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HomeMy WebLinkAbout1989-01-10MINUTES OF REGULAR MEETING OF BOARD OF ALDERMEN CITY OF RIVERSIDE, MISSOURI JANUARY 10, 198$ A regular meeting of the Board of Aldermen of the City of Riverside, Missouri was held in the City Hall in Riverside, Missouri on January 10, 1988, at 7:30 p.m. On a roll call, Aldermen Burch, Kuhlman, Karr and Shepard were present, Wedua and Eckard were absent. Mayor Betty Burch called said meeting to order. It was decided to dispense with the reading of the Minutes of January 3, 1988, for the present time. The purpose of this meeting was to have the two engineering firms who bid on the sewer project to make their presentation along with their bids, namely Lark & Associates and E. T. Archer. Clark Thompson of Larkin & Associates made his presentation covering his bid. He said they propose to provide the complete engineering service for this project and if there are any questions concerning this proposal, he would be happy to answer them. He said they will divide the project into: Pre-design, design phase and construction phase. On the pre-design phase they will work with the City on any changes, help with distributing material for the bond issue to the residents and explaining anything that is necessary for explanation, attend public meetings concerning the sewer service and set them up. Would like to see at least one meeting with people before the bond election. If there are neighborhood group meetings, he will attend them. We would be reviewing all the information and double checking to see if there are some things we can do when we get into the design phase and an up date. Will still have some public meetings depending on how things are progressing and how the public thinks we are doing. We would be helpful with grant applications on specific projects, whether they are state or EPA programs or Industrial Grant Programs. We will be designing criteria on all the improvements for use in the grants. We would be doing the complete survey on drawing up the plans and complete specifications, depending on each phase of the project that would have to be tailored to each project. We would be meeting with the City Board as they would need to be involved in the project. We would make Complete plans and any changes made. Would get all sewer easements or dedication easements. We would be submitting all forms that are legal to evaluate as far as affidavits are needed for the documents and carry it through. If there are no grant funds, we would have to go through the D&R office so that some of the project will go through this and other parts of the EPA and state Grants. We would provide at least two sets of plans for the loan people to review. During the construction phase, we would provide the bid material for the contractors and see that the requirements are fulfilled. We will handle ,~ r _1 Reg. Meeting ~,p Jan. 10, 198~0~ P. 2 the bids and specifications and help with the bids after received and help make recommendations. If we are not familiar with the contractors, we will check them out so that we will be satisfied that they can do the project. We will be here to process all documents for approval. We will be checking the work to see that it functions as it should. There would be a representative always checking the construction. We are willing to provide all the engineering services we need for the entire project. Mr. Thompson explained his bid. He also said that if the City could build more than one phase of the sewers at the same time, this would could down on the cost and he would pass this on to the City. He was asked how long he thought it would take to build the sewers and he said it depends on the topography and the footage of sewers. He thought that 4,000 ft. of sewers could be completed in approximately three months. He said that they have done sewer and grant projects for Smithville, Adrain, Kearney, Macom, Glasgow, Mexico and a few others. He was asked if the City's bonds issue did not pass, and Larkin and Associates' bid was accepted, what would it cost the City. He said that he would want to be paid all expenses plus 158. The next engineering firm was E. T. Archer and Mike Zimmerman was the spokesman for that firm. Mr. Zimmerman spoke concerning what a good firm Larkin and Associates is and also the E. T. Archer. That both firms have done lots of sewer work and do good work He said he would be involved in the project and would help apply for the grants. He said how many grants they have applied for and how many have been approved. He spoke about the different grants and that he would also help with giving out information to residents on the passing of the bonds. He stated that E. T. Archer has never lost an election on bonds. We would make presentations to the City Council and other groups. He said that they have inspectors from $30.00 per hour to $50.00 per hour and feels that they only need inspectors to see that the construction is going as proposed. He said he could not give us final figures on the cost and he also cannot tell us what the cost of securing the easements will be. He said it would cut down on overhead if more than one phase could be constructed at one time. He couldn't say how long it would take but thought about 270 days on the whole project. He was asked what it would cost the City should the bonds never pass. Mr. Zimmerman said there would be no charge to the city should they not pass. Mr. Zimmerman said that if they are hired, they will see that the bonds will pass. Mayor Burch thanked Messrs. Thompson and Zimmerman for being here and said that since one Alderman was absent that they would like to wait until the next meeting, Jan. 10, 1989 to decide. r 1 Minutes of REg. Meeting Page 3, 1-10-89 Mayor Burch said she has received a signed resignation of Scott Eckard, dated January 1, 1989, which was read. Karr moved that Bill No. 89-4 be placed on its first reading, said Bill accepts the resignation of Scott Eckard, Alderman, Second Ward, as of January 1, 1989, seconded by Burch, the vote was as follows: Burch, Kuhlman, Karr and Shepard voted aye; Wedua and Eckard absent. Kuhlman moved that Bill No. 89-4 be placed on its second reading, seconded by Shepard, the vote was as follows: Burch, Kuhlman, Karr and Shepard voted aye; Wedua and Eckard absent. Whereupon the Bill having been read two times by title and copies of the Bill having been made available for public inspection prior to consideration of the Board of Aldermen, Bill No. 89-4 was passed. Fred Wilkins spoke to the Mayor and Board concerning Homer Williams' bid on the storage building. It was brought out that the cost would be $5300.00, however there would be a cost for the plans. Burch moved that we accept Homer Williams bid on the maintenance facility, seconded by Karr, the roll was called and Burch, Kuhlman, Karr and Shepard voted aye; Wedua absent. There being no further business to come before the Board, upon motion made, seconded and passed, meeting adjourned at 9:00 p.m. ~~ r 1