HomeMy WebLinkAbout2010-016 Platte Co. Arts AgreementRESOLUTION NO. R-2010-016
A RESOLUTION APPROVING AN AGREEMENT WITH THE PLATTE COUNTY ARTS
COUNCIL FOR THE PLATTE COUNTY STUDENT THEATER EXPERIENCE AND
APPROVING EXECUTION OF AN AGREEMENT IN CONNECTION WITH THE PROVISION
OF SUCH SERVICES
WHEREAS, the Platte County Arts Council is a Missouri not-for-profit corporation
providing services and educational opportunities for youth within the City and the Platte County
Arts Council has submitted its proposal to provide an eight week children's theater program
within the City; and
WHEREAS, the Board of Aldermen find it is in the best interest of the City to enhance
the summer activities offered by the City at the Riverside Community Center by entering into a
cooperative agreement with the Platte County Arts Council to provide such services as set forth
in the Agreement attached hereto and incorporated herein by reference; and
WHEREAS, the Board of Aldermen further find that the activities and services provided
by the Platte County Arts Council contribute to the welfare of the City as well as the economic
and social potential of the City and its residents, that such services are important to the welfare
of the City, and that co-sponsorship of the activities and support of such services and activities
are for a public purpose;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE
CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS:
THAT execution of a cooperative agreement with the Platte County Arts Council to
provide the Platte County Student Theater Experience program at the Riverside Community
Center in substantially the same form as Exhibit "A" attached hereto, is hereby authorized and
approved; and
FURTHER THAT the City Administrator, Mayor and/or Finance Director are hereby
authorized to execute all documents necessary to carry out the terms and conditions of such
service agreement and the City Clerk is authorized to attest thereto.
PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of
the City of Riverside, Missouri, the 18~h day of May, 2010.
Mayor Kathleen L. Rose
ATTEST: APPROVED AS TO FORM:
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Robin Littrell, City Clerk N y T m on, City Attorney
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Upstream from ordinary.
2950 NW Vivion Road
Riverside, Missouri 64150
AGENDA DATE: 2010-05-18
TO: Mayor and Board of Aldermen
FROM: Meredith Hauck, Director of Community Relations
RE: Platte County Student Theatre Experience
BACKGROUND: At the Board of Aldermen meeting on February 16, Bill No. 2010-017 "Tourism
Funds to Platte County Arts Council" died for lack of a motion. The Board agreed with the Tourism
Commission's recommendation that this did not meet the qualification for the Tourism Fund and
directed staff to explore what options were available to support this program (which is held at the
Community Center). Two options that were discussed during the BOA meeting were providing
funding out of the Other Civic Commitments line item in the budget to cover the group's rental costs
at the Community Center or providing use of the Community Center as an in-kind donation.
RECOMMENDATION: After reviewing the program with staff, City Attorney Thompson
recommended structuring the agreement with Platte County Arts for the Student Theatre Experience
as a service agreement. Platte County Arts will provide this program for the community in return for
use of the Community Center. The City will be a co-sponsor of the program.
BUDGETARY IMPACT: The estimated rental cost of the Community Center for this program is
$5,700. Based on the structure of the service agreement, Platte County Arts will be provided use of
this space for no charge.
RSID
~r~kepRiDE IN OUR ~
Family/Organization:
Renter(s) Name:
Address:
Phone Number:
FACILITY USE AGREEMENT
RIVERSIDE COMMUNITY CENTER
4498 NW HIGH DRIVE
RIVERSIDE, MISSOURI 64150
PH:816-741-4172
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person is r sponsible until the last member of the group Mas left, and for all cleanup and damages.
City/State/Zip:
Other Number: (~ e~/ , ~~'~, -~ ~-7~ 7
O Party
O Dance
Purpose of Rental:
O Business Meeting O Reception
O Reunion O Banquet
I~ Other: ~~l~~u~~'L'
NOTE: All Community Center facilities are rented in four (4) hour blocks, including set up and take down. The fee below
reflects the rate for each four hour block. The deposit charge covers the entire rental period.
