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HomeMy WebLinkAbout2009-12-22 - SpecialMINUTES SPECIAL MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Tuesday, December 22, 2009 6:00 p.m. The Boazd of Aldermen for the City of Riverside, Missouri, met in a special workshop session in the Board of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri,'on Tuesday, December 22, 2009. Mayor Rose called the meeting to order at 6:02 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Brad Cope, Ron Super, Dave Hurt, Bernie Bruns, Mike Fuller, and Aazon Thatcher. Also present were David Blackburn, City Administrator, Tom Wooddell, Director of Public Works, Sazah Wagner, Deputy City Clerk, Mike Duffy, Community Development Director, Meredith Hauck, Coordinator of Communications and External Affairs, Donna Resz, Finance Officer, Greg Mills, Public Safety Director, Captain Gary McMullen, Captain Mike Castanzo, Captain Chris Skinrood, Mike Shelton, Emergency Management Director, and Travis Hoover with Cook, Flatt and Strobel. Public Safety Radio System Public Safety Director Greg Mills addressed the Board to discuss the purchase of a radio system for the City. He explained that he had representatives from the City of Kansas City, MARC and Motorola here to answer questions. He said that the City of Kansas City, Independence, Johnson County, Kansas and the Missouri Highway Patrol all have converted or are in the process of converting their old, unreliable system to this new more compatible one. This system has expanded coverage. If something was to happen with our system we would just be able to flip a switch and move locations and begin dispatching from another location. The cost for this project has come in 14% below the initial estimate. With this radio system the City will be constructing a radio tower and the City of Kansas City has agreed that they will maintain and service the tower for 10 years at no cost to the City of Riverside. Riverside will only be responsible for the lights on the . tower, the radios in the cars, the portable radios and the grass around the tower. This tower will help increase the interoperability of the system and will help other communities come online in the future. Alderman Thatcher asked if he could see a copy of the contract. Mills replied that the City Attorney, Brian Hall had the contract and would be here shortly. Richard Noll, Assistant City Administrator with the City of Kansas City came to explain to the Boazd the process that Kansas City has gone through in deciding to use this system. He said that in the past the City of Kansas City has gone out for bids for their radio system. This time the City sent out a RFP and said that they wanted a system that could accomplish a certain level of clarity and other things over 97% of the community. They received several responses and narrowed their decision down to two candidates but still had some unresolved questions so they sent out an amended RFP for clarification and did a review based on those responses and based on the cost. Motorola came out as the superior product. The contract was just approved and signed about two weeks ago for the City of Kansas City. The regional network was a Page 1 big selling point for the City and now having a tower in Riverside will really help to connect with the South Platte area and make the community as a whole a much better and safer place. Keith Faddis with MARC addressed the Board. He explained that the concept of a regional radio system started a few years ago when it became apparent that the City of Kansas City, Independence and Johnson County, Kansas were all going to need new systems. We looked at creating our own regional system, but it was too costly, so there was this opportunity to create this system within a system. Johnson County, Kansas has connected with the Kansas State Highway Patrol and Independence has done the same with the Missouri Highway Patrol so essentially both states are covered. MARC has worked on governances to make sure that everyone gets the same services and that everyone's needs are met. They have created several boards and committees so that those utilizing this system could have a say in how it is used and expanded. It will address concerns about leaving one system to join another and it will help the system grow out. Alderman Super asked if they have had any conversations with the Unified Government of Wyandotte County. Faddis replied that they have had some discussions with them, but they are still trying to make a decision on what they want to do, but they will have to do something to their current system soon. Brian Hall gave the Board a summary of the contract of the radio system. He said that he has reviewed the contract for Kansas City and the one for Riverside is very similar. It is a little smaller because Riverside did not go out for bid on this project. It was considered a single source product. He explained that there are three important pieces from this contract. 