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HomeMy WebLinkAbout2009-12-08MINUTES SPECIAL MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Tuesday, December 8, 2009 7:00 p.m. The Boazd of Aldermen for the City of Riverside, Missouri, met in a special workshop session in the Board of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri, on Tuesday, December 8, 2009. Mayor Rose called the meeting to order at 7:03 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Brad Cope, Ron Super, Dave Hurt, Bemie Bruns, and Aaron Thatcher. Not in attendance was Alderman Mike Fuller. Also present were David Blackburn, City Administrator, Tom Wooddell, Director of Public Works, Sarah Wagner, Administrative Clerk, Mike Duffy, Community Development Director, Meredith Hauck, Coordinator of Communications and External Affairs, Donna Resz, Finance Officer, Greg Mills, Public Safety Director, Matt Eblen with Shafer, Kline and Wanen, Travis Hoover with Cook, Flatt and Strobel, and Sabin Yanez with Cook, Flatt and Strobel. Capital Improvement Plan Donna Resz, Finance Officer began the presentation for the City's Capital Workshop Improvement Project Plans. She began with the forecast of where the City is at financially and where it is project to be over the next five yeazs. She asked that the Boazd go through the presentation tonight and ask questions and think about the projects. There will be another workshop session the first part of the new year and then would like to adopt the CIP at the second regular meeting in Januray. Resz explained that there are fow different slides that depict fmances for the City. They show the previous three years, the current yeaz and then forecast the next five years. The first slide shows the City's revenue sources that include taxes, interest, other (which is mostly municipal court funds), CIP reimbursements, gaming, lease and TIF. Alderman Hurt asked if the gaming revenue includes the hotel. Resz replied that it does not. The hotel revenue collected is usually about $175,000 per yeaz and the City does not project any change in that. Alderman Super asked if the lease revenue was tied to Argosy in any way. Resz replied that it is tied to Argosy and that she has contemplated decreasing it over the next few yeazs, but hasn't yet. Alderman Super commented that the new casino that will be built in Wyandotte County will have an overall impact on all revenue linked to the Argosy. Resz explained that she didn't make any adjustments with the lease because that is based on adjusted gross revenue while the gaming is based on admissions and adjusted gross revenue and as of right now the City is not projecting any change in the adjusted gross revenue due to the new casino. The City is only anticipating a change in the admissions. Page 1 Resz went on to explain the City's expenditures. She shows a 3% growth each year for operating expenditures. She explained that the capital projects expenditures have been high in the past because the City has been spending a lot on the Horizon's development and has been spending down TIF money and other bonds. Over the next few years the City will begin to spend money out of the general revenue fund for more of the capital projects. The community development expenditures mostly include Briarcliff and Gatewoods projects and then there are debut service expenditures. The next slide showed the City's fund balance. The City has been spending most of its bond money and will eventually level off around the $23 million mazk for general revenue. Alderman Bruns said that he would like to see what percent of the different azeas of the City's revenue that are contributed to Argosy. Mike Duffy, Director of Community Development began explaining the projects listed in the CIP and what changes have been made, if any. He began with streets and bridges. The first project is Vivion Road West. At this time there aze no proposed changes to the funding or timing. The project will be completed by June of next year. The next project is Northwood Road Phase H. Overall the budget for this project will decrease because the City will be getting reimbursements from the state and county. in addition the City will also be pursuing funding from the county for park and stormwater. Currently the City has a bid out for clearing and grubbing for this project. For the Line Creek Bridge project the City has modified the professional fees to match the construction. The project is slated to begin in November and the City is still anticipating a full closure for this project. The Vivion Road and AA intersection is expected to get funding from the stimulus and from the state. The City has already invested some in design and left $50,000 in case there are any overages. The L-385 Construction has always budgeted $100,000 for the construction of a relief well. The Corps of Engineers will be including this in one of their other projects so the City is removing this from the CIP. Homestead Road relocation is a new project. It is associated with the Vivion Road project. The new entrance will be offofNW Gateway. This will help improve access and set the area up for redevelopment in the future. The City would like to keep the current access gated for emergency use only. Mayor Rose asked what the timeframe was on this project. Duffy replied that it will be set for later this yeaz. It needs to be completed before the bridge project begins. The next project is Highway 9 West of Mattox. The City keeps pushing this project out another yeaz. The City only wants to move forward if MoDOT is willing to fund some of it. Finally, is Vivion Road East improvements. This is another project that the City keeps pushing out. Currently there is not a need to do this project with the other improvements the City is working on. Next, Duffy spoke about infrastructure maintenance projects. In the past the City has always budgeted $1.5 million for infrastructure maintenance, but rarely uses that much, so the City has proposed to move some of the funding to the radio project. For water line improvements the City has reduced that Page 2 amount from $500,000 to $250,000. Next, Duffy talked about community development projects which are usually City wide improvements. For irrigation costs the City proposes to split that into two phases over the next two yeazs instead of doing it all this yeaz. The next project is a City sign at the North end of the city limits. Here the City is changing the timing and would like to start it this spring. Mayor Rose asked about a sign when you come into the City on V ivion Road after the bridge is complete. She also asked about an electronic reader boazd. Duffy replied that this category could be changed to just signs and funding could be put in for later improvements. The Master Plan update was changed to accurately reflect the cost of the contract. Finally, the community development fund shows no changes to funding or project timing. Next, Duffy talked about public facilities. He explained that the City has budgeted $150,000 for an animal shelter. Mayor Rose explained that this money is not to build a shelter in Riverside, but it is what the City would contribute to partner with someone else to build and run a shelter that Riverside could take animals to. The next project is city facility security. This project is underway and there have been no changes to the funding or timing. The City is budgeting the same $50,000 for graffiti removal from the -evee. The City Annex project has had the timing adjusted. The City is looking at two different locations for this. The first would be as part of the downtown redevelopment to help anchor and draw in retail. The other is on West Platte up in the bluff where the old trailer park use to be. There has been no change to the Public Works facility. The funds are budgeted to relocate it when that area redevelops. Public facility improvements has been extended another year in the plan. The City has many projects planned for the next yeaz for this fund. The City is planning to repair the roof on the Community Center, reconfigure the offices at the Community Center, do some electrical work at the Community Center, add motorized bleachers, reconfigure offices at City Hall and reconfigure the customer service area for the court. Next, Duffy spoke about parks and trails. There have been no changes made to the funding or timing for the Upper Line Creek Trail, the Middle Line Creek Trail or the Jumping Branch Trail. Timing has been revised for the Line Creek Trail to coincide with the bridge project. The Highway 9 Link Trail has been added as a new project. Mayor Rose asked if the Jumping Branch Trail was going to be completed. Duffy replied that the City will be able to get a majority of the property needed by easement and are still working on what land needs to be acquved. Alderman Thatcher asked if this trail was going to link up with Gatewoods. Duffy replied that it will go to 50'" Street. Page 3 Duffy explained that there have been no changes made to the timing or the funding for a recreation wmplex. He also said that the $40Q,000 budgeted for park and trail improvements have been extended out another yeaz. Some of the projects funded for this yeaz include the Missouri Riverfront Trail emergency call box, water access for E.H. Young Pazk, brick trail maintenance for E.H. Young, Missouri Riverfront Trail Maintenance, Renner Brenner shelter replacement, fencing at E.H. Young Park, bike racks for the parks, a physical bamer at Renner Brenner, and parking lot maintenance for E.H. Young Park. Alderman Thatcher asked if maintenance projects shouldn't come out of the operating budget. Resz explained that in most cases that would be correct, but it has always been taken out of the parks and the park's budget is with the CIP. In the future it should be split into categories such as $100,000 to $150,000 for new projects, $200,000 for maintenance and $50,000 from the operating budget. Mayor Rose commented that the Pazk Boazd is aware that some maintenance costs come out of this budget and are comfortable with it because they realize that it is important to maintain what we have. Next, Duffy discussed major equipment. There have been no changes made to the timing or funding for the security project, GIS system, wayside hom, outside waruing siren or document imaging. Two new projects have been added. They aze a telephone upgrade and wireless technology. These new projects will help link City Hall with Public Works. The city wide radio system was revised to reflect some of the previous decisions that Boazd has made. Some of the funding to replace the 1996 Freightliner Pumper has been transferred to fund the city wide radio system because the Fire Department believes they can replace the truck for less than what was previously budgeted. The fmal area is Horizons infrastructure. Duffy explained that for Horizons Parkway and Highway 9 the funding has been changed to reflect the reimbursement from the railroad. They reimbursed the City for 5% of the project cost which came to about $466,000. The East/West connection was changed to reflect the reimbursement from Argosy. The funding that has been in contingency for utilities is not being put towazd projects. There has been no change to the timing or funding for wetland remediation. The City has received approval from the Corps of Engineers and should start work on this in the spring. The professional fees and contingencies transferred $1,250,000 to the City radio project. Alderman Hurt asked about upgrading some of the pipe fencing in Ward 3. Duffy replied that the City is working on upgrading all of the fencing and making it consistent throughout the City. The City is beginning with the most visible pieces first. The funding for this would come out of infrastructure maintenance. Page 4 Recess Mayor Rose called a recess at 8:06 p.m. Rewnvene to Open Session Mayor Rose called the meeting to order and Alderman Bruns moved to go into open session at 8:16 p.m. seconded by Alderman Thatcher, the vote was: Yes: Alderman Thatcher, Bruns, Cope, Super and Hurt. Motion Carried. Economic Development Duffy presented the Board with a draft of the City of Riverside Economic Workshop Development Incentive Policy. This document will help to create a sense of what the City is looking for when someone wants to develop. This is a draft document for the Board to look at and pick apart and add to. Alderman Bruns commented that this is a smart document. Mayor Rose said that it is something that can apply to the entire City. Alderman Thatcher commented that this document is a good tool to use when developers come to the City. This is a working document that the City can show to them. Alderman Super commented that this is an effective document that will be able to give developers a quick response and it is a very proactive document. This will also help give the City an idea of what it might cost to bring a certain development to the City. Duffy explained the general criteria for determining whether to use incentives. He said that if the developer meets the listed criteria or enough of them then the City can look at what incentive might be appropriate. Joe Bednar explained to the Boazd the process of developing this document and how it will be beneficial to the City. Motion to Enter into Closed Alderman Bruns moved that the meeting go into closed session, pursuant to Session at 8:53 p.m. RSMo 610.021(2) for discussion of Real Estate and RSMo 610.021(3) Personnel Issues, seconded by Alderman Thatcher, the vote was: Yes: Alderman Bruns, Cope, Hurt, Super and Thatcher. Motion to Enter into Open Session at 9:41 p.m. Adjournment 9:41 p.m. Motion Carved. Alderman Thatcher moved that the meeting go into open session, seconded by Alderman Bruns, the vote was: Yes: Alderman Thatcher, Cope, Hurt, Super and Bruns. Alderman Bruns moved to adjourn the meeting and Alderman Cope seconded, the vote was: Yes: Aldermen Thatcher, Bruns, Cope, Hurt, and Super. Motion carried. Meeting was adjourned at 9:41 p.m. Page 5 Page 6