1. LICENSED SPACE PAYMENT
The City of Riverside grants Renter(s) permission to use, subject all provisions of this Facility Use Agreement and the
Riverside Community Center Policy, the following space(s) on the date(s) and at the time(s) specified below:
Time of Us e
No. of Security Rental Other
Date From To Block Deposit Fee Fees
Meeting Roo 1 r 2 ~ ~~ '`~ i
Deposits: R: 50, N R: 250, Co mercia : $ 25 ~ "'( "_~~
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Fees: R• , 30, R: $45, Commercial: $65
Multipurpose Room/Gym ( S ~ ~
Deposits: 00, NR: $1,000, CommerciaL• $1,000 _.~4 ~ r ~~ ~i ~f)~ ~~~~ ~r~r
Fees: . $200 R: $500, Commercial: $650
KltChen (only in conjunction with other rental)
Deposits: R: None, NR: $300, Commercial: $300
Fees: R: $25, NR: $45, Commercial: $45
AMOUNT PAID ~ Cash or D Other
~ BALANCE OWED or O PAID IN FULL
Community Center staff will determine the applicability of the following fees depending on the type and size of event.
- Staff Fee: $25 per hour
- Public Safety Fee: $50 per hour per officer
2. PAYMENT SCHEDULE
Payment of the rental fee is required twenty-one (21) days prior to the scheduled use of the facility and must be
made in the City Clerk's office. Failure to make such a payment in full within the required time period shall be
deemed a cancellation by the Renter(s). Refunds will be made only in case of severe weather or unusual
circumstances and must be approved by the City Administrator.
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3. SECURITY DEPOSIT
A security deposit is required to reserve all dates. The deposit is refundable at the conclusion of the use time period
following inspection and provided all clean up is complete, all amounts due under the Facility Use Agreement have
been paid and no damages are found. Direct and indirect costs for additional cleaning or repairs will be deducted
from the appropriate security deposit. The City Administrator or his/her designated representatives will determine
deductions to be made from security deposits. In the event the cost of repairs and/or labor charges exceed the
amount of the security deposit, the difference will be billed to the Renter(s).
USE OF LICENSED SPACE
Renter(s) will be permitted access to the facility for event preparation only at the time specified on the Facility Use
Agreement. Termination of the event must allow for adequate time to complete all clean up, storage of equipment
and the walk-through inspection prior to the end of the use time period.
5. GENERAL RESTRICTIONS
• No smoking is allowed within any portion of the Community Center.
• No drugs of any nature shall be permitted on City property.
• No candles allowed, except for floating or battery operated.
• The kitchen may be used for warming and serving only. Cooking or meal preparation is not allowed.
6. USE RESTRICTIONS
Renter(s) shall not have the use of, or permit others the use of, any City facilities or equipment not specifically
covered in this License, such as the meeting rooms, offices, office phone, kitchen, etc. Normal use of public areas
such as foyers, halls and restrooms are permitted. The facilities covered by this License shall be used only by
Renter(s) and patrons or guests of Renter(s). This License may not be reassigned.
7. CLEANING
Renter(s) shall be responsible for entire clean up of all licensed facilities and shall leave said facilities in same or
better state of cleanliness as when first entered, normal wear and tear expected. Renter(s) shall not use any city
janitorial supplies except on the authority of Building Maintenance Custodian. Renter(s) shall pay any janitorial
charges incurred by the City to return licensed space to normal state of cleanliness.
DEFACEMENT OF FACILITY
Renter(s) shall not injure, mar, or (in any manner) deface City premises or any equipment contained therein, will not
drive nails, hooks, tacks or screws into any part of the building, and will not affix by adhesives any signs, posters,
notices, or graphics of any description without written consent of the City. Renter(s) agrees that if the premises are
damaged by the act, default or negligence of the Renter(s), patrons, guests or any person admitted to the premises
by the Renter(s) or Renter(s) agents, then Renter(s) shall pay to the City, upon demand, such sum as shall be
necessary to restore said premises to their original condition, ordinary wear and tear expected.
9. INDEMNITY
Renter(s) agrees to defend and indemnify the City, its officers, agents and employees from all claims of every kind
including all costs of defense arising out of, or which would not have occurred but for Renter(s) use of the facilities
licensed herein. Renter(s) accepts the building and equipment in an "as is" condition. Renter(s) shall be responsible
for proper conduct of any and all persons present during the use of the facility, and must be personally present at
the facility throughout the use of the facility.
10. DISCRIMINATION
Renter(s) agrees that, during the use of the facility, Renter(s) will not exclude anyone from participation in, deny
anyone the benefits of, or otherwise subject anyone to discrimination because of race, religion, color or national
rights.
11. CANCELLATION POLICY
Individuals or groups requesting cancellation of reservations for any part of the Community Center rental space
must do so at least thirty (30) days prior to the scheduled use date. Notice of cancellation shall be made in person
or in writing to the City Clerk's office by the Renter(s). If the cancellation request is received less than thirty (30)
days prior to the scheduled use date, or if Renter(s) fails to use the facility on the scheduled use date, the Renter(s)
will forfeit a portion of the required security deposit in an amount equal to the rental fee for the scheduled use of
the facility. Exceptions to this may be made on a case-by-case basis in the event of severe weather or unusual
emergency.
12. COMPLIANCE WITH LAWS AND REGULATIONS
Renter(s) shall comply with all laws, ordinances and regulations adopted or established by federal, state or local
governmental agencies or bodies and Renter(s) shall obtain and pay for all necessary permits and licenses.
13. CITY'S PRIVILEGES
The City reserves the right to cancel or revoke this Renter(s) at its discretion, as well as the right to enter the
premises at any time. The City's liability is limited to refund of rental fee only.
14. RIVERSIDE COMMUNITY CENTER POLICY
THE UNDERSIGNED STATES that he/she has read and hereby acknowledges and agrees to be bound by each and
every provision of the above Riverside Community Center Policy (as amended).
Name:
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Date: dS Zoo
Form 12-2008
AGREEMENT
THIS AGREEMENT entered into on this /~~ day of ~0. 2010, by and between the CITY OF
RIVERSIDE, MISSOURI ("City"), and the PLATTE COUNTY ARTS COL7NCIL, INC. ("Arts Council").
WHEREAS, the Arts Council is a Missouri not-for-profit corporation providing services and educational
opportunities ("Services") for youth; and
WHEREAS, the Arts Council desires to enhance the summer activities offered by the City at the Riverside
Community Center ("Property") by conducting an eight week children's theater program which will be available to
residents of the City at no costs; and
WHEREAS, the City finds it is in the best interest of the City to offer the theater program established by the Arts
Council on the Property as a summer program; and
WHEREAS, the parties desire to set forth the terms and conditions upon which such services with be provided on
the Property;
NOW THEREFORE, IN CONSIDERATION of the mutual covenants and agreements set forth herein, the parties
agree to the following:
1. That the Arts Council shall provide the Services set forth in the Project Narrative attached hereto as Exhibit
"A" during the period beginning May 20, 2010 and ending July 30, 2010
2. That the Arts Council agrees to maintain liability insurance as well as insurance on its own equipment and
personal property during the term of this Agreement. The Arts Council will defend and indemnify City
against any claims, losses or expenses resulting from the Arts Council occupancy and use of the Property
under this Agreement.
3. That the Arts Council agrees to execute and satisfy the conditions of the City's standard Facility Use
Agreement as set forth in Exhibit "B" for use of the Property, with the sole exception of Paragraph 1 relating
to Licensed Space Payment and time limitations which are specifically set forth herein.
4. That the Arts Council will obtain a signed Consent and Release Form as set forth in Exhibit "C" from the
parent or legal guardian of each participant in the program and provide a copy of such form to the City.
IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first above written.
CIT OF RIVERSIDE, MISSOURI
Mayor Kathleen L. Rose
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Robin Littrell, City Clerk
PLATTE COUNTY ARTS COUNCIL, INC.
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Signature:
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