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HomeMy WebLinkAbout2010-024 Embassy LandscapeBILL N0.2010 - 024 ORDINANCE NO. 2010 - 024 AN ORDINANCE AUTHORIZING THE CITY TO ENTER INTO A CONTRACT WITH, AND PAY CERTAIN FUNDS TO EMBASSY LANDSCAPE GROUP, INC. FOR THE 2010 LANDSCAPE MAINTENANCE PROGRAM WHEREAS, the City of Riverside, Missouri ("City") utilizes Embassy Landscape Group, Inc. ("Contractor") for provision of services related for the City Landscape Maintenance Program (the "Services"). WHEREAS, the City and the Contractor have reached an agreement concerning the provision of and payment for such Services. NOW, THEREFORE, be it ordained by the Board of Aldermen of the City of Riverside, Missouri, as follows: Section 1. This Ordinance is intended and is hereby determined and declared to be necessary to accomplish and serve the public purpose of maintaining public property, including the Civic Campus (City Hall, Public Safety, Community Center), Welcome Plaza, and West Platte Road (the "Project"). Section 2. The City of Riverside shall enter into an agreement whereby Contractor shall provide the Services related to the Project to the City at a total cost of $40,679.00 (the "Agreement"). Section 3. The execution and delivery of the Agreement, in substantially the form attached hereto as Exhibit A, is approved, and the Mayor is authorized to execute the Agreement and to take such other actions reasonably necessary to carry out the intent of this Ordinance on behalf of the City, the execution of the Agreement being conclusive evidence of such approval. Section 4. The Mayor, the City Administrator, the City Attorney and other appropriate City officials are hereby authorized to take any and all actions as may be deemed necessary or convenient to carry out and comply with the intent of this Ordinance and to execute and deliver for and on behalf of the City all certificates, instruments, agreements and other documents, as may be necessary or convenient to perform all matters herein authorized. Section 5. This Ordinance shall be in full force and effect from and after its passage and approval. Passed this ~~ ~ day of 1~~L2,010. .~ `- ~' ~ Mayor Kathleen L. Rose ';ATTEST: w i7!! 1 City 'Clerk ~~I~~A--SSY LANDSCAPE GRbUP, INC. 2010 ATTACHMENT B City of Riverside - NW Platte Valley Lane -Option 1 Descri tion of Services Fre Total Cost S rin Cleanu 0 $ - Mow/Trim/Ed e/ Blow - Hi h Profile Turf 28 $ 10,360.00 TUrf Mow/Trim/ Blow -Semi Im roved Turf 0 $ Fall Cleanu 0 $ - Turf Round #1 Fertilizer 8 Preemer ence 1 $ 832.00 Turf Round #2 Fertilizer and Herbicide 1 $ 1,095.00 Turf Round #3 Fertilizer and Herbicide 0 $ - Grub Control & Fertilizer 0 $ - Horticurtural Turf Round #4 Fertilizer>l<Herbicide 1 $ 1,076.00 Turf Round #5 Fertilizer 8 Herbicide 0 $ - SerVIC2S Turf Round #6 - Winterizer Turt-Late Fall 1 $ 604.00 S re Trees IPM 1 $ 112.00 S re Shrubs IPM 3 $ 138.00 Tree & Shrub Fertilization 1 $ 432.00 Plant Bed Pre-Eme ence 3 $ 384.00 Mulch Tree Rin s Includes Street Trees 1 $ 402.00 Mulch Mulch Plant Beds 1 $ 896.00 Centrel Control Monitorin 0 $ - Irrigation s rin startu o $ - S stem Monthl Site Ins ction 8~ Ad'ustment 0 $ y Fall Shutdown and Blowout 0 $ S rin Color -Flower Beds 0 $ - Summer Color -Flower Beds 0 $ - Fall Color -Flower Beds 0 $ - Seasonal Bulbs -Earl S rin -Flower Beds 0 $ - COIOr S rin Pots 0 $ - Summer Pots 0 $ - Fall Pots 0 $ - Flower Bed Maintenance 0 $ - Srin Trim and rune shrubs 1 E 70.00 etail SeNICeS SummerTrim and rune shrubs Dormant Trim and rune shrubs Tree Prunin < 12' Perennial maintenance Ground cover maintenance Roundu lent beds Manual weed control S ade ed a lant beds Sade ed a tree rin s Mulch cultivation Aeretion 1 0 0 0 0 4 14 0 7 0 0 Annual Maintenance Price $ $ $ $ $ $ $ $ $ $ $ $ 70.00 - - ' - 152.00 490.00 - 620.00 - - 17,733.00 ~~~`~~~ IANDSGAPE C3i~t1P, INC. ~1'.O. Box29048, 2~cnras City, 9rf0 64152 LANDSCAPE MANAGEMENT AGREEMENT Con#ract Gpvernance To: Ci of Riverside, MO Date: / /2010 From: Embassy Landscape Group, Inc. Time Limit: This quotation is firm for 30 days Contact Jeff Gilsinn, Account Manager Project: West Platte Road Person: LANDSCAPE MANAGEMENT SPECIFICATIONS TERMS Be innin Janua 1, 2010 Endin : December 31, 2011 Base Landsca a Contract Amount See Attachment B SCOPE ~b~';INTENT Off' ~GE~ENT' It is our intent that the property's landscape has the best possible appearance. We have set as our standazd of comparison all the top maintained properties in the Kansas City azea. We also agree that the physical health of the landscape is to be maintained at the highest standards. It is understood that time is required to achieve the highest standazd. A reasonable time should be allotted to reach the standard. It is absolutely essential that all aspects of our lawn management program be completed in order to achieve the high standazds requested by the property owners. PROPERTY MAINTENANCE CONTRACT EMBASSY LANDSCAPE GROUP, INC. Page 1 of 8 GROUNDS MAINTENANCE SERVICES TURF ~TENANC~ 'See l~ttac'hmen# li SPRING CLEANUP All lawns will be mowed. Plant beds will be cleaned of leaves and weeds. MOWING HIGH PROFILE TURF Grass will be cut as needed on a yeaz round basis. Grass will be cut at least weekly during the accepted normal grass-growing period for the property's location, except when weather prohibits. High Profile Turf will be cut as outlined in the Attachment B form, The owner's property management agent will be consulted as to the frequency and need for cutting for any special circumstances. MECHANICAL EDGING Mechanically edge all walkways, curbs, driveways, and concrete pads regularly in order to maintain proper appearance SPADE EDGING All plant beds and tree rings will be spade-edged to maintain a crisp edge. This is done in the spring prior to the spring cleanup and once in the summer during the cultivation. AERIFICATION Aerification is performed routinely onhigh-profile turf in order to promote optimal root growth. FALL CLEANUP all lawns will be mowed in order to remove or disintegrate leaves and debris. All plant beds will be cleaned of leaves and debris. TURF FERTILs~TY AND INSET =1VL~-NAi'3EMENT See Attachment B TURF CARE PROGRAM It is the intention of the turf care program to use premium quality products. All fertilizers, weed control products, and insect control products used aze to be chosen from the specifications set below. TURF APPLICATIONS Round 1 Early Season- Mazch Pre-emergent Weed Control Slow-release, Balanced Fertilizer Round 2 Spring- April/May Slow-release, Balanced Fertilizer Broadleaf Weed Control Round 3 Eazly Summer -June Slow-release, Balanced Fertilizer Grub control product Round 4 Late Summer- September Slow-release, Balanced Fertilizer Broadleaf Weed Control Round 5 Early Fall -October Slow-release, Balanced Fertilizer Broadleaf Weed Control Round 6 Winterize Fertilizer -mid or late November PROPERTY MAINTENANCE CONTRACT EMBASSY LANDSCAPE GROUP, INC. Page 2 of 8 T , E & SHRUB IN~EGT & b~SE~1~.~E ACsE1!'IENT fee :~•tf~~~i~~i~~ ~ , , TREE CARE PROGRAM: INSECT & DISEASE CONTROL Trees that are regulazly attacked by fungus and disease aze treated so they look their best throughout the year. We believe tazgeting the right problem at the right time is the only responsible way to treat pests, so we tazget our applications for maximum results making sure there is no unnecessary disturbance to the environment. Round 1 Early Spring Fungicide on susceptible trees Round 2 Spring Fungicide: T-Storm Round 3 Mid Spring Insect & Disease, focusing on mite suppression Round 4 Late Spring fungicide-t-storm, protecting against fungus during warm, moist weather Round 5 Fall tree/shrub fertilization-azbor green PLANT BED MAIlYTEN ,,., `` fee Attae~Irt~~~ ~. ' ~ , PLANT BED MAINTENANCE and perennial beds will be manually weeded monthly as needed from Mazch 1 till October 31 as outlined in the Attachment B form. Any perennials located in common area beds will be deadheaded as needed. Two applications of weed control will be used to aid in preventing unwanted grasses and weeds SPADE EDGING All plant beds and tree rings will be spade-edged to maintain a crisp edge. This is done in the spring prior to the spring cleanup and once in the summer during the cultivation. PERENNIAL MAINTENANCE All perennials are maintained at the proper time to remove spent blooms when necessary. Perennials aze cut to ground level in the Fall unless there is ornamental value to the plants throughout the winter such as grasses, yarrows, and stonecrops PRE-EMERGENCE Some beds aze treated with pre-emergent herbicide to prevent weed seeds from germinating and detracting from the landscape's appearance. PROPERTY MAINTENANCE CONTRACT EMBASSY LANDSCAPE GROUP, INC. Page 3 of 8 TREE & SHRUB ~N ,. ,. CE Sei~ Att;~c~ln~riit ~ TREE AND SHRUB PRUNING Shrubs will be premed once during the dormant season. During the growing season all shrubbery will be pruned a maximum of three times. Annual plantings aze not included. GROUND COVER PRUNE .ground covers aze pruned annually unless they grow at a faster rate. Fast growing ground covers will be pruned in mid summer to keep a tidy appearance. DEEP ROOT FEED Since most trees aze planted in construction grade soils instead of a natural woodland setting, they tend to benefit from a supplement of regulaz nutrients. TRIM AND RAISE TREES LIGHT pruning of trees less than 15' will be done during the dormant season to shape and remove dead wood. Additional pruning during the growing season requested by the owner will be billed separately. Additional Light Tree Pruning $ 45.00 per hr MU~•CHING , ..: See ~ttac~m~rit B MULCHING of plant beds will be done once during the year as outlined in the Attachment B form. A spring mulching to maintain an approximate depth of 3"will be installed after the spring cleanup has been completed. MULCH CULTIVATION: All Mulch beds and tree rings will be cultivated as outlined in the Attachment B form to give them a fresh appearance. IR~RIGAfiION' SYST`~~, , ~ ~ fee Attachmeat B OWNERS RESPONSIBILITY of the irrigation system is to notify the contractor of any irrigation issues or problems that may exist. Additionally, please notify the contractor of any planned construction that may potentially damage the sprinkler system. SPRING STARTUP of irrigation systems involves turning the water source back on after danger of frost, and to inspect the irrigation heads for any winter damage; we also program irrigation clocks at this time to make sure watering is occurring as needed IIiRIGATION SYSTEM INSPECTION AND EVALUATION: A detailed irrigation system inspection and report will be completed as agreed upon with the property manager. The service will be completed as outlined in the Attachment B form. COMPUTER MONITORING some irrigation systems are controlled and tracked by computer; this monitoring will take place in order to track water usage and detect leaks, as well as to supply the correct amount of water to the plants. We monitor the computer program in these situation as outlined in the Attachment B form. MONTHLY SITE INSPECTION & ADJUSTMENT: we inspect irrigation systems monthly to make certain they are delivering the correct amount of water to the plants they are designed to water. Our goal is to work with nature to deliver at least one inch of water per week during the growing season. The more sensitive the planting, the more frequent visits are necessary. Irrigation systems are monitored as outlined In the Attachment B form. FALL SHUTDOWN AND BLOWOUT: After the owin season is ended ro er winterization, includin blowout and PROPERTY MAINTENANCE CONTRACT EMBASSY LANDSCAPE GROUP, INC. Page 4 of 8 shutting off imgation controllers, is crucial for maintenance of irrigation systems. Items necessary include pneumatic blowout of the system, turning off electronic controllers, and sometimes removal of backflow preventers as outlined in Attachment B form. _' SEASONArL COLOR (for REDS , r PUTS) ' 'See Attachment B ~ ' SPRING (Cool Season) ANNUALS Spring color plants (typically pansies) will be planted in mid-Mazch; Management shall approve designs Plant 2.5-3 inch annuals approximately 6" on center or 5/square foot. SUMMER ANNUALS Summer annuals aze planted in mid May till early June after the danger of frost has past. Fall plants (usually Chrysanthemums) are planted in September. Management shall approve designs Plant 2.5-3 inch annuals approximately 6" on center or 5/squaze foot. WEEKLY MAINTENANCE We monitor flower beds weekly by pulling weeds, watering and fertilizing as outlined in the Attachment B form. FALL CHRYSANTHEMUMS will be planted in September for fall color. Management shall approve design. Plant 24" on center. SPRING FLOWERING BULBS will be planted in late fall for spring flowering. Design to be approved by management. Plant bulbs approximately 6" on center or 5/ft. Remove plants when flowering season is over. WINTER/HOLIDAY INTEREST will be planted mid-November as agreed upon by property representative. Due to the commercial enhancement opportunity, some facilities prefer eazlier installation. FLOWER BED MAINTENANCE periodic Fertilizing, weeding, deadheading, spraying, etc. will be completed as required. New soil and amendments will be provided as required in order to properly prepaze the seasonal beds. ~~ Ann~~or~A~. Seg,~tt~-e'La4en~k ~ ~ -- NUTSEDGE Treating for a nutsedge infestation takes special planning and products outside routine maintenance procedures. We will treat for yellow or purple nutsedge as an add-on service. OVERSEEDING is traditionally completed in the Fall to allow germination to occur and roots to establish before the end of the growing season. Overseeding lawns and turfstands is done as an add-on service. FUNGICIDE APPLICATION: Fungicides prevent turf from dying out during warm and moist periods. For the best appearance of irrigated lawns, preventive fungicides aze applied as an add-on service. PAVEMENT WEED CONTROL: Preventing weeds in paved azea adds to the life of paved surfaces by not allowing weeds to widen cracks. It also improves the appearance of facilities and businesses. Weed control is achieved by a combination ofpre-emergent herbicide and period liquid sprays to control weeds, depending on the conditions and site. This is done as an add-on service. LITTER CLEANUP: Portering service, or litter cleanup, is provided as an add-on service for total property landscape management. PROPERTY MAINTENANCE CONTRACT EMBASSY LANDSCAPE GROUP, INC. Page 5 of 8 ADDITIONAL SPECIFICATIONS AIVIAGE'; Landscaper will take Gaze so as not to damage or injure any plant, shrub, or flowers with string tEVE1c~N; trimmer (weed eater), lawn mower, or other equipment or chemicals; and to be responsible for replacement of any shrub, plant, or flower damaged by landscaper. Landscaper will take precautions to prevent grass from being thrown into air-conditioning units, condensing units, on patios, in ponds, vehicles and other public azeas. MANAGEMENT Management Company appointed by owner shall represent the property with regazds to day-to-day CQMPANYc supervision, payment, and review of the terms of this contract. However, should the landscaper desire to alter or quit this contract, written notification of such intent must be given to the owner or owner's representative. Should the owner desire to alter or quit this contract, written notification of such intent must also be given to the landscape company. Only written responses from the owner or its representative shall be acceptable for such. Oral conversations with the owner or owner's re resentative will not be sufficient to alter the terms of this contract. ADNIINISTItATIVE • Maintain contact with Management Company or Owner to receive comments, feedback, ITEMS: and supervision. Be available for discussion and suggestions on landscaper's performance. • Provide technical and professional advice to the property on any existing or potential landscaping problems. • Perform all its services in such a manner to provide minimum inconvenience to staff and customers on property. • Observe working hours that will not begin before 7:OOam or end after 7:OOpm. • Provide adequate supervision of landscaper's employees while on property to insure complete and satisfactory performance of work performed REVIEWS: Landscaper agrees to have his representative inspect the property on a regular basis and, upon request, to complete whatever form may be required to evidence that inspection. INSURANCE: Landscaper will carry liability insurance in at least the following amounts at all times: Bodil In'u $1,000,000.00 Pro a Dama e: $1,000,000.00 Automobile: $1,000,000.00 PAYMENT: Property Owner shall pay the Landscaper promptly for prior month's work not to exceed 30 days from the date of invoice. DEFAULT AND Should the property owner or owner's representative not pay landscaper as per the payment CANCELLATION: schedule, the landscaper has the right to give written notice to the owner and owner's representative, via certified mail, demanding payment within 10 days of receipt for the certified letter. Should the owner fail to pay within the 10 days of receipt of such letter, the owner shall be considered in default and the landscaper shall be entitled to cancel this contract. All services provided must be paid in full prior to termination of contract Please note that payment of all invoices at any given date may not quay as being paid for all services rendered, due the nature of installment payments. 'ASSIGNMENT/ Landsca er ma assi an art of this contract or its services to a subcontractor without the PROPERTY MAINTENANCE CONTRACT EMBASSY LANDSCAPE GROUP, INC. Page 6 of 8 -BILITY written consent of the owner. CAL l; Severability -Should any part of this contract be illegal or unenforceable, the rest of the contract shall remain in force. The laws of Missouri shall govern this contract. Should any legal action be necessary the prevailing party shall be entitled to recover all legal and court costs. PROPERTY MAINTENANCE CONTRACT EMBASSY LANDSCAPE GROUP, INC. Page 7 of 8 LANOSCAPE t3ROUP, iNG. 1n.O. fox 29048 7(ftnsns City, ~f0 64152 ~_ .< ~ , WORK AITTI~ORIZ~TI~1 TERMS , Management Company City of Riverside, MO Pro'ect Name West Platte Road Duration of Contract Janua 1 2010 throu h December 31, 2011 Base Landsca a Contract Amount See Attachment B Total Price for the ear See Attachment B Payment Options OPTION 1: Monthly Installments of ; OPTION 2: Per Occurrence amount as determined in Attachment B AC O'1~VLIEDG~~E1,VT OF ~iTEL<~ .aI~ARGE Embass strives to ovtde cdhlitrudus va}ue to tta bustomers One aria that not poss~b~e tg control is the Y Tn cost of fuel. While we~xnll do evbiyWing in oui' control to Took in fu~1 rates; ere. is a chance that a fuel. Initials char a ma ` he assesses as of the contract. , - ACC ;1'TANCEOF~'~~~'~Se~: The above prices, specificatigns, and condtttons aie satisfac4ory and lire heir y accepted ,Embassy Landscape Group, inc. lS authorized t0 d0 the a ve ` ainten ' cc wok ecified. Pa enf will b trade accordin 4o terms outlined above. By . . Printednemo' Si T ~ Datlis: 3 -1 - o A ent of: Ci o 'verside, MO B : Jeff Gilsinn y - Printed name Si Title: Account Mana er D 3-/ -'Za/4 A ent of: Embass Landsca a Grou ,Inc. SUBMITTAL i , , " and send to: Please si to acknowled a recei t of contract AND acce tance of terms of contract FAX MAIL Embassy Contract Administrator Contract Administrator, 6105 NW River Park (816) 436-0685 Drive, Riverside, Missouri 64150 PROPERTY MAINTENANCE CONTRACT EMBASSY LANDSCAPE GROUP, INC. Page 8 of 8 ~~~A~s LANDSCAPE GROUP, INC. 2010 ATTACHMENT B ('i+v of RivPrcirle -Welcome Plaza - Or,tion 1 Descri tlon of Services Fre Total Cost S sin Cleanu 1 $ 135.00 MowlTrim/Ed e/ Blow - Hi h Profile Turt 30 $ 1,650 00 Turf Mow/Trim/ Blow -Semi Im roved Turt 0 $ Fall Cleanu 1 $ 135.00 Turt Round #1 Fertilizer & Preemer ence 1 $ 81.00 Turt Round #2 Fertilizer and Herbicide 1 $ 98.00 Turt Round #3 Fertilizer and Herbicide 0 $ - Grub Control & Fertilizer ~ ;~;~ $ 98.00 Horticurtural Turt Round #a Fertilizer ~ Herbicide 1 5 97.00 Turf Round #5 Fertilizer & Herbicide 0 $ SeNICeS Turt Round #6 -Winterizes Turt-Late Fall 1 $ 65.00 S re Trees IPM 0 $ - S re Shrubs IPM 2 $ 240.00 Dee Root Feed Trees & Shrubs 0 $ - Plant Bed Pre-Emer ence ., $ 240.00 I IVI I Mulch Tree Rin s 0 $ $ - - I U C Mulch Plant Beds 0 Centrel Control Monitorin 0 $ - Irrigation s sin startu ~ $ - System Monthl Site Ins action 8~ Ad ustment 0 $ Fall Shutdown and Blowout 0 $ S sin Color -Flower Beds 0 $ - Summer Color -Flower Beds 0 $ - Fall Color -Flower Beds 0 $ - Seasonal Bulbs -Earl S rln -Flower Beds 0 $ Color S sin Pots 0 $ $ Summer Pots 0 Fall Pots 0 $ _ Flower Bed Maintenance 0 $ - Ssin Trlm and rune shrubs 1 $ 90.00 SummerTrtm and rune shrubs 1 $ 90.00 Dormant Trim and rune shrubs 0 $ - Tree Prunin < 12' 0 $ Perennial maintenance 2 $ 780.00 Detail Ground cover maintenance 0 $ $ 00 150 Roundu lant beds 6 . $eNICeS Manual weed control 15 $ 675.00 S ade ed a lant beds n $ 75.00 S ade ed a tree sins 0 $ - Mulch cultivation 1 $ 90.00 Aeration 1 $ 95.00 A nnual Maintenance Price 5 4,284.00 ~~~~~ ~~ i.ANC3SCAPE taRQUP. iN~. ~'.D. Box29048, ~tnsas City, 9K0 64152 LANDSCAPE MANAGEMENT AGREEMENT Con`tr""act Governance To: Ci of Riverside, MO Hate: / /2010 From: Embassy Landscape Group, Inc. Time Limit: This quotation is firm for 30 days Contact Jeff Gilsinn, Account Manager I Project: I Welcome Center Person: LANDSCAPE MANAGEMENT SPECIFICATIONS TERMS Be 'nnin Janua 1, 2010 Endin December 31, 2011 Base Landsca a Contract Amount See Attachment B It is our intent that the property's landscape has the best possible appearance. We all the top maintained properties in the Kansas City area. we set as our standard of comparison We also agree that the physical health of the landscape is to be maintained at the highest standards. It is understood that time is required to achieve the highest standard. A reasonable time should be allotted to reach the standazd. It is absolutely essential that all aspects of our lawn management program be completed in order to achieve the high standards requested by the property owners. PROPERTY MAINTENANCE CONTRACT EMBASSY LANDSCAPE GROUP, INC. Page 1 of 8 GROUNDS MAINTENANCE SERVICES T~~ ~.~... .~'EN.~1,; See Attachment B ' SPRING CLEANUP All lawns will be mowed. Plant beds will be cleaned of leaves and weeds. MOWING HIGH PROFILE TURF Grass will be cut as needed on a year round basis. Grass will be cut at least weekly during the accepted normal grass-growing period for the property's location, except when weather prohibits. High Profile Turf will be cut as outlined in the Attachment B form, The owner's property management agent will be consulted as to the frequency and need for cutting for any special circumstances. MECHANICAL EDGING Mechanically edge all walkways, curbs, driveways, and concrete pads regularly in order to maintain proper appearance SPADE EDGING All plant beds and tree rings will be spade-edged to maintain a crisp edge. This is done in the spring prior to the spring cleanup and once in the summer during the cultivation. AERIFICATION Aerification is performed routinely onhigh-profile turf in order to promote optimal root growth. FALL CLEANUP all lawns will be mowed in order to remove or disintegrate leaves and debris. All plant beds will be cleaned of leaves and debris. TURF FERTILITY AND INSECT M.#~NAGEMENT ' ~ fee Attaahm~ut TURF CARE PROGRAM It is the intention of the turf care program to use premium quality products. All fertilizers, weed control products, and insect control products used are to be chosen from the specifications set below. TURF APPLICATIONS Round 1 Early Season- March Pre-emergent Weed Control Slow-release, Balanced Fertilizer Round 2 Spring- Apri1/May Slow-release, Balanced Fertilizer Broadleaf Weed Control Round 3 Early Summer -June Slow-release, Balanced Fertilizer Grub control product Round 4 Late Summer- September Slow-release, Balanced Fertilizer Broadleaf Weed Control Round 5 Early Fall -October Slow-release, Balanced Fertilizer Broadleaf Weed Control Round 6 Winterize Fertilizer -mid or late November PROPERTY MAINTENANCE CONTRACT EMBASSY LANDSCAPE GROUP, INC. Page 2 of 8 TR.FE & SHRUB INSECT ~ DISEASE A~EIVIENT <See Atti~chment B TREE CARE PROGRAM: INSECT & DISEASE CONTROL Trees that aze regularly attacked by fungus and disease aze treated so they look their best throughout the year. We believe targeting the right problem at the right time is the only responsible way to treat pests, so we target our applications for maximum results making sure there is no unnecessazy disturbance to the environment. Round 1 Early Spring Fungicide on susceptible trees Round 2 Spring Fungicide: T-Storm Round 3 Mid Spring Insect & Disease, focusing on mite suppression Round 4 Late Spring fungicide-t-storm, protecting against fungus during warm, moist weather Round 5 Fall tree/shrub fertilization-azbor green PLAT BED ~AIN~'ENz~ ~ ~~ PLANT BED MAINTENANCE and perennial beds will be manually weeded monthly as needed from Mazch 1 hll October 31 as outlined In the Attachment B form. Any perennials located in common azea beds will be deadheaded as needed. Two applications of weed control will be used to aid in preventing unwanted grasses and weeds SPADE EDGING All plant beds and tree rings will be spade-edged to maintain a crisp edge. This is done in the spring prior to the spring cleanup and once in the summer during the cultivation. PERENNIAL MAINTENANCE All perennials aze maintained at the proper time to remove spent blooms when necessary. Perennials aze cut to ground level in the Fall unless there is ornamental value to the plants throughout the winter such as grasses, yarrows, and stonecrops PRE-EMERGENCE Some beds are treated with pre-emergent herbicide to prevent weed seeds from germinating and detracting from the landscape's appeazance. PROPERTY MAINTENANCE CONTRACT EMBASSY LANDSCAPE GROUP, INC. Page 3 of 8 TREE 3&'~IRU~ YVIAII~[TE~I .. ~,~E fee A~~c~~ri~rit ~ TREE AND SHRUB PRUNING Shrubs will be pruned once during the dormant season. During the growing season all shrubbery will be pruned a maximum of three times. Annual plantings are not included. GROUND COVER PRUNE .ground covers are pruned annually unless they grow at a faster rate. Fast growing ground covers will be pruned in mid summer to keep a tidy appearance. DEEP ROOT FEED Since most trees are planted in construction grade soils instead of a natural woodland setting, they tend to benefit from a supplement of regulaz nutrients. TRIM AND RAISE TREES LIGHT pruning of trees less than 15' will be done during the dormant season to shape and remove dead wood. Additional pruning during the growing season requested by the owner will be billed separately. Additional Light Tree Pruning $ 45.00 per hr 1VI[TL`~HL~G ~ ~ See Attachment B ~ MULCHING of plant beds will be done once during the yeaz as outlined in the Attachment B form. A sprang mulching to maintain an approximate depth of 3"will be installed after the spring cleanup has been completed. MULCH CULTIVATION: All Mulch beds and tree rings will be cultivated as outlined in the Attachment B form to give them a fresh appeazance. IRRIGA"I'ION SYSTEMS Sep Att,~ch>ine" t ~ .: _~ OWNERS RESPONSIBILITY of the imgation system is to notify the contractor of any irrigation issues or problems that may exist. Additionally, please notify the contractor of any planned construction that may potentially damage the sprinkler system. SPRING STARTUP of irrigation systems involves turning the water source back on after danger of frost, and to inspect the irrigation heads for any winter damage; we also program irrigation clocks at this time to make sure watering is occurring as needed IRRIGATION SYSTEM INSPECTION AND EVALUATION: A detailed irrigation system inspection and report will be completed as agreed upon with the property manager. The service will be completed as outlined in the Attachment B form. COMPUTER MONITORING some irrigation systems are controlled and tracked by computer; this monitoring will take place in order to track water usage and detect leaks, as well as to supply the correct amount of water to the plants. We monitor the computer program in these situation as outlined in the Attachment B form. MONTHLY SITE INSPECTION & ADJUSTMENT: we inspect irrigation systems monthly to make certain they are delivering the correct amount of water to the plants they are designed to water. Our goal is to work with nature to deliver at least one inch of water per week during the growing season. The more sensitive the planting, the more frequent visits are necessary. Irrigation systems are monitored as outlined in the Attachment B form. FALL SHUTDOWN AND BLOWOUT: After the owin season is ended, ro er winterization, includin blowout and PROPERTY MAINTENANCE CONTRACT EMBASSY LANDSCAPE GROUP, INC. Page 4 of 8 shutting off irrigation controllers, is crucial for maintenance of irrigation systems. Items necessary include pneumatic blowout of the system, turning off electronic controllers, and sometimes removal of backflow preventers as outlined in Attachment B form. SEASONt~L :COLOR (for B~1}S ~(r,POTS) ~~ee Pattac~tnent ~ SPRING (Cool Seasonl ANNUALS Spring color plants (typically pansies) will be planted in mid-March; Management shall approve designs Plant 2.5-3 inch annuals approximately 6" on center or 5/squaze foot. SUMMER ANNUALS Summer annuals aze planted in mid May till eazly June after the danger of frost has past. Fall plants (usually Chrysanthemums) are planted in September. Management shall approve designs Plant 2.5-3 inch annuals approximately 6" on center or 5/squaze foot. WEEKLY MAINTENANCE We monitor flower beds weekly by pulling weeds, watering and fertilizing as outlined in the Anachment B form. FALL CHRYSANTHEMUMS will be planted in September for fall color. Management shall approve design. Plant 24" on center. SPRING FLOWERING BULBS will be planted in late fall for spring flowering. Design to be approved by management. Plant bulbs approximately 6" on center or 5/ft. Remove plants when flowering season is over. WINTER/HOLIDAY INTEREST will be planted mid-November as agreed upon by property representative. Due to the commercial enhancement opportunity, some facilities prefer earlier installation. FLOWER BED MAINTENANCE periodic Fertilizing, weeding, deadheading, spraying, etc. will be completed as required. New soil and amendments will be provided as required in order to properly prepare the seasonal beds. ADDITIONAL . , ~eeA"k~~8hinent,~.. .~~., . NUTSEDGE Treating for a nutsedge infestation takes special planning and products outside routine maintenance procedures. We will treat for yellow or purple nutsedge as an add-on service. OVERSEEDING is traditionally completed in the Fall to allow germination to occur and roots to establish before the end of the growing season. Overseeding lawns and turfstands is done as an add-on service. FUNGICIDE APPLICATION: Fungicides prevent turf from dying out during warm and moist periods. For the best appearance of irrigated lawns, preventive fungicides aze applied as an add-on service. PAVEMENT WEED CONTROL: Preventing weeds in paved area adds to the life of paved surfaces by not allowing weeds to widen cracks. It also improves the appearance of facilities and businesses. Weed control is achieved by a combination of pre-emergent herbicide and period liquid sprays to control weeds, depending on the conditions and site.This is done as an add-on service. LITTER CLEANUP: Portering service, or litter cleanup, is provided as an add-on service for total properly landscape management. PROPERTY MAINTENANCE CONTRACT EMBASSY LANDSCAPE GROUP, INC. Page 5 of 8 AnrnTirnvAl. SPECIFICATIONS ~ (,~i Landscaper will take Gaze so as not to damage or injure any plant, shrub, or flowers with string trimmer (weed eater), lawn mower, or other equipment or chemicals; and to be responsible for PREVIEIVTION• replacement of any shrub, plant, or flower damaged by landscaper. Landscaper will take precautions to prevent grass from being thrown into air-conditioning units, condensing units, on patios, in ponds, vehicles and other public areas. [ANAGEMENT Management Company appointed by owner shall represent the property with regazds to day-to-day OMPANYi supervision, payment, and review of the terms of this contract. However, should the landscaper desire to alter or quit this contract, written notification of such intent must be given to the owner or owner's representative. Should the owner desire to alter or quit this contract, written notification of such intent must also be given to the landscape company. Only written responses from the owner or its representative shall be acceptable for such. Oral conversations with the owner or owner's representative will not be sufficient to alter the terms of this contract. ADMINISTRATPYE • Maintain contact with Management Company or Owner to receive comments, feedback, ITEMS: and supervision. Be available for discussion and suggestions on landscaper's performance. • Provide technical and professional advice to the property on any existing or potential landscaping problems. • Perform all its services in such a manner to provide minimum inconvenience to staff and customers on property. • Observe working hours that will not begin before 7:OOam or end after 7:OOpm. • Provide adequate supervision of landscaper's employees while on property to insure complete and satisfactory performance of work performed IEVVS; "` Landscaper agrees to have his representative inspect the property on a regulaz basis and, upon request, to complete whatever form may be required to evidence that inspection. INSURANCE: ' Landscaper will carry liability insurance in at least the following amounts at all times: Bodil In'u $1,000,000.00 Pro a Dama e: $1,000,000.00 Automobile: $1,000,000.00 'PAYMENT: Property Owner shall pay the Landscaper promptly for prior month's work not to exceed 30 days from the date of invoice IDEFAULT:AND Should the property owner or owner's representative not pay landscaper as per the payment CANCELLATION: schedule, the landscaper has the right to give written notice to the owner and owner's representative, via certified mail, demanding payment within 10 days of receipt for the certified letter. Should the owner fail to pay within the 10 days of receipt of such letter, the owner shall be considered in default and the landscaper shall be entitled to cancel this contract. All services provided must be paid in full prior to termination of contract Please note that payment of aU invoices at any given date may not qualify as being paid for all services rendered, due the nature of installment payments. +ASSIGNMENT/ Landsca er ma assi an art of this contract or its services to a subcontractor without the PROPERTY MAINTENANCE CONTRACT EMBASSY LANDSCAPE GROUP, INC. Page 6 of 8 S~VER~BILYTY ~ written consent of the owner. AND LIECAL ACTION: Severability -Should any part of this contract be illegal or unenforceable, the rest of the contract shall remain in force. The laws of Missouri shall govern this contract. Should any legal action be necessary the prevailing party shall be entitled to recover all legal and court costs. PROPERTY MAINTENANCE CONTRACT EMBASSY LANDSCAPE GROUP, INC. Page 7 of 8 F ~•S- L,gNpSGAPE t3ROUP. INC. 4'.O. fox 29048 7(pnsas City, ~YfO 64152 G~S~`~lYi~-~. ~G~EP~ ~ ; SCE ~-fiTD WORD ~UTH0~2IZ~TI~N :TERMS _ Management Company City of Riverside, MO Pro'ect Name Welcome Center Duration of Contract Janua 1, 2010 throu h December 31, 2011 Base Landsca a Contract Amount See Attachment B Total Price for the ear See Attachment B Payment Options OPTION 1: Monthly Installments of ; OPTION 2: Per Occurrence amount as determined in Attachment B ACK~1O"l?~L'EDGEMENT OFFiTE~. S~JR 'LARGE: Embassy striveg to ~pro~de c(iii~uo'U4s value to its nus~oiners One area that s not possible to control is the cost of fuel.'While ive`rvill d~ everythiu$`in our control to lock in fuel rates, ~ ere is a chance thata fuel Initials char a ma be assesses as of the contract. ACCEPTANt;E ~F P~;pP, SAL: The above prices, specifications, end conditions are satisfactory and are h$ ' y acceptedr Embassy Landscape Group, Inc. is authorized to do the bovemahrt c w rk ecified.l'a ent will bye made acctrdin to terms outlined above. _ ~ ~ n - ~k s Title: t 3-/ A ent of: Ci Riverside, MO B Jeff Gilsinn y: - Printed name 3 Title: Account Mana er ' ZoiO A ent of: Emboss Landsca a Grou ,Inc. :SUBMITTAL ;,' _ ~ Please si n to acknowled a recei t of contract AND acre tance of terms of contract and send to: FAX MAIL Embassy Contract Administrator Contract Administrator, 6105 NW River Park (816) 436-0685 Drive, Riverside, Missouri 64150 PROPERTY MAINTENANCE CONTRACT EMBASSY LANDSCAPE GROUP, INC. Page 8 of 8 EM.~~~Y LANDSCAPE GROUP, INC. 2010 ATTACHMENT B City of Riverside. Missouri -City Hall -Option 1 Descri tion of Services - - Fre Unit Cost Total Cost S rin Cleanu 1 $ 450.00 5 450.00 Mow/Trim/Blow/Ed a Hi h Profile 30 $ 215.00 $ 6,450.00 Turf MowlTrim Seml Im roved 0 $ - $ - Aerification 1 $ 150.00 $ 150.00 Fall Cleanu 1 $ 425.00 5 425.00 Turt Round #1 Turf-Earl S rin 1 $ 401.00 $ 401.00 Turt Round #2 Turt-Late S rin 1 $ 526.00 $ 526.00 Turt Round #3 Turt-Earl Summer 0 5 - $ - Turt Round #3 w/Grub Grub A ~`%' ~ $ 526.00 $ 526.00 Tree & Turf Turt Round #4 Turt-Late Summer 1 $ 517.00 $ 517.00 , h b Turt Round #5 Turt-Earl Fall 0 $ - $ - ru S Turt Round #6 - Winterizer Turt-Late Fall 1 $ 292.00 $ 282.00 Applications Tree & Shrub Round #1 0 $ - $ - Tree 8 Shrub Round #2 $ 180.00 $ 180.00 Tree 8 Shrub Round #3 0 $ - $ - Tree & Shrub Round #4 a - k ~" $ 180.00 $ 180.00 Tree 8 Shrub Round #5 0 $ - $ - Manual Weed Control 15 $ 50.00 $ 750.00 S ade Ed a Plant Beds * : ~ ~` $ 380.00 $ 380.00 Plant Beds S ade Ed a Tree Rin s '<°: $ 310.00 $ 310.00 Perennial Maintenance 2 $ 150.00 $ 300.00 Pre-Emer ence 1 $ 400.00 $ 400.00 Tree and Shrub Prunin 2 $ 425.00 $ 850.00 Trees & Ground Cover Prune 1 S 100.00 $ 100.00 Shrubs Dee Root Feed $ 1,350.00 $ 1,350.00 Trim and RaiseTrees 15" 0 $ - $ Mulch Tree Rin s 1 $ 500.00 $ 500.00 MUlch Mulch Beds 1 $ 2,000.00 $ 2,000.00 Mulch Cultivation ', a=- $ 650.00 $ 650.00 S rin Startu 0 $ - $ - ti I i Irr. S stem Ins action & Evaluation 0 $ _ $ on rr ga Com uter Monltorin 0 S S System Monthl Slte Ins action & Ad ustment 0 $ - $ - Fall Shutdown and Blowout o $ - $ - Flower Beds - Install S rin Cool Season Flowers 0 $ - $ - Flower Beds -Install Summer Annuals 1 $ 225.00 $ 225.00 Flower Beds - Weekl Maintenance 0 $ - $ - Flower Beds -Install Fall Flowers 1 $ 250.00 $ 250.00 Seasonal Flower Beds - Install S rIn Bulbs 1 $ 225.00 $ 225.00 COIOr Flower Beds -Seasonal Chan a Removal 0 $ - $ - Flower Pots - Install S rin Cool Season Flowers 0 $ - $ - Flower Pots -Install Summer Annuals 0 $ - $ - Flower Pots -Install Fall Flowers 0 $ - $ - Flower Pots -Install Winter/ Holida Interest 0 $ - $ - Nutsed e A lication 0 $ - $ - Overeeeain selectareas 1 $ z75.00 $ 275.00 Additional Fun icide A lication 0 $ $ Pavement Weed Control 0 5 - $ - LitterCleanu 0 $ - $ - Annual Maintenance Price $ 1e,ss2.oo 1~wuscaPE CROUP, 1NG. 4'.O. Box29048, ~nsas City, 9K0 64152 LANDSCAPE MANAGEMENT AGREEMENT Contract Governance To: Ci of Riverside, MO Date: / /2010 From: Embassy Landscape Group, Inc. Time Limit: This quotation is firm for 30 days Contact Jeff Gilsinn, Account Manager Person: Project: ~ City Hall LANDSCAPE MANAGEMENT SPECIFICATIONS TERMS Be innin Janua 1, 2010 Endin December 31, 2011 Base Landsca a Contract Amount See Attachment B SCOPE OF INTENT bF AG121~EN~ENT It is our intent that the property's landscape has the best possible appearance. We have set as our standazd of comparison all the top maintained properties in the Kansas City azea. We also agree that the physical health of the landscape is to be maintained at the highest standazds. It is understood that time is required to achieve the highest standazd. A reasonable time should be allotted to reach the standazd. It is absolutely essential that all aspects of our lawn management program be completed in order to achieve the high standazds requested by the property owners. PROPERTY MAINTENANCE CONTRACT EMBASSY LANDSCAPE GROUP, INC. Page 1 of 8 GROUNDS MAINTENANCE SERVICES TURF 1VIAINTEN4NC S+r~ At[achiment B, . ._ SPRING CLEANUP All lawns will be mowed. Plant beds will be cleaned of leaves and weeds. MOWING HIGH PROFILE TURF Grass will be cut as needed on a year round basis. Grass will be cut at least weekly during the accepted normal grass-growing period for the property's location, except when weather prohibits. High Profile Turf will be cut os outlined in the Attachment B form_ The owner's property management agent will be consulted as to the frequency and need for cutting for any special circumstances. MECHANICAL EDGING Mechanically edge all walkways, curbs, driveways, and concrete pads regularly in order to maintain proper appearance SPADE EDGING All plant beds and tree rings will be spade-edged to maintain a crisp edge. This is done in the spring prior to the spring cleanup and once in the summer during the cultivation. AERIFICATION Aerification is performed routinely on high-profile turf in order to promote optimal root growth. FALL CLEANUP all lawns will be mowed in order to remove or disintegrate leaves and debris. All plant beds will be cleaned of leaves and debris. Ti}1~F I~'ERTI3"Y ;AND INSECT . AGEN~NT ~S~e Atf~~hinerit $ '~ ~ ~` TURF CARE PROGRAM It is the intention of the turf care program to use premium quality products. All fertilizers, weed control products, and insect control products used are to be chosen from the specifications set below. TURF APPLICATIONS Round 1 Early Season- Mazch Fre-emergent Weed Control Slow-release, Balanced Fertilizer Round 2 Spring- ApriVMay Slow-release, Balanced Fertilizer Broadleaf Weed Control Round 3 Eazly Summer -June Slow-release, Balanced Fertilizer Grub control product Round 4 Late Summer- September Slow-release, Balanced Fertilizer Broadleaf Weed Control Round 5 Early Fall -October Slow-release, Balanced Fertilizer Broadleaf Weed Control Round 6 Winterize Fertilizer -mid or late November PROPERTY MAINTENANCE CONTRACT EMBASSY LANDSCAPE GROUP, INC. Page 2 of S TRI~E & SHRUB xNSECT_!Rt D~S.EAS~ ~1~IANAGEMENT See Afta~Itae~u'~ B ° r 1'xL~ L~ C:AxL~ YxulixAM: 11V~L~ C:'l 6c L1JEA~E C:U1V'1'KVL 1reeS mat aze regulazly attaCKed by Lunges and Q1Seas~ aze treated so they look their best throughout the yeaz. We believe tazgeting the right problem at the right time is the only responsible way to treat pests, so we target our applications for maximum results making sure there is no unnecessary disturbance to the environment. Round 1 Early Spring Fungicide on susceptible trees Round 2 Spring Fungicide: T-Storm Round 3 Mid Spring Insect & Disease, focusing on mite suppression Round 4 Late Spring fungicide-t-storm, protecting against fungus during warm, moist weather Round 5 Fall tree/shrub fertilization-azbor green ~~PLANT BED MATI~TRN ~~ ~ Sep Attac~m~n> ~ ,,; PLANT BED MAINTENANCE and perennial beds will be manually weeded monthly as needed from Mazch 1 till October 3 I as outlined in the Attachment B form. Any perennials located in common azea beds will be deadheaded as needed. Two applications of weed control will be used to aid in preventing unwanted grasses and weeds SPADE EDGING All plant beds and tree rings will be spade-edged to maintain a crisp edge. This is done in the spring prior to the spring cleanup and once in the summer during the cultivation. PERENNIAL MAINTENANCE All perennials aze maintained at the proper time to remove spent blooms when necessary. Perennials aze cut to ground level in the Fall unless there is ornamental value to the plants throughout the winter such as grasses, yarrows, and stonecrops PRE-EMERGENCE Some beds are treated with pre-emergent herbicide to prevent weed seeds from germinating and detracting from the landscape's appearance. PROPERTY MAINTENANCE CONTRACT EMBASSY LANDSCAPE GROUP, INC. Page 3 of 8 ~ TREE i~ SRR~1fi.~ E1Y ..", .~%E ~ ~ ~~ee~~ttae$irie~~ .:- TREE AND SHRUB PRUNING Shrubs will be pruned once during the dormant season. During the growing season all shrubbery will be pruned a maximum of three times. Annual plantings are not included. GROUND COVER PRUNE .ground covers are pruned annually unless they grow at a faster rate. Fast growing ground covers will be pruned in mid summer to keep a tidy appeazance. DEEP ROOT FEED Since most trees aze planted in construction grade soils instead of a natural woodland setting, they tend to benefit from a supplement of regulaz nutrients. TRIM AND RAISE TREES LIGHT pruning of trees less than 15' will be done during the dormant season to shape and remove dead wood. Additional pruning during the growing season requested by the owner will be billed separately. Additional Light Tree Pruning $ 45.00 per hr ~VIiTI:~HING See .A.ttaC~hmen~t B :. MULCHING of plant beds will be done once during the year as outlined in the Attachment B form. A spring mulching to maintain an approximate depth of 3"will be installed after the spring cleanup has been completed. MULCH CULTIVATION: All Mulch beds and tree rings will be cultivated as outlined in the Attachment B form to give them a fresh appearance. Y _. GATION SYSTE $ . _" ' ~ See Attachment B OWNERS RESPONSIBILITY of the irrigation system is to notify the contractor of any irrigation issues or problems that may exist. Additionally, please notify the contractor of any planned construction that may potentially damage the sprinkler system. SPRING STARTUP of irrigation systems involves turning the water source back on after danger of frost, and to inspect the irrigation heads for any winter damage; we also program irrigation clocks at this time to make sure watering is occurring as needed IRRIGATION SYSTEM INSPECTION AND EVALUATION: A detailed irrigation system inspection and report will be completed as agreed upon with the property manager. The service will be completed as outlined in the Attachment B form. COMPUTER MONITORING some irrigation systems aze controlled and tracked by computer; this monitoring will take place in order to track water usage and detect leaks, as well as to supply the correct amount of water to the plants. We monitor the computer program in these situation as outlined in the Attachment B form. MONTHLY SITE INSPECTION & ADJUSTMENT: we inspect irrigation systems monthly to make certain they are delivering the correct amount of water to the plants they are designed to water. Our goal is to work with nature to deliver at least one inch of water per week during the growing season. The more sensitive the planting, the more frequent visits aze necessary. Irrigation systems are monitored as outlined in the Attachment B form. FALL SHUTDOWN AND BLOWOUT: After the owin season is ended, ro er winterization, includin blowout and PROPERTY MAINTENANCE CONTRACT EMBASSY LANDSCAPE GROUP, INC. Page 4 of 8 shutting off irrigation controllers, is crucial for maintenance of irrigation systems. Items necessary include pneumatic blowout of the system, turning off electronic controllers, and sometimes removal of backflow preventers as outlined in Attachment B form. SEASONAL COLOR for BEDS pr POTS) Management shall approve designs ee ac m n Spring color plants (typically pansies) will be planted in mid-Mazch; Plant 2.5-3 inch annuals approximately 6" on center or 5/square foot. SUMMER ANNUALS Summer annuals are planted in mid May till eazly June after the danger of frost has past. Fall plants (usually Chrysanthemums) are planted in September. Management shall approve designs Plant 2.5-3 inch annuals approximately 6" on center or 5/squaze foot. WEEKLY MAINTENANCE We monitor flower beds weekly by pulling weeds, watering and fertilizing as outlined in the Attachment B form. FALL CHRYSANTHEMUMS will be planted in September for fall color. Management shall approve design. Plant 24" on center. SPRING FLOWERING BULBS will be planted in late fall for spring flowering. Design to be approved by management. Plant bulbs approximately 6" on center or 5/ft. Remove plants when flowering season is over. WINTER/HOLIDAY INTEREST will be planted mid-November as agreed upon by property representative. Due to the commercial enhancement opportunity, some facilities prefer eazlier installation. FLOWER BED MAINTENANCE periodic Fertilizing, weeding, deadheading, spraying, etc. will be completed as required. New soil and amendments will be provided as required in order to properly prepare the seasonal beds. ADDI'~'~bN~, ~. ~, ; ::See Atfu~hment ~ i NUTSEDGE Treating for a nutsedge infestation takes special planning and products outside routine maintenance procedures. We will treat for yellow or purple nutsedge as an add-on service. OVERSEEDING is traditionally completed in the Fall to allow germination to occur and roots to establish before the end of the growing season. Overseeding lawns and turfstands is done as an add-on service. FUNGICIDE APPLICATION: Fungicides prevent turf from dying out during warm and moist periods. For the best appearance of irrigated lawns, preventive fungicides are applied as an add-on service. PAVEMENT WEED CONTROL: Preventing weeds in paved area adds to the life of paved surfaces by not allowing weeds to widen cracks. It also improves the appearance of facilities and businesses. Weed control is achieved by a combination ofpre-emergent herbicide and period liquid sprays to control weeds, depending on the conditions and site.This is done as an add-on services LITTER CLEANUP: Portering service, or litter cleanup, is provided as an add-on service for total property landscape i management. PROPERTY MAINTENANCE CONTRACT EMBASSY LANDSCAPE GROUP, INC. Page 5 of 8 ADDITIONAL SPECIFICATIONS DAMAGE: Landscaper will take caze so as not to damage or injure any plant, shrub, or flowers with string PREVENTION: trimmer (weed eater), lawn mower, or other equipment or chemicals; and to be responsible for replacement of any shrub, plant, or flower damaged by landscaper. Landscaper will take precautions to prevent grass from being thrown into air-conditioning units, condensing units, on patios, in ponds, vehicles and other public areas. "MANAGEMENT Management Company appointed by owner shall represent the property with regazds to day-to-day COMPANY: supervision, payment, and review of the terms of this contract. However, should the landscaper desire to alter or quit this contract, written notification of such intent must be given to the owner or owner's representative. Should the owner desire to alter or quit this contract, written notification of such intent must also be given to the landscape company. Only written responses from the owner or its representative shall be acceptable for such. Oral conversations with the owner or owner's representative will not be sufficient to alter the terms of this contract. ADMINISTRATIVE • Maintain contact with Management Company or Owner to receive comments, feedback, "ITEMS: and supervision. Be available for discussion and suggestions on landscaper's performance. • Provide technical and professional advice to the property on any existing or potential landscaping problems. • Perform all its services in such a manner to provide minimum inconvenience to staff and customers on property. • Observe working hours that will not begin before 7:OOam or end after 7:OOpm. • Provide adequate supervision of landscaper's employees while on property to insure complete and satisfactory performance of work performed REVIEWS: Landscaper agrees to have his representative inspect the property on a regulaz basis and, upon request, to complete whatever form may be required to evidence that inspection. INSURANCE: Landscaper will carry liability insurance in at least the following amounts at all times: Boau In•n $l,ooo,ooo.oo Pro a Dama e: $1,000,000.00 Automobile: $1,000,000.00 PAXMENT: Property Owner shall pay the Landscaper promptly for prior month's work not to exceed 30 days from the date of invoice. ULT AND Should the property owner or owner's representative not pay landscaper as per the payment ELLATION: schedule, the landscaper has the right to give written notice to the owner and owner's ' representative, via certified mail, demanding payment within 10 days of receipt for the certified letter. Should the owner fail to pay within the 10 days of receipt of such letter, the owner shall be considered in default and the landscaper shall be entitled to cancel this contract. All services provided must be paid in full prior to termination of contract Please note that payment of all invoices at any given date may not quay as being paid for all services rendered, due the nature of installment payments. .ASSIGNMENT! Landsca er ma assi an art of this contract or its services to a subcontractor without the PROPERTY MAINTENANCE CONTRACT EMBASSY LANDSCAPE GROUP, INC. Page 6 of 8 ,BILITY ' written consent of the owner. GA1G Severability -Should any part of this contract be illegal or unenforceable, the rest of the contract shall remain in force. The laws of Missouri shall govern this contract. Should any legal action be necessary the prevailing party shall be entitled to recover all legal and court costs. PROPERTY MAINTENANCE CONTRACT EMBASSY LANDSCAPE GROUP, INC. Page 7 of 8 ~~~1~~~~;h~7 h. uwasea~ r;aouP, rec. lr'.O. Box 29048 7(pn.ras City, MD 64152 .TERMS Management Company City of Riverside, MO Pro'ect Name Ci Hall Duration of Contract Janua 1, 2010 throu December 31, 2011 Base Landsca a Contract Amount See Attachment B Total Price for the ear See Attachment B Payment Options OPTION 1: Monthly Installments of ; OPTION 2: Per Occurrence amount as determined in Attachment B A p'VVI.,EDGEMENT ~~'FUEL SUR Ht~.RGE , . Embassy str~yes to provide c~iittnuous value to ats cu~tgmers One area t1tAt s viol po~sibke to control is the cost of fuel: While wewill dq every~ing in our control to Ioclc,in fdel rates, ere is ~ change that a fuel Initials ch' a ma be assesses as art of the contract.: ACC~PT~NGE ~F PROP. SAL: The above prices, specifications, and conditions aze satisfactory and are her y aecepted~ Embassy Landscape Group, Inc. is authorized to do the hove maintenance o as ecified. ~a ant will 4 made accordin to terms outlined above.. B y: Mme si Title: 'D+sCer 3 -/4 -~.v I o A ant of: Ci Riverside, MO B Jeff Gilsinn y: Title: - Printed name Account Maria er S~ D ~ " ~ ~Z41 A ant of: Embass Landsca a Grou ,Inc. SUBMITTAL Please si n to acknowled a recei t of contract AND acce tance of terms of contract and send to: FAX MAIL Embassy Contract Administrator Contract Administrator, 6105 NW River Park (816) 436-0685 Drive, Riverside, Missouri 64150 PROPERTY MAINTENANCE CONTRACT EMBASSY LANDSCAPE GROUP, INC. Page 8 of 8