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HomeMy WebLinkAbout2010-01-19 Regular MeetingMINUTES REGULAR MEETING BOARD OF ALDERMEN RIVERSIDE, MISSOURI Tuesday, January 19, 2010 6:00 p.m. The Board of Aldermen for the City of Riverside, Missouri, met in regular session in the Board of Aldermen Chambers at City Hall, 2950 NW Vivion Road, Riverside, Missouri, on Tuesday, January 5, 2010. Mayor Rose called the meeting to order at 6:02 p.m. Those in attendance were Mayor Kathy Rose, Aldermen Brad Cope, Ron Super, Dave Hurt, and Mike Fuller,. Not in attendance: Alderman Bernie Bruns and Aaron Thatcher Also present were David Blackburn, City Administrator, Tom Wooddell, Director of Public Works, Sarah Wagner, Deputy City Clerk, Mike Duffy, Community Development Director, Meredith Hauck, Director of Communications, Donna Resz, Finance Director, Greg Mills, Public Safety Director and Travis Hoover, Capital Projects Engineer. Alderman Thatcher entered the meeting at 6:07 p.m. Alderman Bruns entered the meeting at 6:28 p.m. CIP Workshop Donna Resz, Finance Director began a presentation to the Board over the Capital Improvement Plan. She explained that this presentation reflect the changes that the Board requested from the last presentation. The first slide represents the City's sources of revenue and the graph has been changed to reflect the adjustment made to the lease revenue to meet the gaming revenue changes. Resz explained the slide showing the debt service to TIF revenue. Mayor Rose asked if the difference in last few years had to do with the City buying back some of the bonds. Resz said that it did. She went on to explain that the fund balance slide was updated to reflect the change in lease revenue. Mike Duffy, Director of Community Development explained the streets and bridges. He said that there are several projects where there are no changes. He explained that the current amount budgeted for the L-385 construction has been taken out because the Corps of Engineers will be covering the total cost. Highway 9 West of Mattox has been pushed into out years. The City is looking for additional funding from the State on that project. In addition, Vivion Road East has been extended out beyond the CIP. Alderman Super asked if the City received a Federal grant for the intersection of Vivion and AA. Duffy replied that the City received $378,000 and is holding an additional $30,000 for contingencies on the project. Next, Duffy explained Northwood Road Phase II. He said that the City will be Page i receiving and additional $50,000 from the Parkville Special Roads District to assist with this project. The City is working with property owners on the west side for annexation. This will be a two season project. The road should go to bid this summer. With this project the City is anticipating a full closure of Northwood Road from Montebella to Merrimac. Alderman Super asked if the City was looking to annex any property from Merrimac to 52"d Duffy replied that the City would like to do that in order to have the entire road within the City so that we can have control and see that it is properly maintained. Next, Duffy explained the Line Creek Bridge. He said that it was pulled from the overall cost and design of the Vivion Road Project. There is a 25% contingency amount in the CIP and an additional $200,000 for unknown utilities. The City will receive $1.23 million from MARC as a reimbursement. This will be turned over to MoDOT after its completion. Alderman Super commented that MARC was to cover 80% of the project. Duffy replied that the estimated cost from the project is $1.6 to $1.8 million, but the design for the project came in higher because they had to take the project out of the flood plain. The Vivion Road and AA Intersection project Duffy explained next. He said that the estimated cost is $780,000 but the City will receive substantial funding to cover the cost of this project. The stimulus funds were less than expected but should cover most of the project. Some funding is left in the CIP to cover any overages because the agreement with MoDOT says that the City will cover any additional charges. Mayor Rose asked if this project would be done before the bridge work began. Duffy replied that the intersection will be completed before the bridge begins. Duffy explained that the next project is a new one. It is the Homestead Road Relocation project. This project would move the entrance to Homestead from Vivion Road to Gateway. The cost of construction is not much, but it will require some extensive land acquisition. The benefit to this project is that it takes the entrance into Homestead away from a dangerous intersection with the bridge and moves it out fo the flood plain. Next, Duffy explained infrastructure maintenance. He said that the overall amount has been reduced from $1.5 million because most of the major projects have been completed. The same goes for waterline