to make the Public Service Commission aware of the fact that their actions have long reaching effects. Recess Mayor Rose called a recess at 9:00 p.m Reconvene Mayor Rose called the meeting to order and Alderman Fuller moved to go To Open into open session at 9:08 p.m seconded by Alderman Bruns the vote was: Session , Aye: Aldermen Thatcher, Cope, Fuller, Bmns, Super and Hurt. Motion carries. Motion For Closed Alderman Fuller moved that the meeting go into closed session, pursuant to Session at 9:08 p.m RSMo 610.021 (2) Real Estate Issues, seconded by Alderman Bruns, the vote was: Aye: Aldermen Thatcher, Cope, Fuller, Hurt, Bruns and Super. Motion carries. Motion For Open Alderman Cope moved that the meeting go into open session, seconded by Session at 10:00 p.m. Hurt, the vote was: Aye: Aldermen Super, Cope, Fuller, Hurt, Bruns and Thatcher. Motion carries. Adjournment Alderman Thatcher moved to adjourn the meeting, seconded by Alderman at 10:00 p.m. Bmns, seconded by Alderman Bruns the vote was: Aye: Aldermen Fuller, Bmns, Thatcher, Cope, Hurt and Su er. Motion carries. ity Clerk Minn. 11/3/09