1) Kansas City has passed an ordinance to have this system, 2) Kansas City has provided a letter that agrees to cover the maintenance of the tower that Riverside is building for 10 years, and 3) there is a memorandum of understanding from MARC at the three host agencies have reviewed, as well as Riverside as the first use agency. He went on to explain that the fast six pages of the contract are spec fic to this contract with the City of Riverside. The next 64 pages are the standard contract information that Kansas City includes in all of their contracts. It ensures that the City is well protected legally. This contract also includes the software licensing agreement and the rest of the contract deals with the technical aspects of the system. Aldermen Thatcher asked if there were other copies of the contract available. Hall replied that the City was provided with a total of eight contracts. Recess @ 6:28 p.m. Alderman Thatcher moved for a recess to look over the contract. Alderman Bruns seconded and the vote was: Yes: Alderman Bruns, Super, Hurt, Cope, Thatcher and Fuller Motion Carried. Reconvene to Open Session Mayor Rose called the meeting back to order at 6:42 p.m. Page 2 @6:42p.m. Those in attendance were, Alderman, Hurt, Super, Thatcher, Fuller, Bruns and Cope. Alderman Thatcher asked if the City would be responsible to any additional FCC licensing. Dale Chapman with Motorola addressed the Board and explained that the licensing that the City already has for their mutual aid is all that is required. Alderman Super said that the City is responsible for all the electrical for the tower. He asked how much additional cost that would be. Chapman replied that the site has a power transformer at the street. The power required for the tower is only 200 amps which is far less then what is required to run electrical at City Hall. The work that will require electrical will be just testing and running the system which will be the normal cost for having the tower. Alderman Super asked if the contract included a 10% retention for the construction phase. Hall replied that the last 10% of the payment will be withheld until the test is completed and then there is a two year warranty bond. Alderman Super asked if it was 100% warranty for two years. Hall said that he would have to look through the contract and get back to the Boazd. Mills said that the requirements for the test of the system. are the same performance standards as Kansas City which will be much higher than other agencies that will come on later. Alderman Fuller said that the $4 million requested for this project was a lot of money. He asked if Public Safety foresaw any other projects of this magnitude in the next five yeazs. Mills replied that there is money budged for a new fire truck in the CIP and a new police car or two, but nothing major. Most of the programs for Public Safety aze well established. Alderman Thatcher said that the City may have to deal with MAST issues in the future. Mills said that the City is being pro-active on this issue. Alderman Thatcher said that the City has allocated $4.1 million for this project. With the savings, how will that money be reallocated? Mills replied that he will leave that up to the staff and departments that made concessions in their budgets for this project. Page 3 Gatewoods Discussion Mike Duffy, Director of Community Development addressed the Board. He explained that there are two ordinances on the agenda tonight that concern Gatewoods. The first is to authorize an agreement to construct a waterline. The next is a new redevelopment agreement for the Village at Gatewoods and deals with how the City will be repaid. The City will be reimbursed $139,000 for the waterline with a $10,000 connection fee per building permit that is pulled for this development. This will take care of the additional cost for upsizing the line that the City has absorbed. Alderman Fuller asked if this was an additional agreement to the one that was passed earlier. Duffy explained that the Board had approved an ordinance earlier to authorize the purchase of the pipe for the waterline. This is for the actual construction. He further explained that this new redevelopment agreement is set up so that the City will get repaid faster because it is based on both Gatewoods 3`~ and the Village at Gatewoods. The fnst agreement had four ways that the City was to be repaid. There was a $6,000 fee per unit for the Village of Gatewoods, then the City was to get $50,000 per acre for the commercial unit that was the be the Grand Magnolia for a total of $250,000. The next element was a NID for the residential portion of the Village of Gatewoods that would total $600,000. The final component was a TIF reimbursement of $400,000 for