HomeMy WebLinkAbout2004-114 - Proposal to Renew HVAC Scheduled Maintenance with Van Hoecke Contracting, IncBILL NO. 2004-114
ORDINANCE NO. 2004-114
AN ORDINANCE AUTHORIZING THE CITY OF RIVERSIDE TO ENTER PROPOSAL
FOR RENEWAL OF HVAC SCHEDULED MAINTENANCE AGREEMENT WITH VAN
HOECKE CONTRACTING, INC.
WHEREAS, the City of Riverside, Missouri (the "City") has negotiated with Van Hoecke
Contracting, Inc., "VHC" for the provision of HVAC maintenance services (the "Services");
WHEREAS, the City and "VHC" have reached an agreement concerning the provision of payment
for such Services; and
NOW, TI-IEREFORE, be it ordained by the Board of Aldermen of the City of Riverside, Missouri, as
follows:
Section 1. The City of Riverside shall enter into a Letter Agreement, to be substantially in the form attached
hereto as Exhibit A and dated December 21, 2004 whereby VHC will provide the Services, and as
consideration for such Services the City shall pay VHC a total amount not to exceed Ten Thousand Seven
Hundred and No/100 Dollars ($10,700.00), such amount not to include charges for emergency service.
Section 2. The execution and delivery of the Agreement, with such additions and modifications deemed
necessary by the Mayor to complete the same, is approved, and the Mayor is authorized to execute the
AgreemcnC and to take such other actions reasonably necessary to carry out the intent of this Ordinance on
behalf of the City, the execution of the Letter Agreement being conclusive evidence of such approval.
Section 3. This Ordinance shall be in full force and effect from and after its passage and approval.
Passed this~~ day of December, 2004.
~ ,
Mayor ,
A I"I'ES~~ ~
~.
`"City Clerk
Uan Hoecke Contracting, lnc.
Riverside City Hall October 27, 2004
Attn: John Jackson
2950 NW Vivian Rd.
Riverside, MO 64150
Re: Renewal of HVAC Scheduled Maintenance Agreement Plus Add for Additional Equipment
2950 NW Vivian Road Riverside, MO 64150
John,
We sincerely appreciate your business and look forward to serving your needs in the coming year.
Your scheduled maintenance contract is set up on a 4 times a year basis. Your Scheduled
Maintenance Program (SMP) rates have increased with the addition of new equipment to your
contract (see attached and our hourly service rates have slightly increased. The SMP Inspection
Schedule Addendum for 2004/2005 will be as follows:
Inspection No. Tvpe of Service Cost
1 Fall Start-Up (w/ filters) $4 500.00
2 Mid Winter (no filters) $1,600.00
3 Spring Start-Up (w/ filters) $3,000.00
4 Mid Summer (no filters) 1 600.00
Annual Cost of Scheduled Maintenance: $10,700.00
Note: Filters are included in this price.
Your hourly rates for open/emergency service are:
$ 75.00 Regular Time (Mon.-Fri, 8:00 a.m. to 4:30 p.m.)
$105.00 Time and One-half, (Evenings, after 4:30 p.m., Saturday)
$127.00 Double Time (Sunday and Holidays).
There is a $20.00 truck charge per day on all open/emergency service. Your renewal date will be
October 2005.
Renewal -Contract will be automatically renewed each year, unless either party gives a 30-day
written notice to cancel. This renewal will reflect any increase in labor or operating costs, with the
exception of applicable fuel surcharges.
Terms -Due upon receipt. A minimum of $5.00 per month late fee or up to 1'/z% per month penalty
on accounts over 30 days. Customer will pay all attorneys and /or collection fees and court costs as
necessary to employ counsel to effect payment for work performed.
Acceptance of Proposal -The above prices, specifications and conditions are satisfactory and are
hereby accepted. You are authorized to do the work as specified. Please return one signed copy to
our office.
Customer Acceptance: Service Company Approval:
Riverside City Hall VHC Van Ho~ ke ontracting Inc.
,rte-c'
Authorized gnature uthoriz Sign ure
Mavor
Title James Van ecke
Estimator
Betty Burch
Printed/Typed Name of Signer
Date January 21 , 2005
C".Ghuiul`Sn~IP Rl.titbA'A1i.Ri~ersiJu Cite Hall ?OOd-200 (RVSDj.doc
14150 Santa Fe Trail Drive Lenexa, Kansas 66215 (913) 888-0036 /FAX (913) 888-0458