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HomeMy WebLinkAbout2000 - 079 - Amendment to Ordinance 98-46BILL NO.02000 - 7 ORDINANCE NO. ~ ~~ AN ORDINANCE AMENDING ORDINANCE NO. 98-46 RELATING TO THE FEES AND POLICIES FOR RENTAL AND OPERATIONS OF THE RIVERSIDE COMMUNITY CENTER. BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF RIVERSIDE, MISSOURI, AS FOLLOWS: SECTION 1. The Board of Aldermen hereby repeals the fees and the policies for rental and operations for the Riverside Community Center and adopts in their place the attached schedule of fees and the policies for rental and operations of the Riverside Community Center. SECTION 2. The fees and policies for the Riverside Municipal Swimming Pool shall remain in full force and effect. PASSED THIS ,/~~~~AY OF ~ ~ ~~~ , 2000 /~~~; ~~~ ~~1~ Mayor Betty Burch ATTEST: Louise Rusick, City Clerk RIVERSIDE COMMUNITY CENTER FEES AND POLICY Purpose: The Riverside Community Center is designed to serve the residents of the City of Riverside, and other non-residents as time allows, by providing public areas for use for private parties, meetings, or other events, as well as activities open to the general public. FACILITIES AVAILABLE FOR RENTAL Meeting Rooms -Two rooms, each with a capacity of 70 people, may be reserved, either singly or in combination, with a separate rental fee for each room. Multipurpose Area -Gymnasium area, with stage, can utilize bleachers for athletic seating or tables and chairs for banquet or meeting seating. Capacity is 500 persons. Kitchen -Available for heating and serving meals only. Cooking or commercial meal preparation is not allowed. GENERAL POLICIES • Meeting rooms may be reserved for use between the hours of 8:00 a.m. and 1:00 a.m. • Multipurpose area may be reserved for use between the hours of 9:30 a.m. and 1:00 a.m. In all cases, the Community Center will close promptly at 1:00 a.m. • The Multipurpose Area is not available for use on the following days: Christmas Eve, Christmas Day, Thanksgiving, New Years Day and Easter Sunday. • Use of the Community Center may be denied based upon past performance of Licensee and/or rentals for similar purposes. • Use ofe Center shall be subject to availability and/or non-interference with City functions. All City functions and/or uses shall take precedence. • Rental of meeting rooms or multipurpose area shall not include set-up or take-down of tables and chairs or emptying of trash by City Staff. The Licensee is solely responsible for these activities. • IN NO INSTANCE SHALL THE CONSUMPTION OF ALCOHOLIC BEVERAGES BE PERMITTED ON THE PREMISES UNLESS AN AGREEMENT PERMITTING SAME HAS BEEN COMPLETED BETWEEN THE CITY AND THE LICENSEE. • City of Riverside facilities are SMOKE-FREE and NO SMOKING is permitted in the Community Center. • The Licensee is responsible for the proper conduct of all persons present during the use of the facility. The Licensee must be personally present at the facility at all times during the use of the facility. • The Licensee shall ensure that the Community Center is cleaned before vacating the facility. A walk through inspection will be conducted by a City employee at the conclusion of the use of the facility. Any additional cleaning or repairs required will be deducted from the security deposit, and any remaining amount will be charged to the Licensee. RESERVATIONS Reservations for the Community Center will be made with the City Clerk's office at City Hall. THE CITY RESERVES THE RIGHT TO DENY RENTAL. Reservations will be made for City residents and non-residents on a first come, first served basis with the understanding that City use has the first priority. No one under twenty-one (21) years of age may rent any portion of the Community Center. THERE CAN BE NO EXCEPTIONS TO THIS POLICY. Reservations to secure selected rooms/azeas on specified dates must be made in the City Clerk's office at City Hall. Reservations aze not confirmed until the security deposit and the signed facility use agreement have been received and accepted by the City. Tentative reservation dates will be held only for seven (7) days. If the security deposit and facility use agreement are not received by the City within that time period, the date will be released for other users. THERE WILL BE NO EXCEPTIONS TO THIS POLICY. Payment of the required rental fee is required ten (10) days prior to the scheduled use date and must be made in the City Clerk's office. Advanced reservations for a specified date will be accepted out to a maximum of twelve months advanced booking. The use time periods indicated on the facility use agreement must be strictly adhered to and all activity including set-up, clean up and the walk through inspection must be accomplished during this time period. PUBLIC SAFETY The Licensee is responsible for the conduct of all persons present during the use of the facility, and must be personally present at all times during such use. The Licensee must also arrange for security by uniformed members of the Riverside Public Safety Department throughout the use of the facility as follows: Attendance less than 50 and no alcoholic beverages No officer required. Attendance less than 50 and alcoholic beverages or attendance of 50-200 One Ofticer -$20.00/hr. Attendance over 200 Two Officers-$40.00/hr. These charges must be paid at the time of the use of the facility directly to officer(s). SECURITY DEPOSIT For each facility use agreement, the Licensee will be required to submit a refundable security deposit made payable to the City of Riverside at the City Clerk's Office prior to a firm reservation date being placed on the calendar. Deposits will be as follows: Multipurpose Area/Gymnasium- $1,000.00 Meeting Rooms (each room)- $250.00 Kitchen (Only when renting meeting room or multipurpose area)- $300.00 Public Address System-$10.00 RENTAL RATES Rental Rates will be as follows: Multipurpose Area/Gymnasium Resident - $200.00, Non-Resident - $500.00, Commercial - $650.00 Meeting Rooms (each room) Resident - $30.00, Non-Resident - $45.00, Commercial - $65.00 Kitchen (Only when renting meeting room or multipurpose azea) Resident - $25.00, Non-Resident - $45.00, Commercial - $45.00 Public Address System - $25.00 CANCELLATION POLICY Individuals or groups requesting cancellation of reservations for any part of the Community Center rental space must do so at least thirty (30) days prior to the scheduled use date. Notice of cancellation shall be made in person or in writing to the City Clerk's off ce by the Licensee. If the cancellation request is received less than thirty (30) days prior to the scheduled use date, or if Licensee fails to use the facility on the scheduled use date, the Licensee will forfeit a portion of the required security deposit in an amount equal to the rental fee for the scheduled use of the facility. Exceptions to this policy may be made on a case by case basis in the event of very severe weather or unusual emergency. ::ODMA\W ORLDOXV:\CLIENTS\61492\00002VC0057964. WPD September 28, 2000 (1 I :30AIv~