the Grand Magnolia. The total was to be about $2.3 million. At this point the Grand Magnolia is gone and a NID is very difficult to de because it relies on build out time. Alderman Fuller asked what will happen if they don't build. Duffy replied that the new redevelopment agreement goes with the ground and not the developer so that if someone else comes along they will have to adhere to the same agreement and repay the same amount. It is also built in that the City can acquire the land if nothing is done to the property. Alderman Fuller asked how much the City has ah~eady contributed in the previous agreement. Duffy replied that the City has given $1.9 million. Alderman Fuller asked what fund it has come out of. Donna Resz, Finance Director replied that is has come out of the general revenue fund. Alderman Thatcher asked about a timeline for development. Hall explained that everything in the development is deeded to TE Woods so the new agreement was designed so that if no development occurs the City can get the property back. Alderman Fuller asked if TE Woods was in agreement with all of this. Duffy replied that TE Woods' attorney and the City have gone through the agreement and both parties are agreeable to it. Page 4 Mayor Rose commented that this new agreement is very clean compared to what we have had in the past. Duffy said that it is very straightforward. Every time a permit is pulled for this development the City is repaid some part of its contribution. Alderman Super asked if there were any provisions to the agreement if another developer came with something for this area. Duffy replied that as part of the new agreement, TE Woods is required to submit a new development plan that will have to go before the Planning Commission and the Board of Aldermen for approval and that can be addressed at that time. Alderman Super commented that in the past this development included a commercial component. Duffy replied that the previous agreement included live/work units that were a commercial component as well as the Grand Magnolia. Alderman Thatcher said that he was disappointed that there was not a representative from Gatewoods at the meeting. He asked what the level of commitment seemed to be from TE Woods. Hall replied that it appeared they were very eager to move forward. Alderman Thatcher said that there is a perception in the Gatewoods neighborhood that there has been a lack of commitment from them to complete anything in the development. Duffy said that there has been a history of this with this development and other developers. The promises made and the reality of things has been different. What makes this a good development is the people. The best thing is that the agreement goes with the land. Alderman Fuller asked if the City was getting any help from Missouri American Water for the construction of the waterline. Duffy replied that they were. Duffy went on to explain that the ordinance for the new agreement is on the agenda before the old agreement is terminated because the City did not want there to be any period of time where this area was not under some type of agreement. Alderman Super asked if the TIF was just for the Village of Gatewoods. Duffy replied that is was because the new area was not annexed into the City at that time, but the new agreement will incorporate the new area. Public Safety Radio System Mills addressed the Commission and said that he had the answer to Alderman Super's question regarding the two year warranty on the radio equipment. He said that all of the equipment except for the subscriber equipment was covered by the full two year warranty. The subscriber equipment includes the Page 5 in-car radios and portable radios. Those are covered by their own warranties. Bill No. 2009-173 Alderman Thatcher moved to place Bill No. 2009-173 on its fast reading, (Tabled from 12/15/09 meeting) said bill authorizing the Mayor, upon termination to the Upper Gateway Waterline Agreement and Mixed Use Redevelopment Agreement, Tax Increment Financing Project, to Redevelopment Agreement with sign a waterline agreement and redevelopment agreement with TE Woods TE Woods Construction for the Gatewoods 3`~ Subdivision and the Village at Gatewoods Projects, seconded by Alderman Hurt. The vote was: Yes: Alderman Hurt, Thatcher, Bruns, Fuller, Cope and Super. Motion Carried. Ordinance No. 2009-173 Alderman Thatcher moved to place Bill No. 2009-173 on its second reading, Approved and upon passage of the same become Ordinance No. 2009-173, seconded by Alderman Bruns. The vote was: Yes: Alderman Bruns, Thatcher, Fuller, Super, Cope and Hurt. Motion Carried. Bill No. 2009-185 Alderman Bruns moved to place Bill No. 2009-185 on its first reading, said Terminating the Gatewoods bill terminating the Tax Increment Financing for the Upper Gateway Mixed Redevelopment Agreement and Use Redevelopment Area, repealing Ordinance 2006-163; dissolving the Repealing Ord. 2006-163. special allocation fund created thereby and terminating the designation of such area, seconded by Alderman Cope. The vote was: Yes: Alderman Cope, Bruns, Fuller, Super, Hurt and Thatcher. Motion Carried. Ordinance No. 2009-185 Alderman Thatcher moved to place Bill No. 2009-185 on its second reading, Approved and upon passage of the same become Ordinance No. 2009-185, seconded by Alderman Cope. The vote was: Yes: Alderman Fuller, Hurt, Bruns, Thatcher, Cope and Super. Motion Carried. Bill No. 2009-186 Alderman Bruns moved to place Bill No. 2009-186 on its first reading, said Bill Pay bill authorizing the payment of certain indebtedness listed therein, seconded by Alderman Thatcher. The vote was: Yes: Alderman Hurt, Super, Thatcher, Cope, Bruns and Fuller. Motion Carried. Alderman Super asked about the cost of the lap top computers. David Blackburn, City Administrator said that the three additional lap tops are for staff that the City will be adding after the first of the year. Alderman Super was concerned about the price of the computers. Page 6 Resz said that the cost of the computers included the docking station as well. Alderman Thatcher asked what the City's source was for getting the computers. Blackburn explained that they are purchased through the City's IT person who has a contact with Dell Computers. Ordinance No. 2009-186 Alderman Fuller moved to place Bill No.2009-186 on its second reading, and Approved upon passage of the same become Ordinance No. 2009-186, seconded by Alderman Bruns. The vote was: Yes: Alderman Fuller, Super, Thatcher, Bruns, Cope and Hurt. Motion Carried. Bill No. 2009-187 Alderman Thatcher moved to place Bill No. 2009-187 on its first reading, Motorola Radio Network said bill authorizing the Mayor to sign a contract for equipment and services Equipment and Licensing. and soflwaze licensing agreement with Motorola to provide for the purchase of a P-25 compliant radio network, seconded by Alderman Hurt. The vote was: Yes: Alderman Hurt, Thatcher, Cope, Burns, Super and Fuller. Motion Carried. Ordinance No. 2009-187 Alderman Fuller moved to place Bill No. 2009-187 on its second reading, and Approved upon passage of the same become Ordinance No. 2009-187, seconded by Alderman Bruns. The vote was: Yes: Alderman Fuller, Super, Cope, Bruns, Hurt and Thatcher. Motion Carried. Bill No. 2009-188 Alderman Bruns moved to place Bill No. 2009-188 on its first reading, said Second Amendment to the bill approving the second amendment to the redevelopment agreement with Briarcliff Redevelopment Briazcliff Development Company in connection with the West Platte Road Agreement Redevelopment Plan, seconded by Alderman Thatcher. The vote was: Yes: Alderman Hurt, Thatcher, Fuller, Cope, Super and Bruns. Motion Carried. Ordinance No. 2009-188 Alderman Fuller moved to place Bill No. 2009-188 on its second reading and Approved upon passage of the same become Ordinance No. 2009-188, seconded by Alderman Super. The vote was: Yes: Alderman Cope, Bruns, Thatcher, Fuller, Super and Hurt. Motion Carried. Bill No. 2009-189 Alderman Thatcher moved to place Bill No. 2009-189 on its fast reading R.A. Knapp 2009 Street and said bill authorizing the City to enter into a contract with R.A. Knapp Sidewalk Maintenance Construction, Inc. for the 2009 Street and Sidewalk Maintenance Project, Page 7 seconded by Alderman Bruns. The vote was: Yes: Alderman Bruns, Fuller, Super, Hurt, Cope and Thatcher. Motion Carried. Ordinance No. 2009-189 Alderman Fuller moved to place Bill No. 2009-189 on its second reading, and Approved upon passage of the same become Ordinance No. 2009-189, seconded by Alderman Cope. The vote was: Yes: Alderman Thatcher, Cope, Fuller, Hurt, Super and Bruns. Motion Carried. Recess @ 7:25p.m. Alderman Bruns moved for a recess, seconded by Alderman Super. The vote was: Yes: Alderman Bruns, Fuller, Super, Thatcher, Hurt and Cope. Motion Carried. Reconvene to Open Session Mayor Rose called the meeting to order at 7:36 p.m. @7:36 p.m. Those in attendance were Alderman Cope, Super, Thatcher, Bruns, Fuller and Super. Motion to Enter into Closed Alderman Fuller moved that the meeting go into closed session, pursuant to Session at 7:37 p.m. RSMo 610.021(3) Personnel Issues, seconded by Alderman Bruns, the vote was: Yes: Alderman Bruns, Cope, Hurt, Super and Thatcher. Motion Carried. Motion to Enter into Open Alderman Thatcher moved that the meeting go into open session, seconded by Session at 8:31 p.m. Alderman Bruns, the vote was: Yes: Alderman Thatcher, Cope, Hurt, Super and Bruns. Motion Carried. Adjournment Alderman Bruns moved to adjourn the meeting and Alderman Thatcher 8:31 p.m. seconded, the vote was: Yes: Aldermen Thatcher, Bruns, Cope, Hurt, and Super. Motion carried. Meeting was adjo ed,at 8:31 p.m. Sarah Wagner, Deputy Clerk Page 8