improvements. Many of those project have been completed and one project didn't cost as much as anticipated. Mayor Rose asked if staff was working on a maintenance list for streets so that the City doesn't have to go and repair all of them at once again. Duffy replied that Wooddell and Hoover will be working on a 10 to 15 year plan to keep up on all of the streets. Page 2 Next, Duffy discussed community development. He explained that there is $500,000 budgeted for irrigation for West Platte and Gateway for the new landscaping. Duffy also explained that the cost for the update to the Master Plan has been modified to cover all of the cost for BNIM and the engineers. Alderman Hurt asked how far the irrigation of Gateway would extend. Duffy replied that it would extend all the way up the right-of--way. Alderman. Hurt asked how far the irrigation would extend on Vivion. Duffy replied that staff anticipates it extending only as far as there are improvements. Next, Duffy explained the City Signage. He said that the Streetscape Committee met and came up with four additional areas of importance for signage. The total budgeted for all four signs is $2 million. Some design work has been done for the sign for the North entrance and the estimated cost is around $750,000. This is a fairly substantial entrance. It is also anticipated that the South entrance will be something big as well. The East and West entrances have $125,000 budgeted but may be less. Some of the signs can be pushed out further until we get a better sense of development in areas. Duffy explained the amount in the community development fund was to remain the same. This fund allows the City to enter into development partnerships to help bring development to the City. Next, Duffy talked about public facilities. The $150,000 for the animal shelter has been pushed out another year. The $50,000 for graffiti removal is under contract with the Levee District. The $300,000 for the city facility security is an extension of the work that is going on right now. The $2 million for the Public Works Facility is pushed out into the future and $1 million is kept for any improvements that need to be done. This year's plan for the $1 million is to reroof the Community Center, reconfigure some offices there, get motorized bleachers and do some electrical work. It also includes reconfiguring offices at City Hall, upgrading some safety issues for the court and improving the parking on the West side of Public Safety. Next, Duffy explained that staff has proposed a change to the timing for the City Annex. The original building was budgeted $3 million. There has been some thought to moving this building into the downtown area and to spread the cost over two years. Alderman Thatcher asked if there was a plan for the area where the annex used to be. Duffy replied that there is no plan at this time. It could be paved and used for parking or maybe as a community garden. Next were parks and trails. Duffy explained that the parks and trails all stay the same for cost but some are extended into out years. He said that the Page 3 improvements for this year include Missouri Riverfront Trail emergency call boxes, water access at EH Young, brick trail maintenance at EH Young, Missouri Riverfront Trail maintenance, Renner Brenner Shelter replacement, EH Young fencing, bike racks at the parks, Renner Brenner physical barrier, and EH Young parking lot maintenance. A significant amount of this budget is for the fencing at HE Young and the shelter house at Renner Brenner. Alderman Fuller asked about a section of the Line Creek Trail. Duffy replied that would be put into infrastructure maintenance. Next Duffy talked about major equipment. He said that everything stays the same in this fund. This reflects the reduction in the cost of a new fire truck. It also adds in the cost for the technology for a new phone system and wireless Internet. Staff is looking into an opportunity for low cost wireless. Duffy also explained that the city wide radio system reflects the actual cost agreement that was signed. The wayside horns/quiet zone was discussed next. Duffy said that the cost for the wayside horn was $75,000, but the cost went up to do the quiet zone and no horns. This required some physical improvement. Two quiet zones have been completes and two still need to be done. Additional money has been added for the quiet zone at Mattox. Mattox will need major road improvements in the future so the City will just be doing the minimum requirements. The cost could be lower, but staff still needs to meet with the Rail Road. For Horizons infrastructure Duffy explained that the professional fees and contingencies come out of bond proceeds and the City is working with Penn Gaming to cover some of the costs in the Horizons area. Finally, Resz explained a slide that reflected the fund balance for 2007-2015 as of 2009 with an ending fund balance of $27 million. The new slide reflects the fund balance for 2007-2015 as of 2010 which has an ending fund balance of about $24 mil lion. This reflects the change in lease revenue and additional money for the quiet zone. Alderman Fuller asked if this reflected the cost savings for the radio system. Resz replied that it does. She said that this document is just used as a planning tool. If there are no other changes she will bring a resolution at the next meeting to adopt the CIP. Alderman Fuller asked what could be done about removing the graffiti from the Interurban Bridge and if that should be added into the CIP. Duffy replied that he has had people out to look at the bridge and is not sure what the best way to remove it will be. There is concern that sandblasting it could damage the bridge's structure. The City is currently looking for alternatives. This cost could be included in infrastructure maintenance. Alderman Super asked about changing the location of the Annex. Page 4 Duffy replied that no decision has been made to change the location of the Annex. The City received a request from Briarcliff to look into making it a component of downtown to help draw people there. It will ultimately be a decision made by the Board. Regular Session Pledge of Allegiance Public Comments Minutes of January 5, 2010 Approved City Administrator's Report Alderman Super asked about the cost of construction increasing by $1 million. Duffy replied that the cost of construction was increased from $2.5 million in last year's CIP to $3 million and has been changed from spending the $3 million in one year to spreading it out over two years. Mayor Rose suggested that the Board discuss this in a workshop session in the future. Alderman Thatcher commented that he would like to look at ways to bring the fund balance back up around $25 million. He said that he is ok with the current plan but would not like to push it any further. Resz said that it was a valid concern and that this would be the first plan adopted that was under $25 million. She said that she could go back and move some project into out years to bring that number back up. Alderman Fuller said that $25 million was decided upon because that would cover five years of operating costs. Alderman Thatcher said that now we are down to three years of operating costs. Mayor Rose said that the original Board said that they never wanted to go below $30 million with the casino. Hearing no other comments from the Board Resz said that she would bring a resolution to the Board at the next regular meeting for the adoption of the CIP. Mayor Rose called the Regular Session Meeting of the Board of Alderman to order at 7:00 p.m. Those in attendance were Alderman Thatcher, Bruns, Fuller, Super, Hurt and Cope. Mayor Rose led the Pledge of Allegiance. There were no comments from the public. Alderman Hurt moved to approve the minutes of January 5, 2010, seconded by Alderman Thatcher. The vote was: Yes: Alderman Hurt, Super, Bruns, Thatcher, Fuller and Cope. Motion Carried. Meredith Hauck, Director of Communications went over the highlights of the City Administrator's report. She pointed out the Top 10 of 2009 and the positive feedback citizens have been leaving on the Internet. Page 5 Court Report Approved Alderman Fuller moved to approve the December Court Report, seconded by Alderman Super. The vote was: Yes: Alderman Fuller, Super, Bruns, Cope, Hurt and Thatcher. Motion Carried. Branding Project Update Hauck explained that Trozzolo will be at the February 2, 2010 meeting to present the complete product and marketing plan. The City will also be sponsoring the February Chamber Breakfast on February 11, 2010 and will be revealing the plan then. Corporate Challenge Duffy explained that he got a call from someone interested in participating in Corporate Challenge which promotes wellness in businesses. This year they are doing it as fundraiser for the Special Olympics. The fee would be $1,400. The requirements are that anyone who participates must be a full-time employee and elected officials cannot participate. Alderman Thatcher asked if there was enough interest from employees to participate. Duffy replied that there is some interest but it would be difficult to get enough people involved this late into it. Mayor Rose said that she would be supportive of it if there were enough people interested. Duffy said that it may be better to try and get the rules changed for next year to allow elected officials to participate and revisit this idea then. Community Development Duffy explained to the Board that they received information from Lane 4 about development in the Kansas City area. It shows the average lease rates and vacancy rates. He also explained some information from the Kansas City Economic Development Council that compares the metro with other metro areas and show that this area was not at the very height of development when things were going good, but this area has also not hit the very bottom like many other metro areas. Project Update Travis Hoover, Capital Project Engineer gave the Board an update on various projects in the City. He said that the Northwood Road clearing and grubbing was 99% complete. The Corps of Engineers is still working on the Line Creek degradation. Also, the street maintenance project continues. Mayor Rose asked about the ramp closure to Highway 9. Hoover said that it will be closing this weekend and detour signs will be posted. Alderman Hurt asked about the clearing and grubbing on Northwood Road. Hoover replied that they are removing portions of the trees for utilities and when the main project begins they will finish clearing the trees. Page 6 Alderman Hurt asked about getting Northwood Road clean up after all the bad weather we've had. Hoover replied that he would have to contractor out to clean it up. MoDOT Ordinance Duffy told the Board that there was an ordinance on the agenda that is an agreement with MoDOT to do improvements to Briarcliff Parkway, Route 9 and Tullison Road. There is no cost to the City. The agreement just states that the City will be responsible for any municipal utilities that are found. Riverside does not have any municipal utilities so there are no concern. Bill No. 2010-004 Alderman Bruns moved to place Bill No. 2010-004 on its first reading, said Bill Pay bill authorizing the payment of certain indebtedness listed therein, seconded by Alderman Cope. The vote was: Yes: Alderman Thatcher, Hurt, Burns, Super, Fuller and Cope. Motion carried. Ordinance No. 2010-004 Alderman Fuller moved to place Bill No. 2010-004 on its second reading, and Approved upon passage of the same become Ordinance No. 2010-004, seconded by Alderman Bruns. The vote was: Yes: Alderman Hurt, Bruns, Cope, Thatcher, Super and Fuller. Motion Carried. Bill No. 2010-005 Alderman Thatcher moved to place Bill No. 2010-005 on its first reading, said MoDOT Agreement bill authorizing the Mayor to enter into an agreement with the Missouri Highway and Transportation Commission for improvement at Briarcliff Parkway, Route 9 and Tullison Road, seconded by Alderman Super. The vote was: Yes: Alderman Hurt, Thatcher, Bruns, Fuller, Cope and Super. Motion Carried. Ordinance No. 2010-005 Alderman Hurt moved to place Bill No. 2010-005 on its second reading, and Approved upon passage of the same become Ordinance No. 2010-005, seconded by Alderman Thatcher. The vote was: Yes: Alderman Bruns, Thatcher, Fuller, Super, Cope and Hurt. Motion Carried. Mayors Comments Mayor Rose commented that she attended the KCEDC meeting for the region which included 17 counties. It was a tough economy in 2009 but had one of the best years with 16 new projects totaling $234 million for the region. She said that she attended the Platte County Mayor's meeting hosted by Weatherby Lake and said that they are very grateful for the F550 truck we gave them. She also added that the Platte County Commissioners that attended the meeting asked for a list of how we have spent the road tax money from Page 7 when we first began getting it and what projects we applied it to. She said that despite the tough economy 2009 was an all time high for giving in the Kansas City area. Mayor Rose said that she will be attending the Metropolitan Mayor's Caucus meeting in Gladstone on January 22°d Finally, Mayor Rose said that there could possibly be another round of stimulus money for projects that can be under contract within 90 days. Board of Aldermen Comments Alderman Fuller asked if the City had received a bill from Joe Bednar yet. Resz replied that the City received four statements totaling about $20,000 and it will be on the next bill pay ordinance. Alderman Bruns thanked Public Works and staff for all the work that they do. He asked about the yellow flashing light at the temporary intersection. Duffy replied that he will talk to Capital Electric about that. Alderman Thatcher asked when the agenda for the community meeting would be available. Duffy replied that there is a meeting tomorrow morning at 9:00 a.m. and he will get the agenda and send it out after the meeting. Alderman Hurt thanked Public Works for all their hard work. Motion to Enter into Closed Alderman Super moved that the meeting go into closed session, pursuant to Session @ 7:26 p.m. RSMo 610.021(2) Real Estate, seconded by Alderman Thatcher, the vote was: Yes: Alderman Bruns, Cope, Fuller, Hurt, Super and Thatcher. Motion Carried. Motion to Enter into Open Alderman Thatcher moved that the meeting go into open session, seconded by Session a@ 8:42 p.m. Alderman Cope, the vote was: Yes: Alderman Thatcher, Cope, Hurt, Super, Fuller and Bruns. Motion Carried. Adjournment Alderman Thatcher moved to adjourn the meeting and Alderman Bruns 8:42 p.m. seconded, the vote was: Yes: Aldermen Thatcher, Bruns, Cope, Hurt, and Super. Motion carried. Meeting was adjour d at,8:42a .m. Sarah Wagner, uty City Clerk Page 8 r,