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HomeMy WebLinkAbout2010-01-05 Regular MeetingMINUTES REGULAR MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Tuesday, January 5, 2010 7:00 p.m. The Boazd of Aldermen for the City of Riverside, Missouri, met in regulaz session in the Boazd of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri, on Tuesday, January 5, 2010. Mayor Rose called the meeting to order at 7:00 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Brad Cope, Ron Super, Dave Hurt, Mike Fuller, and Aazon Thatcher. Not in attendance: Alderman Bernie Bruns Also present were David Blackburn, City Administrator, Tom Wooddell, Director of Public Works, Sazah Wagner, Deputy City Clerk, Mike Duffy, Community Development Director, Meredith Hauck, Director of Communications, Donna Resz, Finance Officer, Greg Mills, Public Safety Director and Travis Hoover, Capital Projects Engineer. Alderman Bruns entered the meeting at 7:02 p.m. Pledge of Allegiance Mayor Rose led the Pledge of Allegiance. Public Comments There were no comments from the public. Unfinished Business There was no unfinished business. Minutes of December 15, 2009 Alderman Thatcher noted some corrections to the minutes of December 15, 2009. Alderman Thatcher moved to approve the minutes of December 15, 2009 as corrected, seconded by Alderman Hurt. The vote was: Yes: Alderman Hurt, Super, Bruns, Thatcher, Fuller and Cope. Motion Carried. Minutes of December 22, 2009 Alderman Thatcher noted a correction to the minutes of December 22, 2009. Alderman Thatcher moved to approve the minutes of December 22, 2009 as corrected, seconded by Alderman Cope. The vote was: Yes: Alderman, Thatcher, Fuller, Cope, Super, Bruns and Hurt. Motion Cazried. Resolution 2010-001 Alderman Hurt moved to approve Resolution 2010-001 congratulating the Congratulating the Pazk Hill Pazk Hill School District on being the first school to win the Missouri Quality South School District on Award, seconded by Alderman Thatcher. The vote was: Winning the Missouri Quality Awazd. Yes: Alderman Fuller, Super, Bruns, Cope, Hurt and Thatcher. Page 1 Motion Carried. Pazk Hill School District Super Intendment, Dennis Fisher was present to accept the Resolution. Time Warner Program Changes David Blackburn, City Administrator, explained to the Board that the Time Warner Frogram Changes is the company's typical notification. The agreement expires soon and they are in negotiations. Their notification also states that consumers will have to purchase their equipment in order to receive their signal which they did not have to do previously. AT&T Annual Progress Report Blackburn stated that AT&T needs to have 25%-27% coverage in the community. Upcoming Events Meredith Hauck, Duector of Communications addressed the Boadd. She explained to them that there aze a lot of opportunities coming up for Boadd Members. The MML West Gate Division Meeting January 21, 2010, NRCC Annual Banquet, January 22, 2010, Northland Annual Legislative Trip, February 1-2, 2010, MML Legislative Trip, February 17-18, 2010, NRCC Northland Day, Mazch 22, 2010 in Jefferson City and the Mayor's Breakfast on February 23, 2010. Community Development Mike Duffy, Director of Community Development took a moment to welcome Travis Hoover to the City as the new Capital Project Engineer. It was his second day as a Riverside employee. Trozzlol Communications Duffy presented a possible agreement with Trozzolo Communications to Marketing Booklet produce a mazketing booklet for the City. He explained that this is the way to go a8er high profile developers. This document will be something that the City can use for any area of development whether it is Downtown or Horizons. It will be a very diverse document that can be very specific to one area or more generalized for the entire City. The upfront cost is about $16,000, but it will be something that can be used again and again. Alderman Cope asked about the broad information the marketing material might have. Duffy explained that there will be some specifics about Downtown and Horizons. It will also include other activities in the Kansas City azea that may attract people from a wide region to Kansas City. The City will start at a high level and then come down to the specifics that apply to individuals and prospective developers. Alderman Cope commented that the examples shown give current demographic information, but could we also include what we might expect to be here in the future. Duffy said that depending on what type and who the City is looking at as a prospective developer, the information can be more specific to fit their interests. The mazketing booklet will give a fast look at the community to see if they want to keep looking in Riverside. Alderman Fuller commented that the City started an Economic Development Committee to help direct these types of efforts. Now we aze looking at this Page 2 marketing booklet. Was there ever a budget established for this? This started as a small group just looking a economic development and now it is expanding. Duffy replied that the Economic Development Committee is looking at what activities should take place in order to attract development. We have been working on policy documents that were shown to the Board at the last meeting. Alderman Fuller commented that the City gave money to the Platte County Economic Development Council for marketing of Riverside. Duffy replied that the Board approve $15,000 for the next two years to go to the Platte County Economic Development Council. It is good to work with them when the interests of the City and the Platte County Economic Development Council align, but they focus on the entire county and have really been focused on development by the airport. The City really needs to focus on getting development here. Alderman Fuller commented that the marketing booklet is not a bad investment, but was surprised at the cost of it. Mayor Rose commented that the City does need some kind of marketing booklet. This has not been presented to the Economic Development Committee, but staff has spoken with Trozzolo about it. She also said that the development policy that was presented to the Board at the last meeting has not been brought back yet, but something needs to be in place to help weed out developments that are not in the best interest of the City. Duffy commented that at the last meeting the Boazd approved a modification to the agreement with Briazcliff. This marketing booklet is something that they will be able to use to attract businesses and residents to their developments in Riverside. Alderman Thatcher commented that the City needs to do a better job of marketing itself and this booklet will be able to help with that. Alderman Fuller asked if the City has received a bill from the attorney working on the Economic Development Committee. Donna Resz, Finance Director replied that the City has not received a bill yet. Alderman Thatcher moved to approve the Agreement with Trozzolo Communications for the Riverside Mazketing Booklet, seconded by Alderman Bruns. The vote was: Yes: Alderman Fuller, Hurt, Thatcher, Super, Bruns and Cope. Motion carried. Vehicle Purchase Duffy explained to the Boazd that the City is looking to purchase two new vehicles for City employees. Now that the City has hired Travis Hoover as the City's Capital Projects Engineer he will need a vehicle to use for project inspections. In addition, the City is in the process of hiring a Building Page 3 Inspector to take over for Tom Wooddell who is now the Director of Public Works. Wooddell has been using the Building Inspectors vehicle and will need to turn that over when someone is hired. Staff is proposing to purchase of two compact, extended cab, 4x4, trucks at a cost of $17,850 each. The City has $36,000 budgeted for the purchase of new vehicles. Mayor Rose asked if there was anything for Wooddell to drive at Public Works. Duffy replied that Public Works has recently disposed of much of their fleet but are still holding onto 1999 Dodge truck that is suppose to go to the City of Weston. Mayor Rose asked if these vehicles were going to be taken home with the employees or remain at City Hall. Duffy explained that Wooddell and Hoover are considered first responders and should take their vehicles home. Alderman Super asked if the City should require that their Directors be Riverside residents. Alderman Hurt asked about personal miles on City vehicles. Duffy replied that the individual is responsible for any personal miles and that any personal miles are considered taxable income. Mayor Rose asked why Hoover was considered a first responder. Duffy replied that Hoover would be working a lot of weekends. Alderman Bruns asked if the City has anything that governed the response time of City employees. Duffy replied that it is addressed in the Employee Handbook. Alderman Hurt asked how personal miles are accounted for. Resz replied that the employee is responsible for keep track of personal miles and reporting it as income on their W-2. Alderman Fuller asked how many first responders the City had. Chief Greg Mills replied that the City has six fast responders who aze all within Public Safety. Alderman Fuller asked what the cost was to the City. Resz replied that Public Safety does not keep track of their miles. Congress passed a law that says that they do not have to keep track of personal miles. These would be the fast employees to have a vehicle to take home since John Jackson was employed by the City over three years ago. Alderman Thatcher asked how long the price was good on the trucks. Page 4 Duffy replied one yeaz. Alderman Thatcher asked if there should be some sort of policy developed about who should be allowed to take vehicles home. However, the vehicles still need to be purchased. Alderman Super commented that the City is only six miles. It doesn't take long to get anywhere in Riverside. Alderman Bruns moved to purchase the two trucks, one for the Public Works Director and the other for the Capital Projects Engineer, seconded by Alderman Fuller. The vote was: Yes: Alderman Super, Burns, Fuller, Cope, Thatcher and Hurt. Motion carried. Project Update Travis Hoover, Capital Project Engineer gave the Boazd an update on various projects in the City. He said that Argosy North is slow due to all the snow. The snow has also contributed to a slow down on the street maintenance and Vivion Road. The lift station is almost finished. The City has also been working with BNSF on the quiet zone. Also, the notice to proceed has been given for the Northwood Road Clearing and Grubbing. Missouri Riverbed Degradation Tom Kimes with HDR addressed the Boazd in regazd to the Missouri Riverbed Degradation. He explained that he has been working with MARC on the different levels of cost share participation for those who may be affected by the Missouri River degradation. There aze three different levels of sponsors and Riverside has been identified as a level three sponsor and has been asked to contribute $30,000 to this study. Level one is for those that have the greatest interest with this project, such as the water companies, and then it is stepped down from there. No entity has signed the official agreement with MARC and the Corps of Engineers but several have verbally agreed to it. The Corps of Engineers will be contributing $556,000 but cannot spend any of that until it gets matched contributions from other participants. Alderman Super said that KCPL has two plants on the Missouri River, how come they aze not in level one. Kimes replied that MARC established the different levels using feedback from the different entities that will be affected by this. Alderman Thatcher asked about Holiday Sand. Blackburn replied that Holiday Sand has been working with the Corps of Engineers on other related issues and will be contributing $1 million to the project. Alderman Hurt moved to approve funding for the Missouri Riverbed degradation, seconded by Alderman Bruns. The vote was: Yes: Alderman Fuller, Super, Hurt, Thatcher, Bruns and Cope. Page 5 Motion carried. Alderman Super asked if the cost would be paid out over three different budget years. Kimes replied that MARC is willing to negotiate that. The Board agreed to pay the funding all at once. Public Safety Chief Mills reported to the Board that the Public Safety Department has been working to make sure that the elderly of the community are taken care of during this extreme weather. The City has a list of many residents that they have been checking on. In addition, Public Safety has been helping deliver Meals on Wheels to residents because those that usually deliver it have been unable to get out in this weather. Public Works Mayor Rose complimented the Public Works Department on how well they took care of the City after the recent snow events. Alderman Thatcher commented that Riverside has a reputation for doing good work. Alderman Fuller asked if the City had any plan to clear off sidewalks and trails after the streets are taken care of. Tom Wooddell, Director of Public Works said that in the past the City has not cleared them, but that is something that can be looked into. The problem with this snow was that it came so fast and left a great deal more snow then we are use to at any one time. Parks and Recreation Hauck informed the Board that there is an ordinance on the agenda to hire a new part-time employee for the Community Center. This is to replace an employee that has left. Bill No. 2010-001 Alderman Hurt moved to place Bill No. 2010-001 on its fast reading, said bill Bill Pay authorizing the payment of certain indebtedness listed therein, seconded by Alderman Thatcher. The vote was: Yes: Alderman Thatcher, Hurt, Burns, Super, Fuller and Cope. Motion carried. Ordinance No. 2010-001 Alderman Bruns moved to place Bill No. 2010-001 on its second reading, and Approved upon passage of the same become Ordinance No. 2010-001, seconded by Alderman Cope. The vote was: Yes: Alderman Hurt, Bruns, Cope, Thatcher, Super and Fuller. Motion Carried. Bill No. 2010-002 Alderman Thatcher moved to place Bill No. 2010-002 on its first reading, Community Center New Hire said bill authorizing the City to employ apart-time employee at the Community Center, seconded by Alderman Fuller. The vote was: Page 6 Yes: Alderman Hurt, Thatcher, Bruns, Fuller, Cope and Super. Motion Carried. Ordinance No. 2010-002 Alderman Bruns moved to place Bill No. 2010-002 on its second reading, and Approved upon passage of the same become Ordinance No. 2010-002, seconded by Alderman Cope. The vote was: Yes: Alderman Bruns, Thatcher, Fuller, Super, Cope and Hurt. Motion Carried. Bill No. 2010-003 Alderman Super moved to place Bill No. 2010-003 on its first reading, said Bond Retirement bill authorizing the purchase and retirement of certain bonds, seconded by Alderman Thatcher. The vote was: Yes: Alderman Cope, Bruns, Fuller, Super, Hurt and Thatcher. Motion Carried. Ordinance No. 2010-003 Alderman Fuller moved to place Bill No. 2010-003 on its second reading, and Approved upon passage of the same become Ordinance No. 2010-003, seconded by Alderman Cope. The vote was: Yes: Alderman Fuller, Hurt, Bruns, Thatcher, Cope and Super. Motion Carried. Mayors Comments Board of Aldermen Comments Mayor Rose commented that she is looking forward to 2010. Many of the Aldermen wished Happy New Year. Recess @ 8:09p.m. Alderman Hurt moved for a recess, seconded by Alderman Thatcher. The vote was: Yes: Alderman Bruns, Fuller, Super, Thatcher, Hurt and Cope. Motion Carried. Reconvene to Open Session @8:19 p.m. Mayor Rose called the meeting to order at 8:19 p.m. Those in attendance were Alderman Cope, Super, Thatcher, Bruns, Fuller and Super. Motion to Enter into Closed Alderman Thatcher moved that the meeting go into closed session, pursuant Session a@ 8:20 p.m. to RSMo 610.021(3) Personnel Issues, seconded by Alderman Fuller, the vote was: Yes: Alderman Bruns, Cope, Fuller, Hurt, Super and Thatcher. Motion Carried. Page 7 Motion to Enter into Open Session a@ 9:13 p.m. Adjournment 9:13 p.m. Alderman Thatcher moved that the meeting go into open session, seconded by Alderman Fuller, the vote was: Yes: Alderman Thatcher, Cope, Hurt, Super, Fuller and Bruns. Motion Carried. Alderman Super moved to adjourn the meeting and Alderman Thatcher seconded, the vote was: Yes: Aldermen Thatcher, Bruns, Cope, Hurt, and Super. Motion carried. Meeting was adjourned at 9:13 p.m Sarah Wagner, Deputy ity Clerk